Checklist for a Plant Tour 6 to 8 Weeks Before (By February 24, 2012): Activity Person Responsible Set a date and time for the tour. Decide what portions of the plant will be included in the tour. Select a person to give the welcome. Select the tour guides. Determine if hard hats or other protective equipment are necessary for the tour. Create a list of people that you would like to invite to attend the tour. Could Include: State Department of Transportation (DOT) City DOT Federal Highway Administration County Engineer Governor U.S. Senators and Congressman/Congresswoman State Legislature Mayor Town/City/County Council or Freeholders Contractors Engineering Consultants Architects University Faculty College Students Local Teachers and Students Media—Reporters from Local/State Newspaper or TV Stations Employee’s Families Decide if food and beverages will be involved. Create invitation letters and/or e-mails (in Toolkit). Create Event Announcement (in Toolkit). Post your Event Announcement on your company’s website. Upload your Event Announcement to the Concrete Week Website Checklist for a Plant Tour Four Weeks Before (By March 9, 2012): Activity Person Responsible Send out invitation letters and/or e-mails, and include/attach Event Announcement. Create a press release (in Toolkit). Collect or order hard hats or other protective equipment needed for the tour. Three Weeks Before (By March 16, 2012) Activity Person Responsible Send or e-mail press release to newspaper, TV stations, and magazines. Put event announcement on bulletin boards at work, at the library, in DOT offices, and other sites. Print the Welcome Talk for the Welcoming Speaker (in Toolkit). Create any signs for your facility. One Week Before (By March 26, 2012) Activity Person Responsible Place order for any food and beverages. Print copies of Concrete Fact Sheet to use for handouts (in Toolkit). Print copies of Sustainability Fact Sheet to use for handouts (in Toolkit). Decide on location of registration desk/table. Clean exterior of building and any tour locations. Determine location for people to pick up and put on any hard hats and protective equipment. Checklist for a Plant Tour One Day Before (By March 30, 2012): Activity Person Responsible Print Nametags (in Toolkit). Pick up food and beverages. Print out Sign-In Sheet (in Toolkit). Set up Registration Desk/Table, and lay out nametags, handouts, and sign-in sheet. Set out hard hats and any other protective equipment. Hang any signs necessary for the tour. Day of Event (April 1-7, 2012) Activity Person Responsible Set out any food and/or beverages. Greet Everyone. Give Welcome Talk (in Toolkit). Enjoy! One Week after the Event (by April 13, 2011) Activity Person Responsible Send copy of completed sign-in sheet to Caron Johnsen at the Portland Cement Association (847-972-9058 or email@example.com Create and send Thank You letters or e-mails (use template in Toolkit).
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