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					 Using Technology to
Extend Your Audience




Mark A. Vasquez
M&C Strategic Program Development Sr. Manager
m.vasquez@ieee.org; +1 732 562 3912

Lenore M. Downes
M&C Business Technology Office
Remote Collaboration Services Manager
l.downes@ieee.org; +1 732 981 3441
    Goal of Workshop

     Provide information on technologies
     available to engage a broader audience
     – Audience can be attendees, organizing
       committee, post-conference users…all
       depends on your vantage point
     Review how IEEE can support you with
     this today
     Discuss how IEEE can support you with
     this in the future
     – Your input and feedback will help inform
2      future directions
      6-May-12
DISCUSSION TOPICS
I. Universe of Remote Conferencing,
   Communications & Information Sharing
      - Synchronous & Asynchronous Communication

II. Available IEEE Services
      - IEEE Remote Collaboration Services

III. Addressing Needs of Conferences
       - Making Technology Work for You
       - Pre-Conference, In Conference, Post Conference

IV. Discussion:
      - The future: The Possibilities are Endless
Synchronous vs. Asynchronous Communication


  Asynchronous Technologies
  Asynchronous tools don’t require users to be connected,
  or online at the same point in time; enable
  communication and collaboration for sustained dialogue
  over a period of time.

  Users separated by distance and time

  Collective knowledge capture over time

  History of the interactions of a group
Asynchronous Communication
          Technology                     Description                               Activity

Virtual/Online Communities
Social Networking/Media        Websites for communications and        distributed work/social groups
                               interactions btw. individuals or       teams & themes
                               groups with similar interests in an    User Profiles
                               online environment.




Blogs (Web Logs)              sharing ideas and comments.             commentary, descriptions of
                              Individually maintained website with    events, news, journaling, graphics,
                              regular entries                         videos, etc. usually specific topic.
                                                                      users post updates

Wikis                         online application. users create and    project development document
                              edit web pages using any web            management system, knowledge
Wikipedia the collaborative
                              browser.                                base
encyclopedia ranks among
best known wikis

IEEE MGA VTOOLs Twiki
Streaming Media               audio/video or other media             static - typically non-interactive; can
YouTube                       compressed and delivered on-           be made available for off-line access.
Narrated slideshows/          demand or live.
Presentation Capture
ieee.tv
Synchronous vs. Asynchronous
Communication

Synchronous Technologies
Synchronous tools enable real-time communication and
collaboration; same time-different location, same time
same location, individual connections.

Users connect instantly at a single point in time

Challenge
Simultaneous participation - different time zones and
conflicting schedules can create communication
challenges.
 Synchronous Communication
 Technology             Description                                           Activities
Teleconference/Audio   toll-free dial in access to an audio bridge          discussions and dialogue. phone and
Conference              >5/6 phone connections                              toll free number; per minute rate can
                                                                            be inexpensive for small groups.
VoIP [Skype]           Skype is an IP telephony service provider. Software VoIP calls, phone calls; instant
                       allows free calling between computers                messaging, file transfer and video
                                                                            conferencing
Web Conferencing        dynamic online meeting environment; simulates       online meetings; training; workshops;
                       physical mreeting. viewing/sharing presentations and options for application sharing,
                       information; task, project oriented                  software demos. Web tours,
                                                                            whiteboarding; webcam for (f2f)

Webinars               moderated; structured; pre-registration                 Presentations by distinguished
                                                                               speaker
Webcasts               moderated, high visibility high profile, high touch web HD video for immersive F2F,
                       broadcasts for on demand viewing                        application sharing, software demos.
                                                                               Web tours, whiteboarding
                                                                               formal discussions; round tables;
Video conferencing     integrates HD video and voice to connect remote         for higher-touch face to face (f2f)
                       users with each other as if they were in the same       interactions; roundtables
                       room. distribution optional
Telepresence           Set of immersive technologies which simulate          live user interactions btwn. dispersed
                       experience of being present. Travel to central host   physical locations vs. virtual presence,
                       facility.                                             where the user operates in a simulated
                                                                             environment
Remote Solutions
                                      Pre-Conference
Remote Solution        Sync/Async Planning & Preparation Conference Sessions   Post-Conference
Web Conference           sync
Webinar                  sync
webcasting               sync
Streaming media          sync
Teleconference           sync
Conference Call          sync
On-demand
recordings               async
Wikis                    async
Presentation Capture     async
Telepresence              sync
Blogs                    async
Social
networking/media         async
Podcasting               async
E-Learning/Distance
Learning
  = solutions directly             = solutions not currently                   = services currently being
  provided by IEEE                 supported directly by IEEE                  investigated by IEEE
                                      Pre-Conference
Remote Solution        Sync/Async Planning & Preparation Conference Sessions         Post-Conference
Web Conference           sync               X                                              X
Webinar                  sync               X
webcasting               sync
Streaming media          sync
Teleconference           sync               X                                              X
Conference Call          sync               X                                              X
On-demand
recordings               async              X                                              X
Wikis                    async
Presentation Capture     async
Telepresence              sync
Blogs                    async
Social
networking/media         async
Podcasting               async
E-Learning/Distance
Learning
  = solutions directly             = solutions not currently                   = services currently being
  provided by IEEE                 supported directly by IEEE                  investigated by IEEE
                                      Pre-Conference
Remote Solution        Sync/Async Planning & Preparation Conference Sessions         Post-Conference
Web Conference           sync               X                                              X
Webinar                  sync               X
webcasting               sync
Streaming media          sync
Teleconference           sync               X                                              X
Conference Call          sync               X                                              X
On-demand
recordings               async              X                                              X
Wikis                    async              X                                              X
Presentation Capture     async
Telepresence              sync
Blogs                    async
Social
networking/media         async
Podcasting               async
E-Learning/Distance
Learning
  = solutions directly             = solutions not currently                   = services currently being
  provided by IEEE                 supported directly by IEEE                  investigated by IEEE
                                      Pre-Conference
Remote Solution        Sync/Async Planning & Preparation Conference Sessions         Post-Conference
Web Conference           sync               X                                              X
Webinar                  sync               X
webcasting               sync
Streaming media          sync
Teleconference           sync               X                                              X
Conference Call          sync               X                                              X
On-demand
recordings               async              X                                              X
Wikis                    async              X                                              X
Presentation Capture     async                                    X                        X
Telepresence              sync
Blogs                    async              X                                              X
Social
networking/media         async
Podcasting               async
E-Learning/Distance
Learning
 Examples of use of remote solutions
                                    Pre-Conference
Remote Solution      Sync/Async Planning & Preparation   Conference Sessions      Post-Conference
                                                                                Post-Con; Lessons
Web Conference          sync    Review/Dist. Project                                 Learned
Webinar                 sync     Featured Speaker
webcasting              sync
Streaming media         sync
Teleconference          sync    Project Plan Update                            Problem Resolution
Conference Call         sync    Project Plan Update                            Problem Resolution
On-demand
recordings             async                                                   Review Mtg. Activity
Wikis                  async     Pre Event Notices                              Post-Event Notices
Presentation Capture   async                         Session Recordings            Distribution
Telepresence            sync
Virtual Trade Show      sync
Blogs                  async                                                   Attendee Feedback
Social
networking/media       async
Podcasting             async
E-Learning/Distance
Learning             asyn/ssync
IEEE Web
Conferencing
  Products like …                     -     Collaboration Scenarios
  MS Live Meeting                         – Highly collaborative meetings
  Adobe Acrobat                           – Webinar – Online seminar,
  Connect Pro                               typically one-way, from
  WebEx                                     speaker to a larger group with
                                            limited/no audience
                                            interaction. Controlled
  IEEE Web Conferencing is a                information delivery
  service that gives IEEE patrons         – Webcast – Online Broadcast
  the ability to collaborate in a         – On Demand Conferencing –
  virtual environment using select          Media file distributed over the
  conferencing products. Available          internet using streaming
  to IEEE staff, and volunteers for         media technology. Can be a
  conducting or attending online            recorded session for on-
  meetings related to IEEE                  demand access.
  business.
                                          – Simple online
                                            communications
         IEEE Web Conferencing
              Convergence:
                                   Int’l: R4, R9
        Technophobe
         Live Video       Recorded Universities
                                     Chat/IM
           Expert,         Video Telecommuters
         mobile user
                                               Software dev.
                                              Software Demos
                                               Strategic Plan.
   Webinars               IEEE
                                                 Web benefits
                                              MemberTours
Webcast Referrals          Web                   IP delivery
                       Conferencing               Training
                         MS Live Meeting
                          Connect Pro 7




       File Repository                        Audio
                                                OS
        Voice & Data                         Teleconf
                                             Browsers
          Recording                        Desktop VoIP
                                             Bandwith
                                             Security
                                            Conf. Call
Products & Providers
Criteria:
   Performance and Maturity
   User needs
   Industry rankings
   Independent trade endorsements
   Trials

Preferred (Managed Conferencing)   Endorsed Only
MS Office Live Meeting 2007        Genesys Meeting Center 4.0
Adobe Acrobat Connect v.7          WebEx [Premiere Global]
                                   PresenterNet.Com
    How We Support You

Access to Tools
– Vendor agreements & relationships
– Research, testing, trials
Best practice expertise; consultation; coaching
Detailed requirements & access instructions
Product interoperability
Project management for complex online events
Vendor referrals
Make services visible and accessible
IEEE Web Conferencing
   Service Portfolio
18   6-May-12
Possibilities are Endless…
  Currently being piloted within IEEE
    Presentation Capture
        2009 IEEE MTT-S Int’l Microwave Symposium
         (www.ims2009.org/presentations_online)
    Live Event Streaming (via IEEE.tv: www.ieee.tv)
        2009 IEEE Honors Ceremony
        2009 IEEE Presidential Candidates Debate
        2009 IEEE Presidential Candidates Roundtable (27 July)


    Future investigations
    • Podcasting
    • Blogs
    • Virtual Trade Shows
    • Social Networking/Media
    • E-Learning/Distance Learning
    • Telepresence
 19    6-May-12
     End Game…

 continuous development of efficient,
 reliable, secure, responsive, effective ways
 to help you manage conferences remotely
 and electronically for success…

 to advance important work that many of
 you and your colleagues are doing at IEEE

 Foster technological innovation for the
 benefit of humanity
20    6-May-12
           Q&A/OPEN DISCUSSION




21   6-May-12
22   6-May-12

				
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