NATIONAL AVIATION COMPANY OF INDIA LIMITED
MATERIALS MANAGEMENT DEPARTMENT.
Sub: Tender inviting quotation for supply of Terry viscose Suiting Material.
Last date of submission of tender 27.04.2009 upto 1500 hrs.
Date of opening 28.04.2009 at 1500 hrs.
Offers are hereby invited by the National Aviation Company of India Limited (hereinafter referred to as
AIR INDIA) for supply of Terryviscose Suiting Material(in Three shades ) from manufacturers of
Terryviscose Suiting Material, or from Govt. Undertakings (State / Central) who have the experience of
supplying Suiting Material , as per the requirements given below:
QUANTITY 65,000 Mtrs.
Pre-qualification criteria Annexure-I
Technical specifications Annexure-II
Other Terms & Conditions of Tender Annexure-III
Certificate for Compliance with Tender Terms & Annexure-IV
Format for Technical Bid Annexure-V
List of Testing Laboratories Annexure-VI
Format for Price Bid Annexure-VII
1. TWO BID SYSTEM:
Sealed / closed quotations are to be submitted in a two-bid system (Technical Bid and Price Bid
separately) as per the following details:
1.1 SEALED /CLOSED COVER - I (Technical Bid).
To be super scribed with "TECHNICAL BID for enquiry No.HSP/09/UF/ENQ/7 due for opening
on 28.04.2009 at 1500hrs. ” and must contain the following:
(a) Tenderer’s response in their Technical Bid should be as per the requirements specified at
Annexures I to VI .
(b) Samples – Two samples of Terryviscose Suiting Material in minimum length of 3 meters each
(in Jet Black shade), developed as per the material specifications given in the tender, must be
submitted along with the technical bid. Each sample should be duly stamped and signed.
(c) A Test Report , in original, of the material developed to the specifications as contained in this
tender, from any of the laboratories as indicated in the list at Annexure VI., is to be submitted .
The material submitted for testing should be identical to the samples as indicated at page 1
,Clause 1.1, point b. Further, the Test Report should be based on a sample submitted to
the testing laboratory ,after the date of release of this tender. The Report should clearly
state whether the sample meets the tender specifications or not. The laboratory should
affix a portion of the sample submitted for testing along with the Test Report. In case the Test
Report of a bidder does not confirm compliance with the specifications of the tender, the bid
will not be evaluated any further.
(d) Earnest Money Deposit (hereinafter referred to as “EMD”): The EMD of Rs. 80,000/- must
be enclosed along with the Technical bid. The EMD is to be submitted by way of a Demand
draft / banker’s cheque, or through ECS(as per the bank detailse given below), drawn in favour
of National Aviation Company Of India Limited, payable at New Delhi. No other mode of
payment is acceptable. The EMD will be interest free.
Bank Details: M/s. National Aviation Company of India Ltd.,
Name of Bank :State Bank of India, Foreign Exchange Division, Main Branch,
Parliament Street, New Delhi - 110001
Account No. 11084278183 SWIFT Code SBININBB104
IP NUMBER 300409
(e) SSI units registered with the NSIC under its Single Point Registeration Scheme/ Public Sector
Units/ Central / State Government undertakings/ A-I widows associations / A-I co-operative
society/ Handicraft boards, khadi village and Cottage Industries/ Social Welfare organizations/
Handicapped and Blind associations/ Units registered with the Central Purchase
Organizations(e.g. DGS&D) will be exempted from submission of EMD.
(f) In case a tenderer is eligible for exemption from the payment of EMD, documentary proof to this
effect must be enclosed. It may be noted that submission, if any, of reference(s) of Govt.
notification(s) pertaining to exemption from submission of EMD in favour of the tenderer
must be supported by copy(s) of such notification(s) duly certified by the department(s)
issuing such notification(s) to the effect that the same is / are currently valid.
(g) In case EMD is not found attached, or not submitted in the mode specified, or a valid proof of
exemption not submitted, the tender will be rejected.
(h) EMD furnished by the unsuccessful bidders will be returned to them free of interest within 45
days of issue of the Purchase Order to the successful tenderer. EMD of successful bidder will
be refunded without any interest whatsoever, after receipt of Security Deposit or Bank
Guarantee in lieu thereof from the vendor. EMD of a bidder will be forfeited if the bidder
withdraws or amends its tender, impairs or derogates from the tender in any respect, or
declines to accept or honour the Purchase Order/contract if awarded in his favour. If the
successful bidder fails to furnish Security Deposit or Bank Guarantee within the specified
period, its EMD may be forfeited.
1.2 SEALED / CLOSED COVER – II (Price Bid) :
The Price Bid containing the rates, as per Annexure-VII, is to be super scribed with “PRICE BID
for Tender Enquiry No.HSP/09/UF/ENQ/7 ”.
The Price Bid must conform to the following:
a) Rates should be quoted in the format as given at Annexure-VII.
b) Unconditional discounts, if any, should be clearly indicated, and would be applied to the
quoted price during evaluation.
c) Conditional discounts, if offered, will not be considered for the evaluation.
2. THE TWO SEALED / CLOSED COVERS (i.e. ONE SEALED / CLOSED COVER FOR THE TECHNICAL BID,
AND ANOTHER SEALED / CLOSED COVER FOR THE PRICE BID) SHOULD BE FURTHER PUT IN A
MASTER COVER SUPERSCRIBED WITH “QUOTATION FOR TENDER ENQ.NO.HSP/09/UF/ENQ/7 and
should be submitted at the following address on or before 27.04.2009 up to 1500 hrs.:
OFFICE OF EXECUTIVE DIRECTOR –MATERIALS
MATERIALS MANAGEMENT DEPARTMENT.
NATIONAL AVIATION COMPANY OF INDIA LIMITED
3. The tenders will be opened on 28.04.2009at 1500 hrs. at the following address:
OFFICE OF EXECUTIVE DIRECTOR – MATERIALS
NATIONAL AVIATION COMPANY OF INDIA LIMITED
The tenderers, or their authorized representatives, would be permitted to attend the opening of the
tenders. The representatives must carry a letter of authority from the tenderers, or any other valid
document, authorizing them to attend the tender opening, failing which they will not be permitted to
participate in this process.
REASONS FOR REJECTION OF QUOTATION: The quotations received by fax /
email, unsigned quotation, non receipt of EMD (without valid proof of
exemption), submission of EMD in a mode other than as indicated in the tender,
receipt of quotation after the closing date of the tender, non receipt of samples
4. The following are also to be noted:
a) In case the Price Bid and the Technical Bid are enclosed in the same envelope
instead of in two separate sealed / closed envelopes, the tender will be rejected.
b) On the date of opening of the tender only the technical bids would be opened, and the price
bids would be kept in the custody of AIR INDIA in the same sealed / closed covers as
received from the tenderers.
c) The Price Bids of only those tenderers, who qualify in the Technical Bid evaluation for the
respective items, would be opened at a later date, which would be notified in advance to the
d) The tenderers should sign on all pages of the Technical Bid and the Price Bid.
e) The Technical Bid should not contain any indication of the price. In case an indication of the
price quoted is included in the technical bid, the quotation will be rejected without any
reference to the tenderer. No correspondence will be entertained in this regard.
f) The price quoted should remain valid for acceptance for a minimum period of 120 days from
the date of opening of the Technical Bid.
g) The bids should be neatly presented. Corrections, if any, should be duly authenticated with
full signature of the person who is signing the tender, failing which the tender is liable to be
h) AIR INDIA reserves the right to accept / reject any / all offers with valid reasons.
i) In the event of default, AIR INDIA reserves the right to cancel the Purchase Order and to
claim damages from the successful tenderer, and also reserves the right to award the
contract to another party at the cost and risk of the successful tenderer.
j) Amendments and clarifications, if any, to this tender will be hosted on the web site
(www.airindia.in ). The tenderers should click on the hyper link “Indian” or “Air India” for
accessing the site where the tender has been hosted. AIR INDIA will not intimate the
tenderers individually of the same. The tenderers are, therefore, advised to visit the website
regularly till the date of closing of the tender. The last amendment, if any, will be hosted a
minimum of seven days before the closing date of the tender.
5. SECURITY DEPOSIT
i) The successful tenderer must deposit an amount equivalent to 5% of
the total value of Purchase Order (after adjusting the amount of Earnest
Money Deposit) as Security Deposit with AIR INDIA in the form of Bank
Guarantee, Demand Draft / Banker's cheque or through ECS drawn in
favour of National Aviation Company of India Limited (NACIL) payable at
New Delhi, within 2 weeks of award of the Purchase Order. In
exceptional cases, depending on merits, NACIL would reserve the right
to deduct the amount of Security Deposit from any outstanding invoice(s)
of the vendor irrespective of the PO against which the Security Deposit
may be due.
ii) The Security Deposit will not carry any interest. The cost of submission
of Security Deposit or execution of BG would be borne by the
iii) The Security Deposit / Bank Guarantee shall be refunded / returned after
the scheduled completion of all obligations under the Purchase
Order/Contract, i.e after adjusting the penalties, if any, that may be
imposed under the terms of the Purchase Order.
iv) SSI Units registered with the NSIC under its Single Point Registration
Scheme / A-I wodows associations / A-I co-operative society / Handicraft
boards, Khadi Village and Cottage Industries/ Social Welfare
organizations / Handicapped and Blind associations / Units registered
with the Central Purchase Organizations (e.g. DGS&D) would be
exempted from submission of Security Deposit.
90% of the price will be paid within 30 days of completion of inspection and
acceptance of supplies, or receipt of invoice, whichever is later, and balance 10%
will be paid after three months of acceptance of the supplies after adjustment for
penalties / liquidated damages / cost of defective supplies, if any.
7. BULK PRODUCTION AND DELIVERY:
a. The process of submission and approval of the samples prior to bulk production
should be completed within 15 days from the date of placement of Purchase
Order. Production is to commence only after final approval of SAMPLES by AIR
INDIA. AIR INDIA will not bear any additional cost over and above that contained
in the Purchase Order on account of development of samples till the same have
been approved by AIR INDIA prior to production.
The delivery is to commence within 45 days of approval of samples, and should
be completed within 75 days. The successful tenderer would be required to
pack the material in accordance with the requirements stated at page 5, clause
No. 9, and deliver them to the nearest AIR INDIA (erstwhile Indian Airlines)
domestic operative airport. AIR INDIA will bear the cost of air transportation from
the city where the tenderer has delivered the items(s) to the intended
destination(s). The successful tenderer would be issued with ‘ free booking’ letter
of authority for arranging despatches of goods by Air India(Domestic) flights.
b. The tenderers are to submit a firm commitment to comply with the delivery schedule
as indicated at ‘a’ above. AIR INDIA reserves the right to inspect the tenderer’s
production facilities in order to establish the capability of the tenderer in this respect.
The Terryviscose Suiting Material is required in cut-pieces of 1.20 Mtrs. as well as in
thans in multiple of 1.20 Mtrs. and are to be packed in individual polythene cover
packing. One side of the length should have suppliers seal and the other side suppliers
stamp. A label indicating the item, colour/shade, quantity and name of supplier should
be pasted on each carton. The material be further packed in a strong seven ply
corrugated carton made out of 120 GSM kraft paper, duly fastened with a crossed nylon
9. PRICE AND PURCHASE ORDER VALIDITY:
(i) Depending upon the actual requirements of Air India at the time of placement of
the Purchase Order, the quantities as indicated in the tender may vary by plus /
minus 15%. The tenderers must hold their quoted prices and other terms and
conditions firm for such increase or decrease in quantities.
(ii) The validity of the Purchase Order would be up to one year from the date of
Purchase Order. Air India may place Purchase Order(s) for additional
quantities, if required during the subsistence of the Purchase Order, on the
same rates and terms and conditions as in the Purchase Order. However,
increase in price during the period of validity of the Purchase Order would be
accepted in the event of increase in statutory duties, taxes, etc. Similarly the
tenderer should commit to pass on the benefit to AIR INDIA of reduction, if any,
in statutory duties, taxes, etc. during the period of validity of the Purchase
For any clarifications, queries may be sent in writing to the following:
Mr. John Augustine, CH.MGR (MM)
Tel : 011-24604478
Fax : 011-24621776
Email : email@example.com
It may be noted that telephonic queries will not be entertained.
10. PENALTIES :
a) Liquidated damages: - The supplies are required for the purpose of providing
uniforms to the employees of AIR INDIA, and the uniforms are to be issued as
per the schedule drawn up for this purpose. Timely delivery is, therefore, the
essence of the Purchase Order. In case of delay in delivery, liquidated damages
will be charged from the defaulting tenderer at the rate of @0.5%(half percent)
per week or part thereof of the value of the undelivered portion of the goods or
services(excluding taxes and delivery charges) subject to a maximum of 10% (
ten per cent) of the value of the undelivered part . This is to be recovered from
the Security Deposit / Performance Guarantee, or from the amount due to the
vendor after due notification to the vendor in advance.
b) In case of unsatisfactory performance or breach of any of the clauses of this
contract, NACIL would issue a notice of 30 days to the party to rectify the breach
and improve the performance failing which NACIL shall be at liberty to terminate
this agreement by providing a 30 days written notice to the party. The party shall
not have any right to dispute or question the judgement of NACIL of
unsatisfactory performance of the party.
Notwithstanding the above, NACIL shall also be at liberty to terminate this agreement
for any reson including change in situation / circumstances, etc. by providing to the
party a 90 days written notice. The party shall also be at liberty to terminate this
contract by providing to NACIL a 90 days written notice. In such an event, the
terminated party shall have no right to claim compensation/damages, etc. from the
terminating party on account of early termination. However, the party shall duly comply
with their respective obligations during the notice period and thereafter, shall discharge
the obligations arising out of the agreement till the termination.
c) Rejection :
i) Supplies not meeting the specifications or in any other aspect, shall be
rejected at the time of inspection and it will be the responsibility of the
supplier to make arrangements to collect the same at their cost and risk.
Such supplies should be replaced free of charge within 15 days from the
date of receipt back by the tenderer.
If any defect is detected after receipt and acceptance of T/V Suiting
Material, including but not limited to fading of colour, up to one year from
delivery of the last batch of supplies, such defective material will be
returned to the tenderer, and the same should be replaced free of charge
within one month from the date of receipt back by the tenderer.
11. EVALUATION CRITERIA :
A) Technical Bids
a. The bids would be evaluated to verify compliance with the pre-
b. The test reports received from the tenderers along with the
Technical Bids would be verified for certification of the Test
Laboratory to the effect that the samples as submitted for testing
meet the specifications of the tender. This process would, however,
be carried out only in respect of those tenderers who qualify in
respect of the pre-qualification criteria. AIR INDIA reserves the right
to confirm the authenticity of the Test Reports, or to seek
clarifications from the concerned Test Laboratories, or to get the
samples as received along with the Technical Bids tested for
compliance with the specifications, without making any reference to
AIR INDIA reserves the right to carry out an inspection to assess the
capabilities of the manufacturing unit(s) and the processing facility /
facilities, to produce the required quantities in accordance with the
schedule as indicated at 7’a’ (page 4) of the tender.
B) Price Bids
SSI Units registered with the National Small Industries Corpn. (NSIC), or
with Directorate General of Supplies and Disposal (DGS&D), will be
eligible for price preference up to 15% over the offer of large scale
sectors, and 5% over the offer of Public Sector Undertakings (PSUs),
provided the offers under consideration are otherwise clear for acceptance
in all respects.
Purchase preference would be granted to Central Public Sector
Enterprises (CPSE) for a contract of the value of Rs. 5 crores and above
but not exceeding Rs.100.crores, or as per the currently prevailing
Government guidelines in this respect. Other things being equal, the
purchase preference will be granted at the lowest valid price bid (L 1) if the
price quoted by the CPSE is within 10% of the L 1 price.
12. ARBITRATION: Any dispute arising between the parties in respect of the construction,
interpretation, application, meaning, scope, operation or effect of this document or the
validity or breach thereof, shall first be settled by mutual consultation. If the dispute remains
unresolved after a period of 90 days from the date when the mutual consultation has
started, the matter shall be referred for settlement to “SCOPE FORUM OF CONCILIATION
AND ARBITRATION”, Government of India, and the award made in pursuance thereof shall
be binding on the parties.
13. JURISDICTION: Any dispute whatsoever shall be subject to the jurisdiction of the courts of
Delhi / New Delhi only.
ANNEXURE - I
Bids of the tenderers who fulfill the following pre-qualification requirements, and submit
documentary proof thereof along with the Technical Bid, will only be eligible for evaluation of
the technical bids:
1. The tenderer must be either a manufacturer of Suiting Material or a Central / State Govt.
Undertaking having previous experience in supplying of Suiting Material.
2. The tenderer must have a minimum average Annual Turnover of Rs. 50 Lakh(Rupees Fifty
Lakhs ) for Suiting Material during the financial years 2005-06, 2006-07, and 2007-08.
3. The minimum turnover criteria will, however, be waived off in the case of SSI units registered
with the NSIC under its Single Point Registration Scheme as per the guidelines issued by the
Govt. of India. In case a tenderer enjoys a similar benefit from any other Govt. Department,
documentary proof of the same is to be submitted on similar lines as at Clause 1.1 (e)
4. The tenderers should have executed order(s) for supplying a minimum of 35,000 Mtrs.
Suiting Material to Govt. Departments / Public Sector Undertakings, or to the hospitality
sector (airlines, 5-star hotels, etc.), or to any service industry in any continuous period
of twelve months from the 1st April 2006 onwards. Documentary proof is to be
submitted by way of copies of Purchase Orders (with the prices blanked / erased, if
required), and delivery challans as proof of execution of the supplies referred to
5. Documentary proofs in support of the tenderer’s status such as a copy of SSI certificate
issued by the NSIC, Manufacturing Licence, proof of registration as a manufacturer, etc. must
be submitted in the case of original product manufacturers.
6. The tenderer must have a Permanent Account Number (PAN). A copy of the PAN is to be
7. The tenderer must have a currently valid Sales Tax / VAT Registration Certificate. A copy of
the Sales Tax / VAT Registration Certificate is to be submitted.
8. One copy each of the Annual Report, Balance Sheet, and Profit & Loss Account of the
financial years 2005-06, 2006-07, and 2007-08, duly certified by a Chartered Accountant, are
to be submitted
9. Copies of Income Tax Returns for the three financial years 2005-06, 2006-07,and 2007-08,
are to be submitted.
10. A certificate of unconditional acceptance of all the terms and conditions of the tender should
be submitted on the tenderer's letter head in the format as given at Annexure-IV.
11. The Test Report in original for the quoted sarees from any one of the Testing Laboratories
as indicated at Annexure VI, establishing compliance with the tender specifications must be
submitted along with the technical bid. The testing should be carried out on a sample
developed according to the material specifications of this tender, and should have been
submitted for testing after the date of release of this tender. The Testing Laboratory should
attach a portion of the sample that was submitted for testing along with its Test Report.
12. Two samples of the T/V Suiting material in minimum length of 3 metreseach (in Jet
Black shade) developed as per the material specifications of the tender, must be
submitted along with the technical bid. Each sample should be duly stamped and
13. Earnest Money Deposit (EMD) as indicated at Clause 1.1d ( page 2 ) must be enclosed
along with the technical bid in the form of a Bank Draft / Banker’s cheque drawn in favour of
National Aviation Company Of India Limited, payable at New Delhi. No other mode of EMD
will be accepted.
In case a tenderer is eligible for exemption from the payment of EMD, documentary proof to
this effect must be enclosed.
14. Location(s) of the manufacturing facility / facilities where the T/V Suiting Material is to be
produced, and details of the available infrastructure are to be indicated. In case a tenderer
does not have a facility of his own, the location of the facility / facilities, name(s) of the
concerned organization, contractual arrangements between the tenderer and such
organization(s), etc., as well as details of the available infrastructure where the fabrication is
to be carried out, are to be indicated. In case the manufacturing facility is to be selected
after receipt of the P.O. as a matter of policy or prevailing practice of the tenderer, the
tenderer must satisfy AIR INDIA about its capability of executing the P.O. within the delivery
deadlines on the basis of its past performance as stated at point ‘4’’ of the Pre-Qualification
criteria in Annexure I.
15. It may be noted that documentary proof, wherever asked for, is to be submitted
through notarized copies of the originals.
- 10 -
SPECIFICATIONS FOR T/V SUITING MATERIAL..
S/N Parametrs Values Tolerance
1 Blend Composition 67% Polyster + 33% Cotton + 3%
2 Width including selvedge 147 Cms. + 2 cms.
3 Weight per Sq.Mtr. 255 Gms. + 5%-2.5%
4 Count of Yarn Warp/Weft 2/40 - 2/40 + 5%
5 Ends/Picks per Inch. 124 - 62 + 5%-2.5%
6 Breaking Strength Warp/Weft 70kg min - 50kg min.
(5cm x 20cms strip)
7 Relaxation Shrinkage Warp/Weft 0.9 – 0.9 1% Max.
8 Perspiration Change in colour 4-5
9 Crease Recovery Angle 260 Min.
10 Colour Fastness to Light 5 or better.
11 Colour Fastness to Washing 4 or better.
12 Pilling 4 or better
Cloth is to be worn in extreme weather conditions of summer and winter. Accordingly, cloth
should be conductive to both the extreme conditions.
Texture/Lusture of the cloth should not deteriorate after regular washes. Quality of cloth should
be having good look, lusture, feel drape and overall elegance.
2. NOTE-MATERIAL IS REQUIRED IN 3 DIFFERENT SHADES.
3. COLOUR FASTNESS: The cloth of Terryviscose Suiting material is required to be used
as part of uniform by our employees during Summer/Winter. The dyes must be fast in colour.
Suppliers to guarantee colour fastness for two years from the date of issue to our employees even
after repeated normal Laundry/Home washes. In case where colours are reported to run out, the
same will have to be replaced at no cost to Air India and in such cases, decision of Executive
Director(MM) shall be final and binding.
4. The quantities mentioned are our estimated requirements. Order will, however, be released
for actual requirements. Exact shade cuttings shall be provided alongwith the confirmation of the
5. Please quote in first quality only.
6. Air India Limited does not bind itself to accept the lowest or any other tender and reserves
the right to accept any tender in part or in full.
- 11 -
OTHER TERMS AND CONDITIONS
INSPECTION AND ACCEPTANCE:
The T/V SuitingMaterial would be subject to random inspection by AIR INDIA
after delivery and prior to acceptance.
Self certification of quality: The successful tenderer will have to make an
endorsement on all the delivery challans & the invoices separately as under:
“The T/V Suiting Material being supplied have been inspected & is as per the
- 12 -
ANNEXURE – IV
ON TENDERER’S LETTER HEAD
THE EXECUTIVE DIRECTOR – MM.
MATERIALS MANAGEMENT DEPARTMENT
NATIONAL AVIATION COMPANY OF INDIA LIMITED
It is certified that we have studied and understood the terms and conditions of the tender
for supply of T/V Suiting Material (Ref. NIT No.HSP/09/UF/ENQ/7). We agree to abide by
the same unconditionally. We further commit to adhere to the delivery schedule, as
specified in this tender, in the event of being selected for award of the Purchase Order.
- 13 -
TECHNICAL BID FORMAT FOR TERRYVISCOSE SUITING MATERIAL
DETAILS TO BE FILLED IN BY THE TENDERERS IN THE APPROPRIATE COLOUMNS.
1 Name of the Tenderer / Co.
3 Telephone No. / Mobile No.
4 Fax No.
5 E-mail address(s) of the tenderer
6 Name of Contact Person
CHECK LIST FOR TENDERERS
NOTARISED COPIES OF THE RELEVANT DOCUMENTS MUST BE SUBMITTED ALONG WITH THE TECHNICAL BID AS
SR.NO DOCUMENTARY PROOF.
. PARTICULARS YES NO
Is the tenderer a manufacturer of Suiting Material ? If so, has the requisite
documentary proof been submitted ?
Is the tenderer a Central / State Govt. undertaking having experience in supplying
Suiting Material ? If so, has the requisite documentary proof been submitted?
Has the tenderer executed Purchase Order(s) for supply of a minimum quantity of
3 35,000 Mtrs. Suiting Material to Govt. Departments / PSUs, or to the hospitality
sector (airlines, 5-star hotels, etc.), or to any service industry in any continuous
period of twelve months from the 1 April 2006 onwards?
4 Has the tenderer enclosed documentary proof in respect of point ‘3’ as stated in
the Pre-Qualification Criteria?
Whether the tenderer is an SSI unit registered with the NSIC under its Single
5 Point Registration Scheme. If so, has the requisite documentary proof been
Whether the tenderer fulfills the requirement of minimum average Annual
Turnover of Rs. 50 Lakhs(Rupees Fifty Lakhs for Suiting Material during the
3 financial years 2005-06, 2006-07, and 2007-08.
4 Has the copy of Permanent Account Number been enclosed ?
Has a copy of the currently valid Sales Tax / VAT Registration Certificate been
5 enclosed ?
Have copies of Annual Report / Balance Sheet / Profit & Loss Account of the
financial years 2005-06 , 2006-07 & 2007-08, duly certified by a Chartered
6 Accountant, been enclosed ?
Have copies of Income Tax Returns for the three financial years i.e. 2005-06,
7 2006-07 & 2007-08 been enclosed ?
Has the Certificate accepting all the terms & conditions of the tender
unconditionally been submitted on the tenderer’s letterhead in the format as given
8 at Annexure-IV .
Have two identical samples of the specified material of minimum length of 3.00
Meters each (in Jet Black shade) developed as per the tender specifications,
9 duly stamped and signed, been submitted along with the technical bid ?
Has the Test Report in original from one of the Testing Laboratories as indicated
10 at Annexure VI been submitted ?
Has the EMD of Rs.80,000/- in the from of Bank Draft / Banker’s Cheque or proof
of payment made through ECS in favour of National Aviation Company of India
11 Limited, payable at New Delhi, been enclosed with the Technical Bid ?
12 If exempted from payment of EMD, has the documentary proof been enclosed ?
Whether the Location/Name of the manufacturing facility, and other information as
required, vide point ‘14’ of the Pre-Qualification Criteria in Annexure I, have been
13 indicated in the technical bid ?
- 14 -
Addresses of approved laboratories – Textile Committee of Ministry of Textiles, GOI
North Wing, 1st Floor,TNSC
P. Balu Road, Board 48-B Tagore Nagar, Civil Lines,
Prabhadevi Chowk, Prabhadevi, Complex, 212, R.K. Mutt Road, LUDHIANA-141 001.
MUMBAI-400 025. Mylapore, Tel:91-161-2304 906
Tel:91-22-56527545/546 CHENNAI-600 004. Telefax:91-161-2305 635
/547/548/550 Tel:91-44-2461 0887/24615901 E-mail:firstname.lastname@example.org
Fax:91-22-5652 7554 Telefax:91-44-2464 0740
FKCCI, WTC Building, 1st Floor, N/S/O/2, Nehru Place, Tonk Road, 41, Community Centre, Phase I,
Kempe Gowda Road, JAIPUR-302015. Naraina Industrial Area,
BANGALORE-560 009. Tel:91-141-274 3453/2510 5234 NEW DELHI-110 028.
Tel:91-80-2226 1401/2220 8010 Fax:91-141-274 3020. Tel:91-11-25893722
Fax:91-80-2226 1401 E-mail:email@example.com Telefax:91-11-25893241
E-mail:firstname.lastname@example.org email@example.com E-mail:firstname.lastname@example.org
Platinum Center, 2nd Floor, K V R Complex, 2nd Floor, 384, B.S. Sundaram Road,
Bank Road, 21-J, 80 Feet Road, D.L.M. Gin & Pressing Factory,
CANNANORE-670 001. KARUR-639 002. TIRUPUR-641 601.
Telefax:+91-497-2706 390 Tel:91-4324-238610. Tel:91-421-220 1402/2237 935
E-mail:email@example.com Telefax:91-4324-274871. Telefax:+91-042102202 500
firstname.lastname@example.org E-mail:email@example.com E-mail:firstname.lastname@example.org
"Ankur" Opp. Dinbal Tower, A.P. Cotton Association 117/Q/51, First Floor, Sharada
Mirzapur Road, Lal Darwaza, Building Premises, Nagar, Near Syndicate Bank,
AHMEDABAD-380 001. Laxmipuram Main Road, KANPUR-208 025.
Tel:91-79-550 7612 GUNTUR-522 007 Tel:91-512-258 1464
Fax:91-79-562 0007 Tel:91-863-221 8951 Telefax:91-512-258 2458
E-mail:email@example.com Fax:91-863-235 9659 E-mail:firstname.lastname@example.org
Bellary Dist. Cotton, Textiles & Row House No.3, Block-GN, Plot-38/3, Sector-V,
Clothing Development Trust 6-3-247 Maheshwari Tower, Salt Lake City,
Site#67, APMC Yard, Banjara Hills, Road No.1, KOLKATA-700 098.
BELLARY-583 101. HYDERABAD-500 034. Tel:91-33-235 75155
Tel/Fax:+91-08392-250794 Telefax:91-40-2332 7153. Fax:+91-033-23575202
E-mail:email@example.com E-mail:firstname.lastname@example.org E-mail:email@example.com
Raj Chambers, 978-A, "Kirshna kripa", Plot No.48, Textile Testing and Development
Thadagam Road, 11th Pal Road, Sardarpura, Centre (TTDC), 153,SIDC Industrial
COIMBATORE-641 002 JODHPUR-342 003. Estate, Kappalur,
Tel:91-422-2473 094,2478 758. Tel:91-291-261 0578 MADURAI-625 002.
Telefax:91-422-247 2689 E-mail:firstname.lastname@example.org Tel:+91-0452-309 1779
3/108, M.G. Road,(Main Road)
Ekambarakuppam - 517 592.
Chittor District (A.P)
Tender Enquiry No.HSP/09/UF/ENQ/7
PRICE BID FORMAT
The price is to be quoted in the format below:
COST HEAD PRICE PER MTR.
% age (Rs.)
BASIC PRICE, EX. – WORKS N/A
CENTRAL EXCISE DUTY (Indicate both amount and %age)
SALES TAX / VAT (Indicate both amount and %age)
TRANSPORTATION CHARGES FROM THE TENDERER’S N/A
FACILITY TO THE NEAREST AIR INDIA DOMESTIC
OPERATIONAL AIRPORT (erstwhile Indian Airlines)
TRANSIT INSURANCE FROM TENDERER’s FACILITY TO THE N/A
NEAREST AIR INDIA DOMESTIC OPERATIONAL AIRPORT
(erstwhile Indian Airlines)
MISCELLANEOUS CHARGES, IF ANY
ANY OTHER COST TO BE BORNE BY AIR INDIA (details to be N/A
UNCONDITIONAL DISCOUNT, IF ANY N/A
TOTAL COST PER UNIT (IN FIGURES) N/A
TOTAL COST PER UNIT (IN WORDS) N/A
OCTROI (Indicate %age)will be applied wherever applicable
1) THE L-1 TENDERER WILL BE DECIDED AS UNDER:
a) The L-1 vendor will be decided based on the lowest total per unit cost of T/V Suiting Material..
b) The tenderers should fill up all fields of the Table above.
c) In case the price is not relevant to a given field of the Table, or has been included in the total
price, the same should be entered as “Not Applicable” or “Included in the basic price”, as
d) Excise duty, sales tax, VAT, Octroi, transportation costs, transit insurance, etc. must be
clearly indicated with the percentage thereof (as and where applicable)
e) Unconditional discount, if any, should be clearly indicated.
f) Miscellaneous charges, if any, should be indicated separately (with details thereof).
g) Any other costs to be borne by AIR INDIA should be clearly indicated.
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2) AIR INDIA WILL NOT PROVIDE FORM “C” OR ‘D’
3) AIR INDIA DOES NOT BIND ITSELF TO ACCEPT THE LOWEST OR ANY OTHER TENDER
AND RESERVES THE RIGHT TO ACCEPT ANY TENDER IN PART OR IN FULL.
4) IT WILL BE THE RESPONSIBILITY OF THE TENDERER TO FIND OUT THE APPLICABILITY OF OCTROI AND
OTHER DUTIES AND LEVIES, IF ANY, WHICH ARE IMPOSED BY DIFFERENT STATES / STATIONS WHILE
THE GOODS ARE UNDER TRANSHIPMENT FROM THE PARTY'S DELIVERY POINT TO THE DELIVERY
LOCATION AS DESIGNATED BY AIR INDIA, I.E. THE NEAREST DOMESTIC OPERATIONAL AIRPORT OF AIR
INDIA. (erstwhile Indian Airlines)
5) CONDITIONAL DISCOUNT, IF ANY, WILL NOT BE CONSIDERED FOR DECIDING L-1.
6) THE RATES QUOTED SHOULD BE INCLUSIVE OF ALL COSTS TO BE INCURRED FOR DELIVERY FCA TO
THE AIRPORT OPERATED BY AIR INDIA (or by erstwhile Indian Airlines) NEAREST TO THE TENDERER’S
7)THE RATES SHOULD BE QUOTED BOTH IN FIGURES AND IN WORDS.
8)THE TENDERERS ARE ADVISED TO ENSURE THAT THE PRICES AND OTHER DETAILS ARE FILLED IN
CORRECTLY AND COMPLETELY IN THE ABOVE FORMAT. SUBMISSION OF INCORRECT OR INCOMPLETE
INFORMATION, AND / OR SUBMISSION OF THE ABOVE FORMAT WITH ARITHMETICAL ERRORS IN
COMPILATION OF THE DATA WOULD BE AT THE TENDERER’S SOLE RISK, AND THE DECISION OF AIR
INDIA IN SUCH CASES WOULD BE FINAL AND BINDING.
(a) There are no hidden costs to Air India over and above that indicated above
(b) The price as quoted, as well as other terms and conditions, would be held firm at
the time of release of Purchase Order for a variation of plus / minus 15% from the
quantities as indicated in the tender
(c) The benefit of reduction in statutory taxes / levies, if any, arising during the term of
the contract, if awarded in our favour, would be passed on to Air India.