DCI56 ROAD RECONSTRUCTION YORK STREET, BELL STREET TO
EASTGATE STREET, PASCOE VALE SOUTH CONTRACT 1698
Director City Infrastructure
Pursuant to section 89(2) of the Local Government Act 1989 this confidential attachment 1 to
this report will not be publicly disclosed because it relates to contractual matters.
Council has invited and assessed tenders for the reconstruction of York Street, Pascoe Vale
An advertisement was placed in The Age newspaper on Saturday 11 July 2009 inviting
tenders from contractors to undertake the works. Tenders closed on Wednesday 29 July
2009 at 3pm. Following evaluation of the tenders submitted, Council is now in a position to
award this Contract.
1. To accept the lump sum tender from ADP Constructions Pty Ltd for the amount of
$226,708.95 (excl. GST) plus the provisional sum of $57,677.50 (excl. GST) for the
reconstruction works in York Street, Pascoe Vale South.
2. To authorise the Director City Infrastructure to sign the necessary contract documents.
3. To note that the balance of the funding required to complete the project will be funded
from the savings from other projects in the Capital Works Program.
4. That all tenderers be advised of Council’s decision in this matter.
Council Report 09-09-2009 1
1. Policy Context
The reconstruction works have been identified in the 2009-2010 Capital Works
Program within the Roads and Car Parks Kerb and Channel Program. The width of
the road will remain at 7 metres, which is a standard width for residential roads in this
area. The balance of York Street between Eastgate Street and O’Hea Street was
reconstructed in the 2007/2008 year.
The works will involve the construction of underground drainage, new concrete kerb
and channel and asphalt resheeting of the road pavement, similar to the previous
works undertaken in York Street. Some street trees will also be replaced by
Council’s Open Space as part of the project.
On Saturday 11 July 2009, a public advertisement was placed in The Age newspaper
inviting tenders from suitably experienced contractors for ‘Road Reconstruction, York
Street from Bell Street to Eastgate Street, Pascoe Vale South’. Tenders closed at
3pm on Wednesday, 29 July 2009 and 12 tenders were received from the following
Presta Construction Group
MJ Construction Group Pty Ltd
J. Russo & Sons
Parkinson Group Pty Ltd
Panhold Constructions P/L
CDN Constructors Pty Ltd
Universal Concrete Contractors Pty Ltd
United Roads Pty Ltd
Viscaria Pty Ltd
J & C Construction Pty Ltd
Grancon Road Constructions Pty Ltd
ADP Constructions Pty Ltd
The tender is a lump sum contract. For this type of contract, the tenderer is required
to submit fixed rates for individual items, based on estimated quantities for the project
prepared by the Council’s Engineering and Transport Unit.
Rates for provisional items are also submitted. These are items where quantities are
difficult to determine or there are unknown risks such as rock excavation. Payment
for these items is only made on actual quantities undertaken. The final contract sum
is the total of the lump sum plus the approved provisional sum.
Prices for the tenders ranged between $244,126.50 and $336,233.00 (excl. GST)
including provisional items. Tendered price is not the main criteria in the tender
The tenders are evaluated in accordance with Council’s policy for procurement of
services. The tender submitted by ADP Constructions Pty Ltd achieved the highest
overall score through the process, refer to Confidential Attachment 1.
In assessing the tenders, consideration is given to the following criteria:
Council Report 09-09-2009 2
EVALUATION CRITERIA WEIGHTINGS
PROFESSIONAL COMPETENCE Total 40%
1.1 Compliance to Specifications
Includes submission of documents describing the tenderer’s 10
works program, traffic management plan and occupational
health and safety plan.
Includes the tenderer’s resource capacity, experience and 5
knowledge of company and staff to undertake the works under
1.3 Past Performance and current work
The tenderer must include details of work experience of a similar 5
nature to this project with names and telephone numbers of
contact persons, who can verify their competency during the last
1.4 Quality system for deliverables
Includes the tenderer’s quality systems used to undertake the 5
works under this Contract.
1.5 Customer Service
The tenderer’s approach in its dealings with Council and 5
How the tenderer meets with Council’s goals in delivering this 5
Includes the tenderer’s approach to undertake the works under 5
COMMERCIAL and SOCIAL Total 20%
2.1 Financial viability 5
2.2 Risk and Insurance 5
2.3 Compliance to Conditions of Contract 5
2.4 Conflict of Interest 5
3.1 Tendered Price This criterion is
Tenders are assessed against the criteria, and assigned a score reflecting how well it
satisfies each item (except for tendered price). The weighted scores for each
criterion are calculated and totalled. A weighted matrix analysis is used to assist the
final evaluation of the tenders, which takes into account tendered price.
ADP Constructions Pty Ltd has carried out various reconstruction and drainage
works for Council, with very good results. It would be available to commence the
reconstruction works this month and complete the works within nine weeks, weather
Council Report 09-09-2009 3
Human Rights Consideration
The implications of this report have been assessed in accordance with the
requirements of the Charter of Human Rights and Responsibilities.
Consultation with the York Street residents was undertaken via a letterbox drop
during the design process.
A notice will be forwarded to residents and construction notice boards will be placed
in prominent locations prior to works commencing, giving timelines and contact
5. Financial and Resources Implications
Council’s 2009-2010 Capital works budget includes a sum of $210,000 within the
Roads and Car Parks Kerb and Channel Program for this project. Following the
completion of the design, a budget shortfall was anticipated prior to tendering. The
balance of $74,386 required to complete the project will be funded from the savings
from other projects in the Capital Works Program.
Council Report 09-09-2009 4