Your Federal Quarterly Tax Payments are due April 15th Get Help Now >>

GAINESVILLE ALACHUA COUNTY REGIONAL AIRPORT by jennyyingdi

VIEWS: 7 PAGES: 27

									GAINESVILLE-ALACHUA COUNTY REGIONAL AIRPORT
                 AUTHORITY
                      Thursday, July 17, 2003 - 5:00 p.m.
                        Gainesville Regional Airport
                      Passenger Terminal – Restaurant
                             Monthly Meeting
                                    AGENDA



CALL TO ORDER BY THE CHAIR

ROLL CALL

DETERMINATION OF A QUORUM

APPROVAL OF MEETING HIGHLIGHTS
The Airport Authority will review and approve the GACRAA monthly meeting
Highlights of June 19, 2003.
Recommendation: Motion to approve the meeting Highlights of June 19, 2003, and
authorize the Chair and Secretary/Treasurer to execute the document on behalf of the
Airport Authority.


ADOPTION OF AGENDA
Citizens Input – Non-Agenda Items

Airport Authority Input – Non-Agenda Items

Consent Agenda – None
   1. Amendment No. 1 to Fiscal Year 2002 Airport Improvement Program Grant
       from the FAA
   2. In-Kind Exchange of Advertising with UF Phillips Center for the Performing
       Arts
   3. Therapeutic Massage Concession Agreement

Airport Business:
   1.   Information Items
          Project Summary
          Passenger / Cargo Statistics
          Fuel Statistics
   2.   Finance Report
   3.   Task Order for Ramp Rehabilitation & Runway 6 PAPI Replacement
        Design and Specification
   4.   Task Order for Apron Rehabilitation Project Testing
   5.   Task Order for Conceptual Design of an Expanded FedEx Facility
   6.   Refinancing of Debt Associated with FBO Leasehold Acquisition
   7.   Federal Funding Advocacy Request for Qualifications
   8.   By-Laws Committee Report
          Proposed Changes to the By-Laws

Tenant Reports

Airport Authority Attendance

Adjournment
                                         DRAFT                            Page Number 1

  GAINESVILLE-ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY
                      MONTHLY MEETING
                             Highlights
                   Airline Terminal - Restaurant
                 Thursday, June 19, 2003, 5:00 p.m.

Call to Order by the Chair
Chair Bainter called the meeting to order at 5:02 p.m.

Authority Members Present at Roll Call: Pat Bainter, Billy Brashear, C.B. Daniel, Jim
Gallagher, Jon Morris, Jim Stringfellow, Bob Todd and Marilyn Tubb. Janice
Honeyman-Buck was excused.

Determination of a Quorum It was determined that a quorum had been reached.

Approval of Meeting Highlights of May 15, 2003
Mr. Stringfellow moved to approve the meeting highlights of May 15, 2003. Mr.
Daniel seconded the motion. Motion passed.

Adoption of the Agenda
Mr. Stringfellow moved to adopt the agenda. Mr. Daniel seconded the motion. Motion
passed.

Citizens Input – Non-Agenda Items
Mr. Jay Curtis, University Air Center General Manager, reported that he hired a new
Operations Manager.

Mr. Stringfellow suggested that Mr. Curtis provide an update each month regarding
University Air Center. Mr. Crider noted that Mr. Curtis could provide an update during
the “Tenants Reports” section of the meeting agenda.

Airport Authority Input – Non-Agenda Items - None

Consent Agenda
A Site Contract between Gainesville - Alachua County Regional Airport Authority and
Cole Bros. Circus, Inc. d.b.a Clyde Beatty-Cole Bros. Circus was approved with the
adoption of the agenda. This agreement provides for the rental of a parcel of Airport
property by the Clyde Beatty-Cole Bros. Circus for a circus event on September 27, 2003
and September 28, 2003.

Airport Business:

Information Items

Mr. Crider reported that there have been no changes in TSA staffing levels since his last
report.
                                          DRAFT                              Page Number 2

Mr. Dexter Jones, R.W. Armstrong, Inc., reported that his firm is very close to
completing the design of the runway 10-28 rehabilitation project,, and the design of the
drainage ditch enclosure between runway 10-28 and taxiway E. He reported that the bid
solicitation will be published on June 29 with a bid closing date of July 30. He stated that
construction would take approximately sixty (60) days to allow time for contractors to
position equipment and material. The actual runway closure would be for a five (5) day
period beginning on a Sunday evening and opening on a Thursday morning with a
continuous paving operation. His firm has been coordinating the runway closure
timelines with the Airlines. He stated that the project would begin in September, with a
runway closure in mid-October. Mr. Jones reported that the project would be bid as
follows:

       a.      Base Bid – Runway 10-28 Rehabilitation
       b.      Bid Alternate No. 1 – Drainage Improvements
       c.      Bid Alternate No. 2 – Terminal Apron Repair
       d.      Bid Alternate No. 3 – Reconstruct General Aviation Ramp

Mr. Crider recommended that the Facilities and Planning Committee meet to consider the
details of the runway project.

Mr. Crider reported that the Port-A-Port project hasn’t been closed out but that he hopes
for closure within thirty (30) days.

Mr. Crider reported that the Fencing / Access Control Project is moving toward closure.
The contractors and staff are trying to resolve lightning and power surge problems, some
of which are exacerbated by old cabling.

Mr. Crider stated that the Master Plan Update is moving forward and that Working Paper
# 1 would be available to the Technical Advisory Committee (TAC) and Policy Advisory
Committee (PAC) next month.

Mr. Crider reported that the FAA recognized the contract air traffic control tower for
reaching the milestone of five (5) years without an operational error.

Dr. Gallagher recommended that the Authority write to the air traffic control tower
contractor to congratulate and thank the personnel for reaching this milestone. Mrs. Tubb
recommended writing a congratulatory editorial letter for publication in the local
newspaper.

Referencing enplanement data, Mr. Crider reported that year-to-date (January – May
2003) passenger traffic was down 6% compared to the same period in 2002. He reported
that in conversations with airline representatives at the ACI-NA meeting earlier in the
month, the overall feeling among the airlines was that traffic was beginning to pick up.

In response to a question from Dr. Morris, Mr. Crider reported that a new RFP for a
consolidated communications tower will be prepared in accordance with Master Plan
Update recommendations.
                                          DRAFT                              Page Number 3



Dr. Morris noted that General Aviation traffic is down 11% and suggested that the
Authority consider ways to increase GA traffic.

Finance Report
Mr. Gordon Rowell, Finance Manager, stated that fuel figures for April have not been
received from Flightline Group but are expected to be reported shortly.

Mr. Rowell reported that the Authority’s bank balance as of May 31, 2003 was slightly
higher than the previous month end, but that the Airport’s cash balance is still
considerably lower than in recent years. He reported that the primary cause is the
expiration of a PFC program and the cost overruns associated with recent capital
projects. He stated that staff is reconciling the cost overruns on the GA Ramp and
Lighting projects with the FAA.

Mr. Rowell stated that PFC funds, which the Airport began collecting January 1, 2003,
will also improve the cash situation. In addition, he stated that the Airport will soon draw
against Florida Department of Transportation grants. He noted that the Finance and
Operations Committee would report on staff’s recommendation to redeem $110,000 in
strip notes associated with the Gum Root Swamp; the State has forgiven this debt.

Mr. Rowell presented a Rental Car Revenue report which shows 6.28% growth in
revenue to the airport for year-to-date 2003 (January – April) versus the same period last
year.

Task Order # 3 with R.W. Armstrong, Inc.
Mr. Crider reported that engineering consultant R.W. Armstrong, Inc., has submitted
Task Order #3 to provide engineering services associated with Runway 10-28 Pavement
Rehabilitation Design and Specification. Among the services included in this Task Order
are:
          Coordination of project design, project coordination and progress reporting.
          Preparation of plans for the R/W Rehabilitation including project
             specifications, marking and grooving plans, pavement plans for the runway
             and connecting taxiway transitions.
          Preparation of the bid documents, advertisement of the bid, evaluation of the
             bid responses, and recommendation on awarding the project.
          Preparation of FAA 7460-1 Notification of Construction, and FAA and
             FDOT grant application documents.
          Preparation of safety phasing plans for the runway rehabilitation.

The fee for these services is $180,500. FDOT has awarded a grant for 50% of the local
match, up to $100,000 and an FAA grant for 90% reimbursement of Task Order #3
efforts is anticipated. Design and bidding of this work is prerequisite to receiving FAA
grant funds this fiscal year.
                                       DRAFT                            Page Number 4

Dr. Morris moved to approve Task Order # 3 as presented and to authorize the Director
of Aviation to execute the Task Order on behalf of the Authority. Mrs. Tubb seconded
the motion. Motion passed 8-0.

Task Order # 4 with R.W. Armstrong, Inc.
Mr. Crider stated that engineering consultant R.W. Armstrong, Inc., has submitted Task
Order #4 to provide engineering services associated with Runway 10-28 Ditch Enclosure
Design and Specification. Among the services included in this Task Order are:
          Coordination of project design and project coordination with subcontractor
             Eng-Denman & Associates for surveys and permitting.
          Preparation of plans for the ditch enclosure.
          Preparation of project specifications.
          Preparation of safety phasing plans for the ditch enclosure and taxiway
             crossings.

The fee for these services is $64,500. An FAA grant for 90% reimbursement of Task
Order #4 efforts is anticipated. Design and bidding of this work is prerequisite to
receiving FAA grant funds this fiscal year.

Mr. Stringfellow moved to approve Task Order #4 as presented and to authorize the
Director of Aviation to execute the Task Order on behalf of the Authority. Dr. Morris
seconded the motion. Motion passed 8-0.

Endorsement of FAA T/W 10-28 Outer Marker Lease with City of Gainesville
Mr. Crider reported that the City leases approximately 1.03 acres to the federal
government for the location of a non-directional radio beacon (ILS Outer Marker) for
airport navigation. The current lease expires on June 30, 2003. The FAA would like to
replace the expiring lease with a new one which will start July 1, 2003 and can be
renewed through September 30, 2022. The new lease has been reviewed by both the City
Attorney and the Attorney for the Airport. Mr. Crider recommended that the Authority
endorse the lease so that the City Commission can take action on it.

Dr. Morris moved to endorse Federal Aviation Administration Lease No. DTFA06-03-
L-04083 and to request that the Gainesville City Commission approve and execute said
lease agreement. Mrs. Tubb seconded the motion. Motion passed 8-0.

Fuel Farm RFP
Dr. Morris reported that the General Aviation Committee discussed the management and
operation of the Airport’s fuel farm. The committee recommends entering into a short
term contract with a fuel farm management firm. He noted that the proposed Fuel Farm
RFP was provided in the agenda packet.

Dr. Morris moved to direct the Director of Aviation to advertise and solicit proposals
from parties interested in operating GACRAA's fuel system at Gainesville Regional
Airport on behalf of the Authority on a short term basis. Mrs. Tubb seconded the
motion. Motion passed 8-0.
                                          DRAFT                              Page Number 5

Mr. Crider stated that he feels that it would be more cost effective to contract for the
management of the fuel farm than to continue with the Airport’s direct management of
the system.

Personnel and Salaries Advisory Group
The Personnel and Salaries Advisory Group met on June 12, 2003.

Mr. Bainter noted that three (3) months ago, the Authority considered a salary increase
for the Director of Aviation and recommended the establishment of an evaluation
mechanism which was consistent with the goals of the Authority. Mr. Bainter explained
the “Personnel Goals” material which was distributed in the agenda packet. He opened
the floor for discussion of the Personnel Goals, which included goals, objectives and
specific efforts to be considered in evaluating the Director’s performance.

In response to a question from Dr. Gallagher, Mr. Bainter stated that the goals were not
weighted relative to each other, but were listed in order of prioritization.

Dr. Gallagher noted that some of the specific actions for this current evaluation period
have already been accomplished and suggested that they should be reconsidered.

Mr. Daniel stated that he prefers measurable goals but favors trying the proposed
evaluation approach.

Dr. Gallagher recommended establishing goals that can be quantified; he noted that it
would be otherwise difficult to have nine individuals use the same scale to perform the
evaluation if the goals cannot be measured.

Mrs. Tubb stated that she agreed that goals should be measurable and results rated.

Dr. Morris agreed with other members’ comments and suggested that the goals and
objectives should be better defined.

Mr. Stringfellow suggested hiring a consultant to help develop an evaluation process.

Mr. Daniel moved to table the discussion.

Mr. Bainter agreed to table the discussion and asked Authority members to provide their
suggestions and to determine how much it would cost to hire a consultant who is familiar
with the industry.

Next, Mr. Bainter raised the issue of staff titles. He reported that he attended the Airport
Council International Marketing Conference and realized that airline personnel responded
very positively when he positioned the Airport as a business rather than a government
entity. Mr. Bainter recommended changing the title of the Director of Aviation to Chief
Executive Officer. He also recommended changing the titles of the Director of
Operations and Finance Manager to Chief Operations Officer and Chief Financial
Officer, respectively.
                                          DRAFT                             Page Number 6



Mr. Stringfellow moved that the Authority change the titles as recommended by Mr.
Bainter. Mrs. Tubb seconded the motion. Motion passed 8-0.

Mr. Bainter referred the Chief Executive Officer title change to the By-Laws Committee
for implementation.

Mr. Bainter reported that the advisory group also considered cost of living and merit pay
increases for airport staff. Mr. Bainter stated that the advisory group recommends
reducing the cost of living portion of increases and raising the merit portion of employees
increase. Mr. Bainter indicated that such a policy provides the Director of Aviation with
the latitude to award increases based on job performance.

Mrs. Tubb moved to approve reducing the cost of living portion increases and raising
the merit portion of employee increases. Mr. Daniel seconded the motion. Motion
passed 8-0.

Finance and Operations Committee
Dr. Gallagher reported that the Finance and Operations Committee met on June 12, 2003.
He mentioned that some items are informational in nature and other items considered by
the committee would require Authority action.

Dr. Gallagher reported that staff recommends shifting a larger portion of the PFC fees
from the Terminal Renovation project to reimburse the “local funds” on anticipated large
runway projects.

Mr. Crider noted that the Terminal Renovation funds would be replaced by AIP funding.

Dr. Gallagher reported that the money set aside in the form of strip notes is available
because the debt associated with the Gum Root Swamp was forgiven by the State of
Florida. The value of the strip notes is approximately $110,000. He explained that an
agreement had been reached with Hipp Construction to reduce the final change order on
the GA Ramp Rehabilitation Project from $418,000 to $353,000. Now that the
agreement has been reached, the Airport needs to pay Hipp Construction the $353,000.

He stated that Mr. Crider recommends redeeming the strip notes now and using the funds
to pay Hipp Construction. In order to pay Hipp Construction in full, Mr. Crider
recommends increasing the amount borrowed from Wachovia Bank from $520,000 to
$750,000.

Mr. Crider noted that he anticipates that the FAA will reimburse the Airport for 90% of
the eligible components of the final Hipp Construction change order amount of $353,000.

Dr. Gallagher moved to recommend to the Authority that it cash in the strip notes
valued at approximately $110,000 and apply the funds toward the payment to Hipp
Construction. Mrs. Tubb seconded the motion. Motion passed 8-0.
                                          DRAFT                             Page Number 7

Dr. Gallagher reported that the committee considered Budget Amendment # 3. He stated
that the majority of the items included in Budget Amendment #3 pertain to the transition
of the FBO from Flightline to University Air Center. Dr. Gallagher identified the
changes to the budget and noted that the net effect would be an end-of-year transfer to the
capital account increase of approximately $76,000.

Mr. Crider stated that the new end-of-year capital transfer amount is anticipated to be
$189,000.

Dr. Gallagher moved to accept Budget Amendment # 3. Mr. Daniel seconded the
motion. Motion passed, 8-0.

Dr. Gallagher reported that the committee recommends approval of Airport Capital
Improvement Plan, Amendment # 03-2. Dr. Gallagher reviewed the major changes to
the ACIP.

Dr. Gallagher moved to accept the Airport Capital Improvement Plan, Amendment #
03-2. Mrs. Tubb seconded he motion. Motion passed 8-0.

In addition, Dr. Gallagher recommended that if any Authority members had issues with
the prioritization of the projects, that the issues be referred to the Chairman of the
Authority.

Dr. Gallagher reported that the Schedule of Rates and Charges was updated to include
two items which were not in the schedule on April 17, 2003. The two new items are a
$200.00 Aircraft Sales Fee and a $18.00 Passenger Facility Charge per Charter
Passenger.

Mr. Jay Curtis, University Air Center, questioned the $18.00 Passenger Facility Charge
per Charter Passenger; he was concerned with whether this fee would apply to
competitive charter operators.

Mr. Crider reported that this fee applies to University Air Center in lieu of a 2% Gross
Sales for Charter operations fee and is consistent with the amount included in the UAC
lease agreement; he also noted that the $18.00 Passenger Facility Charge per Charter
Passenger would not apply to signatory airlines departing from the airline passenger
terminal.

Dr. Gallagher moved to adopt the updated Schedule of Rates and Charges. Mrs. Tubb
seconded the motion. Motion passed 8-0.

Air Service, Advertising and Marketing Committee Report
Mrs. Tubb reported that the Air Service, Advertising and Marketing Committee met on
June 19, 2003. She stated that she, Pat Bainter and Rick Crider received a warm
reception by several airlines at the “Jump Start” meeting held in conjunction with the
Airport Council International Marketing Conference. Based on the discussion with
airline personnel, she stated that she feels that Gainesville Regional Airport is highly
                                          DRAFT                             Page Number 8

regarded and she is optimistic about obtaining additional service.

Mrs. Tubb distributed an Air Service Incentive schedule, which outlines a schedule of
incentives which can be used to attract new air service. She noted that the incentives are
risk mitigating tools; examples include items such as a Ticket Trust, advertising money,
and ground support equipment. The committee recommends approval of the Air Service
Incentive Program.

Mr. Todd stated that Orlando Airlink expressed an interest in initiating Gainesville-
Miami service and would be interested in receiving advertising, rent and/or landing fee
assistance. Mr. Todd stated that he strongly supported offering incentive funds to an
airline providing Gainesville-Miami service.

Dr. Gallagher suggested providing Mr. Crider more flexibility for offering incentives up
to a pre-determined amount rather than using an incentive schedule.

Mr. Crider stated that he felt the Incentive Program could be used as a marketing tool to
show airlines that incentives are available and could be used as a basis for negotiating an
incentive structure.

Mr. Todd moved to adopt the Incentive Program with changes to include $5,000.00 for
five (5) days service and $10,000.00 for seven (7) days service and provide flexibility to
negotiate. Mr. Daniel seconded the motion. Motion passed 8-0.

Mr. Mac McEachern, citizen, stated that the Authority could do more than waive rent for
one month to an airline that provided service to Miami; he recommended the Authority
should waive its landing fees and fuel flowage fees for six (6) months.

Mrs. Tubb reported that the committee will continue to pursue a food and beverage
concession and that an RFP is being assembled to solicit proposals.

Mrs. Tubb reported that US Airways brought a fourth flight back into service in June.

Mrs. Tubb recommended conducting a strategic planning session soon after Reynolds,
Smith and Hills provides Working Paper # 1 of the Master Plan Update. She indicated
that this information and the strategic plan would provide some groundwork for
establishing goals for the Authority and for the Director of Aviation.

Mrs. Tubb stated that all airports, including Gainesville Regional Airport, would take part
in celebrating the Centennial of Flight later this year.

Mrs. Tubb noted that the Airport website, www.flygainesville.com, has been updated
recently and she encouraged all to visit the site.

In conclusion, Mrs. Tubb reported that the Airport applied for funding under the FAA’s
Air 21 Grant Program.
                                        DRAFT                             Page Number 9

Airport Liability Insurance
Mr. Crider reported that GACRAA contracts with the City of Gainesville for risk
management services, and that the City’s insurance consultant, Arthur J. Gallagher &
Company, received pricing on the Airport Owners & Operators General Liability
Coverage from four (4) insurance carriers prior to the renewal proposal. ACE Property &
Casualty is recommended as the carrier. The renewal premium of $53,892 is $7,591
more than the premium for the current year.

Dr. Morris moved to accept the proposal from Arthur J. Gallagher & Company for the
renewal of the Airport Owners & Operators General Liability Insurance Coverage in
the amount of $100 million for the period July 2, 2003 to July 2, 2004; authorize the
payment of the renewal premium in the amount of $53,892; and authorize the Director
of Aviation to execute the appropriate documents on behalf of the Airport Authority, in
substantially the same form as submitted. Dr. Gallagher seconded the motion. Motion
passed 8-0.

Mr. Bainter requested that next year, the proposals for Airport Owners and Operators
General Liability Coverage be generated with more lead time for consideration by the
Authority.

Tenant Reports
Mr. Walter Barnett, Alachua County Sheriff’s Office, thanked Jay Curtis for the service
provided to the Joint Aviation Unit.

Airport Authority Attendance – No Issues

Airport Authority Comments
Mrs. Tubb suggested moving the Authority meetings to the empty end of the baggage
area to alleviate the excess noise in the restaurant area. Mr. Bainter noted that the
approved Budget Amendment # 3 includes funds for a sound system. Dr. Gallagher
noted that the Public Address system does not appear to be turned off; Mr. Crider stated
that staff would pursue remedies.

Dr. Morris reported that Piper Magazine gave Gainesville Regional Airport favorable
ratings for General Aviation services.

Adjournment
There being no further business, Mrs. Tubb moved to adjourn the meeting at 7:01 p.m.

GACRAA Monthly Meeting

__________________________          __________________
Patrick Bainter                     Date
Chair

__________________________          __________________
Janice Honeyman-Buck                Date
Secretary/Treasurer
CONSENT AGENDA


      1. Amendment No. 1 to Fiscal Year 2002 Airport
         Improvement Program Grant from the FAA
   ________________________________________________________

   GACRAA entered into Grant Agreement 3-12-0028-019-2002 with
   the FAA for planning and engineering projects at Gainesville
   Regional Airport. An amendment is needed to clarify the fact that
   only part of the Environmental Assessment for Runway 6-24
   extension and construction of runway safety areas for Runways 24
   and 28 (Phase I) will be accomplished under this grant. Phase II of
   this effort will take place in later fiscal years. There will be no change
   in the amount funded by this grant.


   Recommendation: Motion to direct the Chief Executive Officer to
   fully execute Amendment No. 1 to Grant Agreement 3-12-0028-019-
   2002 and any necessary documentation required by the Federal
   Aviation Administration.
CONSENT AGENDA


      2. In-Kind Exchange of Advertising with UF Phillips Center
         for the Performing Arts
   ________________________________________________________

   Airport marketing staff is working with the University of Florida
   Phillips Center for Performing Arts (PCPA) to arrange an in-kind
   trade of advertising.

   The PCPA will install a 4’ x 6’ framed poster depicting their 2003-
   2004 season in the front entrance of the airport terminal. In exchange,
   the airport will receive a full-page color ad in the PCPA 2003-2004
   season program book which will have a minimum circulation off
   40,000 and will be provided to patrons at all 2003-2004 season
   performances.

   The value of this exchange is $2,500 and the exposure will be over a
   nine (9) month period, August 2003 through April 2004.



   Recommendation: Motion to approve and to authorize the
   Authority’s CEO to execute an agreement and required documentation
   to implement this arrangement.
CONSENT AGENDA


      3. Therapeutic Massage Concession Agreement
   ________________________________________________________


   In April 2003, GACRAA executed a sixty (60) day Therapeutic
   Massage Concession Agreement with the Massage Health Center,
   Gainesville, FL. The trial period is over and the Massage Health
   Center would like to execute a new agreement for a one (1) year
   period.    Through the end of June, GACRAA has earned
   approximately $185 from this concession.

   The one (1) year agreement is essentially the same as the sixty (60)
   day agreement; only the term of the agreement and the notice
   requirements have changed. The original agreement included a
   provision for this one-year extension.

   Recommendation: Motion to approve the Therapeutic Massage
   Concession Agreement and to authorize the Authority’s CEO to
   execute an agreement with the Massage Health Center.
AIRPORT BUSINESS


 1. Information Items

________________________________________________________

  Project Summary

    Port-A-Ports
     The eight units formerly located west of Gulf Atlantic have
     been moved. The Authority now owns one Port-A-Port.
     Owners of six (6) of the eight (8) units have signed off on
     relocation work and the Authority has reimbursed for those
     relocations. Power to the new pads has been installed, and
     staff is awaiting its final electrical permit.      Staff is
     recommending a sunset to the offer to reimburse for
     relocation of the remaining two (2) units so that the FDOT
     grant can be closed out in a timely manner.

    University Air Center (UAC)
     UAC is occupying the GA terminal and adjacent bulk hangar
     effective April 28, 2003. The agreement has been executed
     and all financial instruments have been assembled. Permitting
     for new improvements is underway. Positive customer
     feedback has been received. (See attached letter.)


    Gulf Atlantic Facilities
     Gulf Atlantic has several month-to-month leases in place.
     The bi-fold door hangar has been sublet on a month-to-month
     basis. The bulk hangar and adjacent office will be vacated
     once the new maintenance facility is complete. The GA
     Committee will be making a recommendation regarding an
     RFP for existing Gulf Atlantic facilities.

    Fencing/Access Control Project
     A claim of liquidated damages has been sent to the contractor.
     Recurring problems with gate operators and card readers are
     being evaluated.
 GA Ramp Rehabilitation Project
  The project is complete. The contractor has signed a final
  balancing change order. Partial payment to the Contractor has
  been made. Additional pavement testing is needed to acquire
  FAA approval and funding.

 Airfield Lighting Project
  Punch-list items are being accomplished, administrative
  closeout is underway.

 Access Road Projects
  Funding for a new access road from Waldo Road to the airline
  terminal, an upgrade to the existing access road to the airline
  terminal, and an extension of the Airport Industrial Park road
  has been requested as a demonstration project in the
  upcoming 2004 USDOT reauthorization legislation. The
  North Central Florida MTPO endorsed the projects as part of
  their plan on August 8, 2002.

 Runway 10-28 Rehabilitation
  The alternative analysis study is complete, and rehabilitation
  design is complete. Bids are due July 30. GA ramp
  rehabilitation associated with the relocation of Port-A-Ports
  will be bid as an additive alternate.

 Runway 10-28 Ditch Enclosure
  Design and specification work for ditch enclosure work is
  complete. Bids are due July 30. Air Carrier ramp inlet
  reconstruction will be bid as an additive alternate.

 Discussion with County to Acquire Fairground Property
  The County Commission has directed County staff to
  participate in the Master Plan Update, and has adopted Plan
  East Gainesville. Airport staff is working with the Master
  Plan consultant to depict the proposed land swap for County
  consideration.
 Airport Master Plan Update
  The Master Plan Update study is underway. Mr. Bainter will
  serve as GACRAA Board representative, and Dr. Morris will
  serve as alternate GACRAA Board representative. Working
  Paper # 1 is complete, and both the Technical Advisory
  Committee (TAC) and Policy Advisory Committee (PAC) will
  meet on July 25.

 Runway 6-24 Threshold Relocation / Extension and R/W
  28 Environmental Assessment
  The study is underway.

 Airline Passenger Terminal Renovation
  RS&H has submitted a scope of work and Task Order to
  perform conceptional renovation design. Staff has requested
  AIP funding for this conceptual design work for fiscal year
  2003, and hopes to begin this Fall.

 Consolidated Communications Antennae, RFP # 03-002
  No responses were received for RFP # 03-002, staff is
  working with Reynolds, Smith & Hills, Inc., within the
  parameters of the Master Plan Update, to identify a specific
  area and refine a solicitation to offer consolidated
  communications antennae providers.

 Gun Firing Range
  The North Central Florida Sportsman’s Association has
  renewed its interest in establishing a shooting range at the old
  police-training academy. Compatibility of this request with
  the long-term plans for the airport is being evaluated by the
  Master Plan consultant. Substantial improvements, to include
  baffling, have been proposed by the association.

 TSA Screening
  TSA staffing levels are being monitored closely by staff.
  Staff is concerned that proposed staffing levels will cause
  flight delays. (See attached letter.)
AIRPORT BUSINESS



     2. Finance Report
    ________________________________________________________

    An update on the GACRAA budget and a comparison with actual
    revenue and expenditures as of May 31, 2003 will be provided.

    Recommendation:      Listen to the report and give any applicable
    comment.




         Pages 33 through 38 will be provided prior to the meeting.
AIRPORT BUSINESS



     3. Task Order for Ramp Rehabilitation & Runway 6 PAPI
        Replacement Design and Specification
    ________________________________________________________

    Staff was directed at the August 15, 2002 Board meeting to enter into
    an agreement with R.W. Armstrong and Associates, Inc. for General
    Airport Consulting Engineering Services. A fully-executed agreement
    has since been accomplished for a five year period, though no
    monetary value is associated with this agreement as each task will be
    brought to the Gainesville-Alachua County Regional Airport
    Authority for consideration and approval.

    Task Order #5 of this agreement is for Ramp Rehabilitation and
    Runway 6 PAPI Design and Specification, which will include design,
    specifications, and bid documents associated with reconstructing a
    failed storm water inlet on the air carrier ramp, rehabilitating a portion
    of the general aviation ramp where Port-A-Ports were previously
    located, and replacement of the Precision Approach Path Indicator
    (PAPI) for Runway 6. 90% of the cost of this task order is anticipated
    from the fiscal year 2003 Airport Improvement Program (AIP) grant
    administered by the FAA.

    Recommendation: Motion to direct the Chief Executive Officer to
    fully execute Task Order #5 of the General Airport Consulting
    Engineering Services agreement with R.W. Armstrong & Associates,
    Inc., apply for 90% federal funding reimbursement from the FAA, and
    execute all necessary documentation to accomplish Task Order #5 in
    an amount not to exceed $15,128.
AIRPORT BUSINESS



     4. Task Order for Apron Rehabilitation Project Testing
    ________________________________________________________

    Staff was directed at the August 15, 2002 Board meeting to enter into
    an agreement with R.W. Armstrong and Associates, Inc. for General
    Airport Consulting Engineering Services. A fully-executed agreement
    has since been accomplished for a five year period, though no
    monetary value is associated with this agreement as each task will be
    brought to the Gainesville-Alachua County Regional Airport
    Authority for consideration and approval.

    Task Order #6 of this agreement is for Apron Rehabilitation Project
    Testing, which will include pavement coring, evaluation,
    documentation and presentation of results to the FAA. Significant
    rehabilitation, and reconstruction in some areas, has been
    accomplished on the general aviation ramp. The FAA now requires
    field testing data to demonstrate the project was built to FAA
    specifications. This testing is prerequisite to Airport Improvement
    Program (AIP) grant funding. 90% of the cost of this task order is
    anticipated to be reimbursed by the FAA.

    Recommendation: Motion to direct the Chief Executive Officer to
    fully execute Task Order #6 of the General Airport Consulting
    Engineering Services agreement with R.W. Armstrong & Associates,
    Inc., apply for 90% federal funding reimbursement from the FAA, and
    execute all necessary documentation to accomplish Task Order #6 in
    an amount not to exceed $17,950.
AIRPORT BUSINESS



     5. Task Order for Conceptual Design of an Expanded FedEx
        Facility
    ________________________________________________________

    Staff was directed at the August 15, 2002 Board meeting to enter into
    an agreement with Reynolds, Smith and Hills, Inc., for General
    Airport Consulting Services. A fully-executed agreement has since
    been accomplished for a five year period, though no monetary value is
    associated with this agreement as each task will be brought to the
    Gainesville-Alachua County Regional Airport Authority for
    consideration and approval.

    Task Order #8 of this agreement is for the conceptual design of air
    cargo building improvements desired by FedEx. FedEx currently
    operates two facilities in Gainesville; one north of town on State Road
    441 and one at Gainesville Regional Airport. The FedEx airport
    facility consists of a small canopy that accommodates outdoor sorting
    of packages transported by aircraft, over-the-road trucks, and local
    vans. Local FedEx management has requested the airport construct
    some indoor facilities that will allow the airport facility to handle a
    growing number of employees, packages, local vans and aircraft.
    Conceptual design will consider two different sites and begin to
    quantify the cost of required improvements at each site. This work
    will allow staff to continue conversations with FedEx and work to
    renew the lease that expires in 2004.

    Recommendation: Motion to direct the Chief Executive Officer to
    fully execute Task Order #8 of the General Airport Consulting
    Services agreement with Reynolds, Smith and Hills, Inc., pursue state
    funding for this effort, and execute all necessary documentation to
    accomplish Task Order #8 in an amount not to exceed $15,300.
AIRPORT BUSINESS



     6. Refinancing of Debt Associated with FBO Leasehold
        Acquisition
    ________________________________________________________

    On April 29, 1997 GACRAA closed on a Parking Revenue note with
    First Union National Bank of Florida for $750,000, the proceeds of
    which were used to purchase certain FBO and general aviation
    leaseholds at Gainesville Regional Airport. The note is now held by
    Wachovia Bank. The note has tax exempt at an interest rate of 5.39%,
    with the first $250,000 of parking lot revenue each pledged as
    collateral. The note will be paid off in 2012 and the current principal
    balance is $515,727.

    Quantity overruns and a delay in obtaining FAA reimbursement of
    construction work associated with a Ramp Rehabilitation and
    Strengthening project bring staff to recommend borrowing additional
    funds to pay the contractor a negotiated amount. Additional testing of
    pavements constructed will support at least some FAA funding,
    though timing of grant funding is uncertain. The difference between
    the original loan amount and the current principal balance is sufficient
    to cover the $213,248 owed Hipp Construction. Staff is currently in
    discussion with Wachovia about increasing the note to its original
    amount, and at the same time lowering the interest rate on the note.
    Staff is also evaluating the option of pursuing either a new
    commercial loan for the additional funds needed to pay Hipp
    Construction, or a new commercial loan to refinance the existing note
    plus the amount needed to pay Hipp Construction.

    Recommendation: Motion to direct the Chief Executive Officer to
    evaluate the options and pursue the most cost effective means of
    incurring a total of $750,000 secured by $250,000 in parking lot
    revenue, and to execute all necessary documentation to accomplish
    said refinancing and satisfy the remaining obligation with Hipp
    Construction for the Ramp Rehabilitation and Strengthening project.
AIRPORT BUSINESS


     7. Federal Funding Advocacy Request for Qualifications
    ________________________________________________________

    GACRAA has an agreement for professional services with Winston &
    Strawn to perform federal funding advocacy that expires at the end of
    fiscal year 2003. State statutes and purchasing guidelines warrant
    solicitation of professional services for a period of time beyond fiscal
    year 2003. Staff recommends issuance of a Request for Qualifications
    for firms interested in providing federal funding advocacy and
    lobbying services from a Washington office for a three-year period in
    fiscal years 2004-2006.


    Recommendation: Motion to direct the Chief Executive Officer to
    develop a Request for Qualifications and solicit interested firms,
    evaluate statements of qualifications received with the assistance of
    the Federal Funding Board Liaison, and bring a recommendation back
    to the full Board for consideration of a new contract with a firm to
    provide federal funding advocacy services in fiscal years 2004-2006.
AIRPORT BUSINESS



     8. By-Laws Committee Report
    ________________________________________________________

    The By-Laws Committee met on Thursday, July 10, 2003.


    Recommendation: Listen to the Chair’s report and take action as
    deemed appropriate.
TENANT REPORTS: Airport Tenants Association
                Gainesville Pilots Association



AIRPORT AUTHORITY INPUT



AIRPORT AUTHORITY ATTENDANCE




NOTE: If any person decides to appeal any decision made by the Airport
Authority, with respect to any matters considered at a public meeting, they
will need a record of the proceedings and for such purpose, may need to
ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based.

Person with disabilities who require assistance to participate in the meeting
are requested to notify the Airport’s Administrative manager at (352) 373-
0249 at least 48 hours in advance, so that their needs may be accommodated.
                    GUIDELINES FOR ADDRESSING
 THE GAINESVILLE - ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY
                            (GACRAA)
                         GAINESVILLE, FL




The GACRAA invites and encourages participation by petitioners and members of the
public. This may be done by appearing at GACRAA meetings and meetings of
GACRAA Committees.

REQUEST TO ADDRESS GACRAA
(being placed on the printed agenda for monthly meeting)

1.     Call the Director of Aviation’s Office no later than 4:00 PM ten (10) days
preceding the monthly meeting.

2.     Provide the following information to the office:

       a.     name, address, and occupation;

       b.     persons, group, or interest represented;

       c.     general subject of request; and

       d.     action sought by GACRAA

3.     Routinely the monthly meetings begin at 5:00 PM; locations vary.

4.     At the appropriate time on the agenda, the Chairman will recognize the citizen
wishing to address GACRAA.

5.      After being recognized, the citizen should step up to the microphone on the
lectern, unless otherwise indicated by the presiding officer, and give his/her name and
address in an audible tone of voice.
ADDRESSING GACRAA
(if not on the printed agenda)

1.     A citizen may ask to be recognized under the category CITIZEN INPUT - NON-
       AGENDA ITEM.

2.     See 5 above.

                                              Or

1.     A citizen may ask to be recognized to speak on a particular topic that is under
       discussion.

2.     See 5 above.


ADDRESSING GACRAA COMMITTEES

1.     The following are sources for where and when GACRAA meetings will be held:

       a.      Airport Administration Office (373-0249).

2.     A citizen may ask to be recognized by the Chairman of the Committee to speak
on the topic under discussion.


ADDRESSING GACRAA: All remarks shall be addressed to GACRAA as a body and
not to any member thereof. No person other than a member of GACRAA and the person
having the floor shall be permitted to enter into any discussion, either directly or through
a member of GACRAA, without permission of the presiding officer. No question shall
be asked except through the presiding officer.

								
To top