How To Write An Employee Handbook by DebtFreeGuy

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This article contains a number of helpful hints to support you in the process of writing an employee handbook but above all remember that it should be accessible to all members of staff, so try to consider this as you develop the content. Employee handbooks should be easy to understand so avoid using jargon or corporate buzz words without explanation.

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									                 How To Write An Employee Handbook


This article contains a number of helpful hints to support you in the process of writing
an employee handbook but above all remember that it should be accessible to all
members of staff, so try to consider this as you develop the content.

Avoid Jargon

Employee handbooks should be easy to understand so avoid using jargon or
corporate buzz words without explanation. If it is a technical job and a good
grounding in corporate jargon is essential then ensure that you explain any terms
clearly and provide a glossary of terms at the back of the handbook for quick
reference.

Adopt a Step by Step Approach

Employee handbooks need to follow a logical structure and basic concepts should
be introduced first before moving on to more complex topics. Adopting a step by step
approach enables the employee to work through the stages in a logical fashion in
their minds and helps them to understand processes and procedures better. Make
sure you include each step without missing any key aspects out and use numbers to
differentiate between each step in the process.

Keep it Clear and Concise

Try to avoid long rambling paragraphs but rather ensure that information is
presented in a clear and concise manner. Try to use short paragraphs to make the
handbook quick and easy to refer to.

Spelling and Formatting

Ensure that the handbook is appropriately checked for spelling and grammatical
errors, remember that this will be seen by all employees!

Use a font size of at least 12 so that the handbook is easy to read especially as older
employees or individuals with visual impairments may struggle with smaller font
sizes. Even better ensure that there is a large print version available if required.
Ask New Staff What to Include

If you have any staff that have been in the organisation for less than 6 months, then
get their opinion concerning what would have been helpful to them in an employee
handbook. They are likely to be the most useful source of information.

Delegate Chapters According to Specialisms.

Different staff will have developed different specialisms within the organisation over
time. As such it may be more beneficial to ask a number of employees to write
different sections of the handbook drawing upon their expertise. This way you can
play to strengths of the individuals. Always ensure that one person takes
responsibility for maintaining the style and readability of the handbook.

Use of Pictures and Diagrams

As individual's we all learn in different ways, some people like the written word,
others prefer pictorial means. Ensure that you use pictures and diagrams to
communicate key concepts and to break up the monotony of the text.

Consider Diversity issues.

Organisations are made up of a fascinating and vibrant mix of individuals from
different cultures and also those with disabilities. It is essential that any employee
handbook is accessible to all, so before you write the book find out from the human
resources department what nationalities are represented and if anyone has a
disability. If could be that some staff are visually impaired or blind, in which case your
employee handbook needs to be easily readable in Braille. In addition, particularly in
multinational organisations, your handbook will need to be translated into numerous
languages so avoid culture specific jokes or references.

Test Drive the Handbook

Give a draft version of the handbook to a friend or family member who knows little
about your organisation and ask them to read through it and feedback on how user
friendly it is. If they can understand it then a new employee is also likely to. Also print
off a dozen copies and hand them out to a select number of staff to try them out. Ask
them to feedback and use this information to update the handbook. This is a
particularly good idea because if they spot a flaw or serious errors then you won't
have to recall hundreds or thousands of copies!


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