MYSORE MINERALS LIMITED, BANGALORE � 560 001

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MYSORE MINERALS LIMITED, BANGALORE � 560 001 Powered By Docstoc
					      MYSORE MINERALS LIMITED, BANGALORE – 560 001.
             (A Undertaking of the Government of Karnataka)

No.MML/ML-822/KMM/TENDER/2008-09/3124                          02.12.2008


                   INSTRUCTIONS TO TENDERERS
TENDER FOR OBTAINING STATUTORY CLEARANCES FROM CONCERNED
AUTHORITIES OVER AN EXTENT OF 24.55 HA. FOR RE-OPENING OF
KUMSI MANGANESE MINE.
                             AND
RAISE CUM SALE OF MANGANESE ORE FROM KUMSI MANGANESE
MINE OVER AN EXTENT OF 24.55 HA. AT KUMSI RESERVE FOREST,
SHIMOGA TALUK & DISTRICT, KARNATAKA.

Tenders are invited in sealed covers by Mysore Minerals Limited
(MML), a Company registered under the provisions of the
Companies Act and having its registered office at # 39, M.G. Road,
Bangalore – 560001, represented by its Managing Director for
obtaining Statutory Clearances from concerned Authorities & Raise
Cum Sale through tender cum negotiation. The interested persons
may inspect the Mine, before quoting their price.

1. LOCATION OF MINE, AND EXTENT:
        Location of Mine                       Offered for
    Kumsi Manganese Mine        Obtaining statutory clearances,
    ML No. 822                     Env. Clearances under EIA Notfn 2006.
    Extent : 24.55 Ha.             Approval of Mining Plan under MCDR 1988
                                   Forest Clearances U/s (2) of FCA 1980.
    Kumsi Reserve Forest,          Lease renewal under MMRD 1957.
    Shimoga Taluk & District.      NoC under Air Act 1981 & Water Act 1974.
                                                   &
                                Raise cum Sale of Manganese Ore
                                (grade-wise)
                                Below 28 Mn%
                                28-36 Mn %
                                36-42 Mn %
                                42-48 Mn %
                                Above +48 Mn %
                                  2


2. ELIGIBILITY CRITERIA:
a)            Any Firm / Company being Income Tax Assessee and
      having turnover of minimum Rs.150.00 crores during the
      financial year 2006- 2007 or 2007-08.
b)            Balance Sheet and Profit Loss Account statement for the
      financial years 2006-07 or 2007-08.
c)            Income Tax assessed for the financial year 2006-07 or
      2007-08 (Assessment year 2007-08 / 2008-09).
d)            the firms should have the capability of establishing /
      having value addition plant of more than Rs 500 crore
      preferably within the locality of the mining district to create
      local employment.
e)            The firm with value addition ability for creating value
      addition plant would be given preferential consideration with
      the sole discretion of the company.
f)            The firm who agree for option of having profit sharing
      arrangement with the company, investment on the value
      addition process / activity, product would be given
      preferential consideration.
g)            Security Deposit to the tune of Rs. 5 Crore is to be
      placed. This Security Deposit does not carry any interest and is
      refundable at the end of the contract period if the work is
      satisfactorily done.
h)            The existing RAS / JV firms shall obtain NOC from MML
      before participating in the Tender.

3. STATUTORY CLEARANCES TERMS & CONDITION:

     a. Experience in the field of mining, liason works for obtaining
        statutory clearances connected to mining.
     b. If the Firm/ Company is already in contract with MML, then no
        due certificate from the Company.
     c. Tender must accompany EMD of Rs. 50 lakhs (Rupees Fifty
        Lakhs). EMD of the unsuccessful tenderers will be refunded.
        EMD will not carry any interest.
     d. The Statutory clearances such as Env. Clearances under EIA
        Notfn 2006, Approval of Mining Plan under MCDR 1988, Forest
        Clearances U/s (2) of FCA 1980, Lease renewal under MMRD
        1957, NoC under Air Act 1981 & Water Act 1974 shall be
        completed within 1½ year from the date of Work Order. If the
                                    3


          Contractor justified with reason for non completion of the
          work within 1½ year Managing Director may extend the
          period to 6 months.
     e.   The relevant documents / papers which needs to be
          submitted to the authorities shall be prepared and submitted
          to MML for verification & signature of Owner or authorised
          Officer before submitting to the Authorities.
     f.   The successful tenderer who fail to complete the statutory
          clearances work within stipulated period, the Earnest Money
          Deposit will be forfeited.
     g.   Every fortnight the progress of work should be reported to
          Mysore Minerals Limited.
     h.   The expenses involved for processing files in different
          departments, public hearing etc., shall be borne by the
          successful Tenderer.

4.   MARKETING OF MANGANESE ORE (GRADE WISE) - TERMS &
     CONDITIONS:

4.1. SPECIMENS OF SAMPLES:
   Minerals/Ores pertaining to the Mines indicated in Annexure-1,
   offered for sale can be inspected by the interested parties before
   quoting the rates at the respective Mines. The Company will not
   guarantee the quality and grade of minerals/Ores, since
   minerals/ores are natural products with uncertainty.

4.2. FILLING OF APPLICATION:
       a)   The tenderers are to quote Ex-mine price per M.T. in
            Indian Rupees for each grade / size for each
            mineral/ore for each mine. Rate is exclusive of royalty,
            IT on royalty, TWP, Cess, FDT, loading charge and
            applicable taxes etc..
       b)   The tenderers shall specify the amount both in figures
            and in words. The rate should be quoted for each grade
            / size specified in a mine. Tenderer to quote for all the
            grade for each minerals available at the respective
            mine.
       c)   Sale and movement of minerals/ores will be subject to
            getting clearance and approval from various
            Government agencies.
                                    4


      d)     In Annexure No.1 material made available on as is
             where is basis. MML will apply for the necessary
             clearances from Forest and Dept. of Mines and Geology.
             However, the successful bidder shall have to co-ordinate
             with respective departments in getting clearances to
             avoid delay if any.

4.3. CRITERIA FOR CONSIDERING THE TENDER:

    i.     The tenderer who quote the highest rate for the lowest
           grade of mineral in the mine will be considered, provided
           the tender shall purchase the higher grade material at the
           said mine at the highest rate quoted in the tender.
    ii.    Tenderer shall quote the rate for the entire quantity of each
           minerals available at the mine and for all grade/size and
           specification in the Mine.

4.4. QUANTITY TO BE SUPPLIED BY THE COMPANY:

   a. The quantity size, grade of minerals / ores indicated against
      each mine in Annexure -1, are approximate and subject to
      variation and actual availability.
   b. Supplies will be made by the Company to the successful
      tenderer(s) or through its authorized agency during the period
      of Tender award.

4.5. SPECIFICATION:

     a. The Company shall supply minerals on buyer’s net weight
        basis.
     b. The Buyers should purchase the entire quantity available of
        each minerals /ore of all grade / size material on ‘as is
        where basis’.
4.6 PAYMENT:

  a) The successful tenderers should pay the Royalty, I.T. on
      Royalty, FDT and applicable taxes etc. to the concerned Mine
      Manager before commencement of lifting the material.
                                  5


  b) No complaint in what so ever nature will be entertained after
     issue of Tender award. Such minerals/ores would be at the risk
     of the buyer.
  c) The Company may at its discretion consider the sale of
     minerals to other buyers at the risk and cost of successful
     tenderers, in case the tenders fails to lift the material within
     3 months from the date of Tender award.
  d) The rate will be firm for a period of one year and will be fixed
     on 1st of April every year based on the prevailing market
     condition.

4.7 INSPECTION OF MATERIALS:

      The Prospective buyers are expected to visit the Mines and
      inspect the material before offering their rates. No disputes
      shall be entertained after the acceptance of the tenders.

      In the case of claim due to variation in grade / size, same will
      not be accepted as a cause for rejection.

4.8 The marketing agreement shall be in force for a period of 5
    years after obtaining statutory clearances. The period of
    marketing agreement automatically ceases on expiry of
    agreement and shall have no rights on the area or on the
    property continued therein.

4.9
      (1). RAISING OF MINERAL

  o The successful tenderer will be supplied the required qty of ore
    raised by the company or its representative agency or their
    empanelled agent or by the representative of the successful
    tenderer at the rate prescribed in Annex-1.

  o Raising agent shall give continuous maximum production by
    deploying required men and machinery, as may be
    prescribed & adopt scientific mining methods, as specified in
    the Rules, Acts and Regulation applicable from time to time
    under the constant guidance and supervision of concerned
    manager of the Company.
                                     6



     o The workers engaged by the Agent shall be paid wages not
       less than the minimum wages fixed by Government. The
       Company is in no way responsible for such payments on any
       account.

     o The raising agent shall have to enter into an agreement with
       MML directly and raising cost indicated shall be paid to the
       mineral sold.

     o The contractor shall comply with statutory requirement as laid
       down by the concerned authorities.

     (2). QUANTITY TO BE SUPPLIED:

     a. The specific quantity of Manganese ore indicated in
        Annexure-1 is offered for sale.
     b. Supply will be made by MML to the successful Tender during
        the contract period of 5 years.

5. FILLING UP OF TENDER DOCUMENTS – TWO COVERS SYSTEM.
(i) Technical Bid. Cover – I

      Shall contain:

      Duly filled Tender Form for Technical Bid– Annexure -1.
      Proof for having filed IT returns for the financial year 2006-07 or
       2007-08 (Assessment year 2007-08 / 2008-09)
      Proof of having minimum turnover of Rs.150.00 crores for the
       year 2006-07 or 2007-08.
      Copies of K-VAT / CST Certificates.
      Proof for experience in mining and liasoning.
      Proof for value addition / captive use.
      Earnest Money Deposit of Rs.50 lakhs in the form of DD payable
       to MML at Bangalore.
      Permanent address proof.

 (ii) Price bid. Cover-2:

          Duly filled Tender Form for Price Bid– Annexure -2.
                                    7


          Price / rate quotation in Annexure-2. This cover will be
           opened only if obtaining the tenderer is found eligible under
           technical bid – Cover-1. Price to be quoted for statutory
           clearances and raise cum Sale of Manganese Ore from
           Kumsi Manganese Mine in Indian Rupees in the prescribed
           form –Annexure-2.
          Quotation shall specify the amount both in figures and
           words.
          Tenderers failing to comply with the above conditions; their
           offers will not be considered.

     The technical and financial bids are to be put in two different
     sealed covers as under:

a)     TECHNICAL BID – Superscribing the cover “TENDER FOR KUMSI
     MANGANESE MINE STATUTORY CLEARANCES & RAISE CUM SALE OF
     MANGANESE ORE AT KUMSI MANGANESE MINE ”, TECHNICAL BID-
     C0VER -1.

b)      FINANCIAL BID- Superscribing the cover ”TENDER FOR KUMSI
     MANGANESE MINE STATUTORY CLEARANCES & RAISE CUM SALE OF
     MANGANESE ORE AT KUMSI MANGANESE MINE”, FINANCIAL BID
     – C0VER - 2.

6. SUBMISSION OF TENDER DOCUMENTS.

Duly filled form Annexure -1 for Technical Bid, indicated as Cover-1
on cover and Financial Bid duly filled and indicated as Cover-2,
shall be put in a single cover and Superscribed “TENDER FOR KUMSI
MANGANESE MINE STATUTORY CLEARANCES & RAISE CUM SALE OF
MANGANESE ORE AT KUMSI MANGANESE MINE” and to be sent by
Registered Post or in person, so as to reach the Mysore Minerals
Limited at No.39, M.G. Road, Bangalore - 560 001 on or before
29.12.2008 up to 1.00 PM.

MML shall not be held responsible, for any delay in transit in
submission of tender documents.
                                    8


7. OPENING OF TENDERS:

The Technical Bid -Cover I of the tender will be opened at 04.00 PM
on 29.12.2008 at Registered Office by the Managing Director or by
an officer/officers authorized by the Managing Director in the
presence of the Tenderers or their authorized agents if any. The
technical offers qualifies for the opening of financial bid will be
opened by the Committee authorized by the Managing Director for
the said purpose. After opening of the financial bid, the participant
company will negotiate if required, with the Committee, the highest
offer/highest realization receivable by the Company and the state
will be successful tender.

8. CONTRACT AWARD
   a. The successful tenderer will be issued work orders to start work
      of liason.
   b. The relevant documents / papers which needs to be submitted
      to the authorities shall be prepared and submitted to MML for
      verification & signature of Owner or authorised Officer before
      submitting to the Authorities.
   c. The Successful Tenders shall do the Liason work on behalf of
      MML till obtaining clearances in favour of MML.
   d. Raising of Manganese ore should be as per the Acts, Rules,
      Regulations in force.

EMD of Rs. 50 lakhs of the successful tenderer will be converted and
retained as Security Deposit. Further, if the successful tenderer fails to
complete the work within stipulated period, the Security Deposit will
be forfeited.

9. FORCE MAJURE CLAUSE:

In case, the contract is to be cancelled / terminated for any reason
arising out of the law governing the Contract Labour Regulation and
Abolition or any other law or for any reason because of war, hostility,
military operation of any character, civil commotions, sabotage,
quarantine restriction, acts of Government embargoes, the
successful tenderer shall not be entitled for any compensation.
                                  9


10. ARBITRATION:

If dispute arises between the parties, it shall be settled through
mutual discussion in good faith, the Managing Director, MML OR his
appointee shall be the sole arbitrator for the purpose.

11. ASSIGNMENT:

The awarded Contract will not be transferable.

12. CRITERIA TO CONSIDER TENDER OFFER:

After opening of the sealed Cover-2 (financial bid) the negotiations
with the authorized signatory will be done by the Committee. The
lowest offer the highest realization by the Company/State will be the
successful tender.

13. DISCRETIONARY POWERS:

Managing Director, MML reserves the right to reject all / any of the
tender alter the terms and conditions as deems fit. Managing
Director can reject the lowest offered price considered through
tender cum negotiations, process, if the price so quoted is not
favorable to the Company without assigning any reasons.

Managing Director can modify the terms and conditions, eligibility
criteria and may ask additional information from the tenderers OR
short list tenderers in the commercial interest of the Company and to
complete the tender process.

Managing Director reserves the right to split the Tender /award the
Tender to one or more bidders and same cannot be questioned by
any tenderer in any forum.


14. TERMINATION OF THE AGREEMENT

In the event of any breach by the successful tenderer of any of the
tender terms and conditions and of the sale award or against the
interest of the Mysore Minerals Limited, MML shall be free to cancel
the contract but without prejudice to the claims of Mysore Minerals
                                 10


Limited. The EMD of Rs.50 lakhs shall be forfeited. The successful
tenderer shall have no claim against Mysore Minerals Limited and
the decision of the Managing Director, in this regard shall be final.

15. COMPENSATION TOWARDS DAMAGES:

Claims for damages arising out or in consequences of negligence
on the part of Tenderer to any property belonging to the Company
and to their personnel, or in an accident involving any personnel or
labour, during loading and movement of the material shall be to the
account of the Tenderer.



                                                  Sd/-
                                         EXECUTIVE DIRECTOR
                                     11


                MYSORE MINERALS LIMITED
            NO.39, M.G. ROAD, BANGALORE-560 001
                                                      ANNEXURE – I

                 TENDER FORM FOR TECHNICAL BID (COVER-1)

TENDER FOR OBTAINING STATUTORY CLEARANCES FROM CONCERNED
AUTHORITIES OVER AN EXTENT OF 24.55 HA. FOR RE-OPENING OF
KUMSI MANGANESE MINE.
                             AND
RAISE CUM SALE OF MANGANESE ORE FROM KUMSI MANGANESE
MINE OVER AN EXTENT OF 24.55 HA. AT KUMSI RESERVE FOREST,
SHIMOGA TALUK & DISTRICT, KARNATAKA.

1.0   Name of the Firm / Company

2.0   Permanent Address with proof

      a. Town / Village

      b. Taluk

      c. District

      d. State

      e. Proof of address

      f. Telephone No.

      g. Mobile

      h. Fax

3.0   Status of the firm / company
      a. Private

      b. Partners

      c. Individual

      d. Public Company
                                        12


4.0   E.M.D. deposited

      a. D.D. No.

      b. Date

      c. Name of the Bank

5.0   Experience field in
      a. Mining

      b. Trading

      c. Liasoning

      d. Obtaining statutory
         clearances for mining.

      e. Contract with MML

      f. If any

6.0   Have any mining leases in
      Karnataka.

7.0   Any financial dues to
      a. Dept. of Mines & Geology.

      b. Karnataka Forest Dept.

      c. Income Tax

      d. Mysore Minerals Limited

8.0   No objection Certificate from
      Mysore Minerals Limited.

9.0   Time bond commitment of the Contractor for
         a. Obtaining all statutory
            clearances (D / M/ Y)

         b. Start raising the Mine
            (D / M/ Y)

         c. If any
                                        13


10.0 Raising cost of Manganese ore per tonne prescribed by MML
      Grade                                  Raising Cost (Rs.)
      Below 28 Mn%                                1150.00

      28-36 Mn %                                 1450.00
      36-42 Mn %                                 1750.00
      42-48 Mn %                                 2050.00
      Above Mn +48%                              2350.00

11.0 Turnover and Net Profit during          Year    Turn Over    Net Profit (Rs. Lakh)
                                        a.   2005-06

                                        b.   2006-07

                                        c.   2007-08

12.0 Brief about your Firm /
     Company
     (if space is not sufficient,
     enclose separate)




13.0 Any other relevant information




                                    DECLARATION

I / We hereby declare that the particulars furnished above are correct to
the best of our knowledge and we are agreeable to furnish any other
details as may be required by Mysore Minerals Limited. We also declare
that, we abide by the terms and conditions issued by MML for obtaining
statutory clearances from concerned authorities & Raise Cum Sale of
Manganese Ore at Kumsi Manganese Mine through Tender.


                                      SIGNATURE OF THE TENDERER WITH
                                         FULL ADDRESS AND NAME
Date :

Place :
                                          14


                    MYSORE MINERALS LIMITED
                NO.39, M.G. ROAD, BANGALORE-560 001
                                                                      ANNEXURE – 2
          TENDER FORM FOR RAISING PRICE BID (COVER-2)

TENDER FOR OBTAINING STATUTORY CLEARANCES FROM CONCERNED
AUTHORITIES OVER AN EXTENT OF 24.55 HA. FOR RE-OPENING OF KUMSI
MANGANESE MINE.
                            AND
RAISE CUM SALE OF MANGANESE ORE FROM KUMSI MANGANESE MINE OVER
AN EXTENT OF 24.55 HA. AT KUMSI RESERVE FOREST, SHIMOGA TALUK &
DISTRICT, KARNATAKA.

I / we have gone through tender notice and agree to abide by all the conditions
mentioned therein.
I / we hereby quote at the rate specified below .
I / we hereby forward Earnest Deposit of Rs. 50 lakhs and agree to have sum
forfeited in case of violating the terms and conditions of Tender Notification.

  Mineral / Ore                           ITEM                         Rate offered (Ex-mine) excluding
                                                                        royalty, cess, loading charges,
                                                                        FDT and other taxes applicable
                                                                               per Metric tonne
                                                                                    (in Rs.)
                   Obtaining statutory clearances,
                          Env. Clearances under EIA Notfn 2006.
                          Approval of Mining Plan under MCDR 1988
                          Forest Clearances U/s (2) of FCA 1980.
                          Lease renewal under MMRD 1957.
                          NoC under Air Act 1981 & Water Act 1974.
                                          and
                   Raise cum Sale of Manganese Ore (grade –wise)

Manganese Ore      Grade                 Raising Cost (Rs.)

                   Below 28 Mn%          1150.00

                   28-36 Mn %             1450. 00

                   36-42 Mn %             1750.00
                   42-48 Mn %             2050.00
                   Above Mn +48%          2350.00

(Rupees in words ___________________________________________________ )
The above prices are subject to negotiation and price revision to fix price
mutually negotiation.
Mobile No.
Fax No.                    Signature of the Tenderer with Name
                                       & Address

				
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