AGENDA by leader6

VIEWS: 9 PAGES: 21

									Regular Council Meeting Minutes
July 14, 2008
                           REGULAR COUNCIL MEETING
                             July 14, 2008 8:00 p.m.

The Regular Council Meeting of the Borough of Chatham was held on Monday July 14,
2008 beginning at 8:00 p.m. in the Council Chambers, in the Municipal Building.

The meeting was called to order at 8:00 p.m.; Mayor V. Nelson Vaughan, III presiding.

The Mayor and Borough Council saluted the flag.

Mayor Vaughan asked for a moment of silence for Dave Wooden.

Mayor’s statement regarding Adequate Notice of Meeting

Pursuant to the requirements of R.S. 10:4-10, adequate notice of this meeting has been
provided by including same in the Annual Notice, copies of which were posted on the
Municipal Bulletin Board, on the main floor of the Municipal Building, emailed to the
Independent Press, the Morris County Daily Record, the Star Ledger, and Chatham
Courier and filed with the Borough Clerk, all on January 4, 2008.

On a call of the roll the following officials were present:

                       Council Member Richard E. Crater, Jr.
                       Council Member Bruce A. Harris
                       Council Member James J. Collander
                       Council President Joseph Mikulewicz
                       Council Member Neal T. Collins, M.D.
                       Council Member Joseph L. Marts
                       Mayor V. Nelson Vaughan, III
                       Joseph J. Bell, Borough Attorney
                       Robert J. Falzarano, Borough Administrator*
                       Susan Caljean, Municipal Clerk
* absent
                                   PRESENTATION
                             Plaque honoring Kenneth L. Kidd

Council Member Marts read the following Resolution.

                    RESOLUTION #08-233
 RESOLUTION OF THE MAYOR AND COUNCIL OF THE BOROUGH OF
CHATHAM, IN THE COUNTY OF MORRIS, NEW JERSEY, REMEMBERING
 AND COMMEMORATING THE LIFE AND WORK OF KENNETH L. KIDD

       WHEREAS, Kenneth L. Kidd, an outstanding long-time resident of Chatham,
passed away on June 2, 2008; and

                                              1
Regular Council Meeting Minutes
July 14, 2008
       WHEREAS, Kenneth L. Kidd served in the Navy during World War II, receiving
the Asiatic-Pacific Theater Ribbon; and

       WHEREAS, Kenneth L. Kidd served in the Chatham Borough Police
Department for thirty-seven years, achieving the ranks of Sergeant and Lieutenant in the
Detective Bureau;

       WHEREAS, Kenneth L. Kidd was a member of the Chatham Borough Volunteer
Fire Department since 1946, actively participating in their annual fishing derby and
venison dinner; and

      WHEREAS, Kenneth L. Kidd recently served as Grand Marshall of the annual
Chatham Fourth of July Parade in 1999; and

       WHEREAS, Kenneth L. Kidd, an avid outdoorsman, was a member of the Wood
Glen Rod and Gun Club of Hightstown and a charter member of the Minisink Swim Club
in Chatham.

       NOW, BE IT RESOLVED, that the Mayor and Council of the Borough of
Chatham, in the County of Morris, New Jersey does express its deepest sadness at
Kenneth’s passing and honors his memory for his contributions to the Chathams, the
Chatham Borough Police Department, the Chatham Borough Volunteer Fire Department,
the Free and Accepted Masons, the Wood Glen Rod and Gun Club of Hightstown, the
Minisink Swim Club, and for the friendship he shared with all of us.

Council Member Marts moved to approve Resolution #08-233 and Council Member
Crater seconded. A vote was taken and it was approved unanimously.

Mayor Vaughan presented the family of Kenneth Kidd with a plaque.

                     RESOLUTION #08-234
    RESOLUTION OF THE MAYOR AND BOROUGH COUNCIL OF THE
  BOROUGH OF CHATHAM, IN THE COUNTY OF MORRIS, NEW JERSEY,
      RECOGNIZING THE OUTSTANDING CONTRIBUTIONS MADE
   TO THE BOROUGH OF CHATHAM BY BOROUGH CAPTAIN KAREN
                         SULLIVAN

      WHEREAS, Captain Karen Sullivan will tender her resignation with the
Borough of Chatham effective July 14, 2008; and

        WHEREAS, during her twenty-three (23) years of service to the Borough, she
achieved the rank of Captain overseeing approximately twenty (20) police officers, scores
of projects and dedicated years of service; and

       WHEREAS, Captain Karen Sullivan was one of seventy-five (75) applicants who
applied for this prestigious post of Police Chief in Interlaken Borough and her

                                            2
Regular Council Meeting Minutes
July 14, 2008
background, training and experience along with her Masters Degree in Human Resources
and Training from Seton Hall University put her well ahead of the pack; and

        WHEREAS, Captain Sullivan, soon to be Chief Sullivan, joins the ranks of only
four (4) women in the State of New Jersey to serve as Chief of Police in their respective
communities;

       WHEREAS, the Borough of Chatham’s loss is the Borough of Interlaken’s gain.

        NOW THEREFORE, BE IT RESOLVED, that the Mayor and Borough
Council of the Borough of Chatham in the County of Morris, New Jersey extending the
resident’s collective thanks for her many years of dedication in making this community a
safer place in which to reside; and

       BE IT FURTHER RESOLVED, that the Borough congratulates Karen on this
well-deserved opportunity and wishes her well in this endeavor.

       BE IT FURTHER RESOLVED, that a copy of this resolution be published as
required by law.

       This Resolution shall take effect immediately.

Council Member Marts moved to approve Resolution #08-234 and Council Member
Crater seconded. A vote was taken and it was approved unanimously.

Mayor Vaughan presented Captain Sullivan with a plaque.

Mayor Vaughan asked to pull Resolution #08-236 from the Consent Agenda.

                                RESOLUTION #08-236

   RESOLUTION OF THE MAYOR AND BOROUGH COUNCIL OF THE
BOROUGH OF CHATHAM, IN THE COUNTY OF MORRIS, NEW JERSEY TO
   APPOINT TO THE GREEN INITIATIVE COMMITTEE LEN RESTO,
           DOUGLAS HERBERT AND STAN SERBANICA

        WHEREAS, the Mayor and Borough Council are vigilant about protecting the
health, safety, and welfare of our residents through environmental stewardship; and

        WHEREAS, Borough residents appreciate a program like the Green Initiative
which provides a framework for success, many options and the freedom to choose the
options that work best for them by identifying and recommending clean energy sources
for the operation of Municipal Buildings and operations of the Borough; and




                                            3
Regular Council Meeting Minutes
July 14, 2008
       WHEREAS, Borough residents want a panoramic, three (3) – dimensional
approach to environmental education which will equip the municipality with the skills
necessary to manage environmental impact inherent in all activities.

       NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council
of the Borough of Chatham, County of Morris, State of New Jersey, appointing Len
Resto, Douglas Herbert and Stan Serbanica to this Committee.

          BE IT FURTHER RESOLVED that this resolution shall take effect as provided
by law.

Council Member Harris moved to approve Resolution #08-236 and Council Member
Marts seconded. A vote was taken and it was approved unanimously.

Borough Clerk Susan Caljean administered the Oath of Allegiance to Len Resto, Stan
Serbanica and Douglas Herbert.

                          RESOLUTION #08-235
             RESOLUTION TO ADOPT COUNCIL MEETING MINUTES

       BE IT RESOLVED by the Mayor and Council of the Borough of Chatham that
the minutes from the following meeting are approved as typed and filed in the Borough
Clerk’s office:
                      Council Meeting, June 9, 2008
                      Special Meeting, June 25, 2008

Council President Mikulewicz moved to approve Resolution #08-235 and Council
Member Marts seconded. A vote was taken and it was approved unanimously.

                                DISCUSSION ITEMS

Football Lights- Mrs. Nauta and Sue Tracey
The Council Members had several questions about lighting at Shepard Kollock and Lum
Avenue fields (as well as Nash Field in the Township) and the amount of hours lights are
used at those fields and the cost. Mrs. Nauta explained. Council Members Collander and
Harris had concerns about the traffic on Parrott Mill Road.

Minimum Water Changes for Irrigation Meters- Mr. DeNave explained that after
researching the minimum fee charged for Irrigation Meters he did not find any reason to
have a minimum fee and suggested that it could be eliminated. He was asked to identify
the number of users who get billed the minimum fee.

Sewer Bill Appeal- Mr. DeNave explained that he has investigated the process used by
ISP Chemicals and their use of water and how much of the water is deposited into the
sewer system. He recommends ISP be given a 65% reduction in their sewer bill. In


                                           4
Regular Council Meeting Minutes
July 14, 2008
response to a question from Council Member Harris, he further explained that it would be
impractical for ISP to install additional discharge meters.

Vine & Summit Avenue-No Parking/No Stopping- Mr. DeNave suggested because of
safety issues that Summit Avenue from the recycling depot to the Summit line be made
no stopping or standing on both sides everyday; and Vine Street be no parking 7 am to 4
pm weekdays except holidays. Council Member Marts suggested that the residents be
asked what they would prefer. Council Member Harris and Council Member Marts
suggested the no parking restrictions be lifted on weekends.

Madison invitation to share athletic fields at former Exxon site-Mayor Vaughan. Council
Member Harris recused himself because he is on the Morris County Open Space
Preservation Trust, which will have to make a decision on Madison’s application for an
Open Space Grant. Mayor Vaughan explained Madison has submitted an Open Space
application to purchase 53 acres in Florham Park. Madison is looking for support from
the surrounding towns. Florham Park and Harding Township have written letters of
support. Chatham Township will write a letter of support. They need the letter to submit
with their application. Council Member Marts supports the application. Council Member
Crater also supports Madison application.

                      MAYOR’S ACTIVITIES REPORT

Since my last report, in addition to my normal duties, which include daily meetings with
the Borough Administrator and others, Saturday office hours from 11:00AM to 3:00PM
and assigned Board and Liaison meetings I have also completed the following:

      Made final arrangements for the Morris County Board of Freeholders to hold their
       meeting in Borough Council Chambers.
      Attended final organization meetings for the Great Reunion 2008. The next Great
       Reunion will be July 4th weekend 2019.
      At the Great Reunion presented a Key to the Borough to the two principal
       organizers Arnie Goetchius of Holmdel, NJ and Pete Steffens of Florham Park,
       NJ to honor them for their selfless dedication and for their superb organization of
       this wonderful event for Chatham High School Graduates. Also, presented a
       Borough Key to my CHS-1961 classmate Bob Jones of Santa Rosa Beach, FL to
       honor him for his Air Force Service and enduring 5 years of Prisoner Of War
       status.

                     MEETING OPEN TO THE PUBLIC

MAYOR’S NOTICE OF PUBLIC COMMENT TIME LIMIT

        Hearing of citizens during the Public Comment Sections of the Agenda is an
opportunity for any member of the public to be heard about issues which are/are not
topics scheduled for Public Hearing tonight. To help facilitate an orderly meeting, and to

                                            5
Regular Council Meeting Minutes
July 14, 2008
permit all to be heard, speakers are asked to limit their comments to a reasonable length
of time.

Susan Tracey of 9 Sussex Avenue, Vice Chair of the Joint Recreation Committee, is in
favor of keeping the football program at Lum Field.

Mark Twentyman of 30 Elmwood Avenue stated it is critical for the football team to
practice during the week.

Donna Cali-Charles of 131 Center Avenue stated the 9-11 Memorial Committee will
break ground sometime this week. They still need donations. They have only raised half
the amount needed. The dedication is scheduled for September 7th.

Janice Perrone of 82 Fairmount Avenue thanked the Council for the shed at the Farmers
Market. Ms. Perrone asked Mr. DeNave about the traffic impact on Parrott Mill Road if
the football program is moved to Shepard Kollock Park. Mr. DeNave stated he has not
looked at the traffic impact but if you add 160 cars it will impact any area.

Dan Moskowitz of 75 Chatham Street stated he is in favor of keeping the football
program at Lum Field.

Don Donohue of 24 Longwood Avenue stated he considers safety the #1 issue and
considers the artificial turf and Lum Field safer for the football program.

Marcy Wecker of 103 Hillside Avenue stated the river at Shepard Kollock Park is a
safety problem. Ms. Wecker would like the football program kept at Lum Field.

Bernie Vella of 58 North Summit Avenue had some remarks about the minimum charge
for irrigation meters.

J.R. Buzzelli of 29 Chatham Street asked the Council to move the football program to
Shepard Kollock Park.

Martha May of 20 Kimball Street stated if there are concerns about the safety of the field
at Shepard Kollock Park why are we spending money on the field.

Dave Hillman of 48 Parrott Mill Road stated Parrott Mill Road is not prepared to take
160 cars twice a week.

Steve Barna of 23 Fuller Avenue had questions about the letter of support to Madison
Borough. Mr. DeNave read the letter.

Michael Dean of 181 North Passaic Avenue had questions about the letter being written
supporting the purchase of property by Madison Borough. Mayor Vaughan and Council
Member Harris explained. Mr. Dean would like the safety of Shepard Kollock Park
investigated before the Borough spends money improving the field. The Council

                                             6
Regular Council Meeting Minutes
July 14, 2008
Members stated they do not believe there is a safety issue during the day. Mr. Dean
would like a traffic analysis done on Parrott Mill Road.

Ralph Sorrentino of 27 Parrott Mill Road presented the Council with a petition opposing
moving football to Shepard Kollock Park.

Gino Pascarella former Chatham resident currently coaches football in Chatham stated he
would like the football program to remain at Lum Field because the equipment if needed
during practice is conveniently located in the shed.

Rich Ford of 37 Dellwood Avenue had questions about the storm drains and curbing on
Washington Avenue.

                        COUNCIL LIAISON REPORTS
Madison Chatham Joint Meeting
Council Member James J. Collander reported there are some upgrades going on at the
plant.

Recreation Committee
Council Member James J. Collander reported there will be no meeting in August. Fall
sports registration has begun. The summer camps are in progress.

Traffic Safety Committee
Council Member James J. Collander stated the next meeting will be in August. Issues
before the Committee include Fairview Avenue and Van Doren Avenue.

Board of Health
Council Member Neal T. Collins, M.D stated Al Brown from Liberty Drugs attended the
meeting in June and discussed the disposal of prescription drugs. There have been some
personnel changes Board of Health President Rosanne Maraziti has resigned and Lisa
DeRosa will take over as President. Board of Health Secretary Betty Rhodes has also
resigned and Susan Caljean will become Secretary.

Local Assistance
Council Member Neal. T. Collins, M.D. reported the Board has not met since June.

Municipal Alliance
Council Member Neal T. Collins, M.D. stated they are continuing their work with
substance abuse.

Chamber of Commerce
Council Member Richard E. Crater, Jr. stated the Chamber will meet tomorrow.

Shade Tree Commission
Council Member Richard E. Crater, Jr. stated they have not met.


                                            7
Regular Council Meeting Minutes
July 14, 2008
BID Committee
Council Member Richard E. Crater, Jr. reported the Committee had there first meeting
last week it was basically an organization meeting. The next meeting will be on
Thursday.

Streetscape Committee
Council Member Richard E. Crater, Jr. stated they have not met.

Communications Technology
Council Member Bruce A. Harris stated they have not met.

Environmental Commission
Council Member Bruce A. Harris stated the Commission is meeting Wednesday. The
Commission is working with the Chamber of Commerce on a Green Fair to be held
during the Side Walk Sale in September.

Historic Preservation Commission
Council Member Bruce A. Harris reported the the Commission has selected a home to
receive the annual flag award which will be awarded at the September 22nd Council
Meeting.

Planning Board
Council Member Bruce A. Harris reported the Board approved the final site plans for 221
Main Street. The Board is interviewing planners.

9/11 Memorial Committee
Council Member Joseph L. Marts congratulated Donna Cali-Charles and the 9-11
Committee for their hard work.

Community Development
Council President Joseph Mikulewicz stated he has no report at this time.

Farmers Market Committee
Council Member Joseph Mikulewicz reported the market has gotten off to a good start.
The Chatham Community Band was at the last market as was Shore Catch who will
return on July 26th. Restaurant Serenade will be giving out Kobe Beef Sliders on July
26th. There are several contests which will be held at the market in the coming weeks.

Board of Education
Council President Joseph Mikulewicz asked the President of the Board of Education,
Rich Ford, who was in the audience, to report on the Board. Mr. Ford stated the
enrollment will increase by 100 students. There will be some bathroom modifications for
handicapped students. The Athletic Boosters will provide a snack shack and score board
at Haas Field.



                                            8
Regular Council Meeting Minutes
July 14, 2008
Library Board of Trustees
Mayor V. Nelson Vaughan, III stated the Library Board met on June 24th ;the next
meeting will be July 22nd. During the month of May 711 adults attended programs at the
Library, 381 parents and children attended children programs and 19,300 people entered
the Library during the month of May. The Library is upgrading some bathrooms and
kitchens.

Senior Center
Mayor V. Nelson Vaughan, III stated the last meeting was held on June 14th the Secret
Garden Tour raised $5,000.00 for the Senior Center. The Center has brochures on how to
remember the Center in one’s will. The next meeting is September 15th.

Administrator’s Report
Vince DeNave gave the Administrator’s Report in Robert J. Falzarano absence. The brick
pavers have been installed at the entryway to Lum Field. On June 10th at 10:30 p.m. Bob
Sweetin reported that the Borough Hall had been struck by lightening and the electronic
doors and the voice mail system needed to be repaired. The annual dog and cat census
started on June 12th. On July 7th the Borough Pool filters were not working due to a
JCP&L line problem. Preparation of the 2009 Municipal Budget will start on July 3rd.
DPW and PBA contract negotiations will begin between July 21st and August 1st. The
Streetscape Project began last week. Council Member Collander had some comments
concerning the trees that have been removed. Mr. DeNave explained that the Shade Tree
Commission has looked at all the trees and recommended that most of the trees along
Main Street should be replaced.

recess 10:00 pm
reconvene 10:10 pm

                              CONSENT AGENDA
The following items are considered to be routine by the Chatham Borough Mayor and
Council and will be enacted by one motion. There will be no separate discussion of these
items unless a Council Member so requests, in which event the item will be removed
from the Consent Agenda and considered in its normal sequence on the Agenda.

Resolution #08-237 through Resolution #08–252 have been placed on the Consent
Agenda.

                    RESOLUTION #08-237
RESOLUTION TO APPOINT THE FOLLOWING AS CIVILIAN EMERGENCY
                 RESPONSE TEAM MEMBERS

        BE IT RESOLVED, by the Mayor and Council of the Borough of Chatham that
the following be appointed to the Civilian Emergency Response Team with annual
appointments to expire on December 31, 2008:



                                           9
Regular Council Meeting Minutes
July 14, 2008
       John Tunny
       Amy Nauta
       Janet Nauta

                         RESOLUTION #08-238
            RESOLUTION TO APPROVE PAYMENT OF VOUCHERS

      WHEREAS, vouchers for payment have been submitted to the Mayor and
Borough Council by the various municipal departments.

        NOW, THEREFORE, BE IT RESOLVED by the Mayor and Borough Council
of the Borough of Chatham that all vouchers approved by the Finance Chairman be paid
subject to the certification of the availability of funds by the Chief Financial Officer.

                    RESOLUTION #08-239
 RESOLUTION TO RENEW ALCOHOLIC BEVERAGE LICENSES FOR THE
           YEAR JULY 1, 2008 THROUGH JUNE 30, 2009

      BE IT RESOLVED by the Mayor and Council of the Borough of Chatham that
the Municipal Clerk is hereby authorized and directed to issue renewal of the following
Alcoholic Beverage Licenses for the year July 1, 2008 through June 30, 2009.

        BE IT FURTHER RESOLVED that said licenses will become effective subject
to any and all conditions imposed, where applicable, on certain licenses.

PLENARY RETAIL DISTRIBUTION LICENSE                        BORO/STATE FEE
#1404-44-004-004 S.D.R. Liquors, Inc.                      $1,600.00/$200.00

PLENARY RETAIL CONSUMPTION LICENSE                         BORO/STATE FEE
#1404-33-002-004 Chatham Towne Tavern, Inc.                $2,300.00/$200.00

                      RESOLUTION #08-240
    RESOLUTION TO REFUND PARKING MACHINE FEE AND PARKING
                           PERMITS

      BE IT RESOLVED, by the Mayor and Council that the following be Parking
Machine fee be hereby refunded:

       Irish, Christine                     $ 5.00
       2 Crestwood Drive
       Chatham, NJ 07928

       Walsh, Antoinette                    $175.00
       36 Girard Avenue
       Chatham, NJ 07928


                                           10
Regular Council Meeting Minutes
July 14, 2008
        Mahrle, Pamela                      $ 90.00
        69 Oak Knoll Road
        Waretown, NJ 08758

        Cody, Bill                          $204.17
        23 Falmouth Road
        Chatham, NJ 07928


        Musselman, James/Maureen            $175.00
        327 E. Emberflow Way
        Phoenix, AZ 85050

                          RESOLUTION #08-241
                 RESOLUTION TO REFUND PROPERTY TAXES

       BE IT RESOLVED by the Mayor and Council of the Borough of Chatham that a
refund of property taxes be issued to the individuals listed below as follows:

BLOCK/LOT OWNER & PROPERTY ADDRESS AMOUNT                               YEAR/QTR
93/13X    Stanley Congregational Church $ 691.00                       2008/1&2 Qtrs.
          100 Fairmount Avenue
          Chatham, NJ 07928

55/19           White, Thomas/Patricia                   $1,770.86    2006/1 Qtr.
                28 N. Hillside Avenue                    Duplicate payment
                Chatham, NJ 07928

                     RESOLUTION #08-242
    RESOLUTION OF THE MAYOR AND BOROUGH COUNCIL OF THE
  BOROUGH OF CHATHAM, IN THE COUNTY OF MORRIS, NEW JERSEY,
  AUTHORIZING THE AWARD OF A CONTRACT FOR THE VAN DOREN
                    AVENUE ROAD PROJECT

       WHEREAS, the Borough of Chatham duly advertised and received sealed
proposed bids for a Contract for Van Doren Avenue Road Improvements on June 26,
2008; and
       WHEREAS, eight (8) sealed bids were received and opened by the Borough on
June 26, 2008; and

        WHEREAS, Z Brothers Concrete Contractors submitted a bid in the total amount
of $259,999.55; Owl Contracting submitted a bid in the total amount of $260,261.00;
Jogi Construction submitted a bid in the total amount of $333,570.66; DLS Contracting
submitted a bid in the total amount of $323,283.00; Cedar Contracting submitted a bid in
the total amount of $288,782.00; Topline Construction submitted a bid in the total


                                          11
Regular Council Meeting Minutes
July 14, 2008
amount of $303,483.35; Jenicar submitted a bid in the total amount of $262,360.30; and
CCM submitted a bid in the total amount of $300,850.75; and

       WHEREAS, the Borough Engineer has recommended that the bid be awarded to
Z Brothers Concrete Contractors, Inc.; and

       WHEREAS, the Borough desires to authorize the award of the Contract to Z
Brothers Concrete Contractors, Inc. as the lowest responsive and responsible bidder.

      NOW THEREFORE, BE IT RESOLVED, that the Mayor and Borough
Council of the Borough of Chatham, in the County of Morris, New Jersey as follows:

         1. The Contract for the Van Doren Avenue Road Improvements, for a total bid
price of Two Hundred Fifty Nine Thousand, Nine Hundred Ninety Nine Dollars and
Fifty-Five Cents ($259,999.55) is hereby awarded to Z Brothers Concrete Contractors,
Inc., as the lowest responsive and responsible bidder;

        2. The Mayor and Borough Clerk are authorized and directed to execute the
contract subsequent to execution by Z Brothers Concrete Contractors, Inc., and said
officers, together with all other officers, professionals and employees of the Borough are
hereby authorized and directed to take any and all steps necessary to effectuate the
purposes of this Resolution.

       3. This award is subject to the Contractor’s compliance with the requirements of
P.L. 1975, c.127 (N.J.S.A. 10:4-31 et. seq.) and the regulations thereunder regarding
affirmative action.

       4. The foregoing award is further subject to the Certification of Availability of
Funds by the Chief Financial Officer of the Borough.

       5. This Resolution shall take effect immediately.

                     RESOLUTION #08-243
    RESOLUTION OF THE MAYOR AND BOROUGH COUNCIL OF THE
  BOROUGH OF CHATHAM, IN THE COUNTY OF MORRIS, NEW JERSEY,
    AUTHORIZING THE AWARD OF A CONTRACT FOR TWO (2) NEW
              TRAILER MOUNTED LEAF VACUUMS

       WHEREAS, the Borough of Chatham duly sought bids for a Contract for the
purchase of Two (2) new trailer mounted leaf vacuums; and

       WHEREAS, only one (1) sealed bid was received and opened by the Borough on
June 23, 2008; and

      WHEREAS, The ODB Company submitted a bid in the total amount of
$16,100.00 each; and

                                           12
Regular Council Meeting Minutes
July 14, 2008
        WHEREAS, after careful review, the Borough Engineer has recommended that
the bid be awarded to The ODB Company; and

      WHEREAS, after review of the bid specifications, the Contract should be
awarded to The ODB Company as the as the lowest responsive bidder; and

     WHEREAS, the Borough desires to authorize the award of the Contract to The
ODB Company as the lowest responsive and responsible bidder.

      NOW THEREFORE, BE IT RESOLVED, that the Mayor and Borough
Council of the Borough of Chatham, in the County of Morris, New Jersey as follows:

       1. The Contract for the purchase of two (2) new trailer mounted leaf vacuums ,
for a total bid price of Thirty-Two Thousand, Two Hundred Dollars ($32,200.00) is
hereby awarded to The ODB Company as the lowest responsive and responsible bidder;

        2. The Mayor and Borough Clerk are authorized and directed to execute the
contract subsequent to execution by The ODB Company and said officers, together with
all other officers, professionals and employees of the Borough are hereby authorized and
directed to take any and all steps necessary to effectuate the purposes of this Resolution.

       3. This award is subject to the Contractor’s compliance with the requirements of
P.L. 1975, c.127 (N.J.S.A. 10:4-31 et. seq.) and the regulations thereunder regarding
affirmative action.
       4. The foregoing award is further subject to the Certification of Availability of
Funds by the appropriate officers of the Borough as annexed in the Certification hereto.

       5. This Resolution shall take effect immediately.

                    RESOLUTION #08-244
  RESOLUTION TO AWARD CONTRACT FOR THE LIMITED SANITARY
    SEWER REPLACEMENT PROJECT ON COLEMAN AVENUE TO Z
BROTHERS CONCRETE CONTRACTORS, INC OF 304 JERNEE MILL ROAD,
                   SAYREVILLE, NJ 08872

       WHEREAS, Z Brothers Concrete Contractors, Inc, a corporation duly
incorporated in the State of New Jersey, has submitted a bid in the amount of
$59,750. for the Limited Sanitary Sewer Replacement Project on Coleman Avenue; and

        WHEREAS, Vincent DeNave, Borough Engineer for the Borough of Chatham,
has stated that Z Brothers Concrete Contractors, Inc. is both qualified and responsible for
the type of work contemplated; and

       WHEREAS, the Chief Finance Officer has determined sufficient funds are
available;


                                            13
Regular Council Meeting Minutes
July 14, 2008
        NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Chatham, County of Morris, State of New Jersey that a contract be processed and
awarded to Z Brothers Concrete Contractors, Inc and that the Mayor and Municipal Clerk
are hereby authorized and directed to execute a contract in the amount of $59,750. for the
Limited Sanitary Sewer Replacement Project on Coleman Avenue.

                    RESOLUTION #08-245
   RESOLUTION TO AWARD CONTRACT FOR THE 2008 ROAD AND
DRAINAGE IMPROVEMENT PROGRAM-WOODLAND ROAD AND GARDEN
  AVENUE TO Z BROTHERS CONCRETE CONTRACTORS, INC OF 304
           JERNEE MILL ROAD, SAYREVILLE, NJ 08872

       WHEREAS, Z Brothers Concrete Contractors, Inc, a corporation duly
incorporated in the State of New Jersey, has submitted a bid in the amount of
$550,175.25 for the 2008 Road and Drainage Improvement Program-Woodland Road and
Garden Avenue; and

        WHEREAS, Vincent DeNave, Borough Engineer for the Borough of Chatham,
has stated that Z Brothers Concrete Contractors, Inc. is both qualified and responsible for
the type of work contemplated; and

       WHEREAS, the Chief Finance Officer has determined sufficient funds are
available;

        NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Chatham, County of Morris, State of New Jersey that a contract be processed and
awarded to Z Brothers Concrete Contractors, Inc and that the Mayor and Municipal Clerk
are hereby authorized and directed to execute a contract in the amount of $550,175.25.
for the 2008 Road and Drainage Improvement Program-Woodland Road and Garden
Avenue.

                     RESOLUTION #08-246
    RESOLUTION OF THE MAYOR AND BOROUGH COUNCIL OF THE
  BOROUGH OF CHATHAM, IN THE COUNTY OF MORRIS, NEW JERSEY,
        RELEASING MAINTENANCE SURETY BOND NO. 0428191

       WHEREAS, the Borough Engineer has inspected the premises known as 45
South Passaic Avenue, Block 118, Lot 38, Chatham LLC; and

       WHEREAS, the Borough Engineer after duly inspecting said property
recommends that Maintenance Surety Bond No. 0428191 issued by International Fidelity
Insurance Company dated June 20, 2006 in the amount of $15,600.00 be released.

        NOW THEREFORE, BE IT RESOLVED, by the Mayor and Borough Council
of the Borough of Chatham, in the County of Morris, State of New Jersey, approving the
recommendations of the Borough Engineer in releasing Maintenance Surety Bond No.

                                            14
Regular Council Meeting Minutes
July 14, 2008
0428191 issued by International Fidelity Insurance Company dated June 20, 2006 in the
amount of $15,600.00 be released.

       This Resolution shall take effect immediately.


                      RESOLUTION #08-248
RESOLUTION TO AWARD CONTRACT TO MBE MARK III ELECTRIC, INC.
OF MADISON, NJ FOR THE PARROT MILL & RIVERVIEW PUMP STATION

        WHEREAS, MBE Mark III Electric Inc., a corporation duly incorporated in the
State of New Jersey, has submitted a bid in the amount of $434,020. for the Parrot Mill
and Riverview Pump Station; and

        WHEREAS, Vincent DeNave, Borough Engineer for the Borough of Chatham,
has stated that MBE Mark III Electric Inc. is both qualified and responsible for the type
of work contemplated; and

       WHEREAS, the Chief Finance Officer has determined sufficient funds are
available;

       NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Chatham, County of Morris, State of New Jersey that a contract be processed and
awarded to MBE Mark III Electric Inc. and that the Mayor and Municipal Clerk are
hereby authorized and directed to execute a contract in the amount of $434,020. for the
Riverview and Parrot Mill Pump Station.

                    RESOLUTION #08-249
 RESOLUTION TO APPROVAL TO SUBMIT A GRANT APPLICATION AND
     EXECUTE A GRANT AGREEMENT WITH THE NEW JERSEY
 DEPARTMENT OF TRANSPORTATION FOR THE UPPER WASHINGTON
 AVENUE PARTIAL ROADWAY RE-CONSTRUCTION, (FROM CHANDLER
           AVENUE TO LONGWOOD AVENUE) PROJECT

      WHEREAS, NJDOT-SAGE web-based grant application offers the 2009
Municipal Aid Program, and

       WHEREAS, the Borough Engineer in coordination with the Superintendent of
Public Works recommend Upper Washington Avenue Roadway Improvement Project to
the Mayor and Borough Council to submit same to NJDOT-SAGE; and

      NOW, THEREFORE, BE IT RESOLVED, that the Council of the Borough of
Chatham, formally approves the grant application for the above stated project.

       BE IT FURTHER RESOLVED, that the Mayor and Clerk are hereby authorized
to submit an electronic grant application identified as #MA-2009 Chatham Borough-

                                            15
Regular Council Meeting Minutes
July 14, 2008
00846 to the New Jersey Department of Transportation on behalf of the Borough of
Chatham.

        BE IT FURTHER RESOLVED, that the Mayor and Clerk are hereby authorized
to sign the grant agreement on behalf of the Borough of Chatham and that their signature
constitutes acceptance of the terms and conditions of the grant agreement and approves
the execution of the grant agreement.

                    RESOLUTION #08-250
 RESOLUTION TO APPROVAL TO SUBMIT A GRANT APPLICATION AND
     EXECUTE A GRANT AGREEMENT WITH THE NEW JERSEY
  DEPARTMENT OF TRANSPORTATION FOR THE HILLSIDE AVENUE
  PARTIAL ROADWAY RE-CONSTRUCTION (FROM WOODS LANE TO
                      MAPLE STREET)

      WHEREAS, NJDOT-SAGE web-based grant application offers the 2009
Municipal Aid Program, and

       WHEREAS, the Borough Engineer in coordination with the Superintendent of
Public Works recommend Hillside Avenue, between Woods Lane and Maple Street,
Roadway Improvement Project to the Mayor and Borough Council to submit same to
NJDOT-SAGE; and

      NOW, THEREFORE, BE IT RESOLVED, that the Council of the Borough of
Chatham, formally approves the grant application for the above stated project.

       BE IT FURTHER RESOLVED, that the Mayor and Clerk are hereby authorized
to submit an electronic grant application identified as #MA-2009 Chatham Borough-
00845 to the New Jersey Department of Transportation on behalf of the Borough of
Chatham.

        BE IT FURTHER RESOLVED, that the Mayor and Clerk are hereby authorized
to sign the grant agreement on behalf of the Borough of Chatham and that their signature
constitutes acceptance of the terms and conditions of the grant agreement and approves
the execution of the grant agreement.

                    RESOLUTION #08-251
 RESOLUTION TO REFUND A REGISTRATION FEE FOR THE BUREAU OF
                        FIRE SAFETY

        BE IT RESOLVED, by the Mayor and Council of the Borough of Chatham that
the following be hereby refunded:

       Fusco Brothers        $70.00
       55 River Road
       Chatham, NJ 07928

                                          16
Regular Council Meeting Minutes
July 14, 2008


*Duplicate Payment

MONTHLY REPORTS

Accept Monthly Reports received from the following Departments:

       Council Member Collander           Bills & Warrants List (June 2008)
                                          Monthly Financial Statement

       Council Member Collander           Recreation Committee (June 2008)

       Council Member Crater              Department of Public Works (June 2008)

       Council Member Marts               Police Report (June 2008)
                                          Emergency Squad (June 2008)
                                          Municipal Court (June 2008)
                                          Fire Department Report (June 2008)
                                          Emergency Management (June 2008)

       Council Member Harris              Building and Zoning Report (June 2008)
                                          Fire Inspections (June 2008)

                         CONSENT AGENDA VOTE
Resolutions #08-237 through #08-246 and Resolution #08-248 through #08-251 and the
Monthly Reports

Council Presidnt Mikulewicz moved to approve the Consent Agenda and the Monthly
Reports Council Member Harris seconded.

Council Member Collander asked to have Resolution #08-247 removed from the Consent
Agenda.

Council Member Harris asked to have Resolution #08-252 removed from the Consent
Agenda.

A vote was taken and it was approved unanimously.

                    RESOLUTION #08-247
RESOLUTION TO AWARD CONTRACT TO M. SKY CONSTRUCTION CORP.
   OF LAKE HOPATCONG, NJ FOR THE 2008 CURB AND SIDEWALK
                 REPLACEMENT PROGRAM




                                         17
Regular Council Meeting Minutes
July 14, 2008
        WHEREAS, M. Sky Construction Corp, a corporation duly incorporated in the
State of New Jersey, has submitted a bid in the amount of $57,840.50 for the 2008 Curb
and Sidewalk Replacement Program; and

        WHEREAS, Vincent DeNave, Borough Engineer for the Borough of Chatham,
has stated that M. Sky Construction Corp. is both qualified and responsible for the type of
work contemplated; and

       WHEREAS, the Chief Finance Officer has determined sufficient funds are
available;

       NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of
Chatham, County of Morris, State of New Jersey that a contract be processed and
awarded to M. Sky Construction Corp. and that the Mayor and Municipal Clerk are
hereby authorized and directed to execute a contract in the amount of $57,840.50 for the
2008 Curb and Sidewalk Replacement Program.

Council Member Collander moved to approve Resolution #08-247 Council Member
Harris seconded. Council Member Collander stated he feels this is not enough money to
repair all the cubs and sidewalks that need it. Mr. DeNave stated this is twice the amount
of money that has been budgeted in the past.

A vote was taken and it was approved unanimously.

                      RESOLUTION #08-252
  RESOLUTION TO AUTHORIZE THE MAYOR TO SEND A LETTER OF
SUPPORT TO MADISON MAYOR MARY-ANNA HOLDEN TO SUPPORT THE
SUBMISSION OF AN OPEN SPACE APPLICATION FOR THE ACQUISITION
    OF 53 ACRES IN FLORHAM PARK FOR THE DEVELOPMENT OF
                      RECREATION FIELDS

       WHEREAS, the Borough of Madison has submitted an Open Space application
to purchase 53 acres in Florham Park formerly the old Exxon site; and

       WHEREAS, the Mayor of Madison has requested the Borough of Chatham to
support the submission of the Open Space application;

        NOW, THEREFORE BE IT RESOLVED by the Chatham Borough Council
that the Mayor is authorized to send a letter to Madison Borough Mayor Mary-Anna
Holden to supporting the submission of the Open Space application to purchase 53 acres
in the Borough of Florham Park.

Council President Mikulewicz moved to approve Resolution #08-252 Council Member
Collander seconded. Council Member Harris recused himself.



                                            18
Regular Council Meeting Minutes
July 14, 2008
Rich Ford would like the reference to residential areas and lights and noise removed from
the letter.

The Council Members agreed to remove the sentence.

A vote was taken and it was approved unanimously.

                            UNFINISHED BUSINESS
                     ORDINANCE #08-14
 SECOND READING AND PUBLIC HEARING OF AN ORDINANCE OF THE
 MAYOR AND BOROUGH COUNCIL OF THE BOROUGH OF CHATHAM, IN
  THE COUNTY OF MORRIS, STATE OF NEW JERSEY AUTHORIZING A
    PARKING SPACE AT THE DIVISION AVENUE PARK AND RIDE
               EXCLUSIVELY FOR RIDEPROVIDE

Council Member Marts made a motion to open the public hearing on Ordinance #08-14
seconded by Council Member Collander, and it was approved unanimously.

No Public Comment.

Council Marts made a motion to close the public hearing on Ordinance #08-14, seconded
by Council Member Crater, and it was approved unanimously. Council Member Marts
moved Ordinance #08-14, seconded by Council Member Crater and it was approved on
vote as follows:

Council Member        Yes            No             Abstain               Absent
Mr. Collander         x
Mr. Collins           x
Mr. Crater            x
Mr. Harris            x
Mr. Marts             x
Mr. Mikulewicz        x

                       ORDINANCE #08-15
  SECOND READING AND PUBLIC HEARING OF AN ORDINANCE OF THE
   MAYOR AND BOROUGH COUNCIL OF THE BOROUGH OF CHATHAM,
     COUNTY OF MORRIS, STATE OF NEW JERSEY, AMENDING AND
  SUPPLEMENTING CHAPTER 233 OF THE REVISED GENERAL CODE OF
    THE BOROUGH OF CHATHAM ENTITLED “SOLID WASTE, SOURCE
                 SEPARATION AND RECYCLING”.

Council Member Harris made a motion to open the public hearing on Ordinance #08-15
seconded by Council Member Collander, and it was approved unanimously.

No Public Comment.

                                           19
Regular Council Meeting Minutes
July 14, 2008
Council Harris made a motion to close the public hearing on Ordinance #08-15, seconded
by Council Member Crater, and it was approved unanimously. Council Member Harris
moved Ordinance #08-15, seconded by Council Member Crater and it was approved on
vote as follows:

Council Member        Yes            No             Abstain               Absent
Mr. Collander         x
Mr. Collins           x
Mr. Crater            x
Mr. Harris            x
Mr. Marts             x
Mr. Mikulewicz        x

                                   NEW BUSINESS

                        ORDINANCE #08-16
  INTRODUCTION AND FIRST READING OF AN ORDINANCE TO AMEND
    AND SUPPLEMENT THE CODE OF THE BOROUGH OF CHATHAM,
    CHAPTER 165, ENTITLED “LAND DEVELOPMENT REGULATIONS”

Council Member Harris introduced Ordinance # 08-16 on first reading and moved that a
public hearing be held on August 11, 2008 at 8:00 p.m. in the Council Chambers of the
Chatham Borough Municipal Building and prior to the hearing this ordinance shall be
published according to law, and was seconded by Council President Mikulewicz. A vote
was taken and it was approved unanimously.


                         RESOLUTION #08-253
              RESOLUTION TO RECESS INTO CLOSED SESSION

       BE IT RESOLVED by the Borough Council of the Borough of Chatham that it
adjourn to executive session to discuss the following subject matter(s) without the
presence of the public in accordance with the provisions of R.S. 10:4-12b:

       CONTRACTS: 1. DPW Contract & PBA Contract Negotiations- Mr. Falzarano
                  2. Shared Service Agreement with Madison for Use of Vehicle
                        Wash Station- Mr. Falzarano

       PERSONNEL: Request from an employee to adjust work hours- Mr. Falzarano

       The matter(s) discussed will be made known to the public at such time as
       appropriate action is taken on said matter(s), and when disclosure will not result
       in unwarranted invasion of individual privacy or prejudice to the best interests of
       the Borough of Chatham, provided such disclosures will not violate Federal, State
       or local statutes and does not fall within the attorney-client privilege.


                                           20
Regular Council Meeting Minutes
July 14, 2008
Council President Mikulewicz moved to approve Resolution #08-253 and Council
Member Marts seconded. A vote was taken and it was approved unanimously.




Adjourn 10:45 p.m.
                                  Respectfully Submitted:



                                  Susan Caljean
                                  Municipal Clerk




                                        21

								
To top