ELC‐Manatee VPK Providers Conference Call August 13, 2009 12:30 pm – 1:05 pm ELC Staff on call: Fred Bruneau fbruneau@elc‐manatee.org extension 203 Stephanie Danforth sdanforth@elc‐manatee.org extension 133 Sharon Oakes soakes@elc‐manatee.org extension 221 Pam Parmenter pparmenter@elc‐manatee.org extension 107 Cari Whiddon cwhiddon@elc‐manatee.org extension 135 Other Staff Mary Ann Goodrich, DOE Regional VPK Coordinator Participating Provider Programs A Readiness Learning Academy – 59th A Readiness Learning Academy – SR 70 Children’s Academy of Southwest Florida East Deborah M. Riley Educare Center at MTI Ellen Meade School of Creative Learning Kiddie Academy La Petite Academy – 37th Street La Petite Academy – State Road 70 La Petite Academy – Vintage Road Lighthouse Kids Preschool MCAA/Head Start Palma Sola Early Learning Center Radebach‐School for Constructive Learning Smarty Pants Pre‐School Sprouts Child Development Center West Coast Christian Academy Meeting Summary I. Summer Programs were all monitored. II. Providers added no items to the agenda. III. VPK attendance rule a. Anticipate in August for the August attendance, state will pay for children who attend at least 80% of the time, paying for absences up to 20% of the time. b. No more excuses to collect c. Still need to complete short or long form for verification of attendance d. If the child exceeds 20% absence in one month, but not overall for entire program year, state is looking at end of year adjustments to make sure you get paid for all the time you provided services to those children. e. ELC will post “Frequently Asked Questions about 80/20” on the ELC website IV. Readiness Rate Rule Development Workshop a. Tentative Date is September 16 in Pinellas County b. Watch the ELC website – we will post the information when we get it c. Details of FLKRS screening V. Accreditation for license‐exempt providers a. License‐exempt programs must be accredited by their member agency, not just members or certified, to be eligible to provide VPK b. Licensing is another option c. Chapter 402 – stipulation that program cannot return to exempt status once they are licensed – Tallahassee legal interpretation is that this is for the term of the license only VI. VPK Provider Approval a. 4 pieces of VPK Agreement signed for each location b. VPK 10’s for each location and 11’s for each classroom i. Teachers and directors placed where they need to be ii. Directors either have VPK director credential (endorsed) or are exempt iii. Teachers have all background screening and credentials submitted iv. W‐9 must be on file for payment to take place – must submit documentation to support information on W‐9 – The W‐9 must indicate not only your corporate business name but on the second line should be your “Doing Business As” (DBA) name 1. copy of social security card if W‐9 indicates your social security number 2. copy of incorporation papers indicating the name of the corporation and your assigned “Employer Identification Number” (EIN) 3. www.sunbiz.org Florida corporations website of the Department of State VII. Submit transcripts to DCF for verification, ELC will use transcripts as “placeholders” – www.myflorida.com/childcare/training has the form to submit with the transcripts under Staff Credential Verification – It’s about a 2 week turnaround time, although they ask for 6 weeks. VIII. Keep a copy onsite of your VPK 10’s and 11’s and update ELC immediately when changes occur. IX. Be aware of expiration dates of credentials and screenings and begin renewal processes in a timely manner. X. Suggest re‐reading your monitoring procedure portion of your agreement. XI. Standards Training a. ELC is working on implementing another Standards Training session for those who need it to offer their programs. b. Email cwhiddon@elc‐manatee.org if you need this training, and she will notify you when the training date is set. c. Question: Please summarize differences in monitoring for the upcoming year from last year i. Looking at staff files onsite for credentials and background screenings ii. Provider payments monitoring attendance onsite iii. Lesson plans posted, related to domains of VPK standards. NOTE: If you have not attended Standards training to get your “book”, a general listing of the domains and indicators of the standards can be found on the DOE Early Learning website http://www.fldoe.org/earlylearning/perform.asp (note: during call, providers were mistakenly directed to AWI website – it is actually the DOE Early Learning website.) iv. Ratios maintained XII. VPK Director Credential a. Must apply to DCF website for verification – Staff Credentials/VPK Endorsement Application b. 4 components i. Complete VPK Standards Training ii. Complete Emergent Literacy iii. Have DCF Director’s Credential iv. Complete VPK Director’s Credential Course c. Use term “VPK Director Credential” not VPK endorsement XIII. TMS (Training Management System) a. DOE certificates not showing up on transcript can be entered on TMS by submitting appropriate form and copy of DOE only certificate and application to DOE regional representative (do not send original training certificates – send copies) b. By email or mail only – no faxes in our DOE region c. This is not for DCF courses. DOE courses are listed on form. d. Must be accomplished by June 30, 2010 e. Six week turnaround, however will be processed sooner when possible XIV. Certificates of Eligibility (COE) a. Make sure they are signed and dated by both the parent and the provider. b. Keep copy on premises of what you submit to ELC – part of monitoring process XV. End of Year Verification Letter a. Letter must be signed and returned b. Choose “yes” if the payments were correct, or “no” if the payments were not correct c. Report included specifies payments to provider by child, by month, by number of hours and dollars you received d. You may submit documentation for missed payments and ELC will review for adjustments e. Sharon Oakes at extension 221 or Anna Zamarripa (Provider Payments VPK Specialist) at extension 232 XVI. Low Performing Providers a. Progress Report due by the end of August b. ELC tracking progress through improvement plan and corrective action. c. www.vpk.fldoe.org XVII. Mary Ann Goodrich ‐ Conference call shared as “best practice” at regional VPK DOE meeting for ability to share information XVIII. Live Scan Screening a. Method of screening electronically b. One company operates in Manatee County – serves customers at UPS Store on SR 64 E c. Obtain OCA codes specifically for Live Scan DCF screening from DCF at 1‐813‐558‐1066 XIX. Register with http://www.myfloridacfo.com/agents/Licensure/Agents‐ under Manatee County XX. Question: Any talk in Manatee County Schools on changing Thanksgiving week schedule? Answer: Not that ELC is aware of, and we were in touch with them yesterday. XXI. Monitor screening dates and annual dates for Attestations – VPK files must remain current. XXII. Reminder to contact Cari if you need Standards Training. XXIII. Next face‐to‐face Provider Meeting is August 27, 2009 at 12:00 noon at Happy Cubs. XXIV. Next Conference Call is September 10, 2009 from 12:30 pm – 2:00 pm.
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