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Director (Member of the Board of Directors) by GUxrM8

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									Outline of Duties for POAC-NoVA Officers, Directors & Advisors
This document was created based on the following sources:

      POAC-NoVA Director / Officer Eligibility Requirements, Minimum Responsibilities &
       Disclaimer Requirements
       http://www.poac-nova.org/newsmanager/news_article.cgi?news_id=1068


      The Foundation ByLaws
       http://www.poac-nova.org/news_uploads/1575/POAC-
       NoVA%20Revised%20Bylaws%2014%20Jan%202008.rtf

      Typical duties as noted by those who have served in the various capacities.

This document is not a replacement for those documents and serves as a supplement to guide
those interested in serving the Foundation.


Director (Member of the Board of Directors)
   1. ByLaws: Article II, Section 1. Powers and Responsibilities. The business, property and
      affairs of the Foundation shall be managed and controlled by the Board of Directors. The
      policies of the Foundation shall be determined by its Board. All powers of the Foundation
      may be exercised by or under the authority of the Board of Directors. The directors shall
      act only as a Board of Directors, or as a committee thereof; individual directors shall have
      no power as such.

   2. Minimum Responsibilities: Attend at least 2/3’s of the board of directors meetings per
      year.

   3. Minimum Responsibilities: Attend at least 2 general member meetings per year.

   4. Minimum Responsibilities: Attend at least 1 external meeting on behalf of POAC-NoVA
      per year (e.g. FCPS meetings, meeting school board members, meeting FCPS staff, FCPS
      event, Disability event, etc.).

   5. Minimum Responsibilities: Be an active member of at least one POAC-NoVA
      committee.

   6. Minimum Responsibilities: Utilize the POAC-NoVA Board of Directors Disclaimer

   7. Minimum Responsibilities: Chair or co-chair at least 1 member meeting or workshop per
      year.

   8. ByLaws: Article V, Section 2. Election gives Directors the responsibility to choose the
     officers of the Foundation by election.

  9. Typical: Monitor and post in a timely manner to the Board of Directors email mailing list.

Chairperson (of the Board of Directors)
  1. Call Special meetings as stated in the ByLaws: Article III, Section 4. Call of Special
     Meetings.

  2. Send notice of Annual or Special Meetings as stated in the ByLaws: Article III, Section
     5. Notice of Annual or Special Meetings.

  3. Approve public minutes for closed meetings as stated in the ByLaws: Article III, Section
     12. Meeting Minutes.

  4. Either the Chair or the Secretary sends agendas and minutes of all meetings of the Board
     of Directors to the entire board, non-voting committee members and the advisory council
     electronically to the following e-mail addresses: theboard@poac-nova.org,
     nonvoting@poac-nova.org, and advisory@poac-nova.org as stated in the ByLaws:
     Article III, Section 12. Meeting Minutes.

  5. Utilize parliamentarian procedure to govern meetings of the Foundation as noted in the
     ByLaws: Article IX, Section 4. Parliamentary Procedure.

  6. Typical: Make the agenda for all meetings of the Board of Directors including monthly,
     annual and special meetings with the assistance of the Secretary.

  7. Typical: Chair all meetings of the Board of Directors including monthly, annual and
     special.

  8. Typical: Attend all meetings of the Board of Directors including monthly and annual
     board of director meetings.

President
  1. ByLaws: Article V, Section 7. President. The President shall have general supervision
     over the affairs of the Foundation, and shall perform all duties incident thereto and have
     such power as may from time to time be assigned by the Board of Directors.

  2. Typical: Respond and delegate responses to correspondence including those via mail,
     voicemail and e-mail.

  3. Typical: Act as a protector of our membership recognizing that there are significant
     pressures to improperly gain access to our members to solicit their time, attention and
     funds outside of POAC-NoVA’s stated goals at http://www.poac-
     nova.org/base.cgim?template=about.

  4. Typical: Make occasional statements as POAC-NoVA’s official ombudsman.
  5. Typical: Represent POAC-NoVA at 3 or 4 events a year in an official capacity often
     handling small introductions and minor Emcee duties.

  6. Typical: Delegate tasks to board members and officers.

  7. Typical: Provide a strategic vision for the organization through long-term goals and
     ideas.

Vice President(s)
  1. ByLaws: Article V, Section 8, Vice President. The Vice President, if any, or if there is
     more than one (1), the Vice Presidents in the order so determined by the Board of
     Directors, shall, in the absence or disability of the President, perform the duties and
     exercise the powers of the President, and shall perform such other duties and have such
     other powers as the Board of Directors may from time to time prescribe.

Secretary
  1. ByLaws: Article V, Section 9. Secretary. The Secretary shall: (a) act as secretary of all
     meetings of the Board of Directors and of such other committees as the Board of
     Directors shall specify; (b) keep the minutes thereof in the proper book or books; (c) see
     that the reports, statements, and other documents required by law are properly kept and
     filed; and, (d) in general, perform all the duties incident to the office of secretary and
     such related duties incident to the office of secretary as may from time to time be
     assigned by the Board of Directors or the President. The books, records, and papers, in
     the hands of the secretary shall at all times be subject to the inspection, supervision, and
     control of the Board of Directors and the President. At the expiration of his or her term of
     office, the Secretary shall turn over to his or her successor in office all books, records,
     papers, and other properties of the Foundation.

  2. Call Special meetings as stated in the ByLaws: Article III, Section 4. Call of Special
     Meetings.

  3. Typical: Assist the Chairperson in making the agenda for all meetings of the Board of
     Directors including monthly, annual and special meetings.

  4. Typical: Attend all meetings of the Board of Directors and keep the minutes including
     recording motions and votes via email.

  5. Either the Chair or the Secretary sends agendas and minutes of all meetings of the Board
     of Directors to the entire board, non-voting committee members and the advisory council
     electronically to the following e-mail addresses: theboard@poac-nova.org,
     nonvoting@poac-nova.org, and advisory@poac-nova.org as stated in the ByLaws:
     Article III, Section 12. Meeting Minutes.

  6. Typical: Check the mailbox and forward mail to the appropriate Directors, Committees or
     Officers.
  7. ByLaws: Article VI, Section 3. Registration and Email Addresses. Excerpt:The
     Secretary is responsible for maintenance of the master email address list for the
     Foundation.

  8. Typical: Check & transcribe voicemail messages. Forward messages to the appropriate
     Directors, Committees or Officers.

  9. Typical: Send notes of thanks and other correspondence as directed by the Board.

Treasurer
  1. ByLaws: Article V, Section 10, Treasurer. The Treasurer shall: (a) collect and keep an
     account of all moneys received and expended for the use of the Foundation; (b) deposit
     sums received by the Foundation in the name of the Foundation in such depositaries as
     shall be approved by the Board of Directors; (c) present reports of the finances of the
     Foundation at each monthly and annual meeting and when called upon by the President;
     and, (d) perform such related duties as shall be directed by the Board of Directors or the
     President. The funds, books, and vouchers in the hands of the Treasurer shall at all times
     be subject to the inspection, supervision, and control of the Board of Directors and the
     President. At the expiration of his or her term of in office, the Treasurer shall turn over to
     his or her successor in office all books, records, monies, and other properties of the
     Foundation.

  2. Typical: Maintain the financial records of the Foundation in QuickBooks.

  3. Typical: Issue checks for advances, expenditures and reimbursement as directed by the
     Board.

  4. Typical: Make physical deposits and record deposits in QuickBooks.

  5. Typical: Review and reconcile bank statements monthly in QuickBooks.

  6. Typical: Review and transfer online payments from PayPal and record deposits in
     QuickBooks.

  7. Typical: Maintain all funds of the organization using methods guaranteed by US Treasury
     or FDIC.

  8. Typical: Maintain records of donations.

  9. Typical: Prepare financial reports annually, monthly and upon request of the President.

  10. Typical: Assist a CPA in preparing our annual tax filings.

  11. Typical: Confirm availability of funds upon request of the Board of Directors.
Webmaster (Informal Position)
  1. Post articles, events, studies and other items of interest to the website News & Events as
     directed by the Board.

  2. Remove and add members to the various mailing lists of the organization as directed by
     the Board.

  3. Approve and moderate the mailing lists of the organization per the mailing list rules at
     http://www.poac-nova.org/base.cgim?template=mailing_list_posting_rules and as
     directed by the Board.

  4. Update the website to post member meeting information as directed by the Board.

  5. Update the website to maintain the list of officers, directors and committee members as
     directed by the Board.

  6. Handle technical updates to maintain the website as directed by the Board.

  7. Update the website to handle advertisements and registrations for various workshops as
     directed by the Board.

  8. Update the website for online payment as directed by the Board.

Advisory Council Member
  1. ByLaws: Article IX, Section 1. Purpose. The Advisory Council serves as an expert
     information resource for POAC-NoVA for the purposes of assisting us in our goals and in
     the effective governance of our organization. The Advisory Council assists the Board of
     Directors by: a) identifying and promulgating the best scientifically-based educational
     practices and standards to serve children with autism and their parents; and b) identifying
     and implementing best practices in governing a nonprofit organization.

         The Advisory Council members are expected to:

         1.1. Conduct or Chair one member workshop per year;

         1.2. Attend one Board meeting per year;

         1.3. Be available to advise the Board, Committees and Directors as appropriate to
              their area of expertise;

         1.4. Review monthly Board minutes and agendas, and provide input and advice;

         1.5. Provide an updated synopsis of expertise for the website and provide a resume
              yearly; and

         1.6. Subscribe to the member mailing list in normal or digest mode.
Advisory Council members may be experts in any area relevant to our members or our
organization including but not limited to autism, healthcare, education, business, and
legal.

								
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