Application-for-Payment-Procedure

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					                                              Rider E - Application for Payment Procedure




1. Please read the entire contract package thoroughly. You will be responsible for everything included or referred to
   in this package.

  ► If you have questions or concerns please contact your Project Administrator:




2. BEFORE you start your work submit the following documentation:

      Contract
                                 Read thoroughly, have an authorized person sign it
                                 If a new Universal Subcontract is enclosed, have an officer of your company sign it and return both originals to us
                                 E-mail OR mail documentation to the Project Administrator

      Prequalification
      Documents                  Prequalification documents including but not limited to a completed online Subcontractor Information Form,
                                 online Shawmut Safety Survey, Letter from your surety company with per project and per aggregate bonding capacity,
                                 copies of your most recent audited financial statements from the past 2 years, letter from your insurance agent or NCCI with
                                 your past 3 years' experience modification rating (EMR) and copies of your most recent safety manual/program and/or
                                 quality assurance/quality control program.
                                 E-mail documentation to: prequal@shawmut.com OR mail to Shawmut attention Kevin Cutillo


      Bond                       A pay performance bond will be required if the contract value is $250K or greater. If the bond requirement has been
                                 waived by the Vice President of Purchasing, you will need to provide documentation stating that. Email OR mail
                                 documentation to the Project Administrator.


      Insurance                  Refer to the enclosed Rider D and the Sample Insurance Certificate for specific requirements and submissions


3. BEFORE your first payment submit the following documentation:

      Submit your fully executed invoice/bill by the 20th of the month. Use the standard American Institute of Architects ("AIA") billing forms
                                 (Form G702 Application and Certificate for Payment and G703 Continuation Sheet for G702) and the Shawmut
                                 partial waiver of lien and release form in the form provided on our website at
                                 www.shawmut.com/our_partners/subcontractors.cfm

                                 E-mail documentation to: billing@shawmut.com OR mail to Shawmut attention Accounts Payable


      Sales and Use Tax Compliance if working outside of your home state on a taxable job, submit proof of Sales and Use Tax compliance
                                 Some Examples include: State Registration Certificate, or Certificate of Compliance Form
                                 E-mail documentation to: billing@shawmut.com OR mail to Shawmut attention Accounts Payable


      W-9                        If this is your first time working with Shawmut please submit your company's W-9 Form
                                 E-mail documentation to: billing@shawmut.com OR mail to Shawmut attention Accounts Payable


      Shawmut Lien Grid          Sign and submit your Lien Grid with your list of all vendors/suppliers/subcontractors
                                 If there are no persons furnishing labor, material, equipment and/or services, write "None"
                                 E-mail OR mail documentation to the Project Administrator
                                                 Rider E - Application for Payment Procedure


4. BEFORE your second and subsequent payments submit the following documentation:

       Submit your fully executed invoice/bill by the 20th of the month. Use the standard American Institute of Architects ("AIA") billing forms
                                    (Form G702 Application and Certificate for Payment and G703 Continuation Sheet for G702) and the Shawmut
                                    partial waiver of lien and release form in the form provided on our website at
                                    www.shawmut.com/our_partners/subcontractors.cfm

                                    E-mail documentation to: billing@shawmut.com OR mail to Shawmut attention Accounts Payable


       Shawmut Unconditional Releases of Lien from your vendors/suppliers/subcontractors
                                    Submit your fully executed Shawmut Partial Unconditional Releases of lien on the enclosed forms
                                    for your vendors/suppliers and subcontractors
                                    E-mail documentation to: billing@shawmut.com OR mail to Shawmut attention Accounts Payable


5. BEFORE your FINAL payment submit the following documentation:

       Submit your fully executed invoice/bill by the 20th of the month. Use the standard American Institute of Architects ("AIA") billing forms
                                    (Form G702 Application and Certificate for Payment and G703 Continuation Sheet for G702) and the Shawmut
                                    final waiver of lien and release form in the form provided on our website at
                                    www.shawmut.com/our_partners/subcontractors.cfm

                                    E-mail documentation to: billing@shawmut.com OR mail to Shawmut attention Accounts Payable


       Shawmut Unconditional Releases of Lien from your vendors/suppliers/subcontractors
                                    Submit your fully executed Shawmut FINAL Unconditional Releases of lien on the enclosed forms
                                    for your vendors/suppliers and subcontractors
                                    E-mail documentation to: billing@shawmut.com OR mail to Shawmut attention Accounts Payable


       O&M Materials/Close-out Documents as requested by the Project Team
                                    Some examples include: Warranty Letter, Product Data, As-Builts
                                    E-mail documentation to the Project Administrator



6. GENERAL:

       Change Orders and Stored Materials
       Applications shall not include changes for which the Contractor has not issued a Change Order. Applications may include
       stored materials if agreed to in advance by Contractor, provided the application is accompanied by a fully completed, signed, original
       Transfer of Title and a certificate reflecting insurance naming the Contractor as loss payee




Shawmut Design and Construction billing forms and waivers can also be found on our website:
http://www.shawmut.com/our_partners/Subcontractors.cfm
Please direct all billing questions to the Shawmut Accounts Payable Department: 617-622-7000
Rider E - Application for Payment Procedure
Rider E - Application for Payment Procedure

				
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