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					Arizona State University


Benefits Orientation
      Benefits Design & Management




  www.asu.edu/hr/documents/NEOOrientation.ppt
                    Revised 3.1.12
  Comprehensive Benefits Package

ASU offers a comprehensive benefits package at very competitive rates
to enhance the total compensation of its faculty and staff:
• Low-cost health and life benefits to insure you and your family
• Wellness programs for preventative health education and
   screenings
• Disability and leaves programs for income protection
• Employee assistance for free and confidential behavioral health
   services
• Reduced in-state tuition for you and your dependents
• Disability resources for Americans with Disabilities
• Retirement programs with a variety of retiree benefits to ensure
   your financial security at the end of your career
                     ASU Benefits Guides
   Administration
   Health
   Retirement/
    Insurance
   Work/Life




cfo.asu.edu/hr-benefits
                ADMINISTRATION
      Eligibility and
    Enrollment with
Important Deadlines
 COBRA Coverage
           Glossary
Healthcare Reform
       HIPAA Notice
    More Legislation
     Plan Contacts
                      HEALTH

           Medical
         Pharmacy
       Mayo Clinic
            Dental
            Vision
Healthcare Accounts
          Wellness
        RETIREMENT/INSURANCE

Mandatory Retirement
 Voluntary Retirement
       Life Insurance
 Short-term Disability
  Long-term Disability
                     WORK / LIFE

 Dependent Care
 Leaves/Holidays
 Reduced Tuition
Voluntary Benefits
HEALTH
LIFE
VOLUNTARY PLANS
                  BENEFITS

         WHO IS ELIGIBLE?
Faculty & Staff

 Working at least 50% FTE

 For an anticipated minimum of six months
           ELIGIBLE DEPENDENTS

 Your legal spouse

 Your same-sex domestic partner
    • See criteria on HR Benefits website

 Your children or your domestic partner’s children
    • Under age 26
BENEFITS EFFECTIVE DATE
    For:
    Medical, Dental, Vision, Life, Short-term Disability,
    Flexible Spending Accounts, HSA Savings Account



 Coverage is effective the first day of the pay period after
  a 90-calendar-day waiting period…



   Provided the Benefits Enrollment/Change Form and
    supporting documentation are received within
    30 calendar days of the hire/eligibility date.
    BENEFITS EFFECTIVE DATE
       Rehire and Transfer Employees
 If you are rehired within 30 days of separation from employment, your coverage
  will be effective on your date of hire. A new form is required, BUT elections must
  remain the same.

 If you are a transfer from ABOR, NAU, UA or an Arizona state agency within 30
  days of separation from employment, there may be a lapse in coverage. A new
  form is required BUT elections must remain the same.

 If you are a rehire (from ASU, ABOR, NAU, UA or AZ State agency) after 30
  days but before one year, a new form is required. Your elections are effective
  the first day of the pay period following receipt of the enrollment form.

    Provided the Benefits Enrollment/Change Form and supporting documentation
     are received within 30 calendar days of the hire/eligibility date
              PLAN YEAR


       January 1 through December 31
 Elections are in effect for the entire plan year,
    unless you have a qualifying life event

   ANNUAL BENEFITS OPEN ENROLLMENT
 November of each year
 Changes effective January 1 of following year
                 QUALIFYING LIFE
                 EVENT EXAMPLES
   Your marital status changes
   Your dependent’s status changes
   Your spouse’s employment changes



Benefits Enrollment/Change Form with supporting documentation
must be submitted within 30 calendar days of QLE date
                  HOW TO ENROLL
 Complete Benefits Enrollment/Change Form
  www.asu.edu/hr/forms/benefitsenrollment-change.pdf

 Attach required supporting documentation

 Submit within 30 calendar days of the hire/eligibility date

 To verify your coverage, 30 day prior to effective date go to:
  My ASU > My Employment > Benefits > My Benefits Summary
  Enter the coverage effective date
          REQUIRED SUPPORTING
            DOCUMENTATION
 Spouse with different last name:
       Copy of marriage license
 Child with different last name:
       Copy of birth certificate or court order
 Stepchild:
       Copy of birth certificate & marriage license
 Disabled Dependent:
       Copy of Social Security Letter of Determination
       or letter from physician
 Social Security Number for domestic partner and ALL dependents
MEDICAL PLANS
                      MEDICAL CHOICES


EPO                         PPO                          HSA
Exclusive Provider          Preferred Provider           Health Savings Account
Organization                Organization                 Option



♦Similar to an HMO      ♦In-network services             ♦High-deductible plan
♦Lowest cost             with co-pay                     ♦In-network and
♦Network-only providers ♦Out-of-network services          out-of-network
♦No referrals necessary  with co-insurance                benefit tiers
                        ♦Deductibles apply

                     ♦ No pre-existing condition restrictions
            MEDICAL PLAN TYPES
(1) EPO – Exclusive Provider Organization
    Must use in-network providers to receive benefits
    No deductible
    Office visits
       • PCP $15
       • Specialist $30
       • Preventative $15
       • OB/GYN $10
    Hospital admission - $ 150
    Emergency/Urgent Care
      • ER - $125 (waived if admitted)
      • Urgent Care - $40
          MEDICAL PLAN TYPES
(2) PPO - Preferred Provider Organization
  In-Network                       Out-of-Network
     Deductible                     Deductible
     Office visits                  Office visits 50% after
       • PCP $15                      deductible
       • Specialist $30                • PCP, Specialist,
       • Preventative $15                 Preventative, OB/GYN
       • OB/GYN $10                  Hospital admission 50%
                                      after deductible
     Hospital admission $150
                                     Emergency/Urgent Care
     Emergency/Urgent Care
                                      • ER - $125
      • ER - $125                         (waived if admitted)
          (waived if admitted)
                                      • Urgent Care - 50% after
      • Urgent Care - $40                 deductible
          MEDICAL PLAN TYPES
     PPO                     PPO
 IN-NETWORK            OUT-OF-NETWORK
 DEDUCTIBLE              DEDUCTIBLE

 Plan Year             Plan Year
     • Single $500          • Single $1,000
     • Family $1,000        • Family $2,000
 Out-of-Pocket Max     Out-of-Pocket Max
  after deductible       after deductible
     • Single $1,000        • Single $4,000
     • Family $2,000        • Family $8,000
           MEDICAL PLAN TYPES
(3) HSA - Health Savings Account Option

     High deductible plan
                                   In-Network   Out-of-Network
      Deductible      Individual     $1,200         $2,400
                      Family         $2,400         $4,800
      Out-of-pocket   Individual     $2,000         $5,000
                      Family         $4,000        $10,000

     Lower monthly premium
     In-network and out-of-network provider availability
     Preventative services are covered at 100%
     Prescriptions, you pay 100% up to deductible–then co-pay
     Participants eligible for a Health Savings Account
           Health Savings Account
       The Health Savings Account is an account that is used
          in conjunction with the HSA medical option plan

 Tax-free contributions
 Allows health care related withdrawals to pay your out-of-pocket
  expenses
 Pay current expenses & save for future expenses
 You can use VISA Debit Card
 Funds will roll over from year-to-year
 Once funds reach $2000, they can be invested similar to funds in an
  IRA. Investment options with JPMorgan Chase Mutual Fund
 You maintain ownership, even after separation from ASU
 Funds can be used to pay qualified healthcare costs anytime in the
  future
                  Healthfund HSA
 ASU contributes to your account:
     • Individual: $ 60 per month
     • Family:         $120 per month

 Voluntary employee contributions
      • Annual maximum:
              Individual: $3,100
              Family:     $6,250
      • Tax-free payroll deductions
      • Lump-sum deposit
      • Additional $1,000 annual contribution if 55 or older
          MEDICAL NETWORKS

       EPO                 PPO            HSA

       Aetna               Aetna

AmeriBen/BCBS of AZ AmeriBen/BCBS of AZ   Aetna
      CIGNA

  UnitedHealthcare    UnitedHealthcare
              MEDICAL PLAN RATES
                PER PAY PERIOD

                 EPO       PPO         HSA


Employee         $18.46   $71.54    $12.00 + HF


EMP + Adult      $54.92   $161.54   $47.08 + HF


EMP + Child      $46.62   $152.77   $37.38 + HF


Family          $102.00   $224.31   $89.08 + HF
       INTERNATIONAL COVERAGE


   EPO Plans
     • Emergency & Urgent Care only

 PPO Plans
   • Emergency & Urgent Care only,
     at in-network benefit level

 HSA
   • Emergency & Urgent Care only
             EMPLOYEE TRAVEL
               ASSISTANCE
      Hartford’s Travel Assistance / Europ Assistance USA

 Toll-free assistance for you, your spouse and dependents
   • 24/7
   • 100 miles or more away from primary home for 90 days or less
   • National or international travel
   • Pre-trip information
   • Emergency medical assistance
   • Emergency personal services
   • For more information: thehartford.com/employeebenefits
                 PRESCRIPTIONS
                   MedImpact
                  Retail    Retail   Mail Order
                           (90-day    (90-day
                           supply)    Supply)

Generic            $10      $25         $20

Preferred
                   $20      $50         $40
(Formulary)


Non-Preferred
(Non-Formulary     $40      $100        $80
                  PRESCRIPTIONS
                    MedImpact

 Formulary is the list of medications chosen by a committee of
  doctors and pharmacists to help maximize the value of your
  prescription benefit
 Formulary can change during plan year
 90-day supply at retail pharmacy for 2½ month co-pay
 If you chose brand name rather than generic, you pay the actual
  cost difference
 Mail Order/Specialty Drugs with Walgreens Health Initiative
                DENTAL NETWORKS
 Pre-Paid Plans - Total Dental Administrators
       • Must select dental office for care
       • Arizona Only
      • See Webpage for details


 PPO/Indemnity Plans – Delta Dental
    • Freedom of choice for dentist
    • Maximum benefit $2000 per covered individual
    • Preventive/Diagnostic 100%
    • $50 deductible per person (Max $150 deductible)
    • Basic 80%
    • Major 50%
                  DENTAL RATES
                 PER PAY PERIOD

                              PREMIUMS

                                Single   Employee   Family
                                           +1
Pre-Paid
                                $2.31      $4.15    $6.46
Total Dental Administrators
PPO/Indemnity
                                $14.30    $32.71    $56.82
Delta Dental
              AVESIS VISION
           ADVANTAGE PROGRAM
   Exam/glasses or contacts once every benefit period (plan year)
   Exam fee $10
   Lens coverage – See guide for more detailed information
   Frames $100 - $150 retail value
   Contacts
     • 10-20% Discount based on Provider
     • $150 allowance

 If you decline the Advantage Program coverage, you will be
  automatically enrolled in the Discount Program and will get an
  Avesis discount card at no charge.
          VISION RATES
         PER PAY PERIOD

             PREMIUMS


SINGLE     EMPLOYEE +1   FAMILY


$2.23         $6.24      $7.78
               INSURANCE CARDS

 You will receive medical and dental insurance cards at
  home within 14-21 days of your coverage effective date

  Contact the plan directly If you fail to receive a card
  (see the Administration Benefits Guide for contact
   information)

 Vision – go to the Avesis website to print your card
         SHORT-TERM DISABILITY
 Pays a portion of your earnings if you cannot work because
  of a non-job related illness or injury or a pregnancy
 After-tax deduction – benefit not taxed
 Select one of two available plans:
         The Hartford
           • 69₵ per $100 of base salary
           • Pays a 66⅔% benefit
           • Maximum weekly benefit of $769
           Unum
           • 71₵ per $100 of base pay
           • Pays a 70% benefit
           • Maximum weekly benefits:
               o Option A = $750 ($55,174 maximum salary)
               o Option B = $1500 ($111,430 maximum salary)
               o Option C = $2000 ($148,571 maximum salary)
          LONG-TERM DISABILITY
 Pays a portion of your earnings if you cannot work because
   of a covered illness or injury
 Automatically enrolled with retirement plan
    ASRS – Sedgwick
    ORP – The Hartford
 Taxable benefits
 Must be disabled 181 days or longer and unable to perform
  essential duties of job
 Must be under care of licensed physician
 Pays 66.66% base pay/pre-disability earnings
 Benefits payment offset by sick pay, retirement benefits, workers’
  compensation or other disability income
BASIC LIFE INSURANCE

      ASU pays for coverage
  that equals your annual salary

         In combination of:

          HARTFORD
           $15,000
                and
            AETNA
        Your salary less
 the $15,000 Hartford coverage
 EMPLOYEE SUPPLEMENTAL LIFE

 Hartford
  • Up to 3x’s annual salary or $300,000 whichever is less


 Aetna
  • 1, 2 or 3x’s annual salary or $1,000,000 whichever is less
  • Over $500,000 will require Evidence of Insurability
  • Future enrollments will require Evidence of Insurability
                  DEPENDENT LIFE

 Hartford
    ●   $ 2,000        ●   $12,000
    ●   $ 4,000        ●   $15,000
    ●   $ 6,000        ●   $50,000

You may not elect dependent life if your spouse is
 an ASU faculty or staff member.

You may not elect Hartford dependent life for more than
 the total of your combined Hartford basic and employee
 supplemental coverages.
                 DEPENDENT LIFE

 Aetna

    •   Spouse $5,000 / Children $2,500
    •   Spouse $10,000 / Children $5,000
    •   Spouse $25,000 / Children $12,500
    •   Spouse $50,000* / Children $25,000 *

 You may not elect Aetna dependent life for more than the total of
  your combined Aetna basic and employee supplemental coverages.

* Evidence of Insurability Required
 FLEXIBLE SPENDING ACCOUNTS
 IRS-regulated plans
 Help reduce your taxable income with pre-tax contributions

 Dependent (Day) Care FSA
  For your adult or child day care expenses while you work
 Health Care FSA
  For you and your dependents’ non-reimbursable health care
  expenses
 Limited Health FSA (for HealthFund HSA participants only)
  For you and your dependents' non-reimbursable dental and vision
  care expenses

 Estimate carefully – “Use it or Lose it”
 FLEXIBLE SPENDING ACCOUNTS

 January 1 – December 31 plan year

 Claims must be submitted by April 30

 You must re-enroll during Open Enrollment each year

 More information: www.asiflex.com
  VOLUNTARY BENEFITS

 Savings Bonds through payroll deduction
 Auto, homeowners, liability insurance
     • MetLife® Auto & Home
 Long-term Care Insurance
     • Prudential
     • Unum
       VACATION LEAVE BENEFITS
Vacation                                     Per Pay Period         Annual
                                             Accrual                Accrual
Classified Staff (years 1 and 2)             3.38 hrs               11 days
Service Professional
Administrator                                6.77 hrs               22 days
Faculty w/Admin Appt
Academic Professional
Academic Professional w/Admin Appt
Postdoctoral Scholar        Year 1           3.08 hrs                10 days
                            Year 2           4.61 hrs                15 days
Faculty w/ an academic year                                     0
appointment do not accrue vacation
       Maximum Accumulation Hours = 1 ½ X Annual Accrual
                   Policies SPP 702-01; ACD 704-01 and 704-02
                   SICK LEAVE BENEFITS
Percentage of Time                           Accrual            Accrual
Employed                                     Per Pay Period     Per Year
Classified Staff, Service Professionals, Administrators
   100% FTE (40 hours /week)                 3.69 hours         12 days
     50% FTE (20 hours/week)                 1.84 hours         6 days
Faculty and Academic Professionals
   100% (40 hours/week)                      3.69 hours         9 days (AY)*
                                                                12 days (FY)*
     50% (20 hours/week)                     1.84 hours         4.5 days (AY)*
                                                                6 days (FY)*
* Academic Year Contract (AY) or Fiscal Year Contract (FY)
                           Policies SPP 701-01 and ACD 702-02
REDUCED IN-STATE TUITION
          REDUCED IN-STATE TUITION
             DOMESTIC PARTNER

The University Provost Office administers the
Reduced In-state Tuition program for eligible faculty
and staff and their same-sex or opposite-sex domestic
partner and eligible dependents.


      For assistance, call 480.965.7405
      BENEFITS ENROLLMENT
           REMINDER

  Coverage is effective the first day of the pay period after a
                90-calendar-day waiting period…

Provided the Benefits Enrollment/Change Form and supporting
      documentation are received within 30 calendar days
                     of the hire/eligibility date.
       BENEFITS ENROLLMENT
                              REMINDER
                     Rehire and Transfer Employees

 If you are rehired within 30 days of separation from employment, your coverage
  will be effective on your date of hire. A new form is required, BUT elections must
  remain the same.

 If you are a transfer from ABOR, NAU, UA or an Arizona state agency within 30
  days of separation from employment, there may be a lapse in coverage. A new
  form is required BUT elections must remain the same.

 If you are a rehire (from ASU, ABOR, NAU, UA or AZ State agency) after 30
  days but before one year, a new form is required. Your elections are effective
  the first day of the pay period following receipt of the enrollment form.

    Provided the Benefits Enrollment/Change Form and supporting documentation
     are received within 30 calendar days of the hire/eligibility date
RETIREMENT
                       RETIREMENT
 Participation in a retirement plan is MANDATORY
 Arizona Revised Statutes 38-711(23) and 38-727
 For employees working
    • 20 or more hours per week
    • For 20 or more weeks in a fiscal year


 Employees with F1 or J1 Visa who are not required to pay
  FICA taxes may not be eligible to participate
 Postdoctoral Scholars are not eligible to participate
 If your Visa status or your job classification changes you will then be
  required to participate in a retirement plan
 ASRS retirees receiving a pension may not be required
  to participate
               RETIREMENT PLANS
Classified Staff   Arizona State Retirement System

                   Effective the first day of the pay period following a
                   182-calendar-day waiting period

                   (Exception: No waiting period if a current ASRS
                   member. Notify Human Resources.
                   Retroactive contributions are required)

                   Enroll within 30 days




Police Officers    Public Safety Personnel Retirement System
                   Effective immediately upon date of hire or eligibility
                   Enroll within 30 days
             RETIREMENT PLANS
Faculty                   Arizona State Retirement System

                          Effective the first day of the pay period
                          following a 182-calendar-day waiting period
Administrators
                          (Exception: No waiting period if a current
                          ASRS member. Notify Human Resources.
Academic Professionals    Retroactive contributions are required)

                                                OR

Service Professionals     Optional Retirement Plan

                          Participation begins the first day of the pay
                          period following enrollment
                        Enroll within 30 days
  ARIZONA STATE
RETIREMENT SYSTEM

      (ASRS)
                  ASRS
            Defined Benefit Plan
           Benefit is determined by calculation:

     Years of Service x Average Salary x Multiplier

   Years of Service with any ASRS employer
   Average Salary = highest 60 consecutive months
    in last 10 years
   Percentage = ASRS multiplier determined by number
    of years of service (2.10% - 2.30%)
               ASRS RETIREMENT
 Normal Retirement

      •   Age 65 with any ASRS service
      •   Age 62 with 10 years of ASRS service
      •   Age 60 with 25 years of ASRS service
      •   Age 55 with 30 years of ASRS service

 Early Retirement

      • Age 50 with 5 Years of ASRS service
            ASRS CONTRIBUTIONS

           Per Pay Period Pre-Tax Contributions


                       Retirement             Long-term Disability

Employee                 11.13 %                       .26 %


ASU                      9.87 %                        .23 %



NOTE: Contribution rates are subject to change each July 1.
               ASRS/PSPRS RETIREES
               RETURNING TO WORK

ASRS:
• Review ASRS Guideline “Working After Retirement”
  (www.azasrs.gov)
• Contact ASRS to consult and/or ask questions
• Complete ASRS Retiree Return to Work form and submit
  to
  OHR for recordkeeping
• ASRS will notify OHR if you are not required to participate

PSPRS:
• Notify the ASU Office of Human Resources
   OPTIONAL
RETIREMENT PLAN
     (ORP)
                ORP
      Defined Contribution Plan

 You choose investment provider and allocate funds

 Retirement income benefit is dependent upon contributions
  and performance of your selected allocations over time
         ORP CONTRIBUTIONS

 You & ASU both contribute 7% per pay period

 Pre-tax contribution

 Automatically enrolled in Long-term Disability effective
  the first day of the pay period following a 90-calendar-
  day waiting period
    ASU paid benefit
                  IMPORTANT

    You have 30 calendar days from your
     hire/eligibility date to elect either:

      • The Optional Retirement Plan or
      • The Arizona State Retirement System

 Your election is IRREVOCABLE
NOTE: If you failure to elect a plan within 30 days,
you forfeit your right to participate in ORP.
You will then be enrolled in ASRS.
          ENROLLMENT STEPS

        Both steps must be completed
To elect the ORP:
  (1) Submit a completed Election of Retirement form to OHR
  and
  (2) Establish your ORP online account with the chosen
  investment provider.

To elect the ASRS:
  (1) Submit a completed Election of Retirement form to OHR
   and
  (2) Establish your ASRS online account.
   ORP INVESTMENT COMPANIES

                      Fidelity
                      TIAA-CREF


 You can change companies once a fiscal year (July 1- June 30)

 You can change investment vehicles anytime directly
  with the provider
                        ORP VESTING

 Always 100% in your own contributions

 In ASU’s contributions:
   • 100% after 5 years of ASU employment

                            OR

   • Immediately, with proof* of an active retirement plan
     at another institute of higher education or research institution

   * A current copy of a recent quarterly/annual statement, showing an active
   retirement account, with an eligible employer and monies on deposit.
   RETIREMENT ENROLLMENT
          REMINDER

You have 30 calendar days from your hire or eligibility date
                      to elect either:

       •   The Optional Retirement Plan, or
       •   The Arizona State Retirement System

           Your election is IRREVOCABLE
VOLUNTARY RETIREMENT PLANS

             Voluntary 403(b) Plan &
       457(b) Deferred Compensation Plan

    May enroll in either or both plans
    May enroll or change at any time
    Pre-tax contributions
    No university match
    Maximum 2012 calendar year contributions
      •    $17,000 to age 50
      •    $22,500 age 50 & over
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