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					      ○ ○ ○ ○ ○   Educational Approval Board




                                 School and
                                 Program
                                 Approval Guide

                                  Application Information and Forms




                                                         Educational Approval Board



                                                               EAB
                                                             Protecting
                                                              Wisconsin
                                                           Consumers and
                                                          Advocating Quality
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                                                              Education

      Revised: April 8, 2004
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                                Educational Approval Board

    The Board
    Christy L. Brown - Milwaukee
    Michael Cooney - Oshkosh
    Terrence L. Craney - Baraboo
    Joseph Heim - La Crosse
    Richard F. Raemisch - Waunakee
    John A. Scocos - Madison
    Monica Williams - Appleton


    The Staff

    David C. Dies, Executive Secretary         608•267•7733
    Joan M. Fitzgerald, Education Consultant   608•266•3185
    Linda L. Heidtman, Education Consultant    608•266•3705
    Patrick Sweeney, Education Consultant      608•266•1354
    Blanca S. James, Program Assistant         608•266•8065


    Location
    30 West Mifflin Street, 9th Floor
    Madison, WI 53703

    Mailing Address
    P.O. Box 8696
    Madison, WI 53708-8696

    Telephone
    608•266•1996

    Fax
    608•264•8477

    website
    http://eab.state.wi.us
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            Table of Contents
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                                         Introduction
                                              Welcome to the Educational Approval Board .......................................... 1
                                              Business Plan/School Approval ............................................................... 2
                                              The Review Process ............................................................................... 3
                                              How Long Does the Approval Process Take? ......................................... 3
                                              How Much Time Do You Have to Be Approved? .................................... 3
                                              After Your Approval ............................................................................... 4

                                         Section One - Business Plan/School Approval Overview
                                              Introduction ............................................................................................ 7
                                              School Application Forms ....................................................................... 7
                                                   1. School Approval Application ..................................................... 7
                                                   2. Reason for Being ....................................................................... 7
                                                   3. School Ownership, Governance and Management ..................... 8
                                                   4. Fiscal Soundness and Stability ................................................... 8
                                                   5. Surety Bond .............................................................................. 8
                                                   6. Facilities and Teaching Locations ............................................... 8
                                                   7. Personnel .................................................................................. 9
                                                   8. Trade Practices and Advertising ................................................. 9
                                                   9. Evaluation and Results ............................................................... 9
                                                  10. Consumer Protection ............................................................... 10
                                                  11. School Catalog ....................................................................... 11
                                                  12. Program Approval ................................................................... 11
                                                  13. Certification ............................................................................ 11
                                              Summary .............................................................................................. 11
                                              Final Checklist for New School Approval .............................................. 13

                                         Section Two - Fees
                                              State Application Fees .......................................................................... 15

                                         Section Three - School Catalog
                                              Why is the School Catalog So Important for Approval? ......................... 17
                                              Good Practice as Key Points of a School Catalog ................................. 17
                                              Creating a Catalog ................................................................................ 18
                                                 Organization of the School .............................................................. 19
                                                 Admissions or Entrance Requirements ............................................. 19
                                                 Advanced Standing ......................................................................... 20
                                                 Academic Requirements and Standards of Progress ........................ 20
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                                                 Student and Progress Records ........................................................ 21
                                                 Code of Student Conduct ............................................................... 22
                                                 Attendance, Tardiness and Leaves .................................................. 22

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                                               Probation, Dismissal and Readmittance ........................................... 23
                                               Tuition, Fees and Refunds ............................................................... 23
                                               Program Outline and Subject Descriptions ....................................... 24
                                               Calendar ........................................................................................ 25
                                               Employment Assistance Services ..................................................... 25
                                               School Catalog Checklist ........................................................... 27-30

                                    Section Four - New and Revised Program Approvals
                                        Why EAB Approves Programs ............................................................. 31
                                        The Program Approval Process ............................................................ 31
                                        New or Revised Program Final Checklist .............................................. 32

                                    Section Five - Annual Renewal, Data Collection and Site Visit
                                        Coming Full Circle ................................................................................ 33
                                        Annual Renewal and Data Collection ..................................................... 33
                                        Periodic Site Visits ........................................................................... 34-36

                                    Section Six - Change of Ownership or Control
                                        Introduction .......................................................................................... 39
                                        Requirements and the Process .......................................................... 39-40
                                        Change of Ownership Application .................................................... 41-43
                                        Change of Ownership or Control Checklist ........................................... 44

                                    Section Seven - New School Application Forms
                                        School Application ................................................................................ 45
                                           1. School Approval Application (Form) ......................................... 45
                                           2. Reason for Being ...................................................................... 46
                                           3. School Ownership, Governance and Management ..................... 46
                                           4. Fiscal Soundness and Stability ................................................... 47
                                               Sample Operating Budget/Cash Flow Projection - One Year ..... 47
                                               Sample Balance Sheet - Liabilities and Stockholders Equity ....... 49
                                               Sample Balance Sheet - Assets ................................................. 50
                                               Sample Income Statement ......................................................... 51
                                           5. Surety Bond ............................................................................. 52
                                               Surety Bond (Form) ............................................................ 53-54
                                           6. Facilities and Teaching Locations (Form) .................................. 55
                                           7. Personnel ................................................................................. 57
                                               Background of Instructors (Form) ........................................ 57-58
                                               Application to Solicit Students in Wisconsin (Form) ................... 59
                                           8. Trade Practices and Advertising ................................................ 61
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                                           9. Evaluation and Results .............................................................. 61


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                                               10.      Consumer Protection .................................................................. 63
                                                        Enrollment Agreement Checklist ............................................. 63-64
                                                        Consumer's Right to Cancel (Form) ............................................. 65
                                               11.      School Catalog Checklist ....................................................... 67-70
                                               12.      Program Approval ...................................................................... 70
                                               13.      Certification ................................................................................ 71

                                        Section Eight - Program Approval Application
                                               Program Approval Application (Form) ............................................. 75-77
                                               Certification .......................................................................................... 79
                                               Program Evaluation Criteria .................................................................. 81
                                               Program Revision ................................................................................. 82
                                               New or Revised Program Checklist ...................................................... 82
                                               Final Checklist for New School Approval .............................................. 83
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    Introduction
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                                    Welcome to the Educational Approval Board

                                    The Educational Approval Board (EAB) exists for two reasons: to protect con-
                                    sumers and to ensure consumers are offered quality education by the schools the
                                    EAB oversees. So what is the EAB and what does it do to accomplish its pur-
    So you want to start a          pose? The EAB approves and oversees all for-profit postsecondary schools
    school in Wisconsin?            (except cosmetology), in-state nonprofit postsecondary institutions (incorpo-
    Please read on to               rated after January 1992) and all out-of-state nonprofit colleges and universities.
    learn about the
    process.                        To protect consumers and ensure quality education, the EAB does the following:
                                        • evaluates applications for approving schools, programs and teaching locations
                                        • requires a surety bond and financial stability to protect student tuition
                                        • reviews advertising materials for honesty and fairness
                                        • checks catalogs/handbooks and enrollment agreements to see they adhere to
                                          legal requirements, and
                                        • conducts site visits to strengthen the school's improvement capabilities.

                                    As you can see, the EAB oversees all facets of the schools it approves. An EAB
                                    approved school has gone through a rigorous process to ensure students are
                                    protected and the education program meets quality standards.

                                    If you’re reading this, you either want to open a school or you’ve already been
                                    operating a school unaware of Wisconsin’s approval process and need to be
                                    approved quickly.

                                    Whichever the case, we want to help you realize your dreams and meet our
                                    standards designed to protect Wisconsin consumers and promote quality pro-
                                    gramming.

                                    Before you look through the school application packet, please take a moment to
                                    read the following pages. They preview our process and give you an idea of what
                                    to expect.
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                                   Business Plan/School Approval

                                   When you open a new school, you’re really starting a new business. One wouldn’t
     The application is            go to a banker and ask for business start-up funds without having a written and
     like a business plan;         detailed business plan. Think of the school approval process as telling your story
     it tells your story.          like a business plan does.

                                   During the school approval process, you need to answer the following questions:

                                       • Why do you want to start a school?
                                       • Who will you serve and what will you offer that’s valuable and marketable?
                                       • How will your school be organized?
                                       • Is your school financially sound and stable?
                                       • How will your school operate day to day?
                                       • Who will teach in your school?
    Application forms                  • How will your operating procedures ensure consumers are informed and
    are in Section                       protected?
    Seven.                             • How will you use graduate follow-up data to improve programming and
                                         provide information to prospective students?

                                   You must complete the application forms (Section Seven) in order to become
                                   approved in Wisconsin as a new postsecondary school or offer a new program.
                                   Completing the forms takes time and effort. Some of our requirements are very
                                   precise and your policies and procedures (even the content of your documents)
                                   must meet legal guidelines. You will need to work carefully and thoroughly to
    Need Help?                     complete the application.
    Call us with ques-
    tions along the way.           Included in this packet are instructions and forms for:
    608•266•1996.
                                       •   opening a new school and approving an existing school
                                       •   developing a legally acceptable catalog
                                       •   offering a new or revised program
                                       •   renewing an approval
                                       •   changing school ownership
                                       •   adding a school location

                                   In summary, the application you fill out should describe your school structure,
                                   policies, programs and compliance with consumer protection guidelines. The
                                   other major document you'll submit as part of the application process is your
                                   school's catalog. Your catalog should display all required information so potential
                                   students can make informed choices about whether or not to attend your institu-
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                                   tion.

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                                   The Review Process

    Before sending in              Because this process is rigorous and complex, we suggest that after reading
    your application,              through the application materials, you call an EAB education specialist and make
    please call us and             an appointment. Together, we can go through the application process to make
    make an appoint-               sure you fully understand all requirements. You can also have a completed applica-
    ment to come in and            tion scanned by an EAB education specialist before submitting it.
    talk about the appli-
    cation process.                Be aware that we are a fee-based agency and if you modify or make errors, we have
    Doing so can save              to charge a revising fee. Doing up-front work with an education specialist can save
    you time and money.            you money and speed up the review process.

                                   After we receive your completed application with the appropriate fees, bond and
                                   supporting documents, we check to make sure that all required information and
                                   forms have been included and that you are in compliance with Wisconsin law.

                                   Throughout the process, we’ll keep you informed about your status. If anything
                                   fails to meet our requirements, is missing or needs to be changed, we’ll let you
                                   know in writing. In some instances, a discussion over the phone or face-to-face
                                   meeting may be needed to help move the approval process along.


                                   How Long Does the Approval Process Take?
                                                                          ?

    If you need to be              The approval process starts when we receive all information and materials needed
    approved by a certain          for a complete application. From this date, it may take up to 70 business days (14
    date, deliver your             - 15 weeks) until we make an initial determination regarding application approval
    application materials          or changes needed for approval.
    early.
                                   We work with many schools and operate on a first-come first-serve basis. If you
                                   must be approved by a certain date, please take this into account and deliver your
                                   application materials early.


                                   How Much Time Do You Have to Be Approved?

                                   1. Unapproved schools (already operating) have 60 calendar days from the date
                                      they receive an initial application packet from the EAB to submit all required
                                      applications, or the case will be referred to the attorney general for appropri-
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                                      ate legel action.

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                                   2. New schools (non-operating) have 60 calendar days from the date of a letter
                                      from the EAB informing them of the initial status of their application to
                                      resubmit and amend incomplete applications, or they will be required to begin
                                      the process again with all fees due.

                                   3. New schools (non-operating) have 90 calendar days from the date of a letter
                                      from the EAB informing them of the compliance status of their application to
                                      resubmit and amend noncomplying applications, or they will be required to
                                      begin the process again with all fees due.

                                   4. Approved schools have 60 calendar days from the date of a letter from the EAB
                                      informing them of the status of their application to resubmit and amend
                                      incomplete applications, or they will be required to begin the process again
                                      with all fees due.

                                   5. Approved schools have 90 calendar days from the date of a letter from the EAB
                                      informing them of the status of their application to resubmit and amend
                                      noncomplying applications, or they will be required to begin the process again
                                      with all fees due.


                                   After Your Approval

                                   After you’ve completed the requirements for operating a school in Wisconsin,
                                   there are some things you need to know to help you stay in compliance with our
                                   requirements.
    Don't Forget:
    You need to renew              Annual Renewal, Data Collection and Fees
    your approval each             Every year you must renew your approval by sending in a renewal application and
    September.                     a fee. The application and data results are due in September 1st prior to the
                                   calendar year for which the school is renewing.

                                   There is also a second renewal payment which is due March 1st of the year the
                                   school is applying for renewal. This fee is based on a percentage of the school’s
                                   adjusted gross annual revenue for the previous year.

                                   To remain an "active" school in good standing, every school must complete all
                                   requirements of the renewal process and pay all required fees. Active schools are
                                   those schools enrolling students. A school could choose to become "inactive"
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                                   during the renewal process. This means the school approval is maintained, but

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                                  the school cannot enroll students. Once all renewal fees are apid, a school can move
                                  from inactive to active status, and can then enroll students.

                                  Visits, Records and Reporting
                                  A staff person will visit periodically to do a general compliance review and ask
                                  questions regarding student progress, school policies and procedures, and pro-
                                  gram results. You are expected to have student records in order and up to date,
                                  including information on dropouts, attendance, student progress, refunds, gradu-
                                  ates and placement.

                                  It is important that you maintain accessible and easily tracked student financial
                                  and academic records. We look closely at your institution’s outcomes such as how
                                  many students completed your program and how many obtained employment in
                                  their field.

                                  As part of a visit, staff may also observe classes and talk with students and
                                  faculty.

                                  Complaints
                                  Periodically, we receive student complaints. We take formal action only if we
                                  receive a written complaint from the student. The EAB works with the school
                                  and the student to resolve complaints. We always give the school ample opportu-
                                  nity to respond to the complaint. Our goal is to have a school and student resolve
                                  problems. If staff cannot resolve the situation, the student may request a hearing.
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     Section One
     Business Plan/School Approval Overview
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                                    Introduction

      The checklist on page         If you are a new school, an existing school operating without an approval or an
      11 outlines what              out-of-state school wanting to do business in Wisconsin, you need to read through
      comprises a com-              these instructions and then complete Section Three - School Catalog, Section Seven -
      plete application.            New School Application Forms and Section Eight - Program Approval.

                                    When you’ve completed all forms and attached supporting documents, anyone
                                    reading these materials should have a good picture of your school’s purpose, how it
                                    will operate and what are its future plans. In effect, you'll have created a business
                                    plan.

                                    This “application packet” does contain a number of forms. You’ll also note that
                                    much of what we ask you to do is to provide answers to a series of questions. In
                                    other words, you will be creating your own application for submission using the
      The purpose of this
                                    forms and formats in Section Three, Section Seven and Section Eight. Your application
      section is to provide
                                    narrative should literally follow the table of contents of the application packet
      you with an overview
                                    with the question and your explanation following each section heading.
      of the application
      process.
                                    Together your business plan, catalog, program and curriculum, and evaluation
                                    process should tell us your story. You can attach the documentation requested to
                                    the end of your narrative in a series of numbered appendices. Please use the check-
                                    list at the end of this section and on page 83 to make sure you’ve included everything.
                                    If you have any questions, call us at 608•266•1996 to talk to a staff person.


                                    School Application Forms
                                    Follow the directions below to complete the application forms in Section Seven.

                                    1. School Approval Application
                                    Fill out general information on page 45 of the application in Section Seven.


                                    2. Reason for Being
                                    Describe your school’s reason for being by answering the questions on page 46 in
                                    Section Seven.
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                                     3. School Ownership, Governance and Management
                                     Answer the questions regarding your school's organization on page 46 in Section
                                     Seven and attach needed documentation.


                                     4. Fiscal Soundness and Stability
                                     For EAB, ensuring a school’s fiscal stability and soundness is key to protecting
                                     consumers. To help safeguard consumers, EAB requires a school to submit a
                                     complete set of financial statements.

                                         • For the most recently completed fiscal year, please submit a complete set of
                                           financial statements including a balance sheet, income statement, statement of
                                           cash flows, any footnotes to financial statements, and if an independent ac-
                                           countant prepared the financial statements, a letter. (See sample forms on
                                           pages 47-51 in Section Seven.)
                                         • If the school has not yet completed a fiscal year, please provide a start-up
                                           balance sheet and a statement showing projected cash flow and income for
                                           the first year.

    A surety bond                    5. Surety Bond
    ensures that students            Under Wisconsin law, the Educational Approval Board requires each private
    can recoup tuition               school to provide and maintain a surety bond as a condition of school approval.
    and other costs if the           The board sets the bond amount for each school in relationship to the maximum
    school closes.                   amount of unearned tuition the school holds at any one time. If the school is
                                     financially stable, the board can reduce the required bond amount. The EAB
                                     requires schools to cover school representatives/solicitors under one, compre-
                                     hensive blanket surety bond. One blanket bond saves administrative time and
                                     money. Complete pages 52-54 in Section Seven.


       Wis. Stats. § 45.54           6. Facilities and Teaching Locations
       requires approval of          The EAB requires that schools and teaching locations not pose a health or safety
       all teaching locations        risk to students and that they provide an adequate learning environment. To
       prior to use by private       ensure that institutional sites meet applicable state standards for health and safety,
       postsecondary                 schools must do the following.
       schools doing busi-
       ness in Wisconsin             Secure a certificate of occupancy and recent fire inspection report from the appro-
       and not otherwise             priate local authorities. It is the school’s responsibility to secure documentation
       exempt from licen-            that the facilities and teaching locations meet applicable state and local standards.
       sure.                         These steps are not required if the school is housed in a public building, which has
                                     regular health, safety and fire inspections.
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                                     If the school holds classes in locations in addition to the main location/campus,
    8                                you must submit the form on page 55 in Section Seven, a $200 fee for each location
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                                   and a current Fire Inspection Report done in the last six months that is clear of
                                   any violations.


     For every instructor/         7. Personnel
     teacher the school            The EAB requires information about teaching personnel and representatives who
     employs, complete a           will recruit students at sites away from your school.
     Background of
     Instructor form in            Complete pages 57-58 in Section Seven for each instructor. (Note: We will also
     Section Eight.                accept a resume in place of the form.)

                                   If you plan to employ a person or persons to recruit or solicit prospective students
                                   at sites away from your school, you’ll need to complete a representative/solicitor
                                   application and provide specified coverage of $2,000 for each school representative
                                   in your school bond. You must obtain EAB approval before the solicitor recruits
                                   students.

                                   Please complete page 59 in Section Seven for each individual who will represent
                                   your school to students off campus, and document that your school bond will
                                   also provide $2,000 coverage for each representative.


    When advertising, tell         8. Trade Practices and Advertising
    the truth.                     The EAB expects each school to maintain high ethical standards in conducting its
                                   operations, soliciting students, and producing advertising and promotional materi-
                                   als. If a school uses an unfair or deceptive trade practice, or misleading or decep-
                                   tive statements in its advertising, the EAB can deny a school approval or even
                                   revoke a school's license to operate. In general a school cannot misrepresent its
                                   name, accreditation, facilities, instructor qualifications, student qualifications for
                                   enrollment, diploma or certification's value, graduate's job placement and earning
                                   potential, and its sales practices.

                                       • As part of your application, please submit each piece of advertising and promo-
                                         tional material which your school proposes to use in Wisconsin.


                                   9. Evaluation and Results
                                   As you design your school, you should create an evaluation process for assessing
                                   student learning, gauging participant satisfaction, soliciting employer satisfaction,
                                   collecting graduate follow-up data and using results to improve your program and
                                   school operation.
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                                   Please answer the questions on page 61 in Section Seven so that EAB can under-
    9                              stand your school’s evaluation processes.
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                                   10. Consumer Protection
                                   As you recall, the EAB's primary function is consumer protection. The enroll-
                                   ment document and customer's cancellation privilege are critical to this function.

                                   Your school will probably want to use some sort of enrollment document. Schools
                                   generally use either an enrollment application or an enrollment agreement.

                                   An enrollment application is simply a form that gathers information about the
                                   student such as name, address, phone number, admission qualifications, program
                                   and previous training.

     An Enrollment Agree-          An enrollment agreement is a legally binding contract which must meet the
     ment is a legally             following standards:
     binding contract.
                                       1. The name and address of the school;
                                       2. Disclosure that the enrollment agreement is a legally binding contract
                                          upon acceptance of the student by the school unless the student cancels
                                          the enrollment agreement within three business days of acceptance by the
                                          school;
                                       3. Disclosure of the three business day cancellation privilege;
                                       4. The total cost of the program;
                                       5. The name of the program, the number of hours or units of instruction or
                                          lessons, and the date the program is to begin and end;
                                       6. Whether the school offers any placement service, and the nature and
                                          extent of the service;
                                       7. The school's refund policy is in compliance with the Wisconsin
                                          Adminisrative Code, Chapter 8;
                                       8. A clear and conspicuous disclosure of truth-in-lending requirements where
                                          the tuition is paid in installments.

                                   Remember:
                                   If a school uses any type of enrollment document, it must include language
                                   providing equal opportunity for all persons regardless of age, race, creed, disability,
                                   sex, religion, sexual preference or political affiliation.

                                   If you use an enrollment agreement, a legally binding contract, you must com-
                                   plete pages 63-64 in Section Seven and attach it to the enrollment agreement.
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                                   Customer's Right to Cancel
                                   A student has the right to cancel enrollment for a program until midnight of the
                                   third business day after receipt of notice of acceptance. A typed or printed notice
                                   of the cancellation privilege shall be given to the student at the time of accep-
                                   tance to the school. A sample form is on page 65 in Section Seven.


                                   11. School Catalog
                                   Section Three explains what must be included in a school catalog and includes a
                                   checklist you must complete as part of your application. The checklist can also be
                                   found in Section Seven, pages 67-70


                                   12. Program Approval
                                   Complete Section Eight by answering all questions thoroughly and attaching needed
                                   documentation. It's likely you'll need to create a program narrative on separate
                                   pages.


                                   13. Certification
                                   You will find a certification form on page 71 in Section Seven. Please read the form
                                   carefully, sign and date it, and attach it as the last page of your application form.


                                   Summary
                                   You have now read through the entire procedure for becoming a licensed school. A
                                   checklist of all the items needed to complete an application follows on the next
                                   page. Please look through it because it provides a good summary. You probably
                                   have questions about what you have read. Now is the time to call the EAB and
                                   make an appointment with an education specialist. Call 608•266•1996 and
                                   briefly describe the type of school you wish to open.
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                                   Final Checklist for New School Approval

                                   This checklist summarizes what the final application needs to include. Do you
                                   have everything you need? Make sure you’ve included all of the required items
                                   when applying for a new school license.

                                           One completed and signed application page including all attachments.

                                           A narrative describing the school's purpose, ownership and governance,
                                           and processes for evaluating results.

                                           A complete set of school financial statements.

                                           Originals of a private school surety bond (form provided), and power of
                                           attorney form.

                                           Evidence that the facility meets fire, safety and sanitation standards and
                                           you’ve had your school/site inspected (See sample form in Section Seven).

                                           A Background of Instructor form for each teacher.

                                           A copy of the Contract Enrollment Agreement (if applicable). See the
                                           Enrollment Agreement Checklist in Section Seven to make sure you meet all
                                           the requirements.

                                           An application to solicit students and $2,000 bond coverage, if applicable.

                                           Copies of all current and/or proposed advertising and promotional
                                           materials. This includes radio, television, newspaper and yellow page ads,
                                           as well as brochures, flyers, surveys, scripts, video tapes, etc.

                                           A bound copy of the school’s catalog and a completed catalog checklist.

                                           One completed application for each new or revised program (including all
                                           attachments) that the school will offer (See Section Eight).

                                           A check for all applicable fees, payable to State of Wisconsin Educational
                                           Approval Board.
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  Section Two
  Fees
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                                 State Application Fees




                                                             CATEGORY                  FEE
                                   Initial School Approval
                                                 One nondegree program             $     2,000
                                                 One associate program             $     2,500
                                                 One baccalaureate program         $     3,300
                                                 One master's program              $     3,900
                                                 One docotoral program             $     5,100

                                   New/Revised Program
                                               Nondegree program                   $     1,500
                                               Associated degree program           $     2,000
                                               Baccalaureate program               $     3,000
                                               Master's program                    $     3,500
                                               Doctoral program                    $     4,500

                                   Revision Fees
                                               Minor corrections                   $       200
                                               Major revisions                     $     1,000

                                   Curriculum Preapproved by Real Estate Bureau
                                      or Commissioner of Insurance
                                               School and one nondegree program    $     1,500
                                               New/revised program                 $     1,125

                                   Additional Teaching Location                    $         200

                                   Change of Ownership or Control                  $     1,000

                                   Representative's Permit                         $         200

                                   Annual Renewal of School and Program Approval
                                              Active                               $         500
                                              Inactive                             $         100
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        Section Three
        School Catalog
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                                        Why is the School Catalog So Important for Approval?

      Want a quick picture              The EAB believes a truthful, useful and legally acceptable school catalog is a key
      of the catalog re-                part of its approval process. But, a school catalog is much more than a listing of
      quirements? Turn to               course titles, credits, lessons, clock hours, time spent in classes and laboratory
      the catalog checklist             sessions. We believe that an informative and comprehensive catalog is:
      in Section Seven.
                                          • A truthful and comprehensive marketing tool for schools.
                                          • A clear explanation for students about what the school offers and how the
                                            program and school will work.
                                          • A key compliance document assuring that legal guidelines are followed.

                                        We want you to think of your catalog as a plainly stated marketing tool for pros-
                                        pective students. Your catalog describes what your school is going to do, how it’s
                                        going to function, and what it’s going to say to prospective students.

                                        As good business and in fairness to prospective students, you want them to know
                                        things like: what your school offers; what students can expect to learn and be able
                                        to do; what it costs; how the school operates; and the school’s expectations, re-
                                        quirements and rules. Along those lines, you’ll need to tell students your school’s
                                        philosophy and mission; grading or progress reporting; attendance and tardiness
                                        rules; code of conduct; consequences for not following rules or making academic
                                        progress; tuition, fees and refund policies; and career development/employment
                                        assistance services.

    The approval process                To create a school catalog requires school operators to have thought through all the
    for schools is nothing              issues and policies needed to run a successful school. Then, it requires that you
    more than an attempt                explain in detailed, but plain language, how your school will function and how
    to set a floor for                  you propose to integrate these “good practice parts” into a meaningful whole. By
    truthfulness, quality,              creating a school catalog, you address legal requirements as you design how your
    and institutional                   school will operate.
    integrity and sound-
    ness.                               As you read through the following pages, you may wish to refer to the catalog
                                        checklist at the end of this section and on pages 67-70 in Section Seven.

                                        Good Practice as Key Points of a School Catalog

                                        In this section, we suggest a common core of key points/topics that each school
                                        should address in its catalog. This does not mean that all catalogs will look the
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                                        same nor sound the same. Because EAB-approved schools have very different
                                        programs – from Insurance Schools to Business Colleges to Computer Training –
    17                                  catalogs will have real differences. That is to be expected.
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                                  Because our legal requirements outline good practice, all schools need to address a
                                  common core of compliance points. For example, “attendance” is a compliance
                                  point, but there is also a “good practice” agreement about attendance. It’s accepted
                                  that one must show up regularly if one is to benefit fully from education and
                                  training programs. So, every school should address “attendance” as part of its
                                  school catalog. Each school would need to define acceptable attendance. But how?
                                  Is attendance required? If so, how much? What are the consequences on grades,
                                  course completion, program completion, certification, etc. if a student fails to
                                  attend? Can someone be dismissed from your school for poor or lack of atten-
                                  dance? If so, how? Can that person be readmitted? If so, when and through what
                                  process?

                                  From the above example, we hope you can see that good practice dictates that
                                  every school have a well thought out attendance policy. Yet, because each school
                                  has different programs and requirements, it’s likely that each school’s attendance
                                  policy could be somewhat different.

                                  So what is the common core of key points that schools should think through and
                                  address when creating a school catalog? The EAB suggests the following because
                                  they meet compliance requirements.

                                      •   Organization of the School
                                      •   Admissions or Entrance Requirements
                                      •   Advanced Standing
                                      •   Academic Requirements and Standards of Progress
                                      •   Student and Progress Records
                                      •   Code of Student Conduct
                                      •   Attendance, Tardiness and Leaves
                                      •   Probation, Dismissal and Readmittance
                                      •   Tuition, Fees and Refunds
                                      •   Program Outline and Subject Descriptions
                                      •   Calendar
                                      •   Employment Assistance Services


                                  Creating a Catalog

                                  After reading through the list, you’re probably thinking that it has a remarkable
                                  resemblance to a “Table of Contents.” You are right. This list was compiled from
                                  the table of contents of EAB-approved school catalogs. Some catalogs have other
                                  arrangements of headings and are even more complex in addressing topics impor-
                                  tant to a particular school, like financial aid. Other catalogs are simple and direct,
                                  addressing these points succinctly.
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    How will your school          You will probably note that the listing suggests a certain linear progress. It begins
    operate? You need to          with admitting a student and ends with graduate or completer follow-up results.
    think through that            This linear organization should help school applicants think through the school
    clearly before you            start-up planning.
    draft a catalog.
                                  But, as you develop the individual points, you need to be aware that what you say
                                  in one area can have an impact on what you say and do in other areas. For ex-
                                  ample, let’s look at “Advanced Standing.” Say you are going to give an enrolling
                                  student advanced standing in your program for training completed before entering
                                  your program. That’s good. But, what will that advancement in your program
                                  mean for students’ total cost of and time in your program? Do students have to
                                  take a test and/or demonstrate competence before you’ll grant advanced standing?
                                  Who decides about advanced standing and how are decisions made?

                                  Decisions under one topic often have ramifications for what you will need to do
                                  and decide under other headings. The school catalog, as a description of how your
                                  school works, must not only be comprehensive but also coherent and internally
                                  consistent. All the parts must be addressed and then crafted into a whole consis-
                                  tently explaining how business is done in your school.

                                  To help you through the process of creating a school catalog, the next section takes
                                  each point, provides some material for why it is important and what is required,
                                  and then poses a set of questions you will want to consider as you design how your
                                  school will operate. Again, not all questions under each point will pertain to your
                                  program or school, but you will want to address the point itself.


     Creating A Catalog:          Organization of the School
     • Organization               In the catalog design, you will want to include such basics as name of the school,
     • Admissions                 who owns or controls it, the names of administrators and directors, and a list of
                                  key officers and personnel. You may also wish to include some history of the
                                  school, its philosophy and mission, its accreditations, approvals or affiliations, a
                                  statement by the president or director, an explanation of student services offered,
                                  financial aid programs and assistance, and anything else that can help give students
                                  a complete picture of what your school is and does.

                                  Admissions or Entrance Requirements
                                  In this section, you will want to do two things: explain the process for how stu-
                                  dents apply to your school and are then accepted; and detail any specific entrance
                                  requirements students must possess to enroll. You need to explain your admission
                                  process and define any education, training or testing requirements you deem
                                  necessary for enrolling students.
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                                       • Does a student complete an application?
                                       • Are there other required forms?
                                       • Is there a fee assessed as part of an application?
                                       • Are students interviewed as part of the process? If so, by whom?
                                       • Are there application deadlines?
                                       • Are evaluations or tests part of the application process?
                                       • How is the student accepted and notified of acceptance?
                                       • What entrance requirements must enrolling students possess (high school
                                         diploma, GED, certain age, level of proficiency in mathematics, certain
                                         background training, etc.)?
                                       • Are late enrollments accepted? If so, how and is there an additional fee?


      Creating A Catalog:          Advanced Standing
      • Organization               Often adults in postsecondary education have previous experience and training.
      • Admissions                 You may wish to give credit for this by granting advanced standing in your pro-
      • Advanced Standing          gram so students won’t repeat what they already know. The following questions
      • Academic                   will help you think through the concept of advanced standing.
        Requirements
                                       • Will you grant advanced standing for prior education, training and/or
                                          experience?
                                       • What kind of proof is required (transcripts, training agreements, letters of
                                         reference, etc.)?
                                       • Who decides how much advanced standing and by what criteria?
                                       • What effect will advanced standing have on program cost and length?
                                       • How does the school evaluate previous educational credits or training,
                                          who evaluates and notifies the student?


                                   Academic Requirements and Standards of Progress
                                   This formidable heading has straightforward intent. The reasoning goes like this:
                                   All students enrolled in your program or school want to learn, understand and be
                                   able to apply what you’re teaching them. So that enrolled students know whether
                                   they are actually learning and making satisfactory progress towards completion,
                                   you are going to have to do two things: 1) Devise a system to evaluate whether
                                   students are learning, understanding and applying what is taught, and 2) set some
                                   expectations or standards against which to judge whether students are making
                                   satisfactory progress toward program completion. Students need feedback on their
                                   learning and progress. How will you do this in your school?

                                   As always, the nature of a program determines how complex or simple all this
                                   grading, evaluating and bench marking has to be. For a program of shorter dura-
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                                   tion (say a 72-clock-hour training course) grades may be less appropriate than a

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                                  final test. But, a more involved and longer program (say a two-year degree of
                                  100 credits) may require a 4-point grading scale per credit, grade point averages
                                  (GPA), minimum levels of course completion at set times, required levels of
                                  grade point averages and consequences for such things as course failure, low
                                  GPAs and unsatisfactory program progress.

                                  Again, the point for you as a school operator is simple: How do you propose to
                                  give students feedback on their learning and progress in your program? Once
                                  you’ve decided that, you can determine what best fits your school (maintaining a
                                  “C” average or a 2.0 cumulative grade point average, completing 50 percent of
                                  course work after “x” time enrolled, etc.).

                                  The following questions are posed to help you think through this and to ensure
                                  compliance with good practice.
                                     • What is the school’s feedback and evaluation system for student achievement
                                          and program progress?
                                     • Is the school’s grading or progress system clearly spelled out so students
                                          understand it?
                                     • Does the school require a certain achievement level or grade point average?
                                          If so, what level/average?
                                     • Does the school require students to move through the program at a certain
                                          pace to be considered for satisfactory program completion?
                                     • If achievement levels, grades and/or satisfactory progress through the pro-
                                          gram are not made, does the school place students on probation or dismiss
                                          them?
                                     • How long is a probationary period?
                                     • How long is a dismissal?
                                     • Can students re-enter after probation or dismissal and what is the school’s
                                          process for readmittance?

    Creating A Catalog:           Student and Progress Records
    • Organization                Students need reports about their achievement and progress and need a certificate,
    • Admissions                  diploma or degree. You will need thorough progress reporting and record keeping.
    • Advanced Standing           As always, the nature of the subject and its program will determine the complexity
    • Academic                    of the student reporting and record keeping system.
      Requirements
    • Student and                 For instance, a degree granting, multi-year program may offer financial aid,
      Progress Records            involve credits by semester or term, and facilitate transferability of credits or
                                  degrees to other institutions. In this case, you would need to apply laws governing
                                  confidentiality of student records, devise a progress reporting method, and
                                  establish a policy on maintaining student records and information. For a less involved
                                  program of clock hours leading to a certificate, record keeping may involve keeping
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                                  track of who is enrolled and whether they received a certificate.

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                                   The following questions will help you determine what is needed for compliance
                                   and good practice.

                                       • While a student is enrolled, what student records does the school maintain?
                                       • What is the school’s system for reporting to students their progress and
                                         when do students receive progress reports or grades?
                                       • What records are maintained after a student is no longer enrolled?
                                       • How long does the school keep student records after a student leaves?
                                       • How is confidentiality maintained by the school?


       Creating A Catalog:         Code of Student Conduct
       • Organization              Setting a code of student conduct helps define the kind of school culture you want
       • Admissions                to create. Students in your school should be able to devote time to studies and
       • Advanced Standing         learning without distractions and disruptions. But, for the students’ protection
       • Academic                  and your own, you need to spell out in your catalog what is not acceptable and
         Requirements              what consequences there are for violating the clearly defined code of student
       • Student and               conduct.
         Progress Records
       • Code of Conduct           In a code of conduct, you can list the types of conduct and specific behaviors you
       • Attendance, Tardi-        deem unacceptable. Such a code may include standards from prohibition of
         ness and Leaves           dishonesty, illegal drug use, and harassment, to specific descriptions of personal
                                   appearance and smoking policies. Along with the code of conduct should be a set
                                   of consequences for students who violate the code, from probation to suspen-
                                   sion to dismissal. Lastly, you will want to define an appeals process and readmit-
                                   tance method as part of the way you deal with violations.

                                   The following questions will help you determine what is needed for compliance
                                   and good practice:

                                       •   What type of conduct does the school expect of students?
                                       •   What type of conduct will not be tolerated?
                                       •   What will the school do to students who violate the code of conduct?
                                       •   Will the school dismiss students for conduct violations?
                                       •   If so, what is the appeals process and the readmittance process?
                                       •   If students are readmitted, what are the conditions placed on them?


                                   Attendance, Tardiness and Leaves
                                   Students can’t learn if they are not attending school. Poor attendance also disrupts
                                   the classroom. Additionally, employers demand responsible, punctual and dedi-
                                   cated employees. It only makes sense that your catalog address attendance, tardi-
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                                   ness and leaves of absence.

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                                  The following questions will help you work through the complexities of this topic:

                                       • Will your school distinguish between types of absences like excused, unex
                                         cused, full day, part day and/or class cuts?
                                       • Does the school have objective standards for and some way to record types
                                         of absence?
                                       • How will your school handle assignment of and grading for make-up work
                                         due to absences?
                                       • Will your school count tardiness? Has it objectively defined what tardiness is
                                         (e.g. 10 minutes late)?
                                       • How does tardiness fit with attendance and absences? (e.g. do two tardies
                                         equal one unexcused absence)?
                                       • What are the consequences for unsatisfactory attendance?
                                       • If probation is one consequence, under what conditions and for how long?
                                       • If dismissal is one consequence, under what conditions?
                                       • If a student is dismissed for poor attendance, can the student be readmitted
                                         and by what process?


    Creating A Catalog:           Probation, Dismissal and Readmittance
    • Organization                As you can see, this topic relates back to academic progress, student conduct and
    • Admissions                  attendance. You may choose to address this issue under its own heading in your
    • Advanced Standing           catalog, or as a consequence under each category that it relates to such as academic
    • Academic                    progress or unacceptable attendance.
      Requirements
    • Student and                 The following questions will help you clarify your policy and procedures:
      Progress Records
    • Code of Conduct                  • Does your school place students on probation or dismiss them for reasons
    • Attendance, Tardi-                 like poor academic progress, misconduct and unacceptable attendance?
      ness and Leaves                  • If so, have the criteria been clearly defined which result in probation or
    • Probation,                         dismissal?
      Dismissal and                    • What is the probationary time and how is one readmitted?
      Readmittance                     • Who decides to invoke probation or dismissal and does the school have an
    • Tuition, Fees and                  appeals process?
      Refunds                          • If a student is dismissed, can he/she be readmitted and how is that done?


                                  Tuition, Fees and Refunds
                                  To fulfill its consumer protection function, EAB requires schools to tell students
                                  what it costs to attend a school and what refunds they will receive if they withdraw
                                  from school. EAB believes no costs should be hidden nor be a mystery to students.
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                                  The rule of thumb is this: If you’re going to charge a student for something, tell
                                  them about it by putting it in the school catalog.
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                                   Tuition and program costs are pretty straightforward. What is the semester, term
                                   or program cost? Tuition can be paid in installments, but more than three install-
                                   ments means you need approval from the banking commission. Since three or
                                   fewer installments without interest need no prior approval, you may wish to keep
                                   it simple. Fees are more problematic. All fees should be spelled out for books,
                                   supplies, activities, labs, transcripts, graduation, withdrawal, etc. If you charge, tell
                                   students about it in the catalog.

                                   Chapter 8 in the Wisconsin Administrative Code defines the refund standard.
                                   Your refund policy must comply with these requirements.

                                   The following questions may seem more detailed than those of other sections; that
                                   is because the legal consumer protection requirements are addressed. You should
                                   ask yourself these questions as you develop your school's refund policy.

    Creating A Catalog:                • Does the school catalog contain a schedule of all charges you are going to
    • Organization                       assess a student?
    • Admissions                       • Does the school permit and/or require installment payments and what are
    • Advanced Standing                  the conditions of the installments?
    • Academic Require-                • Does the school require that books, materials and supplies be purchased
      ments                              from the school?
    • Student and                      • Does the school address policies on withdrawal and cancellation?
      Progress Records                 • Do all the above policies in your catalog comply with Wisconsin Adminis-
    • Code of Conduct                    trative Code, Chapter 8?
    • Attendance, Tardi-
      ness and Leaves              To help you work through this section, an Enrollment Agreement Checklist and a
    • Probation,                   Sample Cancellation Agreement are located on pages 63-65.
      Dismissal and
      Readmittance                 Because a refund policy is very precise, we suggest you read Wisconsin Adminis-
    • Tuition, Fees and            trative Code, Chapter 8.05 carefully and include relevant sections in your catalog.
      Refunds                      Your school can adopt a cancellation and refund policy that is more generous to
    • Program Outline              students, but it cannot have one that is more restrictive than the EAB requirements.

                                   Program Outline and Subject Descriptions
                                   Your catalog should provide a complete picture of a program’s length, the courses
                                   or topics required, the hours per week or clock hours required, and a description
                                   of what’s covered. You want your students to understand what is required so they
                                   don’t withdraw frequently. The course catalog makes clear what’s required in
                                   enough detail so no one is surprised.

                                   Your catalog must provide a complete picture of each program you will offer. Each
                                   program description must include the following:
                                      • Program name
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                                      • Program objectives

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                                       •   Program length
                                       •   Required/elective subjects
                                       •   Subject designations (2-4 sentences)
                                       •   Subject lengths

                                   Note: A school's program is so important that we have a separate section to cover
                                   this subject. See Section Nine.


                                   Calendar
                                   Part of designing a school and program is scheduling classes. Your school catalog
                                   must contain a calendar which spells out:
    Creating A Catalog:                • Beginning and end dates for each session/term
    • Organization                     • Dates of holidays and vacations
    • Admissions                       • Exam dates (if applicable)
    • Advanced Standing
    • Academic
      Requirements                 Employment Assistance Services
    • Student and                  While no school can guarantee employment for students, it is likely that you will
      Progress Records             wish to assist students in finding employment. After all, your school does have a
    • Code of Conduct              career or employment focus. Helping students makes good sense in several ways.
    • Attendance, Tardi-           First, it is good marketing to show students that assistance is available – a value-
      ness and Leaves              added service. Secondly, employment or career advancement can be the best
    • Probation,                   documentation of your program’s worth. Helping in placement increases the
      Dismissal and                school’s success as well as the students’ success. Lastly, depending on how the
      Readmittance                 assistance is designed, it can provide the school with a link to business and indus-
    • Tuition, Fees and            tries in a career field, giving you feedback on the quality of the school’s program.
      Refunds
    • Calendar                     If a school decides to offer employment assistance services, the catalog should
    • Employment                   clearly define those services for students. Ask yourself the following questions as
      Assistance                   you define the extent and nature of those services your school may offer:

                                       • Will your school offer employment assistance services to students?
                                       • What is the extent and nature of those services (career development, job
                                         search strategies, resume preparation, interviewing skills, etc.)?
                                       • Will the school seek and list job opportunities and inquiries from employers
                                         as a brokering service?
                                       • Are employers invited to interview and recruit at the school?
                                       • What records are maintained and sent to employers?
                                       • Are surveys of graduates and employers done so that data about placement
                                         and success is shared with students?
                                       • Is the school going to commit to a placement referral system for graduates
                                         including contact with employers, referrals and record keeping on place
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                                         ment and success data?
                                       • Does the school maintain completion rates and graduate’s employment
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                                   School Catalog Checklist
       Your school catalog
       becomes part of your        To help you check whether all required elements are included in your school
       application.                catalog, we’ve developed the following checklist. To make review as easy as pos-
                                   sible, we ask that you complete this checklist by listing the page where your
                                   catalog addresses each required element and submit it with your school catalog.
                                   This checklist serves two purposes: First, it’s a review for you to ensure your school
                                   catalog addresses all legal requirements; and secondly, it speeds our review by
                                   listing each page where the elements can be found.


    Complete this check-           General Information
    list to make sure all             Page ____. Your school name as it appears on the school’s current application
    required points are                for approval
    covered in your                   Page ____. Date of the publication, volume number or other identifying data.
    catalog and attach it             Page ____. Your school’s philosophy and mission statement
    to your school catalog            Page ____. A description of your school’s facilities and equipment
    when you submit your              Page ____. Names of school owners or controlling entities
    application.                      Page ____. Names of chief school administrators and the names of administra-
                                       tors for each branch location
                                      Page ____. Dates of all holidays and vacation periods during which the school
                                       does not provide instruction
                                      Page ____. Names of faculty members and qualifications

                                   Admissions and Entrance Requirements
                                      Page ____. A description of your school’s admission policies and entrance
                                       requirements (high school diploma, GED, age, specific training, etc.)
                                      Page ____. Additional entrance requirements for specific programs, if applicable
                                      Page ____. A description of the training you will provide and how a student
                                       will benefit from this training
                                      Page ____. A statement regarding your school’s admission policy on enrolling
                                       ability-to-benefit students, if applicable
                                      Page ____. A statement describing how a student is accepted and notified of
                                       acceptance.
                                     Page ____. Your school’s application deadline
                                      Page ____. The beginning and ending dates for each session or term
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                                   Advanced Standing
                                      Page ____. A statement describing if your school grants advanced standing for
                                       prior education and training
                                      Page ____. If you do offer advanced standing, information telling a student
                                       what proof they will need (transcripts, letters of reference, etc.) and how you
                                       will determine whether credits transfer
                                      Page ____. The effect advanced standing has on their program cost and length
                                      Page ____. If your school measures in vocational credits, a disclosure stating the
                                       school does not award a degree to students who complete the program

                                   Student Progress Reports
                                      Page ____. Your school’s grading or progress system
                                      Page ____. The school’s required grades or other criteria required for satisfactory
                                       progress
                                      Page ____. The school’s required grades or other criteria required for satisfactory
                                       completion of the program
                                      Page ____. A description of how and when students receive their grades or
                                       progress reports

                                   Probation, Dismissal and Readmittance
                                      Page ____. Your policy regarding whether a probationary period is given for
                                       unsatisfactory grades or progress
                                      Page ____. The specific criteria which results in a student being placed under
                                       probation
                                      Page ____. The length of the probationary period
                                      Page ____. The criteria for readmittance from probation
                                      Page ____. Your policy regarding whether a student is dismissed for unsatisfac-
                                       tory grades or progress
                                      Page ____. The specific criteria which results in a student being dismissed
                                      Page ____. If a student may be readmitted, the criteria for readmittance from
                                       dismissal

                                   Students’ Records
                                      Page ____. Description of student records your school maintains while a stu-
                                       dent is enrolled and after a student is no longer enrolled
                                      Page ____. The length of time that student records are kept after a student
                                       leaves
                                      Page ____. A description of how the school maintains confidentiality
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                                    Student Conduct
                                       Page ____. A description of what type of conduct is expected of students and
                                        what type of conduct will not be tolerated
                                       Page ____. A statement on whether your school dismisses students for unsatis-
                                        factory conduct
                                       Page ____. The appeals process and the conditions for readmittance if a student
                                        is dismissed

                                    Leaves of Absence
                                       Page ____. Your school’s policy on whether or not you grant leaves of absence
                                       Page ____. The specific conditions when a leave is granted
                                       Page ____. Any limitations on the time limit of a leave of absence

                                    Attendance
                                        Page ____. Your school’s policy on distinguishing types of absences such as
                                         excused, unexcused, full day, part day or class absences
                                        Page ____. The standards your school uses to determine types of absences and
                                         the way these absences are recorded
                                        Page ____. A statement on how your school will handle assigning and grading
                                         of make-up work due to absences
                                        Page ____. Your school’s policy on the consequences of unsatisfactory atten-
                                         dance (e.g. probation, dismissal) and your policy on readmittance
                                        Page ____. How your school maintains records for attendance

                                    Tardiness
                                       Page ____. Your school’s definition of tardiness (e.g., ten minutes late)
                                       Page ____. How tardiness affects attendance (e.g., two tardys equal one unex-
                                        cused absence)

                                    Student Complaints
                                       Page ____. Your procedure for handling student complaints
                                        Page ____. Other ways your school handles student concerns
                                        Page ____. Who students can contact if complaints are not satisfactorily
                                        resolved with the school (include EAB phone number, other)

                                    Tuition, Fees and Refunds
                                        Page ____. A schedule of all charges you are going to assess a student
                                        Page ____. A statement on whether your school permits or requires install-
                                         ment payments and what the conditions of the installments are
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                                        Page ____. A statement regarding whether books, materials and supplies must
                                         be purchased from the school
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                                       Page ____. The refund policy your school will follow under EAB rules:
                                               Wis. Adm. Code § EAB 8.04 (no refund — fixed class schedule for
                                                program shorter than six class days and costing less than $150)
                                               Wis. Adm. Code § EAB 8.05 (partial refund)
                                               Wis. Adm. Code § EAB 8.05(3) a statement notifying students that
                                                they will recieve their refund within 40 days after dismissal or notifi-
                                                cation of withdrawal
                                       Page ____. Explanation of withdrawal/cancellation policy that includes the
                                        following:
                                               a description of the three-business-day cancellation period
                                                a statement notifying students who utilize the cancellation privilege
                                                that a full refund will be made in 10 business days

                                   Program Curriculum
                                       Page ____. A listing of all titles of subjects or units for each program
                                       curriculum
                                      Page ____. The educational objectives of each program
                                       Page ____. The time spent on each subject, course, unit and/or topic
                                       Page ____. How the time is broken out either by clock or credit hours,
                                        lessons per program or some combination
                                       Page ____. A brief description of each course, subject, topic or unit

                                   Employment Assistance Services
                                      Page ____. The extent and nature of your employment services like career
                                       development, job search strategies, resume preparation, interviewing skills,
                                       job listings, job matching, etc.
                                      Page ____. A statement regarding your commitment to and means of referring
                                       students to prospective employers
                                      Page ____. The records that are maintained and sent to employers

                                   Employment Results
                                      Page ____. The measures your school takes to evaluate program success
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      Section Four
      New and Revised Program Approvals
        ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○


                                     Why EAB Approves Programs

    Your school's curricu-           As part of its new school approval process, the EAB reviews curriculum and other
    lum should show us               program information. Because the program approval process is a key evaluation
    how your programs                tool to ensure program quality and protect consumers, we devote a separate
    prepare students to              section of the overall application to it. Note: This section is also to be used by
    meet a labor market              already licensed schools that wish to get new programs approved or revised.
    need.
                                     In Section Eight, we will ask a series of questions designed to probe deeply into
                                     your school’s program curricula. You’ll need to present your program materials so
                                     they can be evaluated as to whether the program’s curricula, learning experiences,
                                     instructional guides, texts and assessment practices demonstrate the appropriate
                                     scope, sequence and depth needed to prepare your students for career enhance-
                                     ment and advancement. In effect, your program curricula should show us how
                                     your school’s program prepares your students to meet the labor market need you
                                     identified in your Reason for Being.


                                     The Program Approval Process

                                     The EAB takes program approval very seriously and curriculum review is at the
                                     center of the program approval process. The first step is for you to prepare and
                                     submit written answers to and appropriate documentation for the questions in
                                     Section Eight.

                                     The next step of the program approval process is determined by how you answer
                                     the questions about third-party accreditation, and/or state reviews of your program
                                     and its curriculum. EAB wants to ensure programs and curricula have been thor-
                                     oughly and accurately evaluated, but we don’t want to slow down the process by
                                     duplicating already completed, credible reviews.

                                     For all new and revised programs, we ask that you submit a detailed program
                                     outline, course syllabi, list of textbooks, instructor manuals, sample lesson plans
                                     and a description of program testing and assessment. If you submit documentation
                                     showing your program and its curriculum have been reviewed and/or authorized
                                     by other licensing bodies, we can review materials in house, make calls verifying
                                     other reviews and approve programs accordingly. You can also have a credible
                                     expert review your program curriculum and the answers to the Section Eight
○ ○ ○ ○ ○




                                     questions. Have that person submit a written evaluation of your program with
                                     your school application. Program evaluation criteria to be used by your third-party
                                     reviewer are included on page 81 in Section Eight.
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      In Wisconsin, the            If we have no other documentation showing a thorough program and curriculum
      insurance and real           evaluation, then EAB is likely to have to contract with outside curriculum experts
      estate schools have a        in that field to evaluate the materials you submit. This can be a time-consuming
      state-approved               and expensive process. So whether EAB has to hire outside evaluators or can verify
      curriculum and need          already completed program evaluations depends on what you submit to us.
      not submit them to
      EAB.                         Please complete a program application form for each program. Forms are in
                                   Section Eight.


                                   New or Revised Program Final Checklist

                                   Do you have everything you need? Use this checklist to make sure you’ve included
                                   all the items required when seeking approval for a new or revised program.

                                       One completed application for approval of a new or revised program (includ-
                                       ing all attachments and fees) for each program the school will offer.

                                       Documentation of third-party review or authorization including
                                       • Regional accreditation organization and status
                                       • Program accreditation organization and status
                                       • Authorization for off-campus sites
                                       • Home state authorization
                                       • Programmatic self study

                                       If applicable, the expert reviewer's written answers to the program evaluation
                                       criteria and her/his resume.

                                       If this is a revised program, please submit a subject-by-subject comparison of
                                       the currently approved program with the proposed program.

                                       A detailed program outline, course syllabi, list of textbooks, instructor
                                       manual, sample lesson plans and a description of program testing/assess-
                                       ments.

                                       Each piece of advertising and promotional material which your school
                                       proposes to use in Wisconsin for the program.

                                       A signed certification form.
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        Section Five
        Annual Renewal, Data Collection and Site Visit
            ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○


                                         Coming Full Circle

    It's EAB's job to create             You’ll remember that way back in the introduction, we talked about what would
    an oversight context                 happen after you received your approval to operate a school in Wisconsin. We
    that expects and                     mentioned annual renewal and fees, collection of data and periodic site visits.
    encourages each                      While these processes are not part of EAB’s school approval process, they are key
    school to improve its                components for how EAB does its annual business cycle. As an approved school,
    processes and stu-                   you’ll be part of this annual cycle and subject to its requirements. So that you can
    dent results.                        know fully what’s going to be expected of you and your school, we are including
                                         this section which focuses on evaluation, data and results.

                                         You’ll notice that the annual renewal, data collection and site visit processes really
                                         complete the circle. These processes focus on the results of what happened after
                                         you began your school. You’ll remember each section’s questions focusing on
                                         evaluation processes of the school and program results. It’s only fitting that the
                                         EAB business cycle mirror that of schools by focusing on evaluation processes and
                                         program results: What happened to graduates and how are programs and other
                                         operational processes being improved so that next year’s graduates are even better
                                         prepared?

                                         It’s EAB’s job to create an oversight context that expects and encourages each
                                         school to improve its processes and student results. As EAB continuously improves
                                         its processes, it should lead the way for each school to do so also. But as EAB
                                         makes changes in requirements, specific items and even in the forms themselves,
                                         schools will need to be flexible and adjust accordingly. While changes in the
                                         specifics will happen, EAB’s direction will remain constant: consumer protection,
                                         quality programming and better student results.

                                         This section will highlight some of the key points which EAB will be emphasizing
                                         in each of these processes. We hope the information in this section will provide
                                         you with a good picture of what to expect from EAB during our annual business
                                         cycle.


                                         Annual Renewal and Data Collection

                                         In July we send you a renewal application which you must submit by September 1
                                         to renew your approval. As part of this renewal EAB will ask you to do the follow-
                                         ing:
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                                             • update the information database about the school
      33                                     • submit financial statements
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                                       •   recalculate highest unearned tuition held by the school
                                       •   provide enrollment and completer/graduate data
                                       •   update program evaluation plans and performance data
                                       •   submit a renewal fee

                                   These basic requirements will remain constant, as will EAB’s focus on results. Each
                                   year, the EAB highlights some area and pays particular attention to it. An annual
                                   EAB memo that is part of the annual renewal process will not only outline the
                                   basic requirements but also explain the highlighted area.


                                   Periodic Site Visits

    The long-term inter-           Every year or two, the EAB plans to visit your school. While EAB site visits must
    est of our oversight           monitor for compliance with legal requirements, the long-term interest of our
    and site visits is to          oversight and visits is to strengthen the institution’s own capacity to improve its
    strengthen the                 internal processes, feedback loops and evaluation systems. You’ll note that the first
    school's capacity to           three sections emphasize the school as a whole and continually ask how it will
    improve.                       know that what it is doing is effective for students. EAB assumes that you want to
                                   design ways to evaluate your students’ success and methods to improve your
                                   school based on results data collected. Hopefully, the site visit is a way that EAB
                                   can work in partnership with the school to accomplish a common goal: to im-
                                   prove learning results and program outcomes for all students.

                                   Prior to a site visit, an EAB staff person will review the school file and the data
                                   collected as part of the annual renewal process. It’s likely the staff person will
                                   contact the school and arrange a date and interview schedule for the school visit.
                                   During the visit, staff will interview administration, staff and students; look at
                                   student records and the record keeping system; and will check all compliance
                                   issues. Schools will receive a letter summarizing the findings of the site visit. It’s
                                   our hope that in the site visit process, we can focus on the program outcome data
                                   reported or the annual renewal form.

                                   As the culminating event of the EAB oversight process, the site visit must be
                                   structured so that “the medium is the message.” How we do business should
                                   mirror how we expect schools to do business. EAB understands that focusing on
                                   results and using data to improve takes time, resources and energy. For example, it
                                   takes time and care to build a feedback loop between employers and faculty so
                                   that up-to-date industry/workplace standards can be included in the school’s
                                   curricula development process. EAB views the annual renewal, data collection and
                                   site visit as part of the school improvement process. We see them as logical exten-
                                   sions of our purpose reinforcing the direction set in the approval process. So that
                                   you can see that at each step of the oversight process EAB deliberately designed
                                   the same purpose and patterns, we’ve included a sample set of questions that will
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                                   be the foundation of our site visits.

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                                  Sample Site Visit Questions
                                   Consumer Protection
                                     • Does the school’s refund policy conform to the principles of those listed
                                       in Administrative Rules and how are students informed about the school’s
                                       refund policy?
                                     • How many students used the refund policy last year and how did the
                                       school’s process work?
                                     • Does the school have a bond equal to 1.25 times the largest amount of
                                       unearned tuition for Wisconsin students held by the institution or was permis-
                                       sion received to lower the bond amount?
                                     • How does the school advertise and recruit, and does the school truthfully
                                       and fairly represent the school’s program to students?
                                     • Does the school’s catalog or student handbook clearly explain to students the
                                       school’s policies and its operation so students can make an informed choice?
                                     • Does the catalog meet the basic requirements outlined in Wisconsin Adminis-
                                       trative Code, Chaper 4.03(2)?

                                    Mission/Reason for Being
                                     • Does the school’s mission clearly identify an employment objective or continu-
                                        ing education benefit for its adult population?
                                     • Does the school’s mission serve as the basis for program development,
                                        student assessment, ongoing program evaluation and institutional self-
                                        improvement?

                                    Admissions/Student Retention
                                     • Why are the school’s admission requirements set as they are and how do
                                       they help in student selection for and retention in programs?
                                     • How are admission requirements consistent with the mission and program
                                       objectives?
                                     • What is the school’s retention rate over the last five years, and how has the
                                       school attempted to raise it?

                                    Curricula
                                     • How does the written curricula accomplish the stated mission?
                                     • Do the programs meet current industry/workplace standards, and how does
                                        employer/industry feedback affect curricula annually and on an ongoing basis?
                                     • Are student performance standards clearly communicated to students and has
                                        faculty built an assessment system based on the standards?
                                     • How does the school and its faculty change curricula according to feedback
                                        like student satisfaction, industry standards, employer satisfaction,
                                        graduate follow-up studies and new research/developments?
                                     • Does the curricula involve students in an active, hands-on approach?
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                                     Instructional Personnel
                                       • How does the school’s recruitment, selection, orientation and supervision
                                          processes ensure the school has quality instructors/teachers?
                                       • How does the school ensure that instructional personnel know the student
                                          performance standards and can provide appropriate feedback to students
                                          about how well they demonstrate mastery and application of those standards?
                                       • How does the school involve instructional personnel in evaluating learning
                                          success of students and in the effectiveness of overall programs?

                                     Student Services
                                       • How does the school know whether students are receiving adequate advising,
                                         counseling and placement services so students can benefit fully from the
                                         instructional program?
                                       • What is the complaint process students can use, is it used and what are the
                                         results for students?

                                     Management
                                      • Does management have clear plans with defined goals, strategies and time
                                        frames for achieving those goals, and budgets/resources to fund the activities?
                                      • How has management assured that staff throughout the organization under-
                                        stand organizational plans and have effective communication channels to
                                        discuss the organizational direction?
                                      • When was the institution’s last accreditation visit evaluation, and what has
                                        been done to implement the recommendations made?
                                      • Are there institutional changes that have been made outside the accreditation
                                        process? What are they and what is their impact on improving student suc-
                                        cess?

                                     Financial Soundness and Stability
                                       • Has the organization planned to have sufficient income to maintain a high
                                         quality program and to complete the instruction of all enrollees?
                                       • What is the systematic process of financial planning and budgeting?
                                       • Does the institution annually undergo an objective audit by a certified accoun-
                                         tant/accounting firm?
                                       • Have the school’s processes for refunds and cancellation been evaluated for
                                         effectiveness, and how are they working for students?

                                     Evaluation
                                      • How are students assessed and learning progress recorded, and what is the
                                         school’s process to evaluate its effectiveness?
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                                       • Are students satisfied with the program and instructors, and how does the
                                         school gather and use this data?

                                          - How does the school know whether employers are satisfied with gradu-
                                            ates’ knowledge and skills?
                                          - Does the school have a placement process? How well does it work for
                                            graduates?
                                          - How does the school do graduate follow-up studies and use retrieved data
                                            for program improvement?
                                          - How has management planned for and evaluated the success of Wiscon-
                                            sin students?
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      Section Six
      Change of Ownership or Control
            ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○


                                        Introduction
      If you do not file a              Since the EAB approves mostly private, for-profit schools, a change of ownership
      change of ownership               or control may happen. This is different than public sector schools. When a school
      application within 10             changes ownership or control, the transition can sometimes be destabilizing and
      business days after               disruptive for students. During an ownership transition, EAB wants to ensure
      the legal transfer, the           students are protected and program quality is maintained. To do so, EAB statutes
      school's EAB approval             and administrative rules provide for specific oversight at this critical juncture. The
      ends and you have to              purpose of EAB's change of ownership/control process is not to add undue burden
      start the application             to the new owner, but rather to ensure a stable and smooth transition is made.
      process over again.
                                        How much work is involved in this change of ownership/control process? That
                                        really depends on the number and depth of changes the new owner or controlling
                                        entity plans to make. For this process, the general rule to follow can be stated like
                                        this: If you change something, then tell us what has changed. Before going into detail
                                        about the requirements and the process itself, let's look at two extreme ends of
                                        change of ownership.

                                        In one case, one partner of a small school buys out the other partner. The school
                                        stays in its same location, offers the same program using the same curriculum, and
                                        operates identically to what it did in the past. The catalog remains the same. The
                                        new single owner even hires the former partner to continue to teach in the school.
                                        Since only legal ownership changes, not much would have to be submitted to
                                        EAB.

      The general rule: If              Let's look at the other extreme. Say a corporation buys a medium-size school from
      you change some-                  a partnership. The corporation plans on expanding the school's programs and
      thing about the                   doing major revisions on the school's curriculum. A new director is hired and so
      school, then tell us              are new instructors. The corporation designs a new marketing/advertising cam-
      what has changed.                 paign and plans on aggressively recruiting new students regionally. Lastly, the
                                        school is moved to a new location. This represents almost a new school so this
                                        example would require almost as much work as a new school application.

                                        Requirements and the Process
                                        EAB administrative rules state that an approved school should notify EAB at least
                                        30 days before any anticipated change of ownership or control is to happen. In
                                        other words, if you're planning to sell a school or the controlling interest of a
                                        school, write us about it. Another important requirement is that the new owner/
                                        controlling interest has 10 business days after the sale or transaction to file a
                                        change of owner/control application with EAB, or the EAB approval for that
○ ○ ○ ○ ○




                                        school ends. This means the new owner would have to start the school approval

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      Notify EAB at least 30       process from the beginning and pay more fees. The last requirement involves fees.
      days before any              If a school makes changes in the program and/or location, then the school is
      anticipated changes          required to submit fees as outlined on the fee schedule, in addition to the change
      of ownership or              of ownership/control fee.
      control are to happen.
                                   So what exactly do you need to submit for a change of ownership/control applica-
                                   tion? That depends on how much the school will change. The checklist at the end
                                   of this section mirrors that for a new school approval. At minimum, you'll need to
                                   address the first four points: application page; narrative about purpose, owner-
                                   ship, governance and management; fiscal soundness; and a surety bond or rider. If
                                   more extensive changes are made, then more points will need to be addressed.
                                   Please call an EAB education specialist about this process and what is required in
                                   your case.

                                   If you foresee a potential change of ownership, call the education specialist who
                                   has been working with your school. He/she will answer your questions and
                                   provide you with any needed assistance.
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                                   Change of Ownership or Control Application

                                   1.
                                   School Information
                                   School Name ________________________________________________

                                   Address ____________________________________________________

                                   ___________________________________________________________

                                   City _____________________ State __________ Zip Code ___________

                                   Telephone (including area code) __________________________________

                                   Fax Number (including area code) ________________________________

                                   E-Mail _____________________________________________________

                                   Web Site ___________________________________________________

                                   Name of Contact Person _______________________________________

                                   Title _______________________________________________________

                                   Telephone Number ____________________________________________

                                   Check All That Apply
                                         Degree granting
                                         Nondegree granting
                                         Main campus is out of state
                                         Correspondence study or distance education only
                                         Accredited by
                                         Dates of current accreditation: __________ through __________
                                         Licensed/approved in other state(s)
                                         Please list:
                                         ____________________________________________________

                                               ____________________________________________________

                                               Please attach accreditation reports, accreditation letters and other state
○ ○ ○ ○ ○




                                               licenses/approvals.


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                                   2. Reason for Being

                                   Insert the answers to these questions as page two of your application. Please include
                                   the questions prior to each response:

                                       1. Why does your school exist? What is its purpose or reason for being?
                                       2. What market research is available that shows a need for your program
                                          ming and shows that graduates will have labor market success and career
                                          advancement?
                                       3. Who do you expect to serve and what do they expect as a result of your
                                          education and training?
                                       4. List the program(s) to be offered.

                                   3. School Ownership, Governance and Management

                                   Insert the answers to these questions as page three of your application. Please
                                   include the question prior to each response:

                                       1. Under what authority is the school operated? (Submit relevant copies of
                                          incorporation papers, licensing or partnership agreements, charters under
                                          which your school does or will operate, and listings of owners, officers,
                                          board of directors and/or partners.)
                                       2. What is the mailing address of the new owner?
                                       3. Has the new owner acquired all of the school's assets and liabilities?
                                                    (Submit documentation).
                                       4. How will your management structure operate? Provide an organizational
                                          chart and explanation of how it will function.
                                       5. How will management plan for future growth and improvement and how
                                          will it evaluate the school’s success?
                                       6. Please give a brief history of the school and specify any previous school
                                          names and owners.
                                       7. Give the name, qualifications, job history and educational background of
                                          the school’s chief administrator.

                                   4. Fiscal Soundness and Stability

                                   For EAB, ensuring a school's fiscal stability and soundness is key to protecting
                                   consumers. To help safeguard consumers, EAB requires a school to submit a com-
                                   plete set of financial statements.

                                       1. For the most recently completed fiscal year, please submit a complete set of
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                                          financial statements including a balance sheet, income statement, statement of
                                          cash flows, all footnotes to financial statements and a letter from the accoun-
    42                                    tant who prepared the financials for the new owner.
      ○ ○ ○ ○ ○   Educational Approval Board




                                   5. Surety Bond

                                   Please submit a replacement bond or bond rider, along with a power of attorney
                                   attached from your surety company, which shows a change of name for the
                                   owner of the school.

                                   6. Application Fee

                                   Please submit a check payable to the Educational Approval Board for $1,000 with
                                   your application materials.


                                  7. Certification

                                  I, the undersigned, certify that:

                                  I am an official of the school named in the attached action, and I make this
                                  certification by its authority.

                                  I have read the required guidelines for said action under Wis. Stats. § 45.54.

                                  The answers, statements and materials submitted as part of the action are, to the
                                  best of my knowledge, true and correct in content and policy.
    The new school
    owner must sign and           As the new owner of the school, I agree to the following:
    submit the certifica-              • To maintain current policies and procedures.
    tion form with the                 • To honor existing financial responsibilities (including liability for all out-
    changes of owner-                    standing debts and refunds due to students).
    ship application.                  • To retain student academic and financial records.
                                       • To maintain the current school chief administrator, faculty and staff.
                                       • That any changes affecting the school or its operations will be approved
                                         by the Educational Approval Board before establishment of the changes.


                                  Signature ___________________________________________________

                                  Printed or Typed Name ________________________________________

                                  Title _______________________________________________________

                                  School Name ________________________________________________
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                                  Date _______________________________________________________
    43
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                                   Change of Ownership or Control Checklist

                                   This checklist summarizes what needs to be included for the change of ownership
                                   or control application. Call an EAB education specialist to determine exactly
                                   what's required for your particular situation. This is only a guide.

                                           One completed and signed application page including all attachments.

                                           A narrative describing the school's purpose, ownership and governance,
                                           and processes for evaluating results (see pages 7-9).

                                           A complete set of school financial statements, tax return or income
                                           statement of the entity and a start-up balance sheet.

                                           Originals of a private school surety bond (form provided), and power of
                                           attorney form.

                                           Evidence that the facility meets fire, safety and sanitation standards and
                                           you’ve had your school/site inspected (See sample form in Application
                                           Forms).

                                           A Background of Instructor form for each teacher.

                                           A copy of the Contract Enrollment Agreement (if applicable). See the
                                           Enrollment Agreement Checklist in Section Seven to make sure you meet all
                                           the requirements.

                                           An application to solicit students and $2,000 bond coverage, if applicable.

                                           Copies of all current and/or proposed advertising and promotional
                                           materials. This includes radio, television, newspaper and yellow page ads,
                                           as well as brochures, flyers, surveys, scripts, video tapes, etc.

                                           A bound copy of the school’s catalog and a completed catalog checklist.
                                           See Section Three - School Catalog to ensure you meet all the requirements.

                                           One completed application for each new or revised program (including all
                                           attachments) that the school will offer (See Section Eight).

                                           A check for all applicable fees, payable to State of Wisconsin Educational
○ ○ ○ ○ ○




                                           Approval Board.

    44
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     Section Seven
     New School Application Forms
      ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○




     Wis. Stats. § 45.54(7)        1. School Approval Application
     requires all private
     postsecondary                 School Information
     schools not
     otherwise exempt to           School Name ________________________________________________
     obtain approval from
     the Educational               Address ____________________________________________________
     Approval Board
     before advertising or         ___________________________________________________________
     doing business in
     Wisconsin.                    City _____________________ State __________ Zip Code ___________

                                   Telephone (including area code) __________________________________

                                   Fax Number (including area code) ________________________________

                                   E-Mail _____________________________________________________

                                   Web Site ___________________________________________________

                                   Name of Contact Person _______________________________________

                                   Title _______________________________________________________

                                   Telephone Number ____________________________________________

                                   Check All That Apply
                                         Degree granting
                                         Nondegree granting
                                         Main campus is out of state
                                         Correspondence study or distance education only
                                         Accredited by
                                         Dates of current accreditation: __________ through __________
                                         Licensed/approved in other state(s)
                                         Please list:
                                         ____________________________________________________

                                            ____________________________________________________
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                                            Please attach accreditation reports, accreditation letters and other state
    45                                     licenses/approvals.
      ○ ○ ○ ○ ○   Educational Approval Board




                                   2. Reason For Being

                                   Insert the answers to these questions as page two of your application. Please
                                   include the question prior to each response:

                                       1. Why will/does your school exist? What is its purpose or reason for being?
                                       2. What market research is available that shows a need for your programming
                                          and shows that graduates will have labor market success and career ad
                                          vancement?
                                       3. Whom do you expect to serve and what do they expect as a result of your
                                          education and training?
                                       4. List the program(s) to be offered (see Section Eight).


                                   3. School Ownership, Governance and Management

                                   Insert the answers to these questions as page three of your application. Please
                                   include the question prior to each response:

                                       1. Under what authority is the school operated? (Submit relevant copies of
                                          incorporation papers, licensing or partnership agreements, charters under
                                          which your school does or will operate, and listings of owners, officers,
                                          board of directors and/or partners.)
                                       2. How will your management structure operate? Provide an organizational
                                          chart and explanation of how it will function.
                                       3. How will management plan for future growth and improvement and how
                                          will it evaluate the school’s success?
                                       4. If the school has operated before, please give a brief history and specify
                                          any previous school names and owners.
                                       5. Give the name, qualifications, job history and educational background of
                                          the school’s chief administrator.
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                                   4. Fiscal Soundness and Stability
                                   Please complete the forms on pages 47-51and include them with your application.


                                       Sample Operating Budget/Cash Flow Projection - One Year
                                       Use this form if your school/business has not completed a fiscal year. To deter-
                                       mine your operating budget, estimate your income and expenses for one year
                                       using this template as a guide.
                                                    JAN   FEB MAR APR MAY JUN           JUL AUG SEPT OCT NOV DEC
                          INCOME
                            Tuition
                            Fees
                            Books
                            Room and Board

                            Total Income

                          EXPENSES
                            Advertising
                            Bad Debt
                            Contributions
                            Depreciation
                            Dues/Subscription
                            Instructional
                            Insurance
                            Legal/Accounting
                            License/Fees
                            Library
                            Maintenance
                            Miscellaneous
                            Postage
                            Printing
                            Public Relations
                            Rent/Mortgage
                            Salaries
                            Telephone
                            Utilities

                            Total Expenses

                          NET INCOME
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                                   Sample Balance Sheet – Liabilities and Stockholders Equity

                                   Period Beginning ___________ Ending _____________

                                   CURRENT LIABILITIES
                                   Accounts payable                                    ____________
                                   Accrued salaries and wages                          ____________
                                   Deferred federal and state income taxes             ____________
      Use this template to         Estimated income tax payable                        ____________
      record your liabili-         Interest payable                                    ____________
      ties.                        Notes payable - equipment                           ____________
                                   Notes payable - other                               ____________
                                   Notes payable - current portion of long-term debt   ____________
                                   Payroll taxes payable                               ____________
                                   Tuition refunds payable                             ____________
                                   Unearned tuition                                    ____________
                                   Unearned dormitory fees                             ____________
                                   Other current liabilities                           ____________

                                       Total current liabilities                       ____________


                                   LONG-TERM LIABILITIES
                                   Notes or bonds payable                              ____________
                                   Mortgage payable                                    ____________
                                   Other long-term liabilities                         ____________

                                       Total long-term liabilities                     ____________


                                   STOCKHOLDER’S/OWNER’S EQUITY
                                   Common stock or owner’s interest                 ____________
                                   Preferred stock                                  ____________
                                   Additional paid in capital                       ____________
                                   Retained earnings:
                                       Beginning balance               ____________
                                       Add: earnings for year          ____________
                                       Less: withdrawals and dividends (___________)
                                       Other retained earnings charges ____________
                                       Ending balance                               ____________
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                                       Total equity                                    ____________
                                       TOTAL LIABILITES AND EQUITY                     ____________
    49
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                                   Sample Balance Sheet - Assets

                                   Period Beginning ___________ Ending _____________

                                   CURRENT ASSETS
                                   Cash on hand in banks-unrestricted            ____________
                                   Cash-restricted                               ____________
                                   Accounts receivable                           ____________
      Use this template to
                                      Less: Allowance for doubtful accounts      (___________)
      determine and record
                                   Notes receivable                              ____________
      your assets.
                                   Inventory (books and supplies)                ____________
                                   Prepaid insurance                             ____________
                                   Other current assets                          ____________

                                       Total current assets                      ____________


                                   FIXED ASSETS
                                   Furniture and equipment                       ____________
                                       Less accumulated depreciation             (___________)
                                   Vehicles                                      ____________
                                       Less accumulated depreciation             (___________)
                                   Buildings                                     ____________
                                       Less accumulated depreciation             (___________)
                                   Leasehold improvements                        ____________
                                       Amortization leasehold improvements       (___________)
                                   Land                                          ____________
                                   Other fixed assets                            ____________
                                       Less accumulated depreciation             (___________)

                                       Net fixed assets                          ____________

                                       TOTAL ASSETS                              ____________
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                                   Sample Income Statement

                                   INCOME
                                   Period Beginning ___________ Ending _____________
                                   Tuition                                       ____________
                                       Less: Tuition refunds for year            (___________)
                                   Fees                                          ____________
                                   Books                                         ____________
                                       Less: Textbook expense                    (___________)
                                   Room and board                                ____________
                                   Interest income                               ____________
                                   Miscellaneous income                          ____________
                                       TOTAL REVENUE                             ____________
      Use this template to
      determine your
                                   OPERATING EXPENSES
      income and complete
                                   Advertising                                  ____________
      an income statement.
                                   Bad-debt expense                             ____________
                                   Contributions                                ____________
                                   Depreciation                                 ____________
                                   Dues and subscriptions                       ____________
    Use actual data if
                                   Instructional expenses                       ____________
    you've completed a
                                   Insurance                                    ____________
    fiscal year. Use
                                   Legal and accounting fees                    ____________
    projected data if you
                                   Library                                      ____________
    have not completed a
                                   Maintenance                                  ____________
    fiscal year.
                                   Miscellaneous                                ____________
                                   Postage                                      ____________
                                   Printing                                     ____________
                                   Public relations                             ____________
                                   Rental/lease/mortgage expense                ____________
                                   Salaries: Administration                     ____________
                                   Salaries: Instructors                        ____________
                                   Salaries: Officers                           ____________
                                   Telephone                                    ____________
                                   Utilities: electric/gas/water                ____________

                                       TOTAL EXPENSES                           ____________

                                   Net Profit before income tax                 ____________
                                   Less: Income tax                             (___________)
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                                      NET PROFIT AFTER INCOME TAX               ____________

    51
                      5. Surety Bond
The surety bond is    Under Wisconsin law, the Educational Approval Board requires each
one measure that      school to provide and maintain a surety bond as a condition of approval.
demonstrates a        The amount of the bond required is $25,000 or 125% of unearned tuition
                      that the school holds at any one time, whichever is less.
school is financial
sound.                The board is permitted to reduce the required bond if it determines that the
                      amount is excessive in relation to the risk of economic loss to which
                      Wisconsin residents are exposed based upon evidence of a stable fiscal
                      history, satisfactory completion and placement rates, accreditation by a
                      recognized accrediting body or other stability criteria the school may offer
Claims may be         for review. However, no bond may be less than $1,000 or an amount
made on a surety      equal to $2,000 for each representative the school may employ.
bond for rule
                      The following definitions are used in calculating the bond amount and
violations that
                      must be understood before completing the attached bond questionnaire or
result in a student   obtaining a bond from a surety.
suffering loss or
damage.               UNEARNED TUITION consists of payments of tuition, fees and other
                      charges (including charges for required books and supplies) that
                      Wisconsin students (or their sponsors) pay to the school to enroll in a
                      program(s) for which the student has no yet received instruction.

                      WISCONSIN STUDENT includes any individual enrolled in a school
                      located in Wisconsin, regardless of their state of residence AND any
                      individual enrolled in a school located outside the state of Wisconsin or
                      enrolled in a distance learning program who declares Wisconsin as their
                      state of residence.

                      SPONSOR includes any person or government agency who makes a
                      payment on behalf of a student or awards a loan, grant, or scholarship to a
                      student.

                      PERSON means any individual, partnership association, or corporation of
                      any combination thereof.

                      Every school must submit the bond calculation form that is provided on
                      the following page as part of its application. In addition, after the required
                      bond amount has been calculated, your school will need to work with a
                      surety company qualified and authorized to do business in the state of
                      Wisconsin to obtain a bond. The original bond (not a copy) must be
                      accompanied by a power of attorney from the surety.

                      If you have questions about surety companies that are qualified and
                      authorized to do business in the state of Wisconsin, please contact us and
                      speak with one of our education consultants.
Surety Bond Questionnaire

A. What is the highest amount of unearned tuition which the school intends to accept at
    any one time from all Wisconsin students combined?        _____________________



B. Multiply the amount reported in A. by 1.25. Then round the resulting number to the
    next highest hundred dollars.   ___________________

    Example: $6,075 x 1.25 = $7,593.75 and is rounded to $7,600.


C. Enter the lesser of $25,000 or the amount from line B. If line B. is less than $1,000,
    enter $1,000.     ________________________



D. Does your school employ representatives (see section ** for more information)? If
    no, go to question F. If yes, list how many.   ________



E. Multiply the number of school representatives that are listed on line D.
    by $2,000.      ____________________



F. Enter the greater number from lines C or E. This is the bond amount you must
    obtain.   _________________



You must submit the above questionnaire with your application
materials.

The original bond obtained from the surety must be submitted
along with the bond contract included on the following pages.
Make sure that your surety company also attaches a power of
attorney form to your bond.
Surety Bond Contract
Bond No. _________________________________

KNOW ALL PERSONS BY THESE PRESENTS, that

_______________________________________________________________________,
                             (Name of Owner or Controlling Entity)

       __   an individual as proprietor
       __   a partnership
       __   a limited liability company
       __   a single corporation
       __   a series of corporations
       __   other

doing business as _________________________________________________________,
                                       (Name of School)
at _____________________________________________________________________,
                                      (Address of School)

as PRINCIPAL and ______________________ of ____________________________ as
SURETY, are held and firmly bound unto the Wisconsin Educational Approval Board as
a representative of each member of that class of persons defined as those provided the
right of indemnification by virtue of the provisions of Chapter EAB 4.06, Wisconsin
Administrative Code, and the State of Wisconsin for the benefit of such class or
individual members thereof, in the sum of $________________________ representing
the said Principal in the State of Wisconsin, for payment of which well and truly to be
made, we the Principal and the Surety, bind ourselves, our heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these presents,
provided that no obligation hereunder shall require payment for the same loss or damage
to more than one Obligee named herein.

The CONDITION OF THE ABOVE is such that, whereas the Principal has applied for,
or has been granted, approval to do business as a Private School pursuant to s.38.50 of
the Wisconsin Statutes or any successor statutes subsequently amended or created, and
the rules and regulations issued pursuant thereto, and the representatives of the Principal
have been issued permits or have applied for permits or are about to apply for permits to
act as representatives for the Principal pursuant to the provisions of s.38.50 (8).

NOW, THEREFORE, if neither the Principal nor any of the solicitors, representatives,
agents, and employees shall cause, to any Obligee protected by this bond, economic loss
or damage by engaging in the practices which would entitle said Obligee to
indemnification therefor as provided in Chapter EAB 4.06(3), Wisconsin Administrative
Code, as extant at the time of such breach, and if the Principal and such solicitors shall
faithfully comply with the provisions of Section 38.50 of the Wisconsin Statutes and the
rules and regulations issued pursuant thereto, then this obligation shall be void, otherwise
it shall be and remain in full force and effect.
LIABILITY UNDER THIS BOND shall be continuous in nature; provided however, that
in the event of the renewal hereof for one or more annual periods, the liability of the
Surety shall not be cumulative and, regardless of the number of years that this bond is
continued in force or the number of annual premiums that is paid or payable, the
aggregate liability of the Surety during the entire period in which this bond is in force
shall not exceed the penal sum of this bond or, in the case of any one representative, two
thousand dollars ($2,000).

This bond may be terminated by the Surety by the giving of thirty (30) days written
notice to the State of Wisconsin Educational Approval Board; provided, however, that in
the event of such termination, the Surety shall be relieved of liability hereunder only with
respect to breaches of Condition occurring on and after the effective date of such
termination.

The written application made to the State of Wisconsin Educational Approval Board by
or on behalf of any solicitor showing that each representative is an authorized agent of
the said Principal shall be conclusive as to the number and identity of the solicitors
authorized by the Principal to solicit business for it as aforesaid, and the records of the
Educational Approval Board shall be conclusive as to the number of permits and the
period of time covered by the permits and each renewal thereof to each solicitor under
this bond.

This bond is effective on the ________ day of ______________________, ___________.


_________________________________             __________________________________
      (Print or Type Name of Surety)                 (Print or Type Name of Principal)



By:______________________________             By: _________________________ _____
         (Attorney-in-Fact for Surety)                (Representative of Principal)



_________________________________             __________________________________
  (Print or Type Name of Attorney-in-Fact)   (Print or Type Name of Representative of Principal)



_________________________________             __________________________________
          (Signed and Dated On)                           (Signed and Dated On)



_________________________________             __________________________________
      (Signature of Witness as to Surety)          (Signature of Witness as to Principal)
      ○ ○ ○ ○ ○   Educational Approval Board




      Please fill out this         6. Facilites and Teaching Locations
      application for each
      location you plan to         1. School name_______________________________________________
      hold an additional           2. Address of proposed teaching location ___________________________
      class.                          _________________________________________________________
                                   3. Describe the type of building where instruction will take place. Include the
                                      general purpose of the building (commercial, retail, hotel/motel) and list other
                                      tenants. State the approximate age and original purpose of the building. Des-
                                      cribe any changes to the original building (additions, remodeling, etc.) and give
                                      the approximate completion dates.
                                      _________________________________________________________
                                      _________________________________________________________
                                      _________________________________________________________
                                      _________________________________________________________
                                      _________________________________________________________
                                      _________________________________________________________

                                       Attach to this document your certificate of occupancy and recent fire inspec-
                                       tion report. Return the documents plus a fee of $200.00 to:

                                                                 Educational Approval Board
                                                                  30 W. Mifflin St., 9th floor
                                                                       P.O. Box 8696
                                                                    Madison, WI 53708

                                   4. Specify room name(s) or number(s) you will use.
                                      _________________________________________________________
                                      _________________________________________________________
                                      _________________________________________________________
                                      _________________________________________________________
                                      _________________________________________________________



                                       Date ______________ Signature_______________________________


                                       ________________________________________________________
                                                         Print or Type Name and Title
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    For every instructor/          7. Personnel
    teacher the school
    employs, please                Background of Instructors
    complete the follow-           To operate a school in Wisconsin, you need to complete and submit this form for
    ing form and submit it         each instructor employed by your school. Duplicate this form as needed.
    to EAB.
                                   All information regarding the instructor named on this form is subject to verifica-
                                   tion through contact with law enforcement and other governmental agencies,
                                   former employers and educational institutions.

                                   1. School Name ________________________________________________

                                   2. Name of Instructor ____________________________________________

                                        Date employed in present position _________________________________

                                        Birthdate ___________________________________________________

                                        Subject(s) taught ______________________________________________

                                   3. Postsecondary education of instructor:

                                         Institution          Major Field        Dates of Attendance     Diploma or Degree
                                        and Location                              mo/yr to mo/yr              Earned




                                   4.   Relevant employment of instructor:

                                                Employer                    Position and Duties        Dates of Employment
                                               and Location                                              mo/yr to mo/yr
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                                   5. Other relevant experience
                                      ___________________________________________________________

                                        ___________________________________________________________

                                        ___________________________________________________________

                                        ___________________________________________________________

                                   6. Has the instructor ever been licensed in any state as a teacher?
                                               Yes                                              No
                                      If yes, list the states, types of licenses and dates of licensing.
                                       ___________________________________________________________

                                        ___________________________________________________________

                                   7. Has the instructor ever had a teacher’s license suspended or revoked?
                                             Yes                                          No

                                       If yes, on a separate sheet provide complete details regarding each suspension
                                       or revocation.

                                   8. Has the instructor ever been found guilty of, pleaded no contest to or agreed to
                                      forfeit bail for any public offense except minor traffic offenses?
                                               Yes                                           No

                                       If yes, on a separate sheet, provide complete details about each offense includ-
                                       ing the charge, date of conviction and court of record.

                                   Print or type Name and Title.

                                   I hereby certify the information contained on this form and any attachments to the
                                   form is true and correct to the best of my knowledge.

                                   Signature of instructor or school official _________________________________

                                   Title of person signing form __________________________________________

                                   Date___________________________________________________________
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   To recruit prospective          Application to Solicit Students in Wisconsin
   students in Wiscon-             Complete this application in full. Attach application fee of $200 and proof of
   sin, you need to fill           bond coverage in sum of $2,000. This application does not constitute a permit.
   out this application,           Duplicate this form as needed.
   pay a $200 fee and              Permit:        Original          Renewal
   provide proof of a
   $2,000 bond, and                Section One:
   designate coverage              School Name ________________________________________________
   of $2,000 in the                Applicant's Name _____________________________________________
   general school bond.            School Address ______________________________________________
                                   City__________________________ State ______ Zip Code __________
                                   Applicant's Telephone Number (______)____________________________
                                   Date of Birth _________________________________________________
                                   Sex     Male       Female Social Security Number _____ - ____ - _____
                                   Race _______________________________________________________

                                   Notice: All information provided by you in respect to your application for a
                                   solicitor’s permit is subject to verification through contact with law enforcement
             For EAB Use Only
                                   and other government agencies, current and former employers and the references
      ScID____________________
                                   you have supplied.
      ReceiptNo_________________
                                   Section Two:
      ActionNo________________
                                   Have you ever been found guilty of, pleaded “no contest” to or agreed to
      CIB ___ _________________    forfeiture of bail for any public offense except minor traffic violations?
      NewExpDate _____________              No             Yes If yes, describe on a separate sheet of paper the
                                       charge, date of conviction and court of record.
      VerifiedBy________________

                                       Have you ever been issued a permit to solicit students in any other state?
                                          No           Yes If yes, list states and years.

                                   I hereby certify that I am the named applicant and that the above statements
                                   are true. I understand that I may not solicit Wisconsin residents for enrollment in the
                                   school for which this permit is sought until said permit has been issued by the EAB
                                   and is in my possession.

                                   Date_______________ Signature of Applicant ________________________

                                   I hereby certify that the above-named applicant will be employed by the named
                                   school selling courses and will not be permitted to solicit until the permit has
                                   been issued by the EAB and received by the applicant.

                                   ______________________________________________________________
○ ○ ○ ○ ○




                                   Signature of School Official Authorized to Sign Solicitor Permit Applications

    59                             Title __________________________________                Date _________________
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      ○ ○ ○ ○ ○   Educational Approval Board




                                   8. Trade Practices and Advertising

                                   Please insert in this section of your application each piece of advertising and
                                   promotional material that your school proposes to use in Wisconsin.


                                   9. Evaluation and Results

                                   Please answer the following questions so that EAB can understand your school's
                                   evaluation processes. Note that some questions will be addressed in other sections
                                   of this application such as assessing student learning in the School Catalog Section
                                   and collecting follow-up data about graduates in the Annual Renewal, Data Collec-
                                   tion and Site Visit Section.

                                   Insert your responses in your application form. Please include the question prior to
                                   each response.

                                        1. How will student progress be measured and documented?
                                        2. What system is used to record student performance, progress and satisfac-
                                           tion?
                                        3. How will feedback about student satisfaction with your program and
                                           school be obtained, documented and used?
                                        4. Describe the follow-up activities conducted by the school in order to
                                           validate the value and benefits of the school’s education and training for its
                                           graduates.
                                        5. How does the school find out from employers if they are satisfied with the
                                           acquired knowledge and ability of the school’s graduates?
                                        6. How will data collected from various evaluation systems be used to im-
                                           prove the school’s program and operation?
                                        7. Describe your method for generating transcripts and retaining student
                                           records.
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                                   10. Consumer Protection
      Use the following            If you use an enrollment agreement, complete this form and attach it to your
      checklist to confirm         enrollment agreement for submission with your application.
      that your enrollment
      agreement contains           Enrollment Agreement Checklist
      the required informa-
      tion.                        What Must An Enrollment Agreement Contain?
                                   If your school does use an enrollment agreement, you need to make sure all the
                                   required information is present.

                                   General Information
                                       School name as approved by board
                                       School address as approved by board
                                       Student name
                                       The approved title of the program OR, if the student is enrolling only for
                                       individual subjects, the titles of the subjects
                                       A description of the program or subject, or a reference to a specific page in
                                       the school catalog (identified by publication date) where the student may find
                                       such a description

                                   Program Length
                                       A statement of how your program is measured:
                                             The number of clock hours, if the board has approved a resident
                                             program in clock hours OR
                                             The number of credits (identified as degree or vocational credits)
                                             AND the type (quarter or semester credits) OR
                                             The number of lessons in a correspondence program OR
                                             The number of lessons AND the number of hours OR the number
                                             and type of credits in a combination program

                                   Total Cost
                                       The total cost of the program, term or subject depending on how the student
                                       is enrolling
                                       Any charges other than tuition including application fees, registration fees,
                                       books, materials, supplies, plus any other charges the school requires the
                                       student to pay as the result of enrollment

                                   Employment Assistance Services
                                       A statement indicating the type of employment assistance services the school
                                       intends to offer either:
                                             None
○ ○ ○ ○ ○




                                             Employment Advisory Services (Refer to Wis. Adm. Code § EAB 9.05
                                             for definition of these services)
    63                                       Placement Services (Refer to Wis. Adm. Code § EAB 9.02 for the
                                             minimum requirements which must be met to offer these services)
      ○ ○ ○ ○ ○   Educational Approval Board




                                       A statement describing the nature and extent of services offered
                                       A statement that the school does not guarantee employment
                                       A statement that student referrals to prospective employers are not based on
                                       direct contact with the employer regarding current job openings


                                   Cancellation Policy
                                       Clear and conspicuous statement that the enrollment agreement is a legally
                                       binding contract unless the student cancels
                                       Statement that the student has the right to cancel the enrollment agreement
                                       until midnight of the third business day after the student receives written and
                                       final notice of acceptance from the school (does not apply if program is less
                                       than $150 and offered in less than 6 class days)
                                       A copy of a notice of cancellation privilege


                                   Refund Policy
                                       A statement indicating the refund policy which the school intends to follow
                                       The following EAB policies may be used:
                                             Wis. Adm. Code § EAB 8.04 (no refund – fixed class schedule for
                                             program shorter than six class days and costing less than $150)
                                             Wis. Adm. Code § EAB 8.05 (partial refund)
                                         Correct description of three-business-day cancellation period
                                         Correct terms of the partial refund policy:
                                             Prior to the start of classes
                                             First week or 10% of program
                                             After first week or 10%, but prior to full charge
                                             Full charge
                                       Statement of appropriate provisions regarding constructive notice of with-
                                       drawal (Wis. Adm. Code § EAB 8.07(3)).
                                       Statement that the school will make refunds due to withdrawal or dismissal
                                       within 40 calendar days after school dismisses student or receives notification
                                       of withdrawal
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                                   Customer’s Right to Cancel                  ____________________________
                                                                                     Date of Transaction

                                   You may cancel this transaction, without any penalty or obligation, within three
                                   business days from the above date (Saturday, Sundays and holidays are not busi-
                                   ness days).
      Use this form as the
      cancellation agree-
                                   If you cancel, any property traded in, any payments made by you under the
      ment for you and your
                                   contract or sale, and any negotiable instruments executed by you will be returned
      students.
                                   within 10 business days following receipt by the seller of your cancellation notice,
                                   and any security interest arising out of the transaction will be canceled.

                                   If you cancel, you must make available to the seller at your residence, in substan-
                                   tially as good condition as when received, any goods delivered to you under this
                                   contract or sale; or you may, if you wish, comply with the instructions of the seller
                                   regarding the return shipment of the goods at the seller’s expense and risk.

                                   If you do make the goods available to the seller and the seller does not pick them
                                   up within 20 days of the date of your notice of cancellation, you may retain or
                                   dispose of the goods without further obligation.

                                   To cancel this transaction, mail or deliver a signed and dated copy of this cancella-
                                   tion notice or any other written notice, or send a telegram to
                                   ______________(insert school name) at _____________________________
                                   (insert school address) no later than midnight of _______________, ______.

                                   Note: Purchase of educational goods and services offered by a school is deemed to
                                   take place when written and final acceptance is communicated to the student by
                                   the school. If the representative who enrolls you is authorized to grant written
                                   acceptance at the time you enroll, and does so, the cancellation period ends at the
                                   time specified above. If you have not been accepted in writing at the time you
                                   enroll, the cancellation period does not end until midnight of the third business
                                   day after the day you receive written acceptance by certified mail from the school.

                                   I hereby cancel this transaction.

                                   Date___________ Buyer’s Signature _____________________________

                                   Buyer’s Name- Please Print ______________________________________

                                   Street Address _______________________________________________
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                                   City, State, Zip Code __________________________________________

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    Your school catalog
    becomes part of your          11. School Catalog Checklist
    application.
                                  To help you check whether all required elements are included in your school
                                  catalog, we’ve developed the following checklist. To make review as easy as
                                  possible, we ask that you complete this checklist by listing the page where your
                                  catalog addresses each required element and submit it with your school catalog.
                                  This checklist serves two purposes: First, it’s a review for you to ensure your
                                  school catalog addresses all legal requirements and secondly, it speeds our review
                                  by listing each page where the elements can be found.
    Complete this check-
    list to make sure all
    required points are           General Information
    covered in your                  Page ____. Your school name as it appears on the school’s current application
    catalog and attach it            for approval
    to your school cata-             Page ____. Date of the publication, volume number or other identifying data.
    log when you submit              Page ____. Your school’s philosophy and mission statement
    your application.                Page ____. A description of your school’s facilities and equipment
                                     Page ____. Names of school owners or controlling entities
                                     Page ____. Names of chief school administrators and the names of adminis
                                     trators for each branch location
                                     Page ____. Dates of all holidays and vacation periods during which the school
                                     does not provide instruction
                                     Page ____. Names of faculty members and qualifications

                                  Admissions and Entrance Requirements
                                     Page ____. A description of your school’s admission policies and entrance
                                     requirements (high school diploma, GED, age, specific training, etc.)
                                     Page ____. Additional entrance requirements for specific programs, if appli
                                     cable
                                     Page ____. A description of the training you will provide and how a student
                                     will benefit from this training
                                     Page ____. A statement regarding your school’s admission policy on enrolling
                                     ability-to-benefit students, if applicable
                                     Page ____. A statement describing how a student is accepted and notified of
                                     acceptance.
                                     Page ____. Your school’s application deadline
                                     Page ____. The beginning and ending dates for each session or term
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                                   Advanced Standing
                                       Page ____. A statement describing if your school grants advanced standing
                                   for     prior education and training
                                       Page ____. If you do offer advanced standing, information telling a student
                                       what proof they will need (transcripts, letters of reference, etc.) and how you
                                       will determine whether credits transfer
                                       Page ____. The effect advanced standing has on their program cost and
                                   length
                                       Page ____. If your school measures in vocational credits, a disclosure stating
                                       the school does not award a degree to students who complete the program

                                   Student Progress Reports
                                      Page ____. Your school’s grading or progress system
                                      Page ____. The school’s required grades or other criteria required for
                                      satisfactory progress
                                      Page ____. The school’s required grades or other criteria required for
                                      satisfactory completion of the program
                                      Page ____. A description of how and when students receive their grades or
                                      progress reports

                                   Probation, Dismissal and Readmittance
                                      Page ____. Your policy regarding whether a probationary period is given for
                                      unsatisfactory grades or progress
                                      Page ____. The specific criteria which results in a student being placed under
                                      probation
                                      Page ____. The length of the probationary period
                                      Page ____. The criteria for readmittance from probation
                                      Page ____. Your policy regarding whether a student is dismissed for
                                      unsatisfactory grades or progress
                                      Page ____. The specific criteria which results in a student being dismissed
                                      Page ____. If a student may be readmitted, the criteria for readmittance from
                                      dismissal

                                   Students’ Records
                                      Page ____. Description of student records your school maintains while a
                                      student is enrolled and after a student is no longer enrolled
                                      Page ____. The length of time that student records are kept after a student
                                      leaves
                                      Page ____. A description of how the school maintains confidentiality
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                                  Student Conduct
                                     Page ____. A description of what type of conduct is expected of students
                                     and what type of conduct will not be tolerated
                                     Page ____. A statement on whether your school dismisses students for
                                     unsatisfactory conduct
                                     Page ____. The appeals process and the conditions for readmittance if a
                                     student is dismissed

                                  Leaves of Absence
                                     Page ____. Your school’s policy on whether or not you grant leaves of
                                     absence
                                     Page ____. The specific conditions when a leave is granted
                                     Page ____. Any limitations on the time limit of a leave of absence

                                  Attendance
                                      Page ____. Your school’s policy on distinguishing types of absences such as
                                      excused, unexcused, full day, part day or class absences
                                      Page ____. The standards your school uses to determine types of absences
                                      and the way these absences are recorded
                                      Page ____. A statement on how your school will handle assigning and grading
                                      of make-up work due to absences
                                      Page ____. Your school’s policy on the consequences of unsatisfactory atten
                                      dance (e.g. probation, dismissal) and your policy on readmittance
                                      Page ____. How your school maintains records for attendance

                                  Tardiness
                                     Page ____. Your school’s definition of tardiness (e.g., ten minutes late)
                                     Page ____. How tardiness affects attendance (e.g., two tardys equal one
                                     unexcused absence)

                                  Student Complaints
                                     Page ____. Your procedure for handling student complaints
                                     Page ____. Other ways your school handles student concerns
                                     Page ____. Who students can contact if complaints are not satisfactorily
                                      resolved with the school (include EAB phone number, other)

                                  Tuition, Fees and Refunds
                                      Page ____. A schedule of all charges you are going to assess a student
                                      Page ____. A statement on whether your school permits or requires
                                      installment payments and what the conditions of the installments are
                                      Page ____. A statement regarding whether books, materials and supplies must
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                                      be purchased from the school

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                                      Page ____. The refund policy your school will follow under EAB rules:
                                               Wis. Adm. Code § EAB 8.04 (no refund — fixed class schedule for
                                               program shorter than six class days and costing less than $150)
                                               Wis. Adm. Code § EAB 8.05 (partial refund)
                                               Wis. Adm. Code § EAB 8.05(3) a statement notifying students that
                                           they will recieve their refund within 40 days after dismissal or notification
                                           of withdrawal
                                      Page ____. Explanation of withdrawal/cancellation policy that includes the
                                       following:
                                               a description of the three-business-day cancellation period
                                                a statement notifying students who utilize the cancellation privilege
                                                that a full refund will be made in 10 business days
                                   Program Curriculum
                                      Page ____. A listing of all titles of subjects or units for each program
                                      curriculum
                                      Page ____. The educational objectives of each program
                                      Page ____. The time spent on each subject, course, unit and/or topic
                                      Page ____. How the time is broken out either by clock or credit hours, lessons
                                      per program or some combination
                                      Page ____. A brief description of each course, subject, topic or unit

                                   Employment Assistance Services
                                      Page ____. The extent and nature of your employment services like career
                                      development, job search strategies, resume preparation, interviewing skills,
                                       job listings, job matching, etc.
                                      Page ____. A statement regarding your commitment to and means of
                                      referring students to prospective employers
                                      Page ____. The records that are maintained and sent to employers

                                   Employment Results
                                      Page ____. The measures your school takes to evaluate program success
                                   Complete Section Eight by answering all questions thoroughly and attaching
                                   needed documentation.



                                   12. Program Approval

                                   Complete Section Eight by answering all questions thoroughly and attahcing
                                   needed documentation. It's likely you'll need to create a program narrative on
                                   separate pages.
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                                   13. Certification

                                   I, the undersigned, certify that:

                                   I am an official of the school named in the application, and I make this certifica-
                                   tion by its authority.

                                   I have read the completed application for school approval under Wis. Stats.
                                   § 45.54 (10), including all attachments and materials submitted with the applica-
                                   tion.

                                   Notwithstanding any other provision of law, I will make available to the Educa-
                                   tional Approval Board without prior notice any records and accounts of this
                                   school which are necessary to ascertain that the school is complying with the
                                   requirements of Wis. Stats. § 45.54.

                                   The answers, statements and materials submitted as part of the application are, to
                                   the best of my knowledge, true and correct in content and policy.

                                   The school will not deny enrollment to any person solely on account of the
                                   person’s race, sex, color or creed.

                                   The school will not make any distinction or classification of its students solely on
                                   the basis of race, sex, color or creed.

                                   The school agrees to comply with Wis. Stats. § 45.54 and with the rules of the
                                   Educational Approval Board as a condition for approval.


                                   Date _____________ Signature _________________________________

                                   Print or Type Name ____________________________________________

                                   Title _______________________________________________________
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      Section Eight
      Program Approval Application
        ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○




                                     If you intend to offer more than one program, duplicate the follow-
                                     ing form. Complete the form for each program and attach it to your
                                     New School Application.
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                                   Program Approval Application


      Please fill out this         1. School Name _______________________________________________
      application for each
      program you are              2. Name of program ___________________________________________
      seeking authoriza-              _________________________________________________________
      tion. Use additional
      sheets if necessary.         3. Educational/occupational objective _______________________________
                                       _________________________________________________________

                                   4. Title of the degree or credential awarded __________________________
                                       _________________________________________________________

                                   5. The program is:

                                             new (not currently authorized)
                                             substantially revised (changes to a currently authorized program)

                                   6. Program length: Current _______________________________________
                                      Proposed __________________________________________________

                                   7. Provide the following information regarding program requirements and curriculum
                                      review and revision:

                                       •     State the occupational or educational objectives of the program. Include the
                                             types of positions for which the program will qualify graduates.
                                           _________________________________________________________
                                           _________________________________________________________
                                           _________________________________________________________
                                           _________________________________________________________
                                           _________________________________________________________

                                       •     If applicable, describe how the program prepares students for occupational
                                             certification and licensing, and provide job placement/career advancement
                                             documentation that shows how certification has been useful and successful.
                                           _________________________________________________________
                                           _________________________________________________________
                                           _________________________________________________________
                                           _________________________________________________________
                                           _________________________________________________________
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                                               •   Describe how you identified the need for the program (industry
                                                   demand, relevant labor market information, consumer interest, etc.).
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________

                                               •   Describe how you developed the program and explain internal and
                                                   external review processes, consultant qualifications, etc.
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________

                                               •   What is the process for curriculum development? How does the
                                                   process ensure that the curricular content and learning experiences are
                                                   pre-planned, designed and organized sequentially and systematically?
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________

                                               •   What are the school’s performance and completion standards for
                                                   each program?
                                                   _________________________________________________
                                                   _________________________________________________
                                                   _________________________________________________
                                                   _________________________________________________
                                                   _________________________________________________

                                               •   How does the school determine the performance standards that
                                                   potential employers will demand of graduates?
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________
                                                    _________________________________________________
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                                           •   How are the performance and completion standards communicated to
                                               students?
                                                _________________________________________________
                                                _________________________________________________
                                                _________________________________________________
                                                _________________________________________________
                                                _________________________________________________

                                           •   Who measures student performance? What testing and assessments
                                               are used? Who selects these instruments?
                                                _________________________________________________
                                                _________________________________________________
                                                _________________________________________________
                                                _________________________________________________
                                                _________________________________________________

                                           •   How is curriculum revised to keep it up to date? Are students,
                                               graduates and employers part of curriculum evaluation and revision?
                                                _________________________________________________
                                                _________________________________________________
                                                _________________________________________________
                                                _________________________________________________
                                                _________________________________________________

                                      8.   Does the school have current authorization from any other state to offer the
                                           program at any address listed in Section One.         Yes             No
                                           If the answer is yes, attach documentation for each authorization to this
                                           application.

                                      9.   Is the program accredited?                              Yes            No
                                           If the answer is yes, attach documentation which shows the name of each
                                           accrediting body, the date of initial accreditation by that body and the date of
                                           the most recent grant of accreditation.

                                     10.   Do you have any third-party reviews or authorizations?
                                                                                               Yes               No
                                           If yes, please submit documentation.

                                     11.   Please submit a detailed program outline, course syllabi, list of textbooks,
                                           instructor manual, sample lesson plan and a description of program testing/
                                           assessments.
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                                  Certification

                                  I, the undersigned, certify that:

                                  I am an official of the school named in the application, and I make this certifica-
                                  tion by its authority.

                                  I have read the completed application for school approval under Wis. Stats.
                                  § 45.54 (10), including all attachments and materials submitted with the applica-
                                  tion.

                                  Notwithstanding any other provision of law, I will make available to the Educa-
                                  tional Approval Board without prior notice any records and accounts of this
                                  school which are necessary to ascertain that the school is complying with the
                                  requirements of Wis. Stats. § 45.54.

                                  The answers, statements and materials submitted as part of the application are, to
                                  the best of my knowledge, true and correct in content and policy.

                                  The school will not deny enrollment to any person solely on account of the
                                  person’s race, sex, color or creed.

                                  The school will not make any distinction or classification of its students solely on
                                  the basis of race, sex, color or creed.

                                  The school agrees to comply with Wis. Stats. § 45.54 and with the rules of the
                                  Educational Approval Board as a condition for approval.


                                  Date_____________ Signature__________________________________

                                  Printed or Typed Name ________________________________________

                                  Title _______________________________________________________
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                                   Program Evaluation Criteria

     If you are having an          Mission
     expert review your            Are the program's educational objectives consistent with the school's philosophy
     program, please have          and mission statement?
     the reviewer use the
     criteria on this page.        Program
     Submit written                Does the program reflect present-day practice, meet current industry/occupational
     answers and a re-             standards and prepare students for entry-level positions?
     sume of the reviewer
     with your completed           Are the content, length and instructional strategies of the program consistent in
     application.                  quality with similar programs in Wisconsin public schools and/or with other
                                   approved EAB programs?

                                   Curricula
                                   Does the program have comprehensive course outlines, syllabi, teaching guides,
                                   texts, and learning outcomes so the scope and sequence of the program is clearly
                                   and thoroughly presented?

                                   Does each course/program segment have an outcome-based syllabus which identi-
                                   fies:
                                   • competencies, learner outcomes and performance standards
                                   • learning activities (how competencies/outcomes will be met)
                                   • resources available
                                   • assessment methods to evaluate achievement of competencies/outcomes

                                   Performance Evaluation
                                   Are performance standards clearly stated and are evaluation methods such as
                                   written and practical hands-on tests, classroom observations, etc., used to assess
                                   knowledge and skills for the student?

                                   Are students given regular feedback on their knowledge, skills and progress?

                                   Resources
                                   Are educational resources such as supplies, textbooks, manuals, computers, soft-
                                   ware, and individual aids accessible, sufficient, relevant, current and unbiased?

                                   Are classrooms, laboratories, shops, intern or clinical sites appropriate and are
                                   equipment and tools provided for the program adequate and relevant to training
                                   needs?
○ ○ ○ ○ ○




                                   Recommendation
                                   Would you recommend approval of the program as currently presented? If not,
    81                             what changes must be made?
      ○ ○ ○ ○ ○   Educational Approval Board




                                   Program Revisions

                                   1. Please submit a subject-by-subject comparison of the currently approved pro-
                                      gram with the proposed program revision.

                                   2. What is the name(s), title(s) and telephone number(s) including area code of
                                      person(s) to contact if we have questions about the program or application?


                                   New or Revised Program Final Checklist

                                   Do you have everything you need? Use this checklist to make sure you’ve included
                                   all the items required when seeking approval for a new or revised program.

                                       One completed application for approval of a new or revised program (includ-
                                       ing all attachments and fees) for each program the school will offer.

                                       Documentation of third-party review or authorization including
                                        • Regional accreditation organization and status
                                        • Program accreditation organization and status
                                        • Authorization for off-campus sites
                                        • Home state authorization
                                        • Programmatic self study

                                       If applicable, the expert reviewer's written answers to the program evaluation
                                       criteria and his/her resume.

                                       If this is a revised program, please submit a subject-by-subject comparison of
                                       the currently approved program with the proposed program.

                                       A detailed program outline, course syllabi, list of textbooks, instructor
                                       manual, sample lesson plans and a description of program testing/
                                       assessments.

                                       Each piece of advertising and promotional material which your school
                                       proposes to use in Wisconsin for the program.

                                       A signed certification form.
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                                   Final Checklist for New School Approval

                                   This checklist summarizes what the final application needs to include. Do you
                                   have everything you need? Make sure you’ve included all of the required items
                                   when applying for a new school approval.

                                           One completed and signed application page including all attachments.

                                           A narrative describing the school's purpose, ownership and governance,
                                           and processes for evaluating results.

                                           A complete set of school financial statements.

                                           Originals of a private school surety bond (form provided), and power of
                                           attorney form.

                                           Evidence that the facility meets fire, safety and sanitation standards and
                                           you’ve had your school/site inspected (See sample form in Section Eight).

                                           A Background of Instructor form for each teacher.

                                           A copy of the Contract Enrollment Agreement (if applicable). See the
                                           Enrollment Agreement Checklist in Section Seven to make sure you meet
                                           all the requirements.

                                           An application to solicit students and $2,000 bond coverage, if applicable.

                                           Copies of all current and/or proposed advertising and promotional
                                           materials. This includes radio, television, newspaper and yellow page ads,
                                           as well as brochures, flyers, surveys, scripts, video tapes, etc.

                                           A bound copy of the school’s catalog and a completed catalog checklist.

                                           One completed application for each new or revised program (including all
                                           attachments) that the school will offer (See Section Eight).

                                           A check for all applicable fees, payable to: State of Wisconsin
                                           Educational Approval Board.
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