formats & layouts of Bzns mesgz

							                1


  Business
Communication
                                            2
           Layout of a Business Letter
1. The / Modified Block form / Block form
2. The Semi-Block form
3. Full-Block form
                                             3
          Layout of a Business Letter

1. The Block-form / Modified – Block
2. Full-Block
3. The Semi-Block
4. AMS (Administrative Management Society)
                                                            4
                   Punctuation Styles
1. Close Punctuation
   Parts of heading, date, inside address, salutation and
   complimentary close are punctuated.
2. Standard Punctuation
   No line of heading or inside address is punctuated. After
   salutation and complimentary close a comma is placed.
3. Open Punctuation
   It requires no punctuation even after the salutation and the
   complimentary close.
                                                             5
                 Modified Block Form (1)
Heading or Letter                            Public Bank,
Head                                         30, The Mall,
                                             Lahore.

Date                                         March 7, 2002

Inside Address              The General Manager,
                            Allied Traders,
                            13, Empress Market,
                            Karachi.

Salutation                  Dear Mr. Ali,
                                                       6
                 Modified Block Form (2)
Body                        ________________________
                            ________________________
                            _________.
                            ________________________
                            _________.

Complimentary Close         Yours sincerely,



Signature Area              Ali Hassan
                            Sale Manager

Reference Initial           MA/na
                                                    7
                    Full Block Form (1)
Heading or Letter            Public Bank,
Head                         30, The Mall,
                             Lahore.

Date                         March 7, 2002

Inside Address               The General Manager,
                             Allied Traders,
                             13, Empress Market,
                             Karachi.

Salutation                   Dear Mr. Ali,
                                                            8
                   Punctuation Styles
1. Close Punctuation
   Parts of heading, date, inside address, salutation and
   complimentary close are punctuated.
2. Standard Punctuation
   No line of heading or inside address is punctuated. After
   salutation and complimentary close a comma is placed.
3. Open Punctuation
   It requires no punctuation even after the salutation and the
   complimentary close.
                                                        9
                    Full Block Form (2)
Body                         ________________________
                             ________________________
                             _________.
                             ________________________
                             _________.

Complimentary Close          Yours sincerely,



Signature Area               Ali Hassan
                             Sale Manager

Reference Initial            MA/na
                                                              10
                    Semi Block Form (1)
Heading or Letter                             Public Bank,
Head                                          30, The Mall,
                                              Lahore.

Date                                          March 7, 2002

Inside Address               The General Manager,
                             Allied Traders,
                             13, Empress Market,
                             Karachi.

Salutation                   Dear Mr. Ali,
                                                            11
                    Semi Block Form (2)
Body                               ___________________
                             ________________________
                             _________.
                                   ___________________
                             _________.

Complimentary Close                      Yours sincerely,



Signature Area                           Ali Hassan
                                         Sale Manager

Reference Initial            MA/na
                                                            12
             Layout of a Business Letter
4. AMS (Administrative Management Society)
   It has been in use since 1950, AMS is simple style. It uses
   full–block form and open punctuation. No salutation or
   complimentary close is used. Reader’s name, is used in the
   first and last sentences. Subject and writer’s name are typed
   in capitals.
           Parts of the Memorandum                 13

MEMO TO:
FROM:
DATE:
SUBJECT:

______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
         Parts of the Memorandum            14


             INTEROFFICE MEMORADUM

TO:        Distribution         From:
Dept:                           Dept:
Floor:                          Floor & Ext:
Subject:                        Date:
_______________________________________________
_______________________________________________
                Parts of the Memorandum       15


  Distribution         2          August 14, 2006
_______________________________________________
_______________________________________________

Ka

Distribution:
1.
2.
3.
                 Parts of the Memorandum                             16
                               Memorandum               (Company name)
Date: ______________                           Form: ____________
To: ________________                           Telephone: ________
Dept: ______________
Subject: ____________

                                    For your
Message, comment, or reply          Approval    Information Comment


Write it * Date it * Sign it    Oral message waste time, cause annoying
                                    Interruptions, and are likely to be
                                    misunderstood or forgotten
         Parts of the Memorandum (1)                17
ABC Company           Interoffice Communication

To: _________________________ Plant/department: ________

From: _______________________ Plant/department: ________

Subject: _____________________ Date: ___________________

Message ____________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
Signed ______________________________________________
              Parts of the Memorandum (1)                                               18
Reply: ______________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________

Date: _____________________ Signed: ___________________
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 Person receiving communication: retain this copy for your records          (1st page white)
================================================================================
    Originator: detach this copy, send remaining set, carbon instant, for use for replier
                                       (2nd p yellow)
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                      Replier: return this copy to sender                   (3rd page pink)