2009
ORGANIZATIONAL MANAGEMENT
Organizational Management Primer
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Organizational Management Primer
Table of Contents
Special Drawing Rights
Introduction ................................................................................................................................... 2 Step 1: Planning ........................................................................................................................... 2 Strategic Planning. ...................................................................................................................... 3 Step 2: Organizing ....................................................................................................................... 6 Traditional Organizational Structures ......................................................................................... 7 Divisional Structures ................................................................................................................... 7 Matrix Structures ......................................................................................................................... 7 Step 3: Leading............................................................................................................................. 8 Step 4: Coordinating .................................................................................................................... 9
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Organizational Management Primer
The Fundamental Necessities of Organizational Management
Introduction Developing a complete skill set that allows one to be well-versed in organizational management takes years and lots of practice. That does not mean, however, that the basic foundation of this critical set of skills cannot be learned by study, and that is the purpose of this Primer – to provide you with an introduction to the fundamentals of organizational management. Organizational management means being able to
When planning for a year, plant corn. When planning for a decade, plant trees. When planning for life, train and educate people. Chinese Proverb
appropriately select priorities and goals and to build a comprehensive plan for meeting those goals. This type of planning encompasses the use of resources – human, financial, physical and knowledge-based – in its effort to achieve a company’s stated goals. It is a tall order, but one that pays off in spades when the organization begins to realize the benefit of proper
planning. The four key elements in organizational management are: (1) planning; (2) organizing; (3) leading; and (4) coordinating. We will look at each of these elements separately.
Step 1: Planning
There are several types of planning, however those that apply most closely to business are strategic planning, project planning, program planning, and business planning, each of which can
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be made up of bits and pieces of other planning methods. For our purposes here, we will focus primarily on Strategic Planning. Strategic Planning The following ten-steps in strategic planning can help you to begin to set company goals and to meet them using a logical approach. A Communication Strategy consists of making a determination as to which team members will be involved in the planning process and what each member’s level of involvement will be in that process. The subcommittee formed for this purpose should be tasked with figuring out how to disseminate information to the proper people in your organization and the proper time for doing so. Consideration must be given to which teams, units or departments will need which pieces of information in order to continue day-to-day operations, but also who will assist in facilitating planned growth of or changes to the business. Establishing a Strategic Planning Task Force from key members who represent all relevant departments and business units is an important step in the planning process. This work group must be just that – a group that works during each regularly scheduled meeting. There must be clearly defined goals on which the group is expected to focus, and there should be the expectation that each member makes every effort to attend the meetings, complete tasks assigned during the meetings in accordance with the expected delivery date, and keep the group apprised of issues or barriers they may encounter while attempting to effect such assignments. Minutes, agenda, and working documents are essential to keeping the group on track, and should reflect concrete goals and accomplishments throughout the process. One of the first tasks the Strategic Planning Task Force should undertake is creation of the company’s Vision Statement. A Vision Statement should concisely set out the company’s desired achievements at some point in the future. A Vision Statement can address how the company would like to see its profits increase, how it would like to be viewed by its workforce and partners, and even how it wishes to be viewed in general as a responsible organization.
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