Email Archiving Designed to simplify your company’s compliance and electronic discovery requirements, Jatheon’s Plug n Comply™ email archiving appliance provides a simple and easily operated single point of access for efficient management and eDiscovery of electronic records such as email and instant messages, including all of their attachments. Email archiving is a stand-alone IT application. In addition to simply accumulating email messages, these applications index and provide quick, searchable access to archived messages independent of the users of the system using a couple of different technical methods of implementation. The reasons a company may opt to implement an email archiving solution include protection of mission critical data, record retention for regulatory requirements or litigation, and reducing production email server load. Email archiving stores emails in their original format which, in order to meet compliance regulations, cannot be altered. Email Archiving Challenges The need to store increasing quantities of data without affecting system performance: With the staggering increase in information being transmitted via email, the size of the average user’s mailbox has grown rapidly – in many cases causing server crashes and many employee hours spent managing mailboxes (and often deleting useful information) to keep them from exceeding required quotas. Email storage capacity and management: Companies frequently limit the size of each user’s mailbox to optimize email server performance. This forces users to spend time cleaning out their mailboxes, thereby reducing their productivity. Allowing larger mailbox sizes, however, can severely affect the efficiency of the email server. An email archive automatically stores content in the archive, where it is accessible to the user without placing an unnecessary load on the email server. Email Archiving – How It Works The storage requirement in the mail platform is growing at an alarming rate. Jatheon’s Plug n Comply™ email archiving appliances handle the storage foot print more efficiently. The combination of single instance storage and the careful implementation of compression offer significant storage advantages. Many organizations implement policies that have the mail platform shed messages in the store after a pre-determined period. Users then have the ability to retrieve their messages using the Jatheon Outlook plug-in. This easy to install client plug-in places an Archive folder in the users folder list; once the user access the email archive through Outlook; they have all of the advance searchability that a Compliance Officer has but limited the their own messages. Users can forward messages back to the mail client. Email Archiving is the process of capturing, preserving, and making easily searchable all email traffic to and from a given individual, organization, or service. Email archiving solutions capture email content either directly from the email application itself or during transport. The messages are typically then stored on magnetic disk storage and indexed to simplify future searches.