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					  K-12 School System Partnerships with Historically
    Black Colleges and Universities: On-the-Spot
           Admission/Scholarship Events


Dr. Nancy N. Carlson, Secondary Counselor Specialist, School Counseling
Services Unit, Montgomery County Public Schools, MD
Danneal Jones, Dean of Enrollment Management, Dillard University, New
Orleans, Louisiana
Dennis Reynolds, Director of School Counseling, Walter Johnson High
School, Montgomery County Public Schools
Janet Harris, College and Career Information Coordinator, Rockville High
School, Montgomery County Public Schools




                       5th Annual Partners for Rigor Through Relevancy 2009
            Session Objectives
By the end of the session, participants will:

•   discover the benefits of on-the-spot
    admission/ scholarship events.

•   be provided with the knowledge and tools
    needed to replicate events in their
    schools.
                    Overview

•   Foster equal access to higher education for all
    students (strategic initiative)

•   Increase the number of minority students
    receiving scholarships

•   Engage in “win-win” partnerships
      HBCU Partners 2008-2009
•   Maryland Partners:

    Bowie State University (hosted by Rockville HS)

    Coppin State University (hosted by Blair HS)

    Morgan State University (hosted by Springbrook HS)

    University of Maryland, Eastern Shore (hosted by
    Walter Johnson HS)
       HBCU Partners 2008-2009
•   Out-of-state Partners:

    Dillard University (Louisiana) hosted by Wheaton HS

    Hampton University (Virginia) hosted by Richard Montgomery HS

    Johnson C. Smith University (North Carolina) daytime events

    Morehouse College (Georgia) hosted by Gaithersburg HS

    Virginia State University (Virginia) daytime events
    Enlisting Participation of Colleges
             and Universities

•   Talking with college admissions representatives
    during their school visits

•   Contacting Deans of Enrollment

•   Networking at college fairs

•   Being receptive when contacted by colleges and
    universities
                Outcomes
• 2008-2009—Over $1.6 million in scholarship
  offers to MCPS students
• HBCU College Fair in collaboration with the
  United Negro College Fund—2/18/09
    Cheyney State U of Pennsylvania
    Fayetteville State U
    Norfolk State U
    Paine College
    South Eastern U
 Three Keys to Successful On-the
Spot Admission/Scholarship Events

1. Collaboration between partner institutions

2. Preparation of host site

3. Preparation of students
     Collaboration Between Partner
               Institutions
•   Support of central office leadership and university
    leadership

•   Academic criteria for the event:
     - GPA, SAT/ACT scores for regular admission
      -Criteria for scholarship consideration

•   Application fee waived

•   Showcasing the HBCU at the evening event through
    presentations from university leadership, alumni, and
    current students regarding such topics as academic
    departments, financial aid, Honors program, and student
    life
     Collaboration Between Partner
               Institutions
•   Number of staff from HBCU needed
       -Number of interviewers contingent on number of
        students to be interviewed
       -Number of presenters needed for program
•   Refreshments
•   District-wide publicity through multiple channels,
    including flyers
•   Media coverage
•   Importance of tracking results through data
                       UNIVERSITY OF MARYLAND EASTERN SHORE ADMISSION AND
                         SCHOLARSHIP INFORMATION AND INTERVIEW RECEPTION
                                                            at
                                        Walter Johnson High School
                                       Wednesday, December 10, 2008
                                               6:00p.m.-9:00p.m.
∙   Prospective and
                                                                 6:00 Registration
    Admitted Students
    are Welcome!                           7:00 Presentation; 7:30 Interviews



∙   *Applications fees
    waived!

∙   *On-the-spot
    admissions!

∙   *Hear from current                                                               Students should bring a completed
    students and                                                                     application with high school
    alumni!
                                       Scholarship Opportunities!                    transcripts, SAT or ACT scores, and
                                                                                     two letters of recommendation.
                                   Criteria for Admission                            Download applications from:
                                   GPA: 2.5; SAT: 1250; ACT: 18; two letters of      www.umes.edu
                                   recommendation
                                                                                      RSVP by: Friday, December 5, 2008
    Walter Johnson High School     Scholarship Consideration                                 Phone: 301-803-7121
     6400 Rock Spring Drive
                                   GPA: 3.3; SAT: 1650; ACT: 28; three letters of                  E-Mail:
      Bethesda, MD 20814
                                   recommendation                                    kristin.mckinney@walterjohnson.com
           301-803-7121
        Preparation of Host Site
• Central location in the school district
• Involvement of as many host high schools as possible
• Consideration of both daytime and evening events to
  maximize student participation
• Principal support
• Preparation for both large-group and individual venues:
   -Seek use of auditorium, multi-purpose room, or
  cafeteria.
    -Ensure these venues meet partner school’s audio-
      visual needs.
    -Identify individual interview venues that are easily
      accessible
     and offer ample space and privacy.
         Preparation of Host Site
•   Ensuring “orderly” flow of movement from entrance to
    sign-in and to the presentation & interview venues
        -Use signs to identify school entrance and event
         venues.
        -Use student “ambassadors” to assist and direct
         students and families.
        -Develop a master list of expected students from
         district high schools and use for a sign-in sheet.
         Preparation of Host Site
•   Set up a “Welcome Table” where students can sign
         in and receive interview numbers and agendas.

•   Identify space for partner school’s displays and
    materials.

•   Identify space to be used for refreshments.

•   Place “on-deck” seats outside each interview room to
    keep the evening’s events moving efficiently.
         Preparation of Students
•   Recruitment of eligible students:

    Use student database to identify eligible students.

    Meet with students individually and in groups.

    Use all available means to publicize the event: morning
    announcements, staff and parent listserv, student
    groups, flyers.

    Enlist parent support and buy-in through phone calls and
    meetings.
         Preparation of Students
•   Preparing for the big day

     Weeks prior:
     *Counselors meet with students to answer questions
      about application and provide support filling out
      application.

     *Counselors provide students with strategies for
      successful interviews.
         Preparation of Students
•   Day of the event
       *Be clear on transportation and arrival time.
       *Prepare application packet with official transcript,
        completed application, SAT/ACT scores, and
        letters of recommendation, as required.
       *Review interview skills.
       *Discuss proper dress and the formality of the
         event.
       *When possible, attend the event in support of
         your students!
Questions???
             Contact Information

   Dr. Nancy N. Carlson, Montgomery County Public
    Schools, Nancy_N_Carlson@mcpsmd.org

   Danneal Jones, Dillard University, djones@dillard.edu

   Janet Harris, Montgomery County Public Schools,
    Janet_L_Harris@mcpsmd.org

   Dennis Reynolds, Montgomery County Public Schools,
    dennis.reynolds@walterjohnson.com

				
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