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Introduction Welcome... ...to the fifth year of Green Impact Students' Unions (formerly the Sound Environmental Impact Awards). Green Impact is an environmental accreditation scheme with an awards element designed specifically for students’ unions. For decades students’ unions have been at the forefront of social and environmental campaigning. However, with the majority of Unions not being metered for the utilities they use, and with sabbatical teams changing annually, many of our members struggled to get to grips with their own environmental impacts. So in 2006 we launched the Sound Environmental Impact Awards to provide a practical framework for greening students' unions. The scheme was a big success with fifty-one unions taking part in 2006/07, sixty-seven in 2007/08, seventy-nine in 2008/09 and eighty-three in 2009/10. Purpose The purpose of Green Impact Students' Unions is to encourage, nurture, reward and celebrate environmental good-practice in students' unions. How does it work? Green Impact is an environmental accreditation scheme. It comprises a list of 215 criteria with each delivering a practical action that will help the union to reduce its impact on the environment. Each criterion is worth a score of between one and ten marks. Each score has been calculated by adding a value for the potential of the criterion in protecting the environment to a value for the difficulty in implementing it. Unions simply work through the list of criteria marking those that they meet, collecting the points along the way. All entrants will be awarded one of four qualifications: Working Towards Accreditation; Bronze Standard; Silver Standard; Gold Standard. To gain the Bronze Standard, Unions need to have met all twenty-four criteria marked as Bronze essentials - these are the actions that we think all students' unions could and should be doing as a minimum. To gain the Silver Standard, unions need to have met all the Bronze essentials plus all thirteen criteria marked as Silver essentials and gained an overall score of 430 or more. Unions can build their overall score by meeting any of the 177 optional bonus criteria – as the name suggests these are non-compulsory, but the more you get, the higher your score, helping you on your way to a Silver Standard. New for this year we have introduced the Gold Standard to replace the Gold Award from previous years. All unions can now achieve the Gold Standard if they meet all Bronze and Silver essentials plus all five Gold essentials and have gained an overall score of 530 or more. The top scorer in the Gold Standard category will win the new national Green Impact Union of the Year Award. Additionally there are four special achievement awards up for grabs open to any union regardless of overall score: The Ecologist Communications Challenge Award; The Green Innovation Award; The Co-operative Most Improved Union Award and The Co-operative International Development Award. Why enter the scheme? Here are five good reasons to enter Green Impact Students' Unions: 1) Green Impact is a nationally recognised accreditation offering an independent benchmarking of your union's environmental performance. Each union entering the scheme will receive a final score that can be used to set targets and monitor performance against. In addition to being presented with a certificate or award at our Annual Dinner at Convention 2011, entrants will receive a digital Green Impact Students' Unions logo for the standard they have achieved that can be used on their webpages and stationary. 2) The process of completing the application form will help you identify what your union should be doing, that it is not currently, and give you ideas for further improvements - effectively providing an off-the-shelf action plan for greening your union. Its not just a case of being in it to win it! We encourage all students' unions to enter, especially those who are just starting to think about the environment. 3) Greener means leaner. Improving your union's environmental performance will help reduce the amount of utilities used, saving money for the union and/or Institution. Addressing environmental issues is likely to raise the union's kudos with the Institution, and make the union a more attractive place to be for environmentally-conscious staff and students, and helping to change wider behaviours by creating positive social norms. 4) Every year we profile a selection of the best environmental practice we have found through the scheme in our showcase booklet. The booklet seeks to celebrate our collective achievements and is sent to all our 230 member unions, to influential stakeholders within the sector, and to key environmental figures beyond the sector - including politicians, directors of NGOs, business leaders and celebrities. It's great publicity for all unions taking part. You can view last year’s booklet through the webpage link below. 5) The net outcome of your participation will be that your Union has a less negative impact on the environment. To find out what applicants said about the scheme last year visit www.nus.org.uk/greenimpactunions. Registration and closing date Once your union has made the decision to enter Green Impact Students' Unions, you will need to formally register as an applicant. This year the deadline for registering is 5pm on Fri 08 Oct 2010 and you can do this on the programmes page in the members area of www.nussl.co.uk. As part of the registration process you will need to agree to pay the application fee. The fee is £250 for unions entering for their first year; £125 for unions taking part for a second consecutive year; £80 for unions taking part for a third/fourth/fifth consecutive year. Alternatively you can join the scheme through our new E&E Opt- in Group which also entitles you to an environmental audit (a Bronze essential criterion) or staff training day (a Bonus criterion), plus a whole host of other benefits, all at a reduced rate for our members. Once you have registered, you need to complete this workbook and email it to firstname.lastname@example.org before noon on Fri 17 Dec 2010. For important guidance on how to complete the workbook, please see the guidance worksheet by clicking on the tab below marked 'Guidance'. All that is left for me to say is that I hope that you get a lot out of the application process, thanks for your support, and good luck! Charlotte Gerada Chair, Ethical & Environmental Committee, NUS Services Green Impact Students' Unions is run by NUS Services, the commercial arm of the NUS. It are supported by NUS, EAUC, People & Planet and the Ecologist. The main sponsor is The Co-operative Group. v1.02 Guidance Below is advice and information to help guide you through the application process. Please save yourself and us time by reading them thoroughly before you start! 1. We took part last year. What is different this year? We have added a total of eighteen new criteria and deleted seven, meaning that the total points available has increased by 118 points. The wording of a number of the criteria has been strengthened. We have done this because we want unions to continually improve their environmental performance through this scheme. To this end, we added an extra essential criteria for the Bronze Standard – last year there were twenty-three, this year there are twenty-four. So if you got the Bronze Standard last year you might have to do a little more greening to keep it. To see exactly which criteria have changed and how, a full list of the changes to the criteria can be found by clicking on the tab below called 'List of changes'. To gain the Silver Standard, unions need to meet all twenty-four Bronze essentials plus all thirteen criteria marked as Silver essentials (increased from twelve Silver essential last year) and gain an overall score of 430 or more. We have raised the Silver Standard points threshold slightly to take into account the increase in total points available. This year we have introduced the Gold Standard. To gain this Standard unions must meet all Bronze and Silver essentials plus all five Gold essentials and have gained an overall score of 530 or more. The top scorer in the Gold Standard category will win the new Green Impact Union of the Year Award. We have four special achievement awards this year, the same as last year. We are keeping The Co-operative International Development Award, The Green Innovation Award and The Co-operative Most Improved Union Award the same as last year, although the details of The Ecologist Communications Challenge Award have changed. 2. What parts of the workbook do I need to fill in? The first thing to note is that this workbook has been designed to be completed and returned digitally, so there is no need to print it! Because of this you will need to save this file somewhere safe on your computer/server, giving it the file name ‘201011 Green Impact Students' Unions - Union Name’ where the union name is the name of your union. You only need to enter information into five worksheets in this workbook - 'Bronze criteria', 'Silver criteria', 'Gold criteria', 'Bonus criteria' and 'Special awards & bonus points'. To access these worksheets simply click on the tabs at the bottom of your screen. Please only enter responses into the empty cells with blue borders. You should start by putting in your contact and union details in the eight boxes at the top of the 'Bronze criteria' worksheet. Then all you need to do is respond to each predetermined statement in the ‘Criteria’ column (B.001 to B.024; S.001 to S.013; G.001 to G.005; C.001 to C.176) so that we know whether or not the union is in compliance with each criterion (see note 3, below). There is also an open-ended question (C.177) at the end of the 'Special awards & bonus points' worksheet that could help you get up to fifteen bonus points. 3. How do I say whether or not we have met each criterion? With the exception of the open-ended question C.178, each criterion is worth between one and ten points. The number of points available for each criterion can be found in the 'SCORE' column. The score for each criterion has been calculated by adding a given value for the potential environmental benefit of the action to a value to reflect the difficulty of implementing it. So, as an example, a criterion that has a big impact on climate change that is difficult to implement will have a higher score than one that has little impact and is easy. ● For each criterion that you feel the union is in compliance with, put a ‘1’ into the ‘Union compliance’ box for that criterion. ● If you feel the union is not in compliance with a criterion, put a ‘0’ into the ‘Union compliance’ box. ● Some of the criteria might not be applicable to your union. For example, to positively answer C.001 your union would need to have one or more sites that are separately metered for electricity. If your union does not have any separately metered sites for electricity the criterion is not applicable so you would leave the 'Union compliance' box empty and enter ‘n/a’ into the ‘ Not applicable’ box. As the criterion is not applicable to your Union you will not get the points (also see point 7 below). ● If you do not know the answer to a criterion, or have decided not to answer it, simply leave the ‘Union compliance’ box blank for that criterion. ● If your union started doing the action required as part of this scheme, please put a '1' in the 'Done as result of GI-SU?' box (the box shaded in green). This is so we can monitor the impact of the scheme. The worksheets are fitted with a self-calculating scoring system. Entering a '1' into the ‘Union compliance’ box will automatically award the union all the points available for that criterion, and this will be shown by an increase in the 'Marks gained' box at the bottom of the worksheet and also in the totals table in the worksheet called 'Your score'. For your information, the maximum achievable score, including the bonus points available through the open ended question in C.177, is 950. Please note that, due to the varying size of unions, the differing facilities that unions have, and the often complicated utility and refuse contract arrangements with institutions, not all bonus criteria will be applicable to all unions. To reflect this, the list of criteria has been developed as more of a list of ideals than a list of expectations, but great effort has been taken to ensure that the majority of points are available to all unions. Despite this, a union that monitors its own utility usage, controls its own recycling contracts and plans its own refits will be able to get a higher score through this accreditation simply because these are all tools that, if being utilised effectively, can greatly reduce a unions negative impact on the environment. In the spirit of the scheme, we expect all unions to self declare as honestly and accurately as possible. We do not need you to provide any supporting evidence in your application at this stage (see note 6 below for how you can use the ‘Union comment’ box) – all you need to do is mark each criterion with a ‘1’, ‘0’, ‘n/a’ or leave it blank as stated above. After the deadline has closed we will ask all unions to submit a selection of documentary or photographic evidence by email in relation to specific essential criteria that you have marked as being in compliance with. Additionally we will carry out audits at all Gold Standard unions, the winner of The Co-operative Most Improved Union Award, plus around 25% of the others selected at random to view supporting evidence where appropriate. NUS Services reserves the right to adjust final scores, either higher or lower, at our discretion based on the evidence provided through these processes. 4. There are a lot of criteria. Do I have to answer them all? You do not have to answer all of the criteria, but you do need to answer the twenty-four Bronze essential criteria as a minimum. There are a total of 215 predetermined criteria, of which only twenty-four are marked as Bronze essentials. All unions entering the scheme will be awarded one of four qualifications. To get the Bronze Standard, a union must answer all twenty-four Bronze essential criteria as either a ‘1’ or a ‘n/a’ if applicable. If a Union marks any of the twenty-four essential criteria as a ‘0’, or leaves any of them blank, it will be qualified as Working Towards Accreditation. To gain the Silver Standard, unions need to have met all the Bronze essentials as above plus have answered all thirteen Silver essentials with either a ‘1’ or a ‘n/a’ if applicable and gained an overall score of 430 or more. To gain the Gold Standard, unions need to have met all the Bronze and Silver essentials as above plus have answered all five Gold essentials with either a '1' or a 'n/a' if applicable and gained an overall score of 530 or more. The top scorer in the Gold Standard category will win the new Green Impact Union of the Year Award. On top of the four qualifications available we have four special achievement awards up for grabs: i) The Co-operative International Development Award is outlined in C.174. This Award recognises the influence that students' unions can have on international development. The prize will go to the union that is judged by The Co-operative judging panel to have had the most impact on international development by supporting one or more international development campaign run by a campaigning organisation and/or has set up its own international development initiative. Unions taking up the challenge will need to register by visiting www.nus.org.uk/greenimpactunions by noon on Friday 10th December 2010. ii) We have again teamed up with our media partner the Ecologist to again offer The Ecologist Communications Challenge Award. The challenge is bonus criterion C.175 and offers a generous number of points and the opportunity to win a special Award. This year it aims to encourage unions to use photography to showcase the excellent campaigns and projects being run by unions and their students and using these images to educate and inspire others on the importance of individual and collective action on environmental issues. The prize will go to the union that submits the most inspiring photograph showing off projects, campaigns or activism within their student movement. An independent judging panel will shortlist the images submitted with those going forward to be voted on by the public on the Ecologist website. The winner of this public vote will take home the Award and the photographer who took the winning shot will win the chance to work with the editor of the Ecologist on an online photo story. Unions taking up the challenge do not need to register, however they do need to view a copy of the Guidance Note which they can download by visiting www.nus.org.uk/greenimpactunions. Unions will then need to submit their photographs to the Ecologist as per the Guidance Note by noon on Friday 10th December 2010. iii) To encourage Unions to think outside the box with their greening efforts, The Green Innovation Award will go to the union that has the most innovative and successful environmental scheme as outlined in criterion C.176. All entrants will be judged by an independent panel. Unions taking up the challenge will need to register by visiting www.nus.org.uk/greenimpactunions by noon on Friday 10th December 2010. iv) Finally, if you entered the scheme last year then you automatically stand a chance of winning The Co-operative Most Improved Union Award. The award will be presented to the union that has increased their overall score by the most number of points based on their score from the previous year. 5. What happens if we have not met all of the Bronze essential criteria? The bar for the Bronze Standard has been set relatively low in that the twenty-four Bronze essential criteria have been worded in such a way that it should be quite easy for any union to take action within a short timeframe to ensure compliance. Because some of the requirements for the Bronze essential criteria are quite broad, we have used the ‘Evaluation’ box next to each criteria to provide examples of the type of supporting evidence that we would want to see should you be asked to provide it as part of the email evidence submission or audit visits. It is worth noting that, for a Union to put a ‘1’ in the ‘Union compliance’ box, it has to be in compliance with the criteria at the time of submission . So if your Union is not in compliance with any of the Bronze essential criteria, use the time before you submit wisely to ensure that you are in compliance. Green Impact Students' Unions aims to improve best environmental practice in students’ unions. Therefore if you do get stuck with complying with any of the criteria, we can offer a degree of support and advice as part of our commitment to helping to green our membership. The Greener Unions Coordinator at NUS Services can be contacted by calling 01625 413200 or emailing email@example.com. For a variety of reasons, it is likely that a number of unions entering will not be able to put either a ‘1’ or a ‘n/a’ next to all twenty- four Bronze essential criteria and therefore will not be eligible for the Bronze Standard. If this applies to your union, then there really is nothing to worry about – all it means is that your union will be classed as Working Towards Accreditation. Green Impact Students' Unions is all about continual improvement rather than a one-off ranking exercise. The process of application has been designed to help unions develop individual action plans, and aiming for a Bronze Standard the following year could be a positive and tangible goal to aim at. With the exception of the top ten scorers, the individual scores of every applicant will be kept confidential. It should be noted that we review the criteria annually to reflect changes in importance of environmental issues, new environmental innovations and new environmental legislation. It is anticipated that the bar will be continue to be raised slightly each year to foster continuous improvement, and that one additional Bronze essential, Silver essential and Gold essential criteria will be added annually. 6. Can I clarify our response to a criterion? If you want to make a note about how or why you have answered any individual criterion, you can do so in the ‘Union comment’ box. Unions are specifically encouraged to use this box to make notes on where the evidence can be found, and for criteria containing 'and/or ' (see below), to specify which statement applies to the union. Any information you put in the ‘Union comment’ column will not affect your points, but could help both parties should we request to see the evidence. 7. What about ‘and/or’ criterions? Some of the individual criteria statements contain a number of mini-statements denoted by the presence of ‘and/or ’ or just ‘or ’. For example, the criteria statement for C.029 specifies: ‘The union has monitoring systems in place to ensure that it does not significantly over-order the number of copies of the union newspaper or magazine from the printer, and/or the union actively distributes copies of the union newspaper or magazine to students to ensure that it is not left with significant numbers of unwanted copies.’ To be able to put a ‘1’ in the ‘Union compliance’ box, this means that the union can be in compliance with either, or both, of the mini-statements. Note that if you are meeting two or more of the mini-statements in any one criterion, you still only put a '1' in the 'Union compliance' box. Please specify in the 'Union comments' box which criterion option you are in compliance with. You should answer each criterion as a standalone question unless otherwise specified in a criterion. In other words, if applicable, there is nothing to stop you from gaining points from two separate criteria for the same commitment, as demonstrated by the same evidence. To avoid bias against smaller unions, a number of criteria make points available to unions that do not have specified operations or services. For example, C.019 awards points for serving drinks in reusable drinking vessels. To avoid discriminating against unions without bars, which typically will have a net lesser negative environmental impact than a union with a bar, the points for C.019 are also available to unions that do not have a bar. Criteria that award points for not having specified operations or services always contain the words 'either ' and 'or ' in italics within the text. To avoid bias against smaller unions, a number of criteria make points available to unions that do not have specified operations or services. For example, C.019 awards points for serving drinks in reusable drinking vessels. To avoid discriminating against unions without bars, which typically will have a net lesser negative environmental impact than a union with a bar, the points for C.019 are also available to unions that do not have a bar. Criteria that award points for not having specified operations or services always contain the words 'either ' and 'or ' in italics within the text. 8. Why are the lots of asterisks throughout the text? Every word or phrase in italics that is accompanied by an asterisk denotes that there is an accompanying definition in the glossary. The glossary can be found as a separate worksheet in this workbook. The glossary is there to help you understand the issues and our definitions in relation to what we require. 9. How can we provide you with feedback? After you have submitted your completed workbook to us, you will be emailed a link to an online feedback form so that we can learn from your experiences and improve the scheme for the following year. Completion of the feedback form is optional but very useful to us, so please do complete it! 10. How do we submit the completed workbook? You need to email the whole of this workbook as an attachment to firstname.lastname@example.org by noon on Fri 17 Dec 2010. All applications will be acknowledged by a return email. After all the workbooks have been returned we will make contact with each union to request documentary or photographic evidence to verify specific essential criteria. We will also notify unions that have been selected for auditing. After the audit process is complete, we will individually inform all unions of their final scores, notify unions which Standard they have achieved as a minimum, and provide you with your confidential feedback. We will host a special Green Impact Students' Unions awards ceremony at Annual Dinner during Convention on Wed 20 April 2011, at which we announce the Green Impact Union of the Year Award, winners of our four special achievement awards, and present our certificates and awards. If you have any questions… ...please do not hesitate to contact the Greener Unions Coordinator at NUS Services on 01625 413200 or email@example.com Disclaimer: Whilst reasonable steps have been taken to ensure that the information contained within this workbook is correct, the authors and NUS Services give no warranty and make no representation as to its accuracy and accept no liability for any errors or omissions. The union should seek professional advice as required. Bronze criteria B.001-B.024 Name of union: Lead person completing: Andrew Taylor FE or HE? Position: Campaigns, welfare and activities coordinator No of students? Email: firstname.lastname@example.org Date submitted: Phone number: 0141 849 4165 Please ensure you have carefully read the guidance worksheet before you start completing this worksheet. You need to complete the 'union compliance' box for these twenty-four criteria as a minimum. Done as a result of GI-SU? Difficulty to implement Environmental benefit Union compliance Not applicable Why are we asking? Criteria Evaluation Union comment SCORE Environmental impacts B.001 Physically looking for inefficiencies and reviewing Within the last three years, the union has had some sort of Documented findings or how waste is managed can be an effective methodical environmental evaluation which either examined recommendations, including starting point for reducing a union's aspects of resource efficiency (electricity, water, gas, heat) or the evidence that the evaluation environmental impact *. issue of recycling. This could be an internal piece of work, a happened within three years Note that free environmental audits are offered by review by a committee, something carried out by the institution, or of the date of the submission 4 2 6 the Carbon Trust* and Envirowise*; energy completed by external consultants. of this application. 1 suppliers will often provide free energy surveys; Note that previous evidence audits for Sound Impact do not count NUS Services offers full environmental audits at a but that our Carbon Academy Ambassador visits do count. discounted rate through our E&E opt-in group*. B.002 Identification of an organisation's most significant The union has formally identified, prioritised and documented its A list of the union's most environmental aspects * and environmental most significant environmental aspects* and environmental significant environmental impacts * is a core requirement of an impacts* within the last three years and has made the document aspects * and environmental 1 1 2 environmental management system* . publicly available on the union's website. impacts *, dated within three 1 years of the date of the submission of this application. Baselines, monitoring and results B.003 The underlying principle of resource efficiency is If the union owns or rents one or more photocopier, it actively A document recording the that, if you can't monitor it, you can't manage it! records the number of copies made on all the photocopiers that number of copies made over a Although some unions might not be able to have a counter function at least monthly. given period. 1 1 2 monitor utility usage or quantities of waste or 1 recycling, all unions can monitor the number of photocopies they make. Environmental legislation and duty of care B.004 Under the Hazardous Waste (England and The union has formal systems in place to ensure that hazardous Procedures for waste disposal Wales) Regulations 2005, Special Waste wastes and, if applicable, used catering oils are segregated for in a dated document. Interview Amendment (Scotland) Amendment Regulations suitable disposal, and relevant staff are aware of the correct relevant staff to make sure 2004 and the Waste Electrical and Electronic procedure for disposal. they are aware of the Equipment (Amendment) Regulations 2007, it is procedures, and that they illegal for unions to dispose of fluorescent tubes, dispose of the wastes electrical equipment (such as PC monitors and correctly. View storage TV's), and fridges within general refuse. facilities for hazardous Additionally, disposing of used catering oil down wastes. Check the general 4 3 7 drains could lead to prosecution under the waste bins and drains for 1 Environmental Protection Act 1990 and the evidence of breach of Environmental Protection (Duty of Care) procedure. Regulations 1991. Containers of oil should be stored upright, away from drainage areas and have a lid. Ideally used oil waiting to be removed from the union should be bunded *. Reducing refuse B.005 The waste hierarchy* states that you should Either the union does not have a retail shop or, if it does, it has Interview staff in the shop. always try to reduce the amount of waste material replaced standard plastic bags for customers with a more Look for notices in the shop. you generate in preference to reusing it or sustainable version and/or the union charges for bags and View written policy stating that recycling it. communicates that it is for environmental reasons. the union has banned Every year, an estimated 17.5 billion plastic bags standard plastic bags or are given away by supermarkets. This is charges for bags. 3 1 4 equivalent to over 290 bags for every person in 1 the UK. Many large high street brands now charge for plastic bags or have replaced them with bags made of more biodegradable* materials. Reusing refuse B.006 Recycling printer cartridges helps reduce waste The union has a scheme in place to collect used printer and toner View collection box. Interviews and can raise money for good causes. Charities cartridges for donation to a reuse scheme* from both internal with staff. 1 1 2 collect used printer and toner cartridges and sell sources and actively from students. 1 them back to the manufacturers for reuse. Recycling refuse B.007 For unions with bars, the production of waste Either the union does not have a bar or, if it does, the majority of View the recycling banks. glass will be one of the organisation's most the waste bar glass generated in its bar or bars is recycled. View the recycling contracts or 3 2 5 significant environmental impacts*. collection notes. Interview bar 1 staff. B.008 For the average union waste paper is the third The union has a recycling scheme in place for waste paper and View paper bank and most significant recyclable waste stream by has waste paper collection boxes in the majority of the offices and collection trays or boxes in 2 1 3 weight after waste bar glass and cardboard. by all photocopiers and printers. offices. Interview office staff. 1 Waste paper collection boxes are available from UKOS through our Trading Directory. Electricity - Awareness B.009 Typically 10% of all energy used in offices is The union has energy-awareness stickers, notices or posters in Observe stickers or notices or wasted through bad practice. Both NUS Services place encouraging staff to switch off lights in all offices and posters in place. and The Carbon Trust * provide free stickers and communal facilities such as kitchens and single-occupancy 2 1 3 posters to help raise awareness of how people washrooms. 1 can do their bit. www.nus.org.uk/carbon. B.010 It is good practice to label banks of light switches Either the union does not have any banks of three or more light View banks of light switches so staff and visitors know which switches to switches or, all banks of three or more light switches within the and ensure each is correctly switch on, rather than switching them all on. The union have been labelled to identify which lights each switch labelled. 2 1 3 Carbon Trust* recommends using colour-coding operates. 1 for multi-use venues such as bars or halls. B.011 A easy method of identifying inefficiencies is to Within the last 12-months, the union has invited all staff to An email to all staff, a poster invite staff to feedback ideas for saving energy. feedback ideas for saving energy. in a staff room, or a mention in a staff newsletter, dated within 2 0 2 12-months of the date of the 1 submission of this application. Electricity - Switching off B.012 Some of the most efficient unions are those that The union has an up-to-date written lighting and equipment A dated document outlining have formally assigned responsibility to specific responsibility plan* covering all the main facilities within the union who is responsible for 4 3 7 individuals to ensure that lighting and equipment and the plan is embedded within the roles of operational staff. switching off lighting and 1 is not left on unnecessarily. equipment in specified areas. Interviews with staff. B.013 It is good practice to develop a shut-down The union has a formal shutdown procedure for vacations. A dated document outlining procedure for vacations to ensure that equipment which equipment is to be that is continuously on, such as bottle fridges, switched off prior to each 5 2 7 ventilation equipment and heating, is not left on vacation, and who is 1 unnecessarily. responsible for ensuring it is switched off. Interviews with key staff. Electricity - Lighting equipment B.014 Tungsten filament bulbs* are inefficient, Less than 5% of all of the light bulbs / tubes throughout the union If it is claimed that less than converting only about 5% of the energy they use (excluding specialist rig lighting in entertainments venues) are 5% are tungsten filament into light. Compact fluorescent (energy efficient) tungsten filament bulbs* , or the union has a demonstrable bulbs* , check by walking bulbs* are much more efficient, converting strategy for achieving the target within the next 24-months, or around the union. around 40% of the energy they use into light. within the last 6-months the union has actively lobbied the Alternatively, evidence could institution to replace tungsten filament bulbs within the union with include a written agreed 5 3 8 more efficient versions. strategy or action plan, or 1 Note that the union selected this criteria based on the strategy or correspondence with the lobbying, it needs to be able to demonstrate that progress has institution dated within 6- been made. months of the date of the submission of this application. Electricity - Appliances B.015 Many estates departments have minimum The union has a minimum efficiency specification list, updated View the dated list. Check it specification lists for new lighting or electrical within the last 12-months, that sets procurement specifications for has been updated within 12- equipment. These are often based on the at least three of the following months of the date of the Government's efficient technology lists* . • IT equipment, including printers; submission of this application. • Kitchen equipment, including dishwashers, glass washers, kettles, urns (excluding fridges); • Lighting fittings and bulbs, including desk lamps; 5 1 6 1 • Motor vehicles; • Refrigeration equipment (domestic and commercial); • Televisions and screens; • Ventilation systems; Note that this can include adopting the institutions minimum efficiency specification list. Water B.016 A major environmental impact* for some unions is All urinals are fitted with water saving devises* that are working. Check the urinals in each the waste of water through unregulated urinals*. washroom. These typically flush 3.5 litres of water every 20- minutes, 365 days a year. Over a year that would equal a total of 92,000 litres at a cost of around £200 in water charges. It is normal practice to fit 4 4 8 1 water saving devices* to all urinals so that they only flush after they have been used. Water supply companies can issue enforcement notices on unions with unregulated urinals. Campaigning and campaigning societies B.017 Unions can play a pivotal role in greening their The union has actively lobbied the institution on at least two Evidence could include institutions. separate ethical or environmental issues within the last 12- minutes of meetings, emails months. from the union to the 5 5 10 institution, interviews with 1 relevant people in the union or institution. Student officers, staff and teams B.018 The greenest organisations tend to be those with There is a demonstrable commitment to environmental good- This could be determined by a senior managers championing environmental practice from senior management within the union. straw poll of staff. Additional good practice. evidence could include minutes of environmental meetings that show that a senior manager regularly 5 0 5 attends, the job description of 1 a relevant senior manager that references environmental issues or responsibilities, or interviews with staff or officers. B.019 Encouraging new staff to do their bit right from the All new staff and sabbatical officers are formally inducted on The staff handbook. Staff start will help to ensure that environmental relevant environmental issues within their role, such as recycling induction checklist or 3 1 4 initiatives are successful. policy and procedures, individual responsibility for conserving equivalent. Interviews with 1 energy, switching off appliances, etc. new staff. Policy and commitment B.020 An environmental policy * is a core requirement of The union has an active environmental policy* , or the union has A written policy (or policies) an environmental management system*. at least one active policy on a specific ethical or environmental with evidence of the date issue*. Within one of the above the union must reference a formal passed. Evidence of policies 5 2 7 commitment to continual improvement of its environmental in development could include 1 performance*. emails, minutes or other documents. Reporting and plan B.021 Incorporating environmental issues into an Environmental issues are mentioned in the union’s long-term View operating plan. no long term organisations operating plan is a sign that an operating plan. operating plan 4 1 5 organisation is committed to reducing its 1 environmental impacts*. Communications B.022 Many students' unions use their website to The union's website contains up-to-date information and advice View website. encourage green student lifestyles. on one or more environmental issue (such as recycling, energy Snap It Off! * is NUS's campaign to get efficiency, or Fairtrade* ) that specifically references what the 3 1 4 unnecessary lights switch off on campus. You can union is doing in relation to that topic. It includes links to the 1 order free campaign materials from websites of relevant environmental organisations and promote www.nus.org.uk/snapitoff. Snap it Off! *. Procurement B.023 Fairtrade* products guarantee a fixed price for If the union serves tea or coffee, all tea and coffee currently Visit café or bar and look at some of the lowest paid farmers in the developing served is Fairtrade* . product behind counter. world. There is also a fixed community premium Check NUS Services' central that goes towards community development billing data. If the union is projects. serving a non-Fairtrade* tea The Fairtrade* mark guarantees that three key or coffee, check that either: development areas are supported: social, 1) A Fairtrade* option is 3 1 4 economic and environmental. Independent audits served alongside the non- 1 are carried out to ensure these standards are Fairtrade* version, and that adhered to. the Fairtrade* option is offered as the default. 2) The union has a timed plan to remove the non-Fairtrade* version. B.024 Buying paper products made from recycled paper All white A4 and A3 size copier paper bought by the union for Look at paper in stationary ensures that there is less need for commercial internal use is made from at least 75% recycled paper, or is made store. Look at invoices or 2 1 3 environmentally-damaging forestry & helps from NAPM* accredited recycled paper, or is made from pulp delivery notes. 1 increase the demand for recycling. from certified sustainable sources*. Bronze marks: Marks available 117 Marks gained 112 Percentage marks gained 96% Silver criteria S.001-S.013 If you wish to obtain the Silver Standard you need to obtain all twenty-four Bronze essentials and all thirteen Silver essentials in this worksheet, plus achieve an overall score of 430 or more. Done as a result of GI-SU? Difficulty to implement Environmental benefit Union compliance Not applicable Why are we asking? Criteria Evaluation Union comment SCORE Environmental impacts S.001 Recognising areas for improvement in The union has identified and documented key areas for A list of areas for environmental performance* is a core improvement of environmental performance* within the last three improvement, dated within requirement of an environmental management years and has made the document publicly available on the three years of the date of the 1 1 2 system* . union's website. These should include some, if not all, of the submission of this application. 1 union's most significant environmental aspects * and environmental impacts * (also see B.002). Baselines, monitoring and results S.002 Many businesses now report on their annual The union has an active system in place to monitor and record the A relevant procedure and carbon emissions, which includes all business number of business miles travelled on official Union business in reporting mechanism for staff miles for cars, trains and planes. With cheap motor vehicles and public transport, including both trains and (e.g. expenses form). Cross- domestic air travel, it is important to monitor the planes if applicable. reference with staff to ensure 1 2 3 number of miles travelled by air. they are aware of procedures 1 for recording miles travelled. Examine the central record. Environmental legislation and duty of care S.003 Under the Environmental Protection (Duty of On an ongoing basis, the union is taking suitable practical Practical measures being visit recycling centre Care) Regulations 1991, Hazardous Waste measures to ensure that it meets its duty of care * requirements carried out by the union (or by (England and Wales) (Amendment) Regulations with regard to waste management. the institution on the union's 2009 and the Special Waste Amendment behalf) could include: (Scotland) Amendment Regulations 2004, • Bins kept in a secure area, businesses have a duty of care * to ensure that all locked bins, or notices by bins their wastes* are correctly identified and are relating to waste segregation; stored safely, are transferred by a registered • A file containing waste waste carrier, and end up at a suitable waste transfer notes * and disposal or reprocessing site. consignment notes *; • Checking all recycling and 3 2 5 waste contractors have 1 correct licences through www2.environment- agency.gov.uk/epr; • Checking that recycling contractors are recycling the waste – typically done by following the waste contractor after collection. Reusing refuse S.004 Many charities raise funds by collecting unwanted The union houses a collection scheme aimed at students for at View collection box. Interviews items and then selling them on to reuse schemes* least three of the following on constant basis: with staff. or for recycling. • Batteries; • Books; 1 1 2 • Clothing; 1 • Mobile phones; • Postage stamps; • Shoes; • Spectacles. Recycling refuse S.005 Recycling aluminium cans uses only 5% of the The union has a recycling scheme in place for aluminium and/or View can bank or collection energy used in primary production. Similarly, steel drinks cans. This could be for bars or for end consumers boxes. Speak to relevant staff. recycling a tonne of steel packaging reduces through collection boxes in public areas. 2 1 3 carbon dioxide* emissions by 80%. Increasing 1 atmospheric levels of Increasing atmospheric levels of carbon dioxide* is a major cause of global warming*. Heating S.006 Patio heaters* are expensive to run and Either the union has not used any patio heaters* in the last 12- On-site audit of bar facilities. exceptionally wasteful of energy. months or , if it has, any patio heaters used are now restricted by Written agreed strategy or 4 3 7 percussion switched to no more than 10-minute intervals and action plan. 1 have awareness notices that they are bad for the environment (also see G.002). Transport S.007 Simple training in efficient driving techniques can If the union provides or contracts out minibus driving training, the Look at training programme, 3 2 5 save up to 20% in fuel consumption. training includes efficient driving techniques. or contact the training 1 provider. Student officers, staff and teams S.008 Many organisations now include environmental Environmental considerations are referenced in the job Examine a recent job chech standard good-practice in the job descriptions of all new descriptions of all new staff and/or in the standard terms and description, or the standard terms and conditions 2 1 3 staff. conditions of employment. terms and conditions of 1 - new intern roles employment. job descriptions S.009 Environmental managers employed by institutions If the institution has an environmental manager, energy manager, Interview relevant staff. can be a real asset to proactive unions, both in or similar, the union has proactively developed a good working Contact the environmental 4 2 6 1 knowledge and resource. relationship with the post-holder. manager. S.010 Bringing together interested students, The union's constitution includes an environmental committee or View the constitution, and environmental champions and key staff through assembly, and the group has met at least once within the last 6- minutes of the last meeting. an environmental committee or taskforce can be a months and/or the union has some sort of informal internal For the taskforce, evidence very effective method delivering improvements to environmental taskforce that has met at least once within the last could include minutes of the 5 2 7 1 environmental performance*. 6-months. last meeting or an interview Note that the internal taskforce can be the same group as the with a member of the energy efficiency team referenced in C.046. taskforce. Procurement S.011 In February 2008 the Government banned bottle- Either the union does not use any bottle-fed water coolers or all Look in office and communal need to get rid of fed water coolers in Whitehall. Bottle-fed water the union's bottle-fed water coolers are supplied by areas. coolers are typically 150 times more expensive to www.aquaid.co.uk, in so doing supporting Pump Aid and Christian 2 2 4 run than mains-fed water coolers (34.0 pence per Aid. 1 litre vs . 0.22 pence per litre respectively) and have significant additional environmental impacts through food miles. S.012 Free range eggs* have considerable welfare If the union buys fresh eggs for use in catering or for sale in a Look at Central Billing data. need to check benefits over intensively produced barn eggs. retail outlet, all the fresh eggs bought are free-range* . Look in catering kitchen Note that there may be cost implications for your and/or retail outlet. 3 1 4 1 union's income related to this criteria. S.013 In the European Union, food production and When purchasing food for the majority of meetings or events, the Look at Central Billing data. need to check distribution contribute up to 18% of greenhouse union ensures that it includes at least one of the following: View purchase orders. If gas* emissions. • All eggs are free-range* or Freedom Food * certified; there is a policy in place view To find out what is in season visit • Food to be delivered using minimum packaging; this. View photos from events http://eatseasonably.co.uk/ • Organic* certified produce; providing these choices. Note that there may be cost implications for your • MSC* certified produce; 3 2 5 • Recyclable packaging; 1 union's income related to this criteria. • Seasonal produce* ; • The majority of the meat is free-range * or Freedom Food* certified; • The majority of food provided is vegetarian. Silver marks: Marks available 56 Marks gained 51 Percentage marks gained 91% Gold criteria G.001-G.005 If you wish to obtain the new Gold Standard you need to obtain all twenty-four Bronze essentials, all thirteen Silver essentials and all five Gold essentials in this worksheet, plus achieve an overall score of 530 or more. The overall highest Gold Standard winner will receive the new national Green Impact Union of the Year Award. Done as a result of GI-SU? Difficulty to implement Environmental benefit Union compliance Not applicable Why are we asking? Criteria Evaluation Union comment SCORE Baselines, monitoring and results G.001 Many of the actions in this workbook are there to Either the union is metered for one or more utility and can View data. reduce utility consumption, and thereby a unions demonstrate that it has reduced consumption of at least one last carbon footprint *. year or , if unmetered last year, the union has and/or will install Clamp-on smart meters* , like the OWL one or more smart meter* and/or monitoring system this (www.theowl.com), are cheap to buy and academic year to allow it to track performance (also see C.005 designed to be self-fitted to electrical distribution and C.012). 5 4 9 1 boards. Note this can apply to gas, electricity, water or volume of waste sent to landfill. Can apply to calendar, financial or academic year. To take into account growth or site acquisitions, this can include units used per member of staff. Heating G.002 Patio heaters* are expensive to run and The union does not have and/or use any patio heaters (also see On-site audit of bar facilities. exceptionally wasteful of energy. S.006). 5 4 9 1 Transport G.003 At current levels, air travel creates at least 6% of The union has an active policy that prevents the use of View policy. View travel data. the UK's total carbon dioxide emissions. The domestic air travel* for union business and it has actively Speak to members of staff to Department for Transport estimates that this encouraged students to seek alternatives to domestic air travel* confirm that no staff or could rise to a third of all emissions by 2050. in the last 6-months. officers fly on union business. Trains emit significantly less carbon per person View campaign materials to than planes. For example, the train from London encourage students to reduce 5 4 9 their domestic air travel. to Edinburgh uses only a third of the carbon dioxide emissions from flying. The use of video conferencing and other technological can reduce the need to fly. Biodiversity & land-use G.004 2010 is the UN International Year of Biodiversity. The union has initiated, or taken part in, one or more practical View the initiative and check Humans share the Earth with around 10 million initiative to encourage biodiversity* on campus within the last 12- the union's involvement. species. Since 1970 the Living Planet Index months. (which measures trends in the Earth’s biological Note this should be in addition to the initiatives in C.165, C.166 diversity) has fallen by approximately 30%. This and C.168. global trend suggests that we are degrading natural ecosystems at a rate unprecedented in human history. 3 4 7 1 Some unions actively promote biodiversity on their campuses by creating a biodiversity garden *; creating flower beds for pollinators, planting native trees; clearing scrub; feeding song birds in the winter; provision of artificial shelters or habitats for insects, etc. Other - environmental G.005 Several unions are involved with pro- The union has delivered, or proactively supported, at least one Emails, meeting minutes and environmental behaviour change projects* on measurable pro-environmental behaviour change project* within evidence of partnership their campuses, mostly in collaboration with their the last 12-months. working between the union university. Note this can include our Degrees Cooler* or Green Impact and the university. Media 5 5 10 Examples include halls energy-saving Universities* programmes, and Student Switch Off. coverage. 1 competitions, halls clearance reuse schemes, cycling events, public participation events such as Earth Hour* , etc. Gold marks: Marks available 44 Marks gained 35 Percentage marks gained 80% Bonus criteria C.001-C.173 All the bonus criteria are optional. Done as a result of GI-SU? Difficulty to implement Environmental benefit Union compliance Not applicable Why are we asking? Criteria Evaluation Union comment SCORE Baselines, monitoring and results C.001 The underlying principle of resource efficiency is If the union has sites that are separately metered* for electricity, Examine bills to determine that, if you can't monitor it, you can't manage it. it has logged the consumption data for each of these sites in a separately metered sites. spreadsheet at least monthly for the last 6-months. View spreadsheet containing 2 2 4 dated meter readings. Speak 1 to staff responsible for taking meter readings. C.002 As for C.001. If the union has sites that are separately metered* for gas, it has Examine bills to determine logged the consumption data for each of these sites in a separately metered sites. spreadsheet at least monthly for the last 6-months. View spreadsheet containing 1 2 3 dated meter readings. Speak 1 to staff responsible for taking meter readings. C.003 As for C.001. If the union has sites that are separately metered* for water, it Examine bills to determine has logged the consumption data for each of these sites in a separately metered sites. spreadsheet at least monthly for the last 6-months. View spreadsheet containing 1 2 3 dated meter readings. Speak 1 to staff responsible for taking meter readings. C.004 Plotting utility data graphically can help to The union currently plots the consumption data of one or more View meter data plotted identify inefficiencies, such as equipment coming utility graphically on an ongoing basis in an attempt to identify graphically by date. Speak to 2 1 3 on when it is not needed, broken pipes, or faulty any changes in consumption or inefficiencies. staff responsible for checking 1 thermostats. the data. C.005 Sub-metering can be relatively cheap to install The union has proactively installed sub-metering for electricity in View sub-meters. View need to set targets and can provide an excellent platform for its three or more outlets or departments and ensures each has a departmental or facility plans reducing energy consumption. At least one target to reduce consumption and/or is charged for the energy or budgets. 4 3 7 students' union in the UK has installed sub- they use. 0 metering for electricity and includes the energy they use in departmental budgets. C.006 As for C.004. If the union is on an '00' electricity tariff* , it reviews the 30- View meter data plotted minute consumption data* at least every 3-months. graphically by date. Speak to 2 1 3 staff responsible for checking 0 the data. C.007 Identifying how much material is being recycled The union currently records and monitors the amount of one or Data should include the 1 1 2 can help the union to set targets for further more material sent for recycling, and has done so for the last 6- weight of waste sent for 0 improvement. weeks. recycling on given dates. C.008 Identifying how much material is being sent for The union currently records and monitors the tonnage of waste Data should include the disposal can help the union to set targets for sent to landfill, and has done so for the last 6-weeks. weight of waste sent for improvement. Some unions will be paying per disposal on given dates, or tonne and some will be paying per lift - both of the number of lifts by date. 1 1 2 which can be used as benchmarks. Alternatively, Cross-reference against 0 for a more precise measure, obtain waste waste transfer notes* . transfer notes * from your waste disposal contractor. C.009 Many businesses pay too much for their energy If the union controls one or more energy contract, it has reviewed Interview the member of staff 0 1 1 because they are on the wrong tariff. one or more of the contracts / tariffs in the last 24-months with that carried out the review. 1 the aim of reducing costs. C.010 Many businesses pay a monthly available supply If the union controls one or more energy contract, and it has an Interview the member of staff capacity * charge that is more than required. available supply capacity* , the union has reviewed the level of that carried out the review. 0 1 1 the available supply capacity * within the last 24-months. 0 C.011 As for C.001. The union has an active system in place to monitor and record A central document recording the purchase of office consumables for internal use (e.g. copier the office consumables 1 1 2 paper, pens, correction fluid, etc.). bought over a given period. 0 C.012 Reducing consumption of electricity, gas or The union can demonstrate a decrease in one or more utility Look at relevant utility bills water over a given period is a noteworthy each year for the last three years (also see G.001). for the reporting period, plus achievement, and demonstrates that the union Note this can apply to gas, electricity, water or volume of waste the prior periods. If has taken effective action on resource efficiency. sent to landfill, and does not have to be the same utility each applicable, look at records of Smart meters are widely available which can year. Can apply to calendar, financial or academic year. To take employee numbers over the wirelessly record electricity usage for a building. into account growth or site acquisitions, this can include units given periods. Check that a 5 5 10 1 This data can be less accurate than meters used per member of staff. decrease in gas has not been however smart meter data would be accepted for offset by an increase in this criterion. electricity, or vice-versa, as a result of a change in plant infrastructure. C.013 An environmental management system* The union is in the process of developing its own environmental View the environmental provides a systematic method for reducing an management system* , or the union has its own environmental management system* organisation's environmental impacts* . management system* in place. documentation. If this 2 5 7 criterion was selected last 1 year, they must be able to show progress in last 12- months. C.014 A number of institutions are developing their own If the institution has an environmental management system* , the Interview relevant staff from 2 0 2 environmental management systems*. union has taken action to be incorporated into the system. the union and institution. 0 Environmental legislation and duty of care C.015 The Environment Agency advises that 'All waste Either the union does not generate used catering oil or , if the View storage area to ensure catering oils should be clearly labelled and union does generate used catering oil, it is securely stored in a it meets recommended stored in covered containers, that do not leak, in covered bunded area prior to being collected. standards. 3 1 4 a bunded area prior to their collection by an 1 authorised collector. The storage area should be kept secure, clean and tidy'. C.016 It is good practice to have a regularly-updated The union has a register of applicable environmental legislation* , A dated document listing all list of applicable environmental legislation* . or has an up-to-date copy of the institution's list of applicable environmental legislation* www.netregs.gov.uk provides a summary of all environmental legislation. There are systems in place to ensure relevant to the union's 2 1 3 UK environmental legislation. that the register is updated at least every 12-months. operations, plus some form 1 of written commitment to updating the list at least annually. C.017 Complying with environmental legislation* should The union has an active policy commitment, or some other form See dated documented 1 1 2 be a basic commitment for all students' unions. of formal commitment, to compliance with environmental commitment. legislation* . C.018 Allocating responsibility can be an effective Complying with environmental legislation* has been formalised See relevant job description. 1 1 2 method of ensuring legislative compliance. as part of the job description of a member of staff. 1 Reducing refuse C.019 The waste hierarchy* states that you should Either the union does not have a bar or , if the union has one or Interview the bar manager always try to reduce the amount of waste more bar, the majority of the drinks served by the union in its and/or bar staff. Look at material you generate in preference to reusing it bars over the current academic year will be served in glass drinking vessels in the bar(s). 3 3 6 or recycling it. and/or reusable plastic drinking vessels* and/or unbreakable Examine Central Billing data. 1 plastic drinking vessels* rather than one-use disposable drinking vessels* . C.020 As for C.019. The union provides the majority of its office staff with reusable Look in staff kitchens. 1 0 1 glasses and mugs in preference to disposable drinking vessels. Interview staff. 1 C.021 Expanded polystyrene cups cannot be viably If the union sells hot drinks, the drinking vessels used to serve Visit catering outlet(s). Look 2 1 3 recycled and take hundreds of years to degrade. them are not made of expanded polystyrene* . in bins. 1 C.022 As for C.019. If the union manages a catering outlet, the outlet(s) uses Visit catering outlet(s) and 3 2 5 reusable crockery for the majority of food being eaten in. observe the packaging in 1 which food is being served. C.023 As for C.019. If the union manages a catering outlet, the outlet(s) use reusable Visit catering outlet(s). 1 1 2 knives, forks and spoons for the majority of food being eaten in. 1 C.024 It is now possible to buy disposable cutlery made If the union gives out disposable cutlery in the catering outlet(s) Visit catering outlet(s) and 1 0 1 from wood, which biodegrades* around 10,000 it manages, the majority of the cutlery given out is made of wood observe the packaging in 0 times quicker than plastic versions. rather than plastic. which food is being served. C.025 It is generally accepted that it is more The union offers electric hand driers and/or roller towels* Visit a selection of 1 2 3 environmentally friendly to use electric hand instead of disposable paper hand towels in all of the washrooms washrooms managed by the 0 driers than disposable paper hand towels. it manages. union. C.026 It is good practice to circulate committee The paperwork for union council, or equivalent, is circulated by Interview relevant members 1 0 1 paperwork via email rather than hard copies. email rather than as hard copies. of staff or volunteers. 1 C.027 Reducing the number of photocopies made The total number of photocopies made by individual members of Look at copier records for the 3 3 6 saves paper, ink and energy. staff last reporting period is less than the total number made in last two reporting periods. 0 the previous reporting period. C.028 Email disclaimers waste ink and paper The union's email disclaimer is provided via a link to its website. View the link to the email unnecessarily when emails are printed. It is good disclaimer on an email or 1 0 1 practice to provide the disclaimer on the union's visit the page on the 1 website, rather than attached to email students' union website. signatures. C.029 As for C.019. The union has monitoring systems in place to ensure that it does Interview union newspaper or not significantly over-order the number of copies of the union magazine production team, newspaper or magazine from the printer, and/or the union and examine monitoring 2 0 2 actively distributes copies of the union newspaper or magazine systems. Look for piles of 1 to students to ensure that it is not left with significant numbers of unused copies in storage unwanted copies. areas or recycling bins. C.030 Most products require some element of In the last 12-months the union has engaged with one or more of Speak to relevant member of packaging to protect the product in transit and its suppliers to reduce the amount of packaging supplied with staff and establish which storage but sometimes this could be reduced. As their products. supplier has been consumers we have a good opportunity to let Note this does not include engagement through NUS Services approached and why, and the 2 1 3 0 suppliers know when there is an opportunity to on behalf of the consortium as a whole. outcome. reduce packaging on products we use . Reusing refuse C.031 A4 paper printed on one side only can be of use There is a scheme within the union to collect A4 paper printed on Look at system for collecting to children's' charities or play groups.. one side only and, rather than just sending it for recycling with and storing paper. Interview 1 0 1 Note care should be taken to comply with the other waste paper, the union either reuses it itself or donates it to office staff. 1 Data Protection Act. an organisation for reuse. C.032 Several charities, such as Computer Aid* , If the union owns its own IT equipment, within the last 24- Collection notes, emails to refurbish unwanted PCs and donate them to months the union has offered any unwanted computers to either staff, or evidence that the projects in developing countries. a reuse scheme* , to staff or to students in preference to sending computers are used for 2 0 2 them for disposal or recycling. Alternatively , the majority of spares. 1 unwanted computers are kept for spares in preference to disposal or recycling. C.033 Most parts of the country have furniture reuse Within the last 24-months, the union has offered at least one Speak to relevant member of charities that specialise in repairing and item of unwanted furniture to a local furniture reuse charity. staff. 2 0 2 renewing old and unwanted furniture. These 0 charities are linked through www.frn.org.uk. C.034 Within the UK there is a network of Children’s Within the last 12-months, the union has donated unwanted Speak to relevant member of Resource Centres* (CRCs) that collect clean items suitable for creative play* to a Children’s Resource staff. waste materials suitable for creative play from Centre *, and/or has collected similar items for another internal 1 0 1 businesses and then redistribute them to arts or local good cause. 1 groups, special needs schools, scouts groups, etc. www.childrensscrapstore.co.uk. C.035 Within the UK there is a network of organisations Within the last three years, the union (or institution if the union is Speak to relevant member of that collect unwanted paint and redistribute it to not responsible for decoration) has donated unwanted paint to a staff. 1 0 1 community groups. charitable reuse scheme*, and/or another internal or local good 1 www.communityrepaint.org.uk. cause. C.036 Wooden or plastic pallets should be given to Within the last 12-months, the union has diverted one or more Speak to relevant member of pallet companies in preference to being sent to non-returnable pallet from landfill by contacting a local pallet staff. 1 0 1 landfill. company, or reusing it in some other useful way (also see 1 C.030). C.037 Reusing large envelopes and padded ‘Jiffy’ bags At least three members of staff within the union regularly save Speak to relevant member of will help reduce the volume of waste created and used envelopes and reuse them in preference to new envelopes staff. 1 0 1 reduce stationery costs. and/or the union provides staff with reuse labels so that used 1 envelopes can be easily reused. C.038 Waste batteries can damage the environment The union purchases rechargeable household batteries for Interview staff, check and cause health problems as many contain internal use and/or it recycles all non-rechargeable household invoices, view battery toxic chemicals such as lead, cadmium and zinc. batteries. recycling collection point. The Waste Batteries and Accumulators Note that, if your union sells batteries, it may be required by law Regulations 2009 state that waste portable, to take back waste batteries free of charge from customers. industrial and vehicle batteries must be 3 2 5 separately collected, treated and recycled. The 1 Regulations state that from 01 February 2010, if you sell 32kg or more of household batteries you will have to take back these batteries in-store, free of charge, when they become waste. See www.netregs.gov.uk. Recycling refuse C.039 For the average students' union, cardboard is the The union currently recycles the majority of its waste cardboard. Look at the system for second most significant recyclable waste stream recycling cardboard, by weight after waste bar glass. including the cardboard being 2 2 4 stored awaiting collection. 1 Look in general waste bins. Interview relevant retail staff. C.040 Waste office paper* is relatively valuable to In addition to having a recycling scheme in place for mixed View separate paper bank. recyclers, making it comparatively easy to paper * (B.008), the union segregates waste office paper* for recycle. separate recycling. 1 1 2 0 Note that this refers to paper recycling and not a separate paper reuse scheme such as in C.031. C.041 With many paper recycling schemes, it is The majority of staff are aware of what can and cannot be Look for notices on or around important not to contaminate the paper with recycled through the paper collection boxes. paper collection boxes. 1 1 2 card, envelopes with plastic windows or Interview staff. 1 laminates. C.042 Within union bars, there is a national trend away The union has a recycling scheme in place for plastic bottles, View plastic bank. Interview 3 2 5 from glass bottles to PET* bottles. either mixed or PET* . relevant bar staff. 1 C.043 Several unions have small scale composting Either the union has a scheme in place to compost some of its View collection bins; speak to schemes or wormeries for tea bags and green waste organic matter from staff kitchens, beverage or catering relevant staff. 2 2 4 waste from catering. facilities or it uses a wormery* for some of its waste organic 0 matter. C.044 Offering recycling facilities for students will The union provides its own recycling facilities in a communal View recycling facilities. encourage individuals to recycle, as well as space in or around the union aimed at students for at least one 1 2 3 helping to portray the union as a environmentally- of the following: Glass; paper; plastic bottles; metal drinks cans. 1 friendly organisation. C.045 It is good practice to have cleaning staff involved If the union has a recycling scheme in office spaces that is Interview relevant member of with recycling schemes, and to proactively work serviced by cleaners, the union proactively works with the staff. 1 1 2 with them to ensure that the scheme is a cleaners to ensure that the scheme is successful. 1 success. Electricity - Awareness C.046 Developing a team to improve energy efficiency The union has established an energy efficiency team and/or an Meet with a member of the can be an effective method of reducing energy energy champion * scheme. energy efficiency team and/or 5 2 7 consumption, as can developing the role of an energy champion *. 1 energy champion* for keen members of staff. C.047 A fully air conditioned building typically uses Either the union does not have air conditioning or , if it does, it Observe stickers or notices double the amount of electricity as a non-air has put up energy-awareness stickers, notices or posters to or posters in place. 3 1 4 conditioned building. discourage staff from leaving doors or windows open whilst 1 using the air conditioning. C.048 Lifts are major energy users. A 15 second lift Either the union does not have any lifts or , if it does, within the Communications examples journey consumes as much energy as a 60W last 12-months the union has proactively encouraged people to include: A note in the union light bulb does in an hour. Using the stairs use the stairs instead of the lift if they can. newsletter; putting up instead of the lift, if you can, will help to reduce awareness posters or your own carbon footprint *. notices; an email to staff; a 1 1 2 note on the union's webpage. 1 Communications to be dated or posted within 12-months of the date of the submission of this application. Electricity - Switching off C.049 In addition to having a lighting and equipment The union has ensured that the duty managers and/or cleaners View the close-down responsibility plan* , it is good practice to have and/or security guards or porters are responsible for switching procedure for the building. fail safes in place to ensure that lighting and off any lighting or equipment that has been left on unnecessarily. View the guidance notes for 2 1 3 equipment is not left on unnecessarily. the cleaners or job 0 descriptions for duty managers. C.050 Building Management Systems (BMS) are The ventilation in one of the buildings occupied by the union is Interview member of staff programmable automated controls that switch on controlled by a building management system that can be responsible for the BMS. and off key equipment such as ventilation, accessed and controlled by both the union or the institution. 4 3 7 heating and lighting. Unions should have access 1 to the controls so that they can ensure operating times reflect building usage. C.051 There are approximately 500 illuminated poster Either the union does not have any illuminated poster display Speak to relevant member of display boards across 80 unions. Assuming they boards or , if the union has any illuminated poster display staff. are left on overnight and at weekends, these boards, it has developed systems to ensure that they are not left boards will collectively use around £22,000 of on when the union is closed. energy each year, resulting in around 120 tonnes 3 1 4 1 of carbon dioxide* being emitted annually. Increasing atmospheric levels of carbon dioxide* is a major cause of global warming* . C.052 Many unions leave the lights on in their bottle or Either the union does not have any bottle or retail fridges or , if Speak to relevant member of retail fridges when the bar or shop is closed. It is the union has any bottle or retail fridges, it has systems in place staff. 3 1 4 good practice to switch off the lights overnight, to ensure that the fridge lights are switched off overnight, where 1 where possible. control is independent. Electricity - Removing control C.053 Seven-day timer plugs* can be used to ensure The union has at least three timer plugs* in use within the union View the timer plugs * and that appliances that are often left on all of the in an attempt to reduce energy consumption. check the settings. time are switched off when they are not needed. 2 1 3 For example, tea urns and water coolers are 0 often left on unnecessarily overnight and at weekends. C.054 Occupancy sensors * can be used to ensure that The lighting in at least one communal area within the union is Visit the room or area fitted lights in intermittently-used corridors and controlled by an occupancy sensor *. with the sensor, and make 2 2 4 communal areas are only on when the area is in sure sensor is operating 0 use. correctly. Electricity - Lighting equipment C.055 If a Union has five pool tables with three 100W Either the union does not have any pool tables or , if the union View the bulbs over the pool tungsten filament bulbs* over each, replacing all has one or more pool table, it has replaced all tungsten filament tables. 15 bulbs with 20W compact fluorescent (energy bulbs * over the table(s) with compact fluorescent (energy efficient) bulbs* will save around £300 of energy efficient) bulbs*. per year, resulting in around 1.5 tonnes less 3 1 4 1 carbon dioxide* being emitted into the atmosphere. The increasing atmospheric levels of carbon dioxide* is a major cause of global warming*. C.056 The most efficient fluorescent strip lights The union has six or more light fittings containing T5 tubes*. View the T5 tubes*. 3 2 5 currently available are T5 tubes* . They can be 0 easily fitted using a tube adaptor *. C.057 T12 tubes* are the most common inefficient The union does not have any T12 tubes* in use in its light Look at lighting around the fluorescent tube. The presence of T12 tubes* is fittings. union, especially in back indicative of an old inefficient lighting system in office areas, irregularly used need of updating. Depending on the fitting, it is corridors and storage yards. 2 2 4 possible to replace T12 tubes * with T8 tubes* 1 without having to change the fitting either by directly inserting a new tube or by using a tube adaptor* . C.058 Modern fluorescent ceiling light fittings have built The union does not have any fluorescent ceiling light fittings Look at lighting around the in mirrored reflectors to increase light output, but without mirrored reflectors / with Perspex diffusers. union, especially in back do not have Perspex diffusers covering the office areas, irregularly used fluorescent light tubes, which tend to become corridors and storage yards. discoloured and reduce light output. The lack of 2 2 4 1 mirrored reflectors and/or the presence of Perspex diffusers are indicators of an old inefficient lighting system in need of updating. C.059 Mains voltage halogen spotlight tungsten The union has been fitted with twelve or more mini compact View the mini compact filament bulbs* can be replaced with mains fluorescent bulbs in lieu of halogen spotlight tungsten filament fluorescent bulbs. voltage mini compact fluorescent (energy bulbs*. 3 2 5 efficient) versions although you may have to 0 replace the light fitting. These new bulbs only use 11W, compared to the standard 50W tungsten filament halogens. C.060 LED bulbs* are a new low-energy technology The union has been fitted with twelve or more LED bulbs*. View the LED bulbs. that have an excellent bulb life expectancy, typically over 50,000 hours. They can be used to 3 2 5 replace mains voltage halogen spotlight 0 tungsten filament bulbs* or are increasingly replacing rig lighting in entertainments venues. C.061 It is good practice to provide desk lamps for The union has provided a total of three or more desk lamps fitted View the desk lamps. office staff in large or open-plan offices. Staff with compact fluorescent (energy efficient) bulbs* or LED bulbs* should be encouraged to use their desk lamps in for staff that sit in large or open-plan offices. 2 1 3 preference to switching the main lights on, 0 especially if the switching arrangements result in lights being on unnecessarily. Electricity - Appliances C.062 Air conditioned office buildings use about twice The union does not have any air conditioned offices and has no Walk around offices. as much energy as non air conditioned office plans to install or inherit any. 5 3 8 buildings. Modern design methods now often 1 include a natural cooling and ventilation system in lieu of air conditioning. C.063 When fitting new dairy-deck fridges* or chest Either the union doesn't have any dairy-deck fridges * and/or Look at heat exchange freezers in retail spaces, it is good practice to fit chest freezers in a retail spaces, or if the union does have any, system in the retail space, a heat exchange system* to remove the waste the majority have been fitted with a heat exchange system* . including the heat dump 3 3 6 heat from inside the building. This will create a outside. 1 cooler environment, reducing the energy consumption of the units and saving energy. C.064 A common area of bad practice within unions is All fridges / freezers / ice-making machines within the union are Look in bars and kitchens. the placing of ice machines on or next to glass positioned at least 75 cm away from direct heat sources. Observe the location of the 3 1 4 washers, ovens or radiators. Ideally ice appliances in relation to heat 1 machines will be kept in a relatively cool and well sources. vented location. C.065 Investing in the cheapest models of electrical Either the union hasn't invested in any electrical appliances Speak to member of staff appliances can be a false economy as they are within the EU energy label* scheme with the last 12-months or , that ordered the piece of very often the least efficient, wasting hundreds of if the Union has, the equipment had an EU energy label * grade equipment. Look at receipt, 3 1 4 pounds of energy over the life of the product. of 'A' or higher (up to A++ for fridges). manual or warrantee card, or 1 take model details to look up the internet. C.066 Pulling the shutter down on a dairy-deck fridge* Either the union doesn't have any dairy-deck fridges* or, if the Speak to members of staff when the shop is closed can reduce running Union does have any, it has procedures in place to ensure that that work in the shop. Look at 3 1 4 costs by 30%. the blinds on all dairy-deck fridges* are closed as part of the any written shut-down 1 daily shut-down process. procedures. C.067 Fridges and freezers with temperatures that are The temperature set points of all fridges and freezers within the Use a thermometer to set too low or too high, respectively, will use union are checked regularly to ensure that they are at energy- measure the temperature of 2 1 3 more energy. efficient temperatures (2-3˚C for chilled products, 5˚C for fridges and freezers. Speak 1 ambient products chilled for taste and -18˚C for freezers). to relevant members of staff. C.068 When heating water, energy costs increase by Hot tap water does not come out of hot taps hotter than 60˚C. In each of the washrooms, 15% for every 10˚C temperature increase. Note run a hot water tap until the 3 1 4 that the Health & Safety Executive recommend digital thermometer 1 that hot tap water should be stored no less that temperature remains 60˚C and distributed no less than 50˚C. constant for five seconds. C.069 According to the UK Tea Council, as a nation we Either the union has had at least one instant water boiler* Visit staff kitchen areas and drink 165 million cups of tea and 70 million cups installed in a staff room or kitchen or has at least one view water boiler(s) and of coffee each day. Instant water boilers* , such environmentally friendly kettle*. kettle(s). 3 2 5 as the Zip Hydroboil *, are over three times more 1 energy efficient than urns and uses less energy than kettles. C.070 Laser printers typically use double the energy an The union has no more than one laser printer (including both Count the number of inkjet printer uses to print a page. Laser printers black & white and colour) per seven workstations. This includes workstations and laser can also use up to 87% more energy than inkjet laptops used as desk computers, but does not include publicly printers. 3 2 5 printers when on standby. It is good practice to accessible workstations in computer suites. 1 minimise the number of laser printers through printer sharing. C.071 Many new photocopiers can be linked to The majority of office staff can print to a central photocopier Interview staff. computing networks, allowing staff to print and/or a shared duplex printer *. directly to a single photocopier. Having a single 1 1 2 central machine, instead of numerous local 1 printers, can reduce overall running costs, and allow staff to duplex print* . C.072 Duplex printing * greatly reduces paper usage The union has made printing from the majority of PCs to one or Interview staff. 2 1 3 and therefore costs. more networked printer, and/or photocopier, duplex* by default. 1 C.073 Flat-Panel Liquid Crystal Display (LCD) monitors Over 80% of all of the workstations within the union have LCD Count the number of LCD only use around 10% of the energy of an monitors. monitors and CRT monitors. 3 1 4 equivalent standard Cathode Ray Tube (CRT) 0 monitor. C.074 CRT monitors (see above) typically consume two- All PCs with CRT monitors have had their energy-saving modes* Observe a selection of CRT thirds of the energy used by a PC. Typically, only enabled so that all CRT screens go to standby after no more monitors. Speak to staff. 2 1 3 15% of PCs have their power-saving modes* than 10-minutes of inactivity. Within the last 6-months, staff 0 activated. Screensavers do not save energy. have been reminded not to change these settings. C.075 It is good practice to periodically review The union (or institution) has a system in place to record all Examine maintenance maintenance records to identify any fittings or maintenance work carried out within the union. The union (or records. Speak to member of 3 1 4 fixtures that are unsuitable or repeatedly institution) reviews the maintenance records periodically to staff responsible for 0 unreliable (e.g. light fittings where bulbs identify inefficiencies. reviewing the records. repeatedly blow). C.076 It is possible to save as much as £6,000 per year The union has a maintenance schedule for all maintenance jobs Look at the schedule. by regularly servicing a combined heating, required for efficiency, such as vehicle servicing, boiler servicing, Interview the member of staff 4 2 6 ventilation and air conditioning system (based on bleeding radiators, air conditioning servicing, defrosting freezers, responsible for ensuring 0 a 100,000 square foot building). cleaning windows, etc. these are actioned and updating the schedule. Electricity - Bigger picture initiatives C.077 Keeping a building log book ensures that The union has an up-to-date buildings log book. View the log book. information and data relevant to energy efficiency is kept as a useful central record. This can be especially important should any key staff 2 2 4 move on, or if the building changes hands. 0 Building log books often contain equipment instructions, maintenance schedules and records, and meter data. C.078 NUS Services have released a free ventilation The union has downloaded NUS Services' free ventilation View the registration list and equipment toolkit that can be downloaded from equipment toolkit and has logged its actions and/or energy the union's Energy and www.nus.org.uk/en/About-NUS/Ethical-- consumption on the Energy and Action Tracker. Action Tracker. Environmental/Ventilation-equipment-project. This has followed research conducted in 10 pilot 5 1 6 1 students' unions. The toolkit provides energy- efficiency guidance on: ventilation management, controls, air conditioning and heat recovery. C.079 NUS Services have released a free supplier The union has downloaded NUS Services' free supplier View the registration list and equipment toolkit that can be downloaded from equipment toolkit and has logged its actions and/or energy the union's Reduced Energy www.nus.org.uk/en/About-NUS/Ethical-- consumption on the Reduced Energy Guide logbook. Guide logbook. Environmental/Supplier-equipment-project. This has followed research conducted in 21 pilot 5 1 6 students' unions. The toolkit provides energy- 1 efficiency guidance on: advertising equipment, passport photo machines, leisure machines, bottle coolers, dairy-deck fridges and beverage cooling machines. C.080 Voltage optimisation* can be an effective way of The union has had its voltage actively reduced by at least 10 See Voltage optimisation* reducing the energy consumption of most of the volts within the last five years. equipment installation appliances in your union. By reducing voltage paperwork, or a letter from a fans and electric motors run slightly slower and power provider relating to the 5 4 9 tungsten filament bulbs* are slightly dimmer. It is tapping down of 0 especially feasible in buildings that have a transformers, all dated within voltage in excess of 240v. At least one students' five years of the date of the union in the UK has installed voltage reducing submission of this equipment. application. C.081 At least two students' unions in the UK have The union has installed a bespoke ventilation system to make View system. modified their ventilation systems to make use of use of waste heat. 4 3 7 waste heat in lieu of installing door air curtains / 0 patio heaters . C.082 Ground source heat* can be harnessed and The union has one or more ground source heat* system. View the system. used to pre-heat air, heating systems and tap 5 4 9 water. At least one students' union in the UK has 0 a Ground source heat* system. C.083 The Low Carbon Buildings Programme, A renewable energy installation (e.g. solar water heater, solar View the renewable managed by the Energy Saving Trust* , offers panels, urban wind turbine) has been installed on one or more of installations. 2 3 5 grants for medium and large scale micro the union's buildings. 0 generation projects. Students' unions are eligible to apply for the grants. C.084 At least one students' union in the UK has At least 20% of the energy used by a given union building over a View the renewable 5 5 10 invested in a large-scale renewable generation whole year period is generated through a renewable installation installations and meter data. 0 project on their buildings. on or around that building. C.085 Many unions are now powered, in part or At least 50% of the energy used by the union within the last View the utility bills or entirely, by renewable energy* bought through reporting period* was from renewable sources. renewables certificate. View 3 2 5 the national grid - either through direct contracts publicity produced by the 0 with utility providers, or through their institution. institution. C.086 Carbon budgeting (also known as carbon The union has calculated its carbon budget within the last 12- View figures. footprinting *) involves calculating how many months. tonnes of carbon dioxide* an organisation emits over a year from, as a minimum, electricity, 4 3 7 heating and transport. Conversion figures for all 1 of these are available at www.nef.org.uk/energyadvice/co2calculator.htm. Heating C.087 Double-glazing helps keep rooms warm in winter All external windows within the union are fitted with double Look at external windows 4 1 5 and cool in summer, reducing energy costs. glazed units. throughout the union. 1 C.088 A cheaper alternative to replacing single-glazed If the union has any single glazed external windows, the majority Look at external windows windows is to install secondary glazing. It is said have been fitted with secondary double glazing and/or within the throughout the union plus that if you can slide a 1 pence coin in a gap last three years, the union has taken action to eradicate draughts evidence could include the 3 2 5 between windows or doors, it will be cost- in external doors or windows. fitting of draught excluders, 1 effective to install draught-proofing. replacement windows or doors, or secondary double glazing. C.089 To minimise heat loss, false ceilings* should The majority of false ceilings* over office spaces have had some Push up ceiling tiles to 2 2 4 have insulation laid over them. form of insulation material laid over the top of them. examine the insulation. 0 C.090 Thermostatic radiator valves* reduce the flow of Thermostatic radiator valves* are fitted to the majority of View radiators in office 3 4 7 hot water as the room heats up, preventing the radiators in office spaces. spaces. 1 room from becoming too warm. C.091 For maximum efficiency Thermostatic radiator The union has calculated the optimal settings for at least half of View valve settings and valves* should be left on a pre-determined the rooms that are heated by thermostatic radiator valves* and notices in a selection of setting and not altered. The exact setting for put up notices by each radiator advising staff and visitors of the rooms. each room will depend on the size of the optimal setting and asking them not to alter it. radiator, the size of the room and the number of doors and windows. It is good practice to 3 2 5 0 determine the optimal thermostatic radiator valve* setting for each room by running the radiator(s) on full and then gradually reducing them until an average room temperature of 21˚C is reached. C.092 To maintain effectiveness, radiators should be Staff are aware of the benefits of keeping radiators clear and Interview staff. Look for kept clear and unobstructed. unobstructed during the winter, and all working radiators are kept obstructions or items 1 0 1 clear and unobstructed. reducing the effectiveness of 1 the radiators. C.093 Heating costs rise by 8-10% for every 1˚C rise in Either the union does not have any room-specific heating and/or Evidence could include a set temperature. Cooling costs increase by 10- cooling controls in offices or, if the union has room-specific reference in a policy or 12% for every 1˚C decrease in set temperature. heating and/or cooling controls in one or more office, within the procedure, notices in place The Carbon Trust* recommends that office last 12-months the union has taken measures to encourage staff near to the control panels, or 3 1 4 thermostats are set to 21˚C when heating, and to keep the temperature settings on or around a predetermined an email sent to all staff 0 24˚C when cooling with air conditioning. temperature set by the union. dated within 12-months of the date of the submission of this application. C.094 Radiators continue to give out heat for around If the main union office has its own independently controlled Speak to relevant member of half an hour after switching off. It is therefore central heating system, it has been set to ensure that the heating staff. Look at central heating 3 1 4 good practice to set up central heating systems switches off approximately 15-minutes before the usual time that timer. 1 to switch off slightly before staff go home. the last member of staff leaves. C.095 Portable electric fan heaters and radiators The union has a policy in place to prevent the use of portable Look at policy. Look for typically use around 3 kW of energy, making electric heaters and radiators, and there are none in use within heaters in use. them one of the most energy consuming pieces the union. of equipment within an office environment. They are a very inefficient method of heating, and can negatively influence existing thermostats and heating systems, exacerbating any heating 5 3 8 0 problems. Portable electric heaters can raise the Unions' maximum demand* , significantly increase the union's available supply capacity *, adding a direct cost to energy bills. For these reasons, portable electric heaters should be avoided. C.096 Extractor fans in washrooms should only come The union has at least one multiple-use washroom where the Visit the room or area fitted on when the room is in use, and for a short while extractor fan is controlled by an occupancy sensor *. with the sensor, and make 1 2 3 afterwards. Leaving extractor fans on at all times sure sensor is operating 0 directly wastes energy and, during the winter, will correctly. draw heat out of the building. Water C.097 A number of unions have invested in Waterless One or more waterless urinal* has been installed within the View the waterless urinal *. 3 3 6 urinals *. union. 0 C.098 The recommended flush for a toilet is 7 litres. Cistern volume adjusters * have been fitted into the cisterns of Look in cisterns of pre-2000 Toilets made before the year 2000 typically flush the majority of pre-2000 toilets. toilets. 2 1 3 more than 7 litres, but can easily be adjusted by 1 installing a cistern volume adjuster*. C.099 Dual-flushing toilets* give users the option of half- Two or more dual-flushing toilets* have been installed within the View the Dual-flushing 1 2 3 0 flushing, thus saving water. union. toilets* . C.100 Several students' unions in the UK collect rain The union collects rain water through one or more water butt and View water butt(s). 1 1 2 water for watering plants. regularly uses it in preference to tap water. 0 C.101 At least one students' union in the UK has a The union collects rain for use in flushing toilets and/or urinals View rainwater harvesting purpose-built rainwater harvesting, storage and through a purpose-built rainwater harvesting facility. system. 3 4 7 filtration system and uses the water in its 0 washrooms. C.102 Percussion taps* are good practice for All the hand-basins in the washrooms of the union's bars and View the taps in the washrooms in bars and venues as they prevent venues (or if the union does not have any bars or venues, the washrooms of all the Union's 2 2 4 taps from being left on delivering water savings main washrooms) are fitted with percussion taps* and/or taps bars and venues. 1 and energy savings for hot taps. operated by occupancy sensors* . C.103 Fitting spray heads* to taps can reduce the Spray heads* have been fitted to the taps in four or more View the spray heads*. 1 2 3 volume of water used in washbasins by 50%. washbasins within the union. 0 C.104 The higher the water pressure, the more water is One or more water saving valve* has been fitted within the union View the water saving valve*. wasted through washrooms. If any parts of the to reduce water pressure. 1 1 2 union suffer from high water pressure, water 0 saving valves* can be fitted to reduce the water pressure. C.105 A dripping tap can waste up to 5,000 litres of The union has a procedure in place for staff and cleaners to Speak to relevant member of water a year. report dripping taps, and the procedure has been communicated staff to review procedure to staff and cleaners within the last 12-months. (verbal or written). Evidence of communication to staff and cleaners could include 1 1 2 an email, poster, or other 1 written communication, and should be dated within 12- months of the date of the submission of this application. Transport C.106 To keep up with advancements in efficient and Either the union does not have any fleet vehicles (minibuses or Either verbal confirmation low pollution technology, it is good practice to cars) or, if the union has any fleet vehicles, they are all less than that the union does not have 3 4 7 replace fleet vehicles periodically. ten years old from their date of registration. any fleet vehicles, or view 1 vehicle log books or vehicles. C.107 A 2-psi drop in tyre pressure can increase fuel If the union provides a pre-journey checklist for minibus drivers, Examine pre-journey consumption by 3%. it includes an educational note about tyre pressure in relation to checklist. 2 1 3 fuel efficiency, and lists checking tyre pressures as an action. 1 C.108 Encouraging staff that normally travel into work Within the last 6-months, the union has taken action to Evidence could include an in their own cars to share their travel with a encourage lift-sharing by staff and/or students. email to staff encouraging lift- colleague will help reduce one of the Union's sharing, an article is a 2 1 3 environmental impacts* . student-facing publication or 1 website, a lift-share notice board, a new policy on car parking. C.109 Reducing the number of car parking spaces can Either the union does not manage or have any of its own car See spaces that have been be an effective way of encouraging staff and parking spaces, or the union has removed one or more car park removed; documentary visitors to lift-share or use public transport. space over the last year as part of an environmental initiative. evidence that they have been 2 2 4 removed within a year of the 1 date of the submission of this application. C.110 Developing a comprehensive flexible working The union has a written policy commitment to at least two of the View policy. 1 1 2 policy can reduce the number of miles travelled following: Home working; flexi-working; annualised hours. 0 by staff. C.111 Teleconferencing and video conferencing can The majority of members of staff in the union that attend external Interview a cross-section of reduce the number of miles travelled by staff to meetings are aware of how they may be able to use staff involved with external 3 1 4 external meetings. teleconferencing facilities, and/or video conferencing facilities, meetings. 0 and/or Skype*, as an environmentally-friendly alternative to travelling to face-to-face external meetings. C.112 Cost can be a barrier to cycling. Introducing the The union has a cycle to work scheme in place for staff and View contract documents. Government cycle to work salary sacrifice officers. This could be joining up to the universities scheme or scheme can help staff overcome the initial running one separately. expense of buying a new bike. Many universities 1 1 2 have these schemes in place for university staff 0 and these schemes may be able to be expanded to unions otherwise unions can set up their own scheme. C.113 In Europe, it is not unusual for cyclists to be The union's expenses policy includes a mileage rate for cyclists. Examine expenses policy. awarded higher expenses mileage rate for bike 1 1 2 travel than car travel. The Inland Revenue 1 recommends that cyclists be reimbursed at 20p per mile. C.114 Providing the facilities for staff to cycle to work in The union has cycle parking and/or showers in or around their View bike storage and 2 4 6 comfort is an important part of encouraging building to encourage staff to cycle to work. showers. 1 more active travel to work. C.115 It is a good idea to encourage visitors and The union includes train, bus, walking and cycling directions to View website. students to take the most sustainable travel as the union on their ‘how to find us’ page of their website. possible. Several universities and unions are near to cycle networks which means cycling and 2 2 4 walking is traffic-free! 1 Visit www.sustrans.org.uk for a mapping facility or it is possible to create a personalised map using Google maps. C.116 Many people do not feel confident on bikes so The union has run at least one training event in the past 6- View photos from training providing free training is vital in encouraging months for staff and/or students on either cycle proficiency or event. View booking/training 2 3 5 more people to take the sustainable travel bike maintenance. details. Interview staff. 0 option. C.117 Pool bikes are used in many companies who The union runs a pool bike system* for staff with a minimum of View bike(s). have large office/plant areas or have bases in one bike which is open for use by any staff member travelling for separate places nearby. work purposes. This is to encourage staff to travel by bike for Many unions have bases in several campus short journeys rather than by car. areas of the university and therefore need to Note for London unions: showing sufficient evidence that staff 2 1 3 travel to these bases often. Providing a bike for use the City bike hire scheme for this purpose is sufficient. 0 any staff member to use means these staff members are less reliant on cars to travel these short distances. C.118 Several unions have run various events for staff The union has run one or more walking and cycling breakfast* View photos from event. 2 2 4 to encourage walking and cycling to work. events for staff in the past 12-months. View posters / emails 0 advertising event to staff. Campaigning and campaigning societies C.119 Unions can and do play an important role in The union as a whole has supported one or more national or Look at the campaign supporting national and international international environmental campaign run by a campaigning website or contact the environmental campaigns. organisation within the last year. campaigning organisation to 3 3 6 Note this cannot include Fairtrade Fortnight as it has its own see if the union is listed as a 1 criterion (C.120). supporter. Look at the union's webpage or media articles. C.120 Fairtrade* products guarantee a fixed price for The union actively supported the last Fairtrade Fortnight. Speak to relevant member of some of the lowest paid farmers in the staff. developing world. There is also a fixed community premium that goes towards 2 1 3 community development projects. Fairtrade 1 Fortnight is the official Fairtrade event of the Fairtrade Foundation * and happens in March each year. C.121 If a union and its institution meet five basic The union and institution have formally been awarded the status View criteria, they can apply to be accredited as a of a Fairtrade University* . www.fairtrade.org.uk/get_inv Fairtrade University*. olved/campaigns/fairtrade_un 2 2 4 iversities/default.aspx or 0 contact the Fairtrade Foundation* . C.122 Student-led environmental societies can play an The union has an active environmental campaigns society, such Interview members of effective role in educating students about as People & Planet* , green action, environment society, one society. Look at posters, 4 1 5 environmental issues, as well as delivering local world society, etc. Note that this cannot include the committees, communications or minutes 0 environmental good practice. assemblies or taskforces referred to in S.010 or the practical from the society. societies referenced in C.167 and C.168. C.123 Snap It Off!* is NUS's campaign to get At least five photos have been uploaded to Snap it Off!* in the Check Snap it Off!* website. unnecessary lights switch off on campus. You last 6-months by students studying at the institution. 2 2 4 can order free campaign materials from 0 www.nus.org.uk/snapitoff. C.124 Most unions run awareness events encouraging The union has run a series student-facing of awareness raising View campaign resources or the student population to get involved in the events drawing attention to climate change and ethical issues. photos from the events. unions campaigns on environmental and ethical Note this could be running a Go Green week (or similar) on 2 2 4 issues. campus or running a regular day of activism every week / month. 0 Student officers, staff and teams C.125 Having a non-sabbatical environmental officer The union's constitution includes the position of a non-sabbatical View constitution. 5 3 8 can be an effective catalyst for improving officer whose role is dedicated to environmental and/or ethical 0 environmental performance*. issues. C.126 Some sabbatical welfare officers have One of the sabbatical officers has responsibility for View constitution, job 3 1 4 responsibility for ethical and environmental environmental issues in their formal remit. description or similar. 1 issues. C.127 At least one students' union in the UK employs a The union has a sabbatical officer whose main role is to work on View constitution, job 5 5 10 sabbatical Ethical & Environmental Officer. ethical and/or environmental issues. description or similar. 0 C.128 College-specific non-sabbatical environmental If the institution operates a collegiate system, the union's View constitution, job 4 3 7 officers can be an effective way of raising constitution includes college-specific non-sabbatical description or similar. 0 awareness of environmental issues. environmental officers for the majority of the colleges. C.129 At least one students' union in the UK employs The union employs a paid member of staff specifically to work Meet the member of staff. 4 4 8 its own environmental manager on a part-time on environmental issues. Interview relevant members 1 basis. of staff. C.130 Having an environmental committee or If the union has an environmental committee and/or View document outlining the environmental task force that can set and review environmental task force (see S.010), their remit includes setting remit of the group. Look at 2 0 2 targets for the union can be a catalyst for and reviewing environmental performance* targets for the union. minutes from meetings that 0 improvement. have set or reviewed targets. C.131 It is important to build a culture of awareness The union has a regular environmental e-bulletin or newsletter View an email bulletin no within the union regarding environmental issues. for interested students and staff, and has published at least two older than 3 months old. Sending round an email bulletin is an opportunity on the last 6-months. for the union to remind staff and officers of 2 2 4 0 practical actions such as switching lights off as well as getting involved in the local union and national campaigns. C.132 Training can play an important part in creating The union has run internal training for interested staff or officers View email inviting staff to pro-environmental behaviours * and changing on at least one of the following in the last 12-months: event. View photos from habits. • General environmental good practice; training event. View training 3 3 6 Through our E & E Opt-In group unions can • Energy-efficiency training; resources. 0 access energy-efficiency training. • Recycling and reducing waste. Policy and commitment C.133 As well as tropical rainforests being logged for The union has active policy on any two of the following: View policies, including dates timber, the felling of natural forests in Russia, • For refits and/or new furniture, actively sourcing timber passed. Check Central Billing northern Europe & North America is an products from certified sustainable sources* ; data. Check Sound Ethical increasing problem. Some of this wood does end • Buying Fairtrade* clothing for sabbatical t-shirts and/or bar Choice* sign-up list. 3 1 4 up in the UK, both as furniture and in composite staff uniforms; 0 materials such as chipboard. • The union is signed up to NUS Services' free ethical retail campaign, Sound Ethical Choice* . C.134 Over the lifecycle of a typical appliance, overall The union has active policy on any two of the following: View policies, including dates costs will be 15% procurement cost, 75% energy • Stating energy-efficiency as a requirement in all refit briefs; passed. Check Central Billing costs and 10% maintenance costs. It is therefore • Calculating whole lifecycle costings* for all new equipment over data. Check Sound Ethical a false economy to save money by buying a predetermined cost; Choice* sign-up list. 4 1 5 cheaper less efficient models to start with as • Ring-fencing any savings made through energy-efficiency they will cost more in the long-term. Calculating initiatives for investment in further efficiency projects. the cost of products over their whole life is known as whole lifecycle costing*. C.135 Setting specific, measurable, achievable, Within the last 18-months, the union has formally set SMART Look at the targets. Check resourced and timed targets (SMART targets) on targets to reduce is carbon emissions and/or any of the following that the targets have been environmental issues is evidence that an environmental impacts* : formalised and agreed within organisation is committed to reducing its • Electricity use; the last 18-months - this environmental impacts* . • Gas use; could be done by looking at 4 2 6 • Water use; minutes of meetings, the 1 • Transport; operating plan, or by • Amount of waste sent for disposal; interviewing senior • Amount of waste diverted from disposal. managers. Check that the targets are SMART* . C.136 At least two students' unions in the UK produce Within the last 12-months, the union has produced an annual View the document, dated annual environmental reports outlining what the environmental statement or report and made it publicly within 12-months of the date 1 2 3 union has done / plans to do to reduce its accessible. of the submission of this 1 environmental impacts. application. Communications C.137 Developing a formal communications strategy The union has developed a written communications plan or Examine the communications for environmental and ethical issues can be a strategy for raising awareness of environmental or ethical issues plan or strategy. really effective way of raising awareness. This amongst staff and the student body. 3 1 4 could include anything from promoting Fairtrade 0 to encouraging recycling, from putting up switch- off stickers on light switches in the union to supporting Sound Ethical Choice*. C.138 Students' unions have an important opportunity The union has a series of positive communications aimed at View communications. to raise awareness of good environmental raising awareness of the good environmental practice in place practice amongst future decision-makers through within the union's facilities. positive communications. Examples include Note that the communications must be for educational purposes interpretation about some locally-sourced timber only rather than requesting individual action such as stickers on 2 1 3 used in the building, an awareness-raising poster light switches or notices on recycling. 0 about lighting sensors in corridors, or some information about the benefits of organic paint used throughout the union. C.139 Students' unions are eligible to enter the Green Within the last 12-months, the union has won a Green Gown Contact the EAUC. 1 1 2 Gown Awards* . Award* and/or was classed as 'highly commended' in the 0 Green Gown Awards* . Procurement C.140 Sustainable procurement involves choosing The union has a single active policy on sustainable procurement View policy. Ask relevant products with the least negative impact on for products for internal use that includes a commitment to staff how the policy is being people and the environment. considering whether a purchase is necessary and a workable implemented. Look at case 4 1 5 mechanism for ensuring products with the least negative / most studies. 1 positive impact are preferentially purchased. C.141 As for B.023. If the union buys tea and/or coffee for internal use, only Look in staff kitchen. 1 0 1 Fairtrade* is purchased. 1 C.142 There are now over 3,000 Fairtrade* retail For each product category * the union is already stocking in its View products in shop. products available in the UK and at least 600 retail shop it is also offering the equivalent Fairtrade* option, 3 2 5 available through NUS Services including tea, where applicable. 1 coffee, confectionary, wine, rice, sugar and clothing. C.143 In 2007/08, 19.4% of our collective screen- At least one third of the screen-printed* clothing the union buys, View purchase orders. printed* clothing sales were on Fairtrade* both clothing for internal use and clothing for resale, is on clothing. Fairtrade* and/or Certified organic* fabrics. 2 1 3 Note that there may be cost implications for your 0 Union's income related to this criteria. C.144 Some unions have installed water fountains for The union has installed drinking water fountains use by students. View the fountains. public access to provide free clean water to 2 3 5 those who choose to bring reusable bottles on 0 campus. This can help reduce food miles. C.145 Bottled water is expensive to buy in comparison Either the union does not have a retail outlet stocking bottled View retail outlet. View with water from the tap and has added drinking water or, if it does, it stocks One Water* as an option. purchase orders. environmental costs in terms of food miles and Note that purchasing members can only stock this product in the packaging too. However it is a popular product manager’s choice section in retail outlets, as One Water* is not a with consumers due to its convenience and there planogrammed* line. You can stock One Water* along with is a strong retail market for bottled water. Some Volvic 1L-for-10L* products, which are included in shop 2 1 3 bottled waters generate revenue for overseas planograms* for Retail Opt In Group*. 1 development projects. NUS Services lists One Water* – a UK-bottled ethical water that supports water projects in Africa by donating all profits from sales of the product. C.146 Products in vending machines are often non- Either the union doesn't have any hot drink or food vending View vending machines. Fairtrade and unhealthy. Healthy eating* is part machines or , if it does, it has at least one machine offering 1 1 2 of the corporate social responsibility agenda. Fairtrade*, and/or a selection of healthy eating* options. 1 C.147 Buying paper products made from recycled All white A4 and A3 copier paper bought by the union for internal Look at paper in stationary paper ensures that there is less need for use is made from 100% recycled paper. store. Look at invoices or 2 1 3 commercial environmentally-damaging forestry delivery notes. 1 & helps increase the demand for recycling. C.148 Environmentally-friendly versions of most The union preferentially buys for internal use one of the Look at products in stationary stationary products are now widely available. following on a regular basis: store. Examine delivery notes • Refillable writing pens and refills in preference to one use or invoices. disposable biodegradable or plastic biros; • Refillable highlighters and refills in preference to one use disposables; • Pencils made from wood from certified sustainable sources* in 2 1 3 0 preference to wood from unaccredited sources; • Stationary ranges made from a majority recycled content; • Biodegradable cellulose sticky tapes* in preference to acetate or polypropylene sticky tapes; • Water-based correction fluid in preference to solvent-based. C.149 Many cleaning products either contain chlorine The union ensures that, where possible, the cleaners that clean Speak to cleaners or building compounds (which can cause a range of its buildings use ecological or plant-based detergents* in manager. Look in cleaning environmental pollution - see C.151) or synthetic preference to chemical-based synthetic products. store. Research ingredients 1 1 2 compounds that degrade slowly in the natural for the specified products - 0 environment. ingredients should be fruit juice / plant based. C.150 The vast majority of cleaning products have The union ensures that, where possible, the cleaners that clean Speak to cleaners or building been tested on animals. Products that have not its buildings use cleaning products that have not been tested on manager. Look in cleaning 2 1 3 been tested on animals usually have the BUAV* animals. store. Research the specified 0 rabbit logo on them. products and contact BUAV* . C.151 Bleach contains chlorine. In its various artificial The union ensures that the cleaners that clean its buildings do Speak to cleaners or building forms, chlorine plays a major role in some of the not use bleach. manager. Look in cleaning most pressing current environmental problems, store. Research CoSHH 2 1 3 including the depletion of the ozone layer *, data* for the specified 0 global warming * & acid rain *. products - ingredients should be fruit juice / plant based. C.152 Biodegradable* bin liners contain natural The majority of the bin liners sourced for internal use are Speak to cleaners or building compounds that break down quickly in the biodegradable* or are made from recycled plastic. manager. Look in cleaning natural environment compared to standard store. Research CoSHH 1 0 1 plastic bags, which can take hundreds of years data* for the specified 0 to fully degrade. products - ingredients should be fruit juice / plant based. C.153 It is better for the environment to source milk in If the union buys milk for internal use, the majority of it is in Look in staff kitchen and/or 1 0 1 reusable bottles than in plastic bottles. reusable glass bottles. catering outlets. 0 C.154 Most fridges now contain hydrofluorocarbons The union has one or more HFC-free fridge* . Look at HFC-free fridge* . (HFCs) which are gasses that have a global warming potential of around 3,200 times that of 2 2 4 carbon dioxide* . It has been estimated that, by 1 2050, HFCs will contribute as much to global warming as all the private cars on the planet. C.155 Waterless offset printing* is much less If the union produces a newspaper or magazine, it is printed on Interview union newspaper or environmentally damaging than conventional recycled paper accredited by NAPM* , or is printed on paper magazine production team. 2 1 3 printing technologies as it does not use large made from pulp where the majority is from certified sustainable 0 quantities of water in the process. sources*, and/or the publication is waterless offset printed* . www.waterless.org. Community, being a good employer & social responsibility C.156 One of the most positive impacts the students' The union runs its own community volunteering initiative that Meet member of staff unions movement collectively has on society is delivered over 250 volunteer hours last academic year. responsible for the scheme. the social and educational work delivered View volunteering sheets or 5 4 9 through student community volunteering spreadsheet. Meet 0 schemes. volunteers. View communications materials. C.157 Employer supported volunteering is where a The union has an employer supported volunteering scheme* . Look at policy document or company allows each of its employees to relevant briefing notes. 2 2 4 volunteer for a charitable cause for up to a set Speak to members of staff. 0 number of days per year within work time. C.158 The Investing in Volunteers standard is a quality The union has achieved the Investing in Volunteers* standard View certificate. 1 2 3 standard for organisations which involve within the last three years. 0 volunteers in their work. C.159 The corporate social responsibility agenda Within the last 12-months, the union has actively sought to Look at campaign materials. includes being a good neighbour by minimising reduce either noise or litter problems through a student-focussed 3 1 4 negative impacts on local residents. campaign. 0 C.160 Many students' unions raise money for charity The union has raised over £750 for charitable causes last Speak to relevant union staff. through Raising and Giving (RAG) societies. academic year. This could be through RAG Societies or other Speak to members of the 4 0 4 charitable groups. society. View 1 communications materials. C.161 The Investors in People* standard is a The union has achieved the Investors in People* standard within View certificate. 1 2 3 framework for delivering business improvement the last three years. 0 through people. C.162 Allowing staff to organise is a basic right stated The union has a formal commitment to freedom of association For the formal commitment, in the International Labour Organisation's nine for all its staff, and this has been communicated to all staff within view the document and core conventions* . the last 12-months, and/or the union has an active staff council interview staff. For the staff 1 0 1 or workplace committee that has met within the last 6-months. council / workplace 0 committee, interview an active member. C.163 A number of UK banks guarantee that they will The union's main bank account is with a bank that has ethical Find out which bank it is. not invest in unethical activities, such as investment criteria* . View bank statements. If oppressive regimes or the armaments industry. required view the banks 2 5 7 In the UK the best known ethical bank is The Co- website for details of ethical 0 operative Bank. www.co-operativebank.co.uk. investment criteria. C.164 Healthy eating is part of the corporate social The union has actively promoted the benefits of healthy living to Speak to relevant members responsibility agenda. students within the last 12-months and/or the union is actively of staff. Look at 2 1 3 supporting the '5 A DAY '* campaign. communication materials on 0 healthy eating or '5 A DAY '*. Biodiversity & land-use C.165 A simple yet effective way of encouraging birds The union has installed three or more bat and/or bird boxes View boxes. 1 1 2 and bats is for the union to install boxes for them around its' buildings. 1 to nest. C.166 Bee populations are in severe decline all over the The union has helped establish one or more bee hive on or off View bee hive. world. Bee numbers in the UK have halved over campus. the last 20 years. Last year alone a fifth of bee colonies did not survive the winter. The Co- 3 5 8 operative is running a nationwide campaign to 0 protect bees. For more information go to http://www.co- operative.coop/ethicsinaction/takeaction/planbee C.167 Conservation volunteering societies play a The union has an active student society that carries out See the society notice board 4 2 6 valuable community role in sustaining and ecological conservation work. or webpage; see relevant 0 encouraging biodiversity* . press articles. C.168 At least ten students' unions in the UK have The union has an active student society that grows vegetables See the society notice board student societies for growing fruit and and/or fruit. The site can be on or off campus. or webpage; see relevant vegetables. These societies help promote the Note that this can include Fresher Freshers gardens. press articles; see the 3 3 6 healthy eating agenda, healthy lifestyles and a growing site. 0 range of environmental benefits associated with local food production. C.169 Natural pot plants* remove pollutants from the Within union office spaces, the Union has more than one natural Count the number of natural atmosphere and give out oxygen, making a pot plant* per five office-based employees. pot plants * in office spaces. 1 0 1 healthier and more pleasant working Obtain the number of office- 0 environment. based employees. Other - environmental C.170 The Environmental Association for Universities The union has associate membership of the Environmental View E&E opt-in group sign- and Colleges* offers associate membership to Association for Universities and Colleges*. up list. Contact EAUC. students' unions. The Association is a 1 0 1 networking organisations for staff involved with 0 environmental issues within universities and colleges. Note that this is one of the benefits of the E&E opt-in group* Excel package. C.171 Sound Ethical Choice* is NUS Services' reward If the union has a retail shop, it has signed up to NUS Services' View point of sale in shop(s). scheme for its most ethically and free ethical retail campaign, Sound Ethical Choice*, and the 1 1 2 environmentally-friendly suppliers. point-of-sale is correctly displayed, specifically that it is only 0 associated with products from Sound Ethical Choice* suppliers. C.172 Union buildings often contain tenants or Either the union does not have any tenants or franchises within Speak to tenants or staff franchises which are not managed by the union its building or it has actively worked with tenants or franchises within franchises. View (they may be managed by the institution or an within its building in the past 12-months and can demonstrate correspondence between the external organisation). This gives the union an progress made on two or more of the following: union and its tenants or opportunity to improve the environmental and • Reducing electricity usage; franchises, this can include 3 3 6 ethical performance of external organisations. • Reducing gas usage; minutes of meetings, email 1 • Reducing water usage; correspondence, newsletters, • Reducing waste; etc. View meter data, waste • Increasing recycling; invoices etc. for evidence of • Procurement practises. reductions. C.173 Green Impact Universities * is like this scheme, Either the institution is running Green Impact Universities* , or if View NUS Services data. but is aimed at greening academic and non- not, the union has recommended to their university Environment View evidence of 5 5 10 academic departments in institutions. NUS Manager that they sign up. communications between 1 Services runs the scheme in partnership with university and union. local students' unions. Silver marks: Marks available 688 Marks gained 325 Percentage marks gained 47% Special Awards C.174-C.177 All the special awards are deemed as bonus criteria, and therefore are optional. Please mark the 'Union compliance' box If you have registered for the corresponding special achievement award. Done as a result of GI-SU? Difficulty to implement Environmental benefit Union compliance Not applicable Why are we asking? Criteria Evaluation Union comment SCORE Special achievement awards C.174 The Co-operative International Development The union has registered for the Co-operative International Contact The Co-operative. unable to enter as Award recognises the influence that students' Development Award and will submit supporting evidence before building was shut unions can have on international development, the deadline. for week prior to inspiring the next generation of decision-makers. • To register and download a copy of the Guidance Note for the deadline International development campaigns and Award please visit www.nus.org.uk/greenimpactunions. 5 5 10 initiatives should be guided by one or more of the • Registration deadline is noon on Fri 10 Dec 2010. Millennium Development Goals* . • All project descriptions and evidence must be submitted by All entries will be judged by an independent noon on Fri 18 Feb 2011. panel. Note this cannot include Fairtrade Fortnight as it has its own criterion (see C.120). C.175 This year The Ecologist Communications The union has submitted a photograph, before the deadline, as Contact the Ecologist. unable to enter as Challenge Award comprises a photo per the Guidance Note. building was shut competition. It aims to encourage unions to use • There is no requirement for unions to register for this Award; for week prior to photography to showcase the excellent • Unions can view a copy of the guidance at deadline campaigns and projects being run by unions and www.nus.org.uk/greenimpactunions; 5 5 10 their students. The photos should have the ability • All photo entries must be submitted by noon on Fri 10 Dec to educate and inspire others on the importance 2010. of individual and collective action on environmental issues. Short listing will be followed by a public vote. C.176 The Green Innovation Award recognises The union has registered for the Green Innovation Award and Contact the Award sponsors. innovative environmental projects in students' will submit supporting evidence before the deadline. unions developed or delivered over the last 12- • To register and download a copy of the Guidance Note for the months. Award please visit www.nus.org.uk/greenimpactunions. 5 5 10 All entries will be judged by an independent • Registration deadline is noon on Fri 10 Dec 2010. panel. • All project descriptions and evidence must be submitted by noon on Fri 18 Feb 2011. Bonus points C.177 We try to make Green Impact Students' Unions Please use the box below to tell us of any additional positive We have been activly liking in as comprehensive as possible. But there may be environmental, ethical or community initiatives currently in place the Green New Deal as part some initiatives taking place in your union that within the Union not covered in the Bronze, Silver, Gold or bonus of our Stop the Cuts 15 are not covered in the workbook. This is your criteria. (http://www.sauws.org.uk/sto opportunity to gain some additional bonus points Maximum total word count is 400 words. pcuts/) Campaign as we to add to your total. Up to 15 bonus points available. belive that it is key to continue to develop the idea of takling climate change as Special Awards marks: Marks available 45 Marks from closed response questions 0 Marks from open ended C.177 0 Union TOTAL for Special Awards section 0 Percentage marks gained 0% Score summary Bronze criteria Marks available 117 Marks gained 112 Percentage marks gained 96% Silver criteria Marks available 56 Marks gained 51 Percentage marks gained 91% Gold criteria Marks available 44 Marks gained 35 Percentage marks gained 80% Bonus criteria Marks available 688 Marks gained 325 Percentage marks gained 47% Special Awards & bonus points Marks available 45 Marks gained from closed response questions (C.174, C.175 and C.176) 0 Marks gained from open ended C.177 0 Union TOTAL for 'Special awards & bonus points' section 0 Percentage marks gained 0% TOTALS for all four parts TOTAL marks available 950 TOTAL marks gained 523 TOTAL percentage marks gained 55% Glossary 00 electricity tariff An electricity supply profile type for individual sites that have had a maximum demand* of 100kW or more at any one time during three months in the last 12- months. If you are on an 00 tariff, your meter data will be recorded and sent off Line loss factor/ Meter/timeswitch distribution use of automatically every 30 minutes, and this 30-minute consumption data* will be Profile type details system identifier available to you via a website upon request from your electricity supplier. To find 08 123 456 out your profile number, look at the rectangular code box on any of your electricity S 23 6789 0123 456 bills - profile types range from 00 to 08. The profile number is the top left number Distributor identifier Unique ref. number to the right of the letter. 30-minute consumption data Electricity meter data that is automatically recorded and sent off every 30- minutes. Any organisation with an 00 electricity tariff* can view their 30-minute consumption data online upon request from their electricity supplier. 5 A DAY The Government's healthy eating campaign - www.5aday.nhs.uk. Acid rain Rain that has mixed with a range of industrial pollutants to become more acidic than is natural. During the 1980s, acid rain was a serious problem in Scandinavia, where whole forests and aquatic ecosystems were effectively destroyed. Available supply capacity Available supply capacity is the amount of electricity you reserve, so you are guaranteed supply at during your periods of maximum demand* . It typically costs around £1 per month per KW reserved. Not all energy supply contracts have an available supply capacity - usually only large energy users. Biodegradable When a substance can be readily broken down by natural organisms in the natural environment. Biodegradable materials tend to be made of organic materials, rather than synthetic materials. Biodegradable cellulose sticky tapes A sticky tape that is made from cellulose making it biodegradable *. Sellotape is the best known brand made from cellulose. Many other brands are made from synthetic materials such as polypropylene or polyester. Biodegrades See biodegradable*. Biodiversity The number of different animal and plant species within a given area. Biodiversity area An area that can support / protect a key habitat or endangered species. A good resource is www.ukbap.org.uk/newprioritylist.aspx. BUAV The British Union Against Vivisection is the lead campaigning organisation against animal testing in the UK. www.buav.org. Bunded The oil should sit in a container that can catch any possible spills. Carbon dioxide Carbon dioxide (CO2) is the major gas contributing to global warming *. The gas is generated through the burning of fossil fuels *. Most organisations contribute to global warming directly through transport, and indirectly through buying electricity and gas. Carbon footprint A carbon footprint is a measure of the impact on the environment in terms of the amount of greenhouse gases produced, usually measured in tonnes of carbon dioxide *. For an individual it typically includes the per-person electricity and gas used at home, the fuel used in a car and any air travel. For all of these the values there is an attributable amount of carbon released per unit (e.g. KWh electricity, M3 gas, miles driven in a car, miles travelled in a plane). There are many conversion websites to help you calculate your carbon footprint, such as www.nef.org.uk/greencompany/co2calculator.htm. A typical carbon footprint for an individual in the UK is 12 tonnes of carbon dioxide * a year. Carbon neutral Carbon neutral is the point at which the carbon dioxide* emissions from a defined activity or series of activities have been offset through investments in renewable energy, energy efficiency or forestry projects. Carbon offsetting Usually involves making a payment to an organisation to become carbon neutral *. Note that the Government has backed a Gold Standard scheme for credible carbon offsetting schemes - www.cdmgoldstandard.org/ Carbon sinks A process that absorbs or takes up released carbon from another part of the carbon cycle and makes it inaccessible. Examples include a forest that has more carbon flowing into it through the production of trees than flows out through the burning of timber, the formation of coal or oil, etc. Carbon Trust The Carbon Trust provides free, practical advice and resources to business and public sector organisations in the UK to help reduce energy use. www.thecarbontrust.co.uk. Certified organic Organic farming practices produce less pollution, they are better for wildlife, and have high animal welfare standards. To prove that a product has been produced organically it must be certified by an independent body. The main organic certification body in the UK is the Soil Association - www.soilassociation.org. Certified sustainable sources Where a material is guaranteed to have originated from a sustainable source. There are two main certified sustainable source schemes in place for timber- based products. The first is operated by the Forest Stewardship Council (FSC), which has developed a system of forest certification and product labelling that allows consumers to identify wood and wood-based products from well-managed forests. Over a million hectares of forest and woodland in the UK are now FSC certified. www.fsc.org. The second is the scheme run by the Tropical Forests Trust (TFT). TFT aims to expand the area of natural tropical forest that is Forest Stewardship Council certified, helping to ensure that forest management is environmentally appropriate, socially beneficial and economically viable. www.tropicalforesttrust.com. Children’s Resource Centres The network of Children’s Resource Centres collects waste materials suitable for creative play from businesses. Organisations such as arts groups, special needs schools, and scouts groups use the materials for collages, art projects, games, etc. The centres often collect materials free of charge, especially if there are large quantities available. Items that can often be donated to CRCs include: paper used on one side only, bottle tops, wine corks, bubble wrap and other packaging materials, card, plastic crates or trays, banners, etc. www.childrensscrapstore.co.uk. Cistern volume adjuster Cistern volume adjusters typically save 16% of water used by toilets and urinals, but are only suitable for pre-2000 (greater than 7 litre) cisterns. Cistern volume adjusters available include self-swelling water hogs, hippos or pigs, special bottles, plastic bricks or cistern dams (which work by retaining a proportion of the water in the cistern behind a dam made of a flexible compound fitted between the front and back wall). Cistern volume adjusters are usually available free of charge from your water provider. Compact fluorescent (energy efficient) bulbs A compact fluorescent lamps (CFLs), also known as energy saving light bulbs, are fluorescent lamps that screw into a regular light bulb socket. CFLs work in much the same way as a fluorescent strip light: the inside is coated with a phosphor that gives off the light and there is an electronic ballast to start the lamp operating. In comparison to tungsten filament bulbs* , CFLs have a longer rated life and use less electricity. Typically, CFLs save enough money in electricity costs to cover their higher initial price within about 500 hours of use. Computer Aid A UK charity that sends computers to developing countries. www.computer- aid.org/. Consignment note The transfer documentation for hazardous/special wastes is referred to as a consignment note. Also see Environmental legislation - Solid waste* . Dairy-deck fridges A fridge without a door - typically used in shops for chilled product such as soft drinks or sandwiches. These fridges are usually fitted with blinds that can be shut to help increase efficiency when the shop is closed. Degrees Cooler NUS's two-year DEFRA-funded behaviour change programme being delivered at 20 English universities. www.nus.org.uk/degreescooler Defra The Department for Environment, Food and Rural Affairs - www.defra.gov.uk. Diameter Diameter is the distance from one side of a circle to the other measured through the centre. Disposable drinking vessels Drinking vessels that are designed for one use only. In bars, these are usually made of a clear plastic called polypropylene. Domestic air travel Defined as any domestic flights from a UK mainland airport to a UK mainland airport, excluding flights to or from Northern Ireland and any flights over 400 miles one way. For mileage calculations use the route planner at www.rac.co.uk. Dual-flushing toilets A toilet with two flushing settings - half flush and full flush. Duplex print A printer that can print on both sides of a sheet of paper. Duty of care A requirement that a person acts toward others and the public with watchfulness, attention, caution and prudence that a reasonable person in the circumstances would. If a person's actions do not meet this standard of care, then the acts are considered negligent, and any damages resulting may be claimed in a lawsuit for negligence. E&E opt-in group The E&E opt-in group offers a bundle of E&E services and programmes at a one- off discounted rate, including services exclusive to the group. The core package includes: Green Impact Students' Unions registration; a delegate place at a Green Impact Masterclass; a full-day environmental audit or Carbon Academy training for up to 15 staff or student officers, plus a whole host of other benefits. The excel package includes all of the above, plus: three full days mentoring for one member of staff or student officer and membership of the Environmental Association of Universities and Colleges*. For more details please contact email@example.com. Earth Hour Earth Hour is a global event organized by WWF and is held on the last Saturday of March annually, asking households and businesses to turn off their non- essential lights and other electrical appliances for one hour to raise awareness towards the need to take action on climate change. www.earthhour.org Ecological or plant-based detergents Cleaning products that are made from natural ingredients such as lemon juice. Examples include the Delphis range which is suitable for commercial cleaning needs and is available through NUS Services. Efficient technology lists For water, see www.eca-water.gov.uk. For energy, see www.eca.gov.uk/etl. EMAS The EU Eco-Management and Audit Scheme (EMAS) is a voluntary industry standard that allows organisations to evaluate, report and improve their environmental performance. Following full implementation of the EMAS regulation, an independent verifier certifies compliance. The organisation then has to make specific environmental information publicly available. This last point is the main difference between EMAS and ISO 14001* . http://europa.eu.int/comm/environment/emas/about/summary_en.htm. Employer-supported volunteering scheme Allows employees to spend a set number of days each year supporting a local charity during work time whilst on full pay. Energy champion An employee that actively champions energy efficiency within their department or the whole organisation. Energy Saving Trust A not-for-profit organisation that seeks to achieve the sustainable use of energy and cut carbon emissions. www.est.org.uk/. Environmental aspects An element of an organisation's activities or products or services that can interact with the environment. An example would be a boiler producing carbon dioxide* , or an event producing waste bar glass. Environmental Association for Universities and EAUC is the membership organisation that champions the environment and Colleges sustainability within further and higher education in the UK. www.eauc.org.uk. Environmental impact Any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organisation's environmental aspects* . Using the examples under environmental aspects*, above, an environmental impact of the boiler would be a contribution to global warming* , whilst an environmental impact of the event producing waste bar glass might be the environmental problems associated with landfill. Environmental legislation Legislation relating to the protection of the natural environment. A full list of UK environmental legislation can be found at www.hmso.gov.uk or www.netregs.gov.uk. The main legislative instruments are listed in the seven sub- categories below: Environmental legislation - Air pollution The main instruments applicable to the UK are the Clean Air Act, Environmental Protection Act 1990, Environmental Protection (Controls on Ozone-Depleting Substances) Regulations 2002 SI 528, Ozone Depleting Substances (Qualifications) Regulations 2009 SI 216, The Fluorinated Greenhouse Gases Regulations 2009, Climate Change Act 2008, Climate Change Levy (General) Regulations 2001 SI 838 and Greenhouse Gas Emissions Trading Scheme (Amendment) Regulations 2007 SI 465. Environmental legislation - Animals, plants and The main instruments applicable to the UK are the Natural Environment and Rural habitats Communities Act 2006, Wildlife and Countryside (Amendment) Act 1991, Environment Act 1995, Conservation (Natural Habitats etc) Regulations 1994 SI 2716. Environmental legislation - Contaminated land The main instruments applicable to the UK are the Environment Act 1995, Environmental Protection Act 1990 and the Contaminated Land Regulations for each country. Environmental legislation - Hazardous substances The main instruments applicable to the UK are the Control of Asbestos Regulations 2006, Pesticides Act 1998, Environmental Protection Act 1990, Environmental Protection (Controls on Ozone-Depleting Substances) Regulations 2002 SI 528, Fluorinated Greenhouse Gas Regulations 2009 SI 261, Ozone Depleting Substances (Qualifications) Regulations 2009 SI 216 and the Reach Enforcement Regulations 2008 SI 2852. Environmental legislation - Noise The main instruments applicable to the UK are the Control of Pollution Act 1974 Part III (as amended), Environment Act 1995, Environmental Protection Act 1990, Anti-social Behaviour Act 2003 and the Noise and Statutory Nuisance Act 1993. Environmental legislation - Solid waste The main instruments applicable to the UK are the Control of Pollution (Amendment) Act 1989 c.14, Environmental Protection Act 1990, the Environmental Protection (Duty of Care) Regulations SI 1991/2839, Hazardous Waste (England and Wales) (Amendment) Regulations 2009 SI 507, Controlled Waste (Amendment) Regulations 1993 SI 566, Special Waste Amendment (Scotland) Amendment Regulations 2004 SSI 204, Packaging (Essential Requirements) (Amendment) Regulations 2009 SI 1504, Producer Responsibility Obligations (Packaging Waste) (Amendment) Regulations 2008 SI 413, Waste Electrical and Electronic Equipment (Amendment) Regulations 2007 SI 3454, End- of-Life Vehicles (Producer Responsibility) Regulations 2005 SI 263, End-of-Life Vehicles Regulations 2003, SI 2635, and the Waste Batteries and Accumulators Regulations 2009. Environmental legislation - Water discharges The main instruments applicable to the UK are the Water Industry Act 1991, Environmental Liability (Scotland) Regulations 2009, Environmental Damage Regulations 2009 (England), Environmental Damage (Prevention and Remediation) (Wales) Regulations 2009, Environmental Liability (Prevention and Remediation) Regulations (Northern Ireland) 2009 SR 252, Water Resources Act 1991, Control of Pollution (Oil Storage) (England) Regulations 2001 SI 2954 and the Water Environment (Oil Storage) (Scotland) Regulations 2006 SSI 133. Environmentally-friendly kettles Kettles that only boil the amount of water required. Examples include the Eco Kettle (www.ecokettle.com) and Tefal Quick Cup (www.quickcup.co.uk). Environmental Management System A formal, site specific, documented system which enables an organisation to manage the environmental aspects of its operation in a manner that is proactive, continuing and systematic. EMAS* and ISO14001* are examples of accredited environmental management systems. Environmental performance The efficiency at which an organisation uses resources, such as electricity, gas and water. The more efficient an organisation, the better its environmental performance. Environmental policy A written document that outlines the procedures and actions that an organisation, and all its employees, will implement in an attempt to reduce the organisations negative environmental impacts* . Envirowise Envirowise offers UK businesses free, independent, confidential advice and support on practical ways to increase profits, minimise waste and reduce environmental impact. www.envirowise.gov.uk Ethical investment criteria Investments that meet set ethical or socially responsible criteria. Ethical investment funds usually either guarantee that there are no investments in unethical industries or organisations (negative screening) or proactively invest in companies that embrace ethical principles and practices (positive screening). Ethical or environmental issue Ethical issues usually refer to the compromise of ethical values, such as infringements of rights, discrimination, unfair exploitation, or abuse. Examples of ethical issues include the use of 'sweatshop' working conditions in areas of low human development, the use of child labour, the testing of cosmetics on animals, etc. Environmental issues tend to relate to the damage of the local or global environment and the organisms that live within it. Examples of environmental issues include, global warming, deforestation of natural forests, oil spills, etc. EU energy label By law, the EU energy label must be shown on all refrigeration and laundry appliances, dishwashers, electric ovens and light bulb packaging. The label rates the products from A (the most efficient/least energy used), down to G (the least efficient/most energy used). Expanded polystyrene Unexpanded polystyrene takes the form of a clear plastic, sometimes used for disposable drinking cups in water coolers. However, polystyrene is best known in its expanded form, as the white foamy product used for packaging and fast food containers. Fairtrade The Fairtrade Mark guarantees that a minimum price has been paid to the independent grower that has grown the product, or part of the product, displaying the Mark. A guaranteed price helps address the negative implications for small growers of fluctuating commodity prices on the world market, as well as preventing unscrupulous middle men from exploiting small growers. All Fairtrade products also carry a small social levy that allows growers to invest in their communities and businesses, contributing to sustainable livelihoods. Fairtrade products commonly available include tea, coffee, sugar, cocoa, fruit, wine and chocolate. For more information, visit www.fairtrade.org.uk. Fairtrade Foundation The Fairtrade Foundation manages the promotion of Fairtrade* products in the UK, and organises the annual Fairtrade Fortnight campaign, and the Fairtrade University* accreditation. www.fairtrade.org.uk. Fairtrade University A Fairtrade Foundation* accreditation. To gain the accreditation, an Institution and its Students' Union need to be able to demonstrate that they meet five basic criteria that support Fairtrade*. In September 2008 a total of seventy Universities and Colleges had gained the accreditation. www.fairtrade.org.uk/get_involved/campaigns/fairtrade_universities/default.aspx. False ceilings False ceilings usually comprise of a suspended metal framework covered with expanded polystyrene* tiles, effectively lowering the ceiling. False ceilings are often installed in offices to bring lighting lower, and to reduce heating or air conditioning costs. Fossil fuels Naturally occurring combustible resources such as crude oil, natural gas and coal. When burnt, fossil fuels provide energy and carbon dioxide * (a contributor to global warming* ). On a global perspective, the majority of the power stations currently run on fossil fuels. However, fossil fuels are finite, meaning that our reserves of them will eventually run out (see renewable energy *). Freedom Food Freedom Food is the RSPCA’s farm assurance and food labelling scheme. It is the only UK farm assurance scheme to focus solely on improving the welfare of farm animals reared for food. www.rspca.org.uk/freedomfood Free range eggs Free range eggs are from hens that have continuous daytime access to outdoor runs. These chickens have higher welfare standards than barn and battery hens that are more intensively reared and do not have outdoor access. Global warming Greenhouse Gases *, such as carbon dioxide * and methane, trap the Sun's heat in the upper atmosphere causing a warming of the Earth's atmosphere. Although this 'greenhouse effect' is a natural phenomenon, it is now widely accepted that this process is being sped up by humans, primarily as a result of the burning of fossil fuels* , leading to an increase in the overall temperature of the atmosphere. As our atmosphere warms, it is predicted that global sea levels will rise (through thermal expansion and through the melting of polar ice) causing flooding, and changes to established weather patterns including more severe weather. Global warming potential Global warming potential (GWP) measures the influence a greenhouse gas * has upon the 'greenhouse effect'. Carbon dioxide * has a GWP of 1 and all other greenhouse gases are measured against this. Other greenhouse gases have a much higher GWPs than carbon dioxide (e.g. methane has a GWP of around 21) but because their concentration in the atmosphere is much lower, carbon dioxide is still the most important greenhouse gas. Green Impact Universities NUS Services' version of this project aimed at greening university departments through local students' unions. www.nus.org.uk/greenimpact Green Gown Awards The Green Gown Awards recognise positive actions to achieve sustainable higher and further education, with particular emphasis on environmental improvement. They are organised by the EAUC* . www.eauc.org.uk Greenhouse gas Natural greenhouse gases include: carbon dioxide *, methane, nitrous oxide, water vapour and ozone. There are also a range of man-made greenhouse gases including chlorofluorocarbons (CFCs), hydrochlorofluorocarbons (HCFCs) and hydrofluorocarbons (HFCs), which can be thousands of times better at absorbing heat than carbon dioxide (see global warming potential *). Despite CFCs being banned because they were found to destroy the ozone layer * they will remain in the atmosphere for at least another 50 years. Their replacements, HCFCs and HFCs, whilst being relatively harmless to the ozone layer, are equally potent greenhouse gases. The amounts of these gases are increasing in the atmosphere contributing to global warming *. Ground source heat Heat that is taken from the ground and used as a way of heating buildings. The deeper you go the warmer the soil and the more heat can be extracted. For more information visit www.gshp.org.uk. Healthy eating Healthy eating involves managing your diet to improve or maintain good health. This usually involves consuming nutrients by eating the appropriate amounts from all of the food groups, including an adequate amount of water. For people in the UK the main dietary issues relate to obesity. The NHS runs the 5 A DAY* campaign to encourage healthy eating. www.5aday.nhs.uk/topTips/default.html. Heat exchange system A system that can be fitted to dairy deck fridges * to take the waste heat away from the units and dispose of it outside. You can often tell if a fridge is fitted with one by the presence of a insulated pipes leaving the fridge and going to a remote condensing unit outside. Fridges with heat exchange systems should not give out any heat in to the room from the back of the fridge. HFC-free fridge HFC-free fridges are also labelled as 'CFC & HFC-Free', or 'hydrocarbon fridges'. They do not contain HFCs (hydrofluorocarbons), greenhouse gases * with a global warming potential * of around 3,200 times that of Carbon Dioxide* . Instant water boiler A type of water heater that boils on demand rather than boiling a fixed amount of water. Instant water boilers use less energy than conventional hot water urns or kettles. Examples include Zip hydroboils* (www.zipheaters.co.uk) and the and Tefal Quick Cup (www.quickcup.co.uk). International Labour Organisation The International Labour Organisation (ILO) is the UN specialised agency which seeks the promotion of social justice and internationally recognised human and labour rights. The ILO formulates international labour standards in the form of conventions that set minimum standards of basic labour rights (see below for the core conventions). For more information, visit www.ilo.org/public/english/. International Labour Organisation's nine core 1) Employment is freely chosen; 2) Freedom of association and the right to conventions collective bargaining are respected; 3) Working conditions are safe and hygienic; 4) Child Labour shall not be used; 5) Living wages are paid; 6) Working hours are not excessive; 7) No discrimination is practised; 8) Regular employment is provided; 9) No harsh or inhumane treatment is allowed. Investing in Volunteers Investing in Volunteers is the UK quality standard for all organisations which involve volunteers in their work. The Standard enables organisations to comprehensively review their volunteer management, and also publicly demonstrates their commitment to volunteering. http://iiv.investinginvolunteers.org.uk/ Investors in People The Investors in People Standard is an accreditation for delivering business improvement through people. www.iipuk.co.uk ISO 14001 As with EMAS*, ISO 14001 is a voluntary industry standard that provides a framework for organisations to manage their environmental issues. The standard focuses on organisational processes, and specifically how to manage and control a organisational system so that it continually improves the environmental aspects of its operations. ISO14001 differs from EMAS in that there is no requirement to make information publicly available. Items suitable for creative play See Children’s Resource Centres* . LED bulbs LED or Light Emitting Diode bulbs are a new low-energy technology that have an excellent bulb life expectancy, typically over 50,000 hours. Not to be confused with plain LEDs which have a variety of uses and are often found in Students' Union nightclubs. Lighting and equipment responsibility plan A written plan stating which individual is responsible for ensuring that specified lighting and electrical equipment is not left on unnecessarily. The plans are usually organised by building layout and cover all significant areas lit by artificial lighting (bars, shops, individual offices, washrooms, etc.), as well as electrical equipment that has a high energy consumption (air conditioning, ventilation equipment for bars, heating, CRT or cathode ray tube PC monitors, etc.). Maximum demand Maximum demand (often referred to as MD) is the largest amount of power supplied to a building over a given time. If a Union was to switch on all of its lights and electrical appliances at the same time, it would create a high maximum demand. In a non-air conditioned building, the greatest maximum demand often occurs at 9am on a particularly cold winter Monday morning when staff switch on lights, supplementary electric heaters and boil the kettle. depending on your electricity contract and tariff, the larger your maximum demand, the more you will pay for your available supply capacity*. Millennium Development Goals The Millennium Development Goals (MDGs) arose from the United Nations Millennium Declaration in 2000 committing their nations to a new global partnership to reduce extreme poverty and setting out a series of time-bound targets, with a deadline of 2015. There are eight MDGs: end poverty and hunger; universal education; gender equality; child health; maternal health; combat HIV/AIDS; environmental sustainability; global partnership. www.un.org/millenniumgoals/index.shtml. Mixed paper There are several types of paper such as glossy magazines, newsprint, white office paper, and brown envelopes. Mixed paper refers to a combination of different paper types, rather than any one type. MSC The Marine Stewardship Council's fishery certification program and seafood ecolabel recognise and reward sustainable fishing. They are a global organisation working with fisheries, seafood companies, scientists, conservation groups and the public to promote the best environmental choice in seafood. www.msc.org NAPM The National Association of Paper Merchants (NAPM) has an accreditation scheme for recycled paper. For paper to gain the 'recycled paper mark', it must be manufactured from a minimum of 75% genuine paper and board waste fibre, no part of which should contain mill produced waste. For more information, visit www.napm.org.uk/recycled_mark.htm Natural pot plant Defined as all the plants growing in a single pot or container. Occupancy sensor Sensors that detect movement. Occupancy sensors (also known as motion sensors) are often used to ensure that lighting in communal areas only comes on when it is needed. Organic Organic foods are made in a way that limits the use of synthetic materials during production. Under organic production the use of harmful pesticides, insecticides and herbicides is restricted. One Water An ethical water listed by NUS Services that raises funds for water projects in Africa. When you buy a case through one of our wholesalers you have already contributed a cash donation to the project. www.onewater.org.uk Ozone layer The ozone layer in the stratosphere blocks out the sun’s harmful ultraviolet rays. Depletion of the ozone layer is being caused by emissions of man-made chemicals containing chlorine and bromine, specifically chlorofluorocarbons (CFCs), hydrochlorofluorocarbons (HCFCs), carbon tetrachloride, 1,1,1 trichloroethane, halons and methyl bromide. As a result, holes in the layer have appeared over polar regions. Patio heater Any type of gas or electric heater or heating system that is used to provide heat in a non-enclosed outdoor space. Heaters using 100% waste heat through a heat exchanger are not classed as patio heaters. People & Planet People & Planet is the largest student network in Britain campaigning to alleviate world poverty, defend human rights and protect the environment. The People & Planet network consists of over 55 groups at universities and colleges; sixth form groups; individual campaigners; a support office. www.peopleandplanet.org Percussion taps The flow of water from a percussion tap is activated by pressing down on the top of the tap. Once the tap has been activated, water flows for a set period of time, after which it will automatically shut off. PET PET or Polyethylene terephthalate is a clear, strong plastic that is commonly used for soft drink, water and beer bottles. It can be identified by polymer identification code number 1 (see picture). For more information on plastics recycling see www.recoup.org. Planogram A planogram is a diagram of fixtures and products that illustrates how and where retail products should be displayed, usually on a store shelf in order to increase customer purchases. Planograms are available to members of the Retail Opt-In Group. Pool bike system A workplace pool bike system provides bikes, which are well-maintained and safe to ride, and safety equipment for employees to use. Pool bikes can be offered to employees for any kind of journey, but are typically used for work related trips, such as local meetings, travel between sites and visiting clients. Generally pool bikes are kept in a central location and can be booked out by any staff member who is competent to cycle safely on public roads. Power-saving mode A setting that causes a computer (or other electrical equipment) to enter a low energy use mode after a set period of time. Computers with a Windows operating system usually have the settings for power saving modes alongside the screensaver options, accessed by right mouse clicking on the desktop. Product category Categories containing Fairtrade* options are classed as follows: Biscuits; Cakes & brownies; Cereals & cereal bars; Clothing; Chocolate; Coffees; Dried fruits; Drinking chocolate and cocoa; Fresh fruits; Fruit Juices and Soft Drinks; Honey; Ice Cream; Rice; Sugar; Sweets; Teas; Wine. Pro-environmental behaviour change project A behaviour change project supports a step change in behaviours that can be measured, using a baseline from before the project starts and monitoring through out - i.e. using electricity meter data to measure a reduction in electricity use in a building as a result of a project designed to raise awareness of energy saving actions that changes building user activity over time. Renewable energy Renewable energy is energy that is derived from an inexhaustible (wind, sun, sea) or replaceable (waste products, crops) source. Reporting period A reporting period should cover a complete calendar year. For the purposes of the Sound Environmental Impact Awards, the start date of the reporting period does not matter. i.e. It doesn't matter whether it is from June to June or January to January, so long as it is a full calendar year. Retail Opt-in Group Retail Opt-In Group is a student focused promotional programme available through NUS Services. It is designed to support Unions who want to develop their retail outlets and compete effectively with the high-street. Members of Retail Opt- In Group have access to a number of industry standard retail activities which are proven to drive footfall, increase sales, encourage loyalty and maximise profitability. Reusable plastic drinking vessels Plastic drinking vessels that are manufactured from toughened unexpanded polystyrene. They are shatterproof, have thick walled construction for durability, reinforced rims and bases and are usually dishwasher safe to withstand in excess of 100 cycles at 100oC. Reuse scheme Any charitable or community project that makes use of items that would otherwise go to waste. Examples include the Children's Resource Centre network (www.childrensscrapstore.co.uk), Community Repaint (www.communityrepaint.org.uk) and Computer Aid (www.computer-aid.org). Roller towels A towel with the ends sewn together, hung on a roller. These are provided and serviced by a number of national organisations, such as PHS. Screen-printing Clothing that has been printed with logos or motifs. For our members this is typically t-shirts and hooded tops printed with university branding for resale in Students' Unions shops. NUS Services supplies Fairtrade* screen-printed clothing through Epona (www.eponaclothing.com) and Certified organic* screen printed clothing through Orotoro (www.orotoro.co.uk), which is available through T- Print. Seasonal produce Growing fruit and vegetables in season requires lower levels of artificial inputs like heating, lighting, pesticides and fertilisers than at other times of the year. Therefore seasonable produce has a lower environmental impact. www.eatseasonably.co.uk/ Separately metered A building or unit that has its own metered supply. This can be for electricity, gas or water. Skype A webpage that allows you to make free calls from your computer to other people on Skype. www.skype.com/intl/en-gb/useskype/. Smart meters A smart meter is an advanced meter (usually an electrical meter) that records consumption in intervals of an hour or less and reports or communicates the information. SMART targets Targets that are Specific, Measurable, Achievable, Resourced and Timed. Sound Ethical Choice NUS Services reward scheme for its most ethical and environmentally responsible suppliers. Unions with retail outlets can sign up to the scheme for free, and will receive a point of sale kit once a year to help promote the Sound products in their shops. Spray heads A shower-type tap head. These are especially useful for Unions with high water pressure as they reduce the volume of water let through taps (also see percussion taps *). Spray heads might not be suitable for Unions that have problems with lime scale deposits caused by hard water. T5 tubes The 'T' number refers to the diameter* of the tube. The lower the 'T' number, the more modern and efficient the tube is. T5 is simply a collective term for 16mm diameter* fluorescent light tubes. T5 tubes are the most efficient light tubes currently available for office lighting (there are T2 tubes available, but these are not used for office lighting), and are not very common yet. T5 tubes are noticeably thinner than T8 tubes. T8 tubes T8 tubes are the most common fluorescent tube in use in Students' Unions. Although they come in various different lengths, they all have a diameter* of 26mm (1"). T8 fluorescent tubes typically provide 40% energy savings with no loss of light over T12 tubes. T12 tubes T12 tubes are the most inefficient type of fluorescent tube and are noticeably thicker than T8 tubes. Although they come in various different lengths, they all have a diameter * of 38mm. Tube adaptor A small adaptor fitting that allows you to fit an efficient thin T5 tube into an existing wider T8 or T12 fitting. There are many manufacturers such as www.brittronic.com or http://senergysolution.com/sEnergySolution/T5Adapter.aspx. Thermostatic radiator valves A thermostatic radiator valve (TRV) is usually located on the pipe work at the top or bottom of your radiator. It gives you greater control over the heat from each individual radiator. Each TRV can be set to a temperature to suit you, so you can have different temperatures in different rooms. If one room warms up quickly (such as if the sun is shining in to the room), the TRV will reduce the flow of hot water to the radiator and prevent the room from being overheated. Timer plugs Timer plugs can be programmed to switch the power supply to appliances on and off at set times. Seven-day digital timer plugs, such as the Timeguard ETU17, are particularly useful for switching off office appliances that are not needed overnight and at weekends, such as tea urns and laser printers. They can also be used to switch off bottle chillers in bars that are used only occasionally, but are used on the same evenings on a regular basis. The plugs have battery back-up for power cuts. It is best practice to set the plugs to come on at least an hour before required, and to go off at least an hour later than required so that you do not have to reset them when the clocks go forward or backwards. www.timeguard.com Tungsten filament bulbs An electric light in which a filament is heated to incandescence by an electric current. Tungsten filament bulbs are much less efficient than compact fluorescent bulbs*. Halogen downlights/spotlights are a type of tungsten filament bulb. Unbreakable plastic drinking vessels Plastic drinking vessels that are manufactured from polycarbonate to withstand in excess of 500 uses. These include all of the features of the Re-usable plastic drinking vessels with the added benefit of withstanding in excess of 300 dishwasher cycles. Unregulated urinals Urinals that flush at a regular interval regardless of whether the urinal has been used. Unregulated urinals waste significant volumes of water by flushing unnecessarily. Voltage optimisation A term used to describe the reduction of voltage. The lower the voltage the dimmer your tungsten filament bulbs* and the slower your electric motors will run, all saving energy. Voltage can be reduced in two ways: 1) If your voltage is in excess of 240v and you are supplied through a dedicated transformer you may be able to get your energy supplier to tap down your transformer to 240v. 2) Alternatively you can fit a voltage optimiser to your input cable - such as a Powerperfector - and reduce it down as far as you want (216v is a recommended level) although these typically cost around £10,000. www.powerperfector.com. Volvic 1L-for-10L For every 1 litre bottle of Volvic sold, Danone will generate 10 Litres of drinkable water in Africa. In Partnership with World Vision, Danone have committed to building and mechanising wells in Ghana, Malawi, Mali & Zambia. In addition to safe drinking water, the project impacts on many other aspects of daily life in these villages including health and sanitation, education and irrigation. The wells will be operational for at least 10 years with local people trained to use and maintain them, leaving a long lasting sustainable legacy. World Vision estimates that in the first year of the project 98,000 people benefitted. www.volvic1for10.co.uk. Waste hierarchy The waste hierarchy states that it is better to reduce than reuse, to reuse than recycle, to recycle than to dispose. Waste office paper Office paper that has been segregated to ensure that it is only good quality white paper - such as copier paper, letter paper, etc. Other paper types, such as glossy magazines, newsprint and brown envelopes have been segregated. Waste transfer note A waste transfer note is a document which must be completed and accompany any transfer of waste between different holders. Wastes A waste is any substance which constitutes a scrap material or an effluent or other unwanted surplus substance arising from the application of any process. There are four categories of waste: Directive Waste; Controlled waste; Special waste; and Hazardous Waste. Water saving devices Flow restrictors are devices that restrict the flushing of cisterns. Flush control valves ensure that urinal cisterns are only topped up when hand basins are used, meaning that flush frequency is proportional to use. These are often made by a Cistermiser. www.cistermiser.co.uk. Water saving valve Water saving valves can cut water flow by 70%, and will have associated heat savings for hot water. They are especially useful for Unions with high water pressure. The CP961 water saving valve is produced by Cottam and Preedy. Waterless offset printing A new printing technology that does not use a fountain solution, thus not using the vast quantities of water used in conventional printing. www.waterless.org. www.seacourt.net. Waterless urinal A special fluid is held in the trap of the urinal that allows urine to pass through but continuously seals the drainage from the atmosphere, preventing any odours from emerging. The absence of water flushing saves substantial volumes of water. Whole lifecycle costings A method of determining the costs associated with a given product over the expected lifecycle of that product. The method is especially useful in justifying investment in high efficiency or high quality technology. The method can include examining any direct running costs, indirect costs, administration costs, and costs of disposal. For more info, visit www.ogc.gov.uk/implementing_plans_introduction_life_cycle_costing_.asp Wormery A Wormery is a plastic or wooden container that contains composting worms. A compost worm differs from a normal garden worm in that it eats and lives on the decaying foods on the surface, whereas a garden worm burrows deep into the ground. Zip Hydroboil A type of water heater that boils on demand. www.zipheaters.co.uk. List of changes This section outlines changes to the criteria compared to the 2009/10 workbook. Some text changes have been introduced to the Bronze, Silver and Bonus criteria. An additional Bronze and an additional Silver criteria have been added as have five new essential Gold criteria. The criteria numbers stated below refer to this years workbook. Those in brackets refer to criteria numbers from the 2009/10 workbook. Changes to Bronze essential criteria B.004 Guidance text expanded to include more information on catering oil storage. B.005 (C.029) Upgraded to essential from bonus. Rewording to remove all plastic bags or charge for them. 1 point increase in score to reflect this rewording. B.008 Expanded to include printers. B.010 Expanded criterion to allow unions without banks of light switches to comply, and increased to just three switches. B.015 Expanded criterion to include additional equipment. B.017 Score increased B.022 Includes reference to Snap it Off* . B.023 Jungle Coffee has been removed from the criterion. Guidance text expanded to include more information on Fairtrade. Changes to Silver essential criteria S.004 Expanded criterion to include re-use of other items as well as mobile phones. S.006 Score decreased. Revised criteria on patio heaters to include percussion switches as an option. S.012 Score increased. S.013 New essential criterion to reduce the environmental impact of the union through food. Addition of Gold essential criteria G.001 New criterion to reward unions whom have reduced their environmental impact year on year. G.002 New criterion to have patio heaters never used nor owned within the union. G.003 New criterion to ban domestic air travel for union business. G.004 New criterion to reward unions whom are promoting biodiversity on campus. G.005 New criterion to reward unions whom are working pro-actively and collaboratively with their university on a large behaviour-change project. Text and score changes to existing criteria C.005 Revised to three or more sites C.012 Guidance text expanded to reference smart meters for electricity monitoring. C.013 Score increased. C.043 (C.044) Score increased and the option of wormeries has been added. C.046 (C.048) Score increased. C.047 Revised to provide points for not having air conditioning. C.050 (C.051) Score increased. C.078 (C.080) Score increased. C.079 (C.081) Score increased. C.112 (C.114) Guidance text expanded and criterion re-worded to be more cycle to work specific. C.114 (C.116) Guidance text expanded and criterion re-worded to allow either cycle parking or showers and not require communication regarding these facilities. Score increased. C.126 (C.123) Amended to provide additional clarification. C.141 (C.139) Jungle Coffee has been removed from the criterion. C.148 (C.146) Criterion has been reduced to only needing to complete one of the actions. C.163 (C.161) Score increased. C.165 (C.163) Re-worded to be more specific to bat or bird boxes. C.172 (C.170) Score decreased. C.175 (C.171) Special award submission dates changed. C.176 (C.172) Special award submission dates and content changed. C.177 (C.173) Special award submission dates changed. Deleted criteria from 2009/10 Workbook (C.032) Criteria amalgamated into S.004 (C.065) Product no longer available. (C.120) Scheme no longer running. (C.136) Resource no longer available. (C.138) Product no longer available. (C.144) Scheme no longer running. (C.159) Scheme no longer included. New bonus criteria C.030 New criterion to engage with suppliers to reduce unnecessary packaging. C.115 New criterion for cycling and walking directions to the union to be available online. C.116 New criterion to run a cycle training session for interested staff and/or students. C.117 New criterion to own an internal pool bike for staff use. C.118 New criterion to run a walking and cycling breakfast for staff. C.123 New criterion to promote Snap It Off. C.124 New criterion to run a series of awareness-raising events for students. C.131 New criterion to email regular awareness-raising bulletins to all officers and staff. C.132 New criterion to run an internal training event for staff. C.144 New criterion for the installation of water fountains for students use. C.166 New criterion to help establish a bee hive on campus. C.173 New criterion to encourage the institution to sign up to Green Impact Universities.
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