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1 Bylaws to the Constitution of the Association of Furman Students (Revised March 2009) Article 1. Executive Branch Section 1. Honorariums A. Student Body Officer except the president and treasurer shall receive an honorarium of seven hundred fifty dollars ($750) per year; the president and treasurer shall receive an honorarium of nine hundred fifty dollars ($950) per year. Fifty percent of each honorarium shall be dispensed by the Office of Student Life in the form of scholarships for each term within a given year. B. No changes in the honorariums shall take effect until the executive branch serving at the time of the approval of such an increase has graduated from Furman University. Section 2. Executive Appointments A. The AFS President shall have the authority to form committees in addition to the standing committees, appoint the chairs of such committees, the chair of the Elections Board, and all other appointments reserved to the President by the AFS Constitution and Bylaws. Two-thirds majority approval of the AFS Council shall be required on the first meeting of AFS following any appointment. B. The AFS President shall appoint a Parliamentarian in consultation with the Executive Branch. The Parliamentarian shall advise the President on matters of parliamentary procedure and insure that meetings are held in compliance with the procedures set forth in the Constitution and Bylaws of the Association of Furman Students. The Parliamentarian must be approved by a two-thirds vote of the AFS Council at the first meeting following his or her appointment. Article II. Legislative Branch Section 1. Committees A. All AFS Council committees and committee meetings shall be open to members of the student body. B. Committees may consist of either members of the AFS Council and of at-large AFS members. All official members of the committee, except the presiding officer who may only vote in the case of a tie, the AFS President, and the AFS Vice President for Operations, shall have the right to vote on actions of any committee on which they serve. Section 2. Committee Action A. A committee shall have the power to write legislation to be considered by the AFS Council. These shall be in the form of resolutions and reports. B. A committee shall have the power to call in representatives on the legislation before it. It may also send a copy of the legislation to the organization or persons concerned, with the request for an official report of their view on the legislation. C. Any member of the council or interested individual may request a committee to hear his or her view on the legislation. All views shall be recorded and voted on if appropriate. The chair of 2 the committee must submit a report on committee actions and legislation (either "favorable" or "unfavorable" or "no specification"), along with other recommendations to the Council. Any member of the committee may submit a dissenting opinion. Once a report is submitted, the legislation shall be automatically considered by the AFS Council. D. Specific legislation brought before council may, at the bequest of a simple majority vote, be referred to any standing committee. The committee will have one week on which to deliberate and report on the legislation. Legislation referred to committee in this way will be voted upon immediately following the committee report at the next meeting of council following its referral, with debate limited to three speakers on each side of the question and no requirement for the call to previous question. Section 3. Standing Committees. A. The standing committees of the Association of Furman Students shall be the Cabinet, Public Relations, Finance, Student Life, and Constitution committees. New standing committees may be added only by formal amendment to this section of the Bylaws. B. Unless otherwise stipulated, the President of AFS shall be permitted to appoint up to three other individual members of the AFS Council or AFS to serve on each standing committee in addition to those members whose service is mandated by these bylaws. C. The Cabinet Committee shall be composed of the chairpersons of the standing committees of AFS, and shall be chaired by the Student Body Vice President. D. The Public Relations Committee shall be appointed by the President, and shall be chaired by the Student Body Secretary. Article II.3(B) does not apply to the Public Relations committee. E. The Finance Committee shall be composed of the secretary/treasurers of each class, and shall be chaired by the Student Body Treasurer. F. The Student Life Committee shall be composed of the Presidents of each class, and shall be chaired by the Student Body Vice President. G. The Constitution Committee shall be composed of the Student Body Treasurer, the representatives from Religious Council, Intramural/Recreational Sports, Minority/International Affairs, FUSAB, and RLC, and shall be chaired by the AFS Parliamentarian. Article III. Student Organizations Section 1. University recognition All student organizations are required to be chartered by the Office of Student Life. Additional requirements may exist for Religious, Greek, Sports, and other specifically oriented organizations. Section 2. Recognition by Student Government A. Student organizations that have been chartered by the Office of Student Life must submit a constitution to the Association of Furman Students for consideration of ratification. B. No student organization shall have a constitution or bylaws that conflict with the Constitution or Bylaws of the Association of Furman Students or the rules and regulations of Furman University. All subsequent revisions of the constitutions of student organizations must receive approval from the AFS Council. 3 C. The Constitution Committee shall be empowered to emend any organizational constitution prior to its adoption by council to insure compliance with the various regulations outlined above. D. Any constitution may be revoked by a two-thirds (2/3) majority vote of the Council when an organization becomes inactive, violates provisions of the charter, fails to execute the functions for which it is formed, or conducts its activities in a manner such as to bring discredit to the school or Student Body. Before the Council may vote on revocation of an organization's charter, the organization shall have the opportunity to appeal to the Council within two weeks after receiving written notification from the Council. E. The Association of Furman Students grants authority to Religious Council and Intramural/Recreational Sports to ratify group constitutions according to the Constitution and Bylaws of AFS, the Constitution and Bylaws of their own organization, and the rules and regulations of Furman University as contained in the Helmsman. These organizations shall be required to notify the AFS Council of any action taken to ratify a group’s constitution and shall be responsible to the Office of Student Life for insuring that the ratified constitution is submitted promptly to the Office of Student Life. Section 3. Registration of Student Organizations All student organizations shall register with the Office of Student Life and AFS Council each year. A. Requested information will be given to officers of organizations at the beginning of spring term each year. B. Registration must occur by the beginning of budget hearings each year for a student organization to retain its charter. C. If registration is not completed by the first week of budget hearings each year, the AFS Council shall begin the charter-revocation procedures outlined in Article III.2(D). Article IV. Funding of Student Organizations Section 1. The Student Government Fee A. The student government fee shall be set at 1% of tuition for the respective school year. B. The fee will be disbursed within the first month of each term according to the following percentages: 42% AFS Council 36% FUSAB 6% Religious Council 5% Residence Hall Council 8% Recreational Sports 3% Intramural Sports C. Although AFS grants these groups significant autonomy in their use and dispersal of student body funds, the AFS Council retains oversight authority over 100% of all monies gathered from the student government fee. Section 2. Funding Procedures 4 A. Only student organizations with Constitutions ratified by the AFS Council, or those with status as provided for in the Constitution and Bylaws of the Association of Furman Students, may petition the AFS Finance committee for funds during the annual budget hearing process. After the beginning of the fiscal year, the current council may fund any request it deems worthy subject to funding guidelines. B. Student organizations shall submit a budget request for the next fiscal year to the Finance Committee of AFS by the deadline announced by the Finance Committee each year. The President and Treasurer, if appropriate, or the recognized organizational leader of the organization must sign the budget request. The Finance Committee is responsible for providing each organization with a budget request form. C. The Business Office of Furman University will automatically disburse the listed allotment from the student government fee to FUSAB, Religious Council, Residential Life Council, Intramural Sports Council, and Recreational Support Council through interdepartmental means. 1. These organizations shall use this allotment to support their activities and the activities of their member organizations pursuant with all rules and regulations outlined in Articles III and IV of the AFS Bylaws.. 2. These organizations shall provide the AFS Council with a budget report by the fourth regular AFS Council meeting of each term to report the usage and appropriation of money. Funding is subject to review by the AFS Council. 3. These organizations may maintain separate funding guidelines for themselves and their constituent organizations, if any, provided the AFS Council is notified of their funding principles at the start of an academic year. Any member of the AFS Finance Committee may object to a specific funding provision by these organizations, and the AFS Finance Committee may overturn an organization’s funding guidelines in part or entirety by a simple majority vote appealable to the full AFS Council. 4. If one or more of these organizations maintain no separate constitutional or bylaw provision on funding guidelines, then that organization is subject by default to the funding guidelines enumerated in Article IV, Section III of this document. Section 3. Funding Guidelines A. Mission Statement It is the charge of the AFS Council and Finance Committee to be responsible stewards of student money, to treat all groups and individuals fairly and without bias, to maintain an open and transparent process for setting an operating budget and monitoring group spending, and to generally refrain from dilatory or obstructive action or consideration beyond stewardship or fairness concerns. B. General Funding Principles 1. The following spending guidelines apply to all funds allocated by the AFS Council in the fiscal year. 2. Funding will be approved only for groups with a constitution approved by AFS and a lineitem budget approved by the Finance Committee. 3. Events and activities funded by AFS should be open to all Furman students, whose attendance or participation at such should take precedence over that of non-students. 4. Student groups are encouraged to seek additional funding from sources other than AFS, and will never be penalized for doing so in any funding allocation process. C. Financial Forms and Documents 5 No payment will be made unless complete documentation of the expense is provided in the request. This may be a receipt, invoice, contract, or some other form as approved by the AFS Treasurer. 2. Payments will be made, when possible, by reimbursement or direct payment to the vendor. For purchases under $1000, the AFS credit card may be used given prior notification and availability. 3. Checks may be requested, either for reimbursement or direct payment, by submission of a completed Check Request form. 4. A group may reallocate money among line-items by submission of a completed Reallocation Request form. Reallocations above $1000 will be voted on by the Finance Committee; above $2000 by the full AFS Council. 5. After a group’s budget has been exhausted, additional funds may be requested by submission of a completed New Money Request form. The request will be voted upon by the full AFS Council, and may be funded fully, in part, or denied depending on the merit of the request, use of budgeted funds, and present ability of the Council to allocate new money. D. Submission and Presentation of Budgets 1. No group receiving direct funding from AFS shall be budgeted an amount during any fiscal year greater than 10% of the total monies received by AFS from the student government fee in the previous fiscal year. 2. The date for budget hearings shall be set by the AFS Treasurer. 3. Groups must submit preliminary budgets to the AFS Treasurer prior to the initiation of budget hearings. 4. Any student group that has received a budget in the current academic year and misses budget hearings without previously contacting the treasurer will receive no more than 80% of its current year budget for the following academic year. 5. Any student group that has not received a budget in the current school year and misses budget hearings without previously contacting the treasurer will receive no more than $500 for the following academic year. E. Travel Expenses 1. AFS will fund no more than 50% of student lodging costs and 50% of registration fees for any convention, conference, or retreat, and 75% of student transportation expenses. (Effective 2009-2010 school terms) F. Restricted Purchases 1. AFS monies are not to be used to purchase food items, organizational dues, prizes, giveaways or personal items, here defined as a material good that is to come under sole, permanent ownership of individual members of a student group (e.g. t-shirts, senior gifts, personal accessories). 2. Groups may be reimbursed for up to $25 spent on food for an outside guest (e.g. meals, bottled water, etc.). To reimburse food purchases for multiple guests, this cap is increased by $25 for each additional guest. 3. AFS funds will not be used to pay for closed celebrations, banquets, end-of-year/semester events, or staff appreciation items. 4. Exceptions for items that fall under this description but which are to be distributed or open to the student body at large must be presented for approval each year during the budget process; any of these expenses, if an exception is approved, should have their own line item in the submitted or reallocated budget. 1. 6 G. Speakers and Contracts 1. Current Furman students may not receive payment (direct or indirect) with AFS funds for any service or commitment, other than as reimbursement for approved, budgeted expenses. 2. Direct payment to speakers or guests shall be agreed upon and documented in a signed and submitted contract prior to the date of the event. 3. Without a higher request, voluntary speaker honoraria shall be capped at $100. Speaker or guest travel or lodging expenses are not restricted by this cap. H. Donations, Fundraising, and Sales 1. AFS funds can neither be directly donated nor used to purchase material items for outside donation. 2. No item purchased with AFS funds shall be in any form resold; voluntary donations for goods indirectly purchased with AFS funding may be accepted. I. Violations of the Bylaws and Spending Guidelines 1. Unapproved purchases, including those made with the AFS credit card, will become the personal responsibility of the individual who made the purchase. Failure to pay can result in a referral to the Office of Student Life for disciplinary processing. 2. Any purchase that is not included in a group’s line-item budget will not be funded or, if already made, reimbursed. New money requests received for non-budgeted items after the costs have been incurred will not be eligible for reimbursement. 3. If other violations of the spending guidelines occur, disciplinary action may be taken at the discretion of the Finance Committee. J. Powers of the Council and Finance Committee 1. The AFS Treasurer may approve reallocations of less than $1000.01; the Finance Committee may approve reallocation requests for amounts between $1000 and $2000.01. Requests to reallocate more than $2000 must have the approval of the full AFS Council as well as the Finance Committee. 2. All requests for new money must be approved by the Finance Committee; requests for more than $1000 must also be approved by the full AFS Council. 3. The AFS Finance Committee is able to approve exemptions to any of the clauses in Section V (Restricted Purchases) without the consent of the full Council, up to $500, so long as the Committee vote is unanimous and the Council is duly informed of the decision. 4. Under special or extraordinary circumstances, exceptions to any other of the above spending rules can be made with a majority vote of the AFS Finance Committee and a 2/3 vote of the AFS Council. 5. The AFS Finance Committee reserves the right to adjudicate upon improper use of student money not specifically restricted here, as well as the right to amend or expand the spending guidelines as necessary. K. Annual Review of Spending Guidelines 1. Each new Finance Committee shall be charged with the task of reviewing these guidelines to insure their compliance with the best standards and current practices of the Association of Furman Students. Article V. The Elections Board Section 1. Name. The name of this organization shall be the Elections Board. 7 Section 2. Purpose. The purpose of the Elections Board shall be to supervise all Association of Furman Students elections, including but not limited to officer elections, referendums, and homecoming elections and election campaigns. The Elections board shall also and to supervise the election of representatives or officers of any organization requesting for valid reason the assistance of the Elections Board. Section 3. Membership The Elections Board shall be composed of: A. One chair appointed by the AFS President, pursuant to approval rules articulated in Article I.2(A). B. The positions of Elections Board Chair may be declared vacant by the AFS President. C. No member of the AFS Council who is otherwise eligible to run for office again may serve on the Elections Board. Section 4. Responsibilities The Elections Board shall: A. Be in charge of publicity for elections and make all arrangements for the proper conduct of these elections. Senior members of AFS may assist with publicity at the request of the Elections Board. This shall include responsibility for seeing that all duly-nominated candidates and all write-in candidates are qualified under the provisions of the Constitution and By Laws of the Association of Furman Students. The responsibility shall also include distribution of information to all candidates concerning the method and procedure of campaign and election. B. Maintain the following conditions and equipment at the polling areas: 1. Proper Supervision. The AFS Elections Board Chair shall supervise the online voting process and certify the results of the election. 2. Improperly marked ballots shall be declared void and shall not be counted. 3. Publicity. At least one week prior to each election, the date, time, and type of the elections and the names of all qualified candidates shall be posted in at least ten (10) different places around campus. The Elections Board shall publicize elections as much as reasonably possible. 4. Polls must remain open 24 hours for all elections. C. Remain completely impartial when maintaining a poll. D. Release complete returns to all campus news media and to all candidates in all elections within twenty-four (24) hours after the closing of the polls. E. Keep records of all returns that shall be available to all Student Body members upon request. These records shall be kept for four years following each election. F. Create and act on more innovative ways to run elections. These can be tested throughout the year. G. Meet at least once a month to go over all issues that deal with elections at Furman University. Meetings shall become more frequent in the months of elections. 8 Section 5. Nomination of Candidates A. Each candidate for any student government office shall personally sign and file with the Student Services Office an official petition to qualify as a candidate. Petitions for candidates for student government shall bear the signature of twenty-five (25) members of the respective class for class officers and representatives or twenty-five (25) members of the student body for student body officers. B. The Elections Chairs shall be responsible for turning in the names of the qualified nominees to be posted within forty-eight (48) hours after their petitions have been filed and must be submitted to all available campus media. C. Any candidate may withdraw from a race by notifying a chair of the Elections Board in writing prior to the election. If a candidate withdraws and wishes to reenter the same race, he/she must file a new petition before the time at which all petitions are due. The time at which he/she refiles will determine the position of his/her name on the ballot. D. The category "Write-In" will not be listed on the ballot unless prospective "write-in" candidate(s) contact a chairman of the Elections Board more than twenty-four (24) hours prior to the opening of the polls for the final election. E. In the event that no write-in space is provided on the ballot as the result of a lack of write-in candidates, no write-in candidates written on a ballot will be considered in the vote count. Section 6. Campaign Procedures A. Campaigning shall begin after petitions are due but not before two weeks prior to the final election. B. Candidates for all student government offices must address the respective students they will represent in a speech in order to present their ideas. If a candidate cannot attend the presentation of speeches, he or she must submit a videotaped speech or have a representative speak on his or her behalf at that time to be eligible for office. At least one of the Elections Board Chairs must be notified of the representative at least forty-eight (48) hours before speeches are to occur. These speeches shall be held during the week of the primary election. Qualified write-in candidates who have announced their candidacy prior to the time of the speeches shall also be allowed to take part in these same speeches. C. There shall be no campaigning at the polls. Violations shall result in the disqualification of the candidate by the Elections Board. This applies to all elections and referenda. D. No candidate for a position in the Association of Furman Students shall spend over a maximum amount set by the Elections Board in a campaign. Each candidate shall keep a record of all campaign expenses and submit it to the co-chairs of Elections Board within one week of the final elections. SJAB shall hear, investigate, and decide all cases concerning this by law. Section 7. Election Procedures A. Each student will vote for one candidate for each office in any particular election. B. If the number of candidates for an officer is more than two times greater than the number of the positions available, then the Elections Board shall conduct a primary election to reduce the number of candidates to two times the number of positions available. In primary elections, each voter may vote for as many candidates as there are places in the final election. C. The winner(s) of the election will be determined by the plurality of votes. 9 D. Any office left vacant after an election by a failure of students to run for office will be nominated by the president of the affected AFS Council and approved by a two-thirds (2/3) majority vote of that AFS Council. E. Any student off campus on the day of an election or unable to come to the polls for some other reason may obtain an absentee ballot from one of the chair of the Elections Board. Such a ballot shall be marked in the presence of a member of the Elections Board and then sealed in an envelope which shall not be opened until after the polls have been closed at which time the ballot shall be tabulated. No student shall vote an absentee ballot after the polls have closed. F. A record should be taken of the number of voters who come to the polls. G. Student Body Officers shall be elected by the whole student body. Other officers shall be elected by their class. H. An election may be declared void by the Elections Board (1) if the number of votes among all candidates for an office exceeds the number of voters participating in the election, or (2) if the number of voters participating in the election exceeds the number of votes among all candidates. I. Any student who wishes to contest an election must submit his/her protest in writing to the chair of the Student Judiciary and Arbitration Board within five (5) business days after the election returns are announced. The chairman of the Student Judiciary and Arbitration Board shall convene the court within one (1) week to rule on the protest. If the contestation is found to be valid, the Student Judiciary and Arbitration Board shall declare the election void and shall order that a new election be held. The Elections Board shall keep all ballots until the time for contestation has expired or until any contestation has been resolved. J. All referenda of the student body shall be conducted by the Elections Board. K. All elections to fill vacancies in the Association of Furman Students offices shall be held within three weeks of the declared vacancy, except as outlined in Article V.7(L). L. Any vacancy that is declared by the AFS President within three (3) weeks before the scheduled election for that office may be left vacant until the election or temporarily filled through a nomination by the president and support of two-thirds (2/3) of Council. M. Students shall vote with their anticipated graduating class regardless of CLP status or credit hours. Section 8. Eligibility Any AFS Council member who violates the attendance policies with at least three unexcused absences in their term is not eligible to serve on the next AFS Council. Article XI. Oversight A. If it is deemed by the AFS Council that any of the bodies created in the constitution or by-laws of the Association of Furman Students no longer fulfills its stated purpose, then it may decide by a three-fourths (3/4) majority vote to dissolve that body. B. If this occurs, the powers and duties of that body will be returned to the AFS Council until it determines the best way to correct the problem through proper legislation. Article XII. Availability 10 A. All members of the bodies created by the AFS Constitution and By-Laws shall receive a copy of both documents upon taking office. B. The AFS Constitution and By-Laws shall be made readily available to all interested students and members of the Furman community. C. Any changes in the By-Laws approved by the AFS Council should be made available to all members of the Furman community and campus media within forty-eight (48) hours of its passage. Article XIII. Amendments Section 1. Formal Amendment Specific amendments to this document shall be made by two-thirds (2/3) majority vote of the AFS Council. All amendments must be given two readings before council, and must give two weeks previous notice before adoption. Failure to adhere to these procedures will immediately cancel any amendment regardless of the margin on passage. Section 2. Informal Amendment Any change in the name of an organization mentioned in this document shall be ordinarily amended in this document. Deletion or insertion of articles, sections, or subsections which render textual references within one section to another section obsolete, or render section orderings obsolete, may also be ordinarily amended. In no case shall an informal amendment alter in any way the meaning, intent, or position of any provision in this document. The Parliamentarian, acting only at the request of the Constitution Committee, shall be empowered to enact such informal amendments. All such amendments must be reported immediately to the AFS Council, and may be converted immediately to a formal amendment by the objection of any member of AFS for one month following the announcement of an informal amendment. Amendments made under this provision which do not specifically fall under these stipulated categories or alter the meaning, intent, or position of any provision in this document shall be cause for immediate dismissal of the Parliamentarian without possibility for reappointment. SJAB shall be responsible for hearing charges against the Parliamentarian for abuse of this authority.
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