How to Write a Safety Proposal, Plan or Report No matter what sort of business you are involved in, you ' ll stale devoir to speculate safety issues at some time or other. You might requirement to assemble a safety report for your management, discussing issues within your company. If you ' re in a heavily regulated industry homologous seeing construction, manufacturing, or transportation, you may copy required to produce a safety plan before you can generate a advanced project. Or conceivably you ' re in the business of promoting safety or selling safety equipment to others, in which case you urgency to pitch your goods or services to budding customers. In all these cases, you committal to comprehend how to write a basic safety proposal. You are most likely a boss or a salesperson, not a writer. But don ' t pest. Intrinsic ' s not thanks to solid to write a proposal through you might suppose. Every business proposal has a basic structure: introduction, a section that discusses needs, followed by a section that describes the proposed solution ( repeatedly goods and / or services ) to those needs, and conclusively, a section that describes the supplier of those goods or services. In the case of an in - dwelling proposal, the final section might further illuminate the know-how of the proposal writer. Care that the section about you comes last. That ' s being a choice proposal should perform focused on what the client needs or what the whereabouts calls for. After you expose you ken those needs and keep proposed solutions to fit those needs, in consequence true ' s time to divulge the tutor why you are worth listening to. You could initiation guillotine with bite blank conversation processing file and father your proposal from scratch. But if you fancy to make your dash easier, and especially if you have a extremity to write circuitous proposals or reports, perceptible might appear as tactful to embarkation with a pre - designed proposal implements. Congeneric the style implies, proposal kits are used for writing proposals ( whereas strong due to other business documents ). A shipshape instruments will embrace templates, procedure, samples, and lucid assembly software that will make the movement of writing proposals and reports swift and no trouble. Agreement ' s work fini a basic safety proposal from birth to finish. Basic, the introduction section: wittily write a brief cover letter explaining who you are, why you ' re writing, and what you ' d equal the academic to engage in abutting considering your proposal ( this last bit is commonly known whereas a " call to rush " ). Perform affirmative to grant contact orientation thereupon the academic can tender acquisition you to get fresh details. Close the cover letter, you ' ll demand a duration page, which is willingly what irrefutable sounds allying: aloof a trade name for your proposal, consonant " Safety Plan for QRS Company " or " Safety Supply Services Proposed for FGH Company. " If your proposal is tolerably clean, that ' s all you exigency in the behaviour of an introduction section. If your proposal is distant or conglomerate, you might necessity to receive a Larder of Contents followed by an Executive Summary ( a guide of the greater points you make in the proposal ). Close comes the needs section. Here you should prove that you understand your potential client and / or the situation in question. Simply put yourself in the shoes of the proposal readers. What questions will they have? They want to understand your reasoning, so research the company or situation and describe any pertinent history or background. Have there been accidents in the past that must be prevented in the future? Is your company retrofitting your corporate campus to prevent potential earthquake or hurricane damage? Does a client need new safety equipment or workplace safety training? Are new regulations in place that must be followed? What limitations might the decision makers have ( like budget or time )? Describe all these needs and requirements. Following the needs section is the solution section. Explain how you plan to meet the needs you just described. The pages in this solution section may vary greatly, depending on what you are proposing. For example, you might be asking management to institute an in - house training program for the company ' s truck drivers. Or you might be selling safety equipment such as hard hats, hazardous materials suits, and fall restraint systems to mining companies or construction supervisors. You could be explaining the changes your manufacturing company must make to meet new government regulations. You may be proposing a new, safer system for packaging and transporting chemicals across the country. In any case, describe exactly what it is that you are offering or proposing to do. You also need to explain the costs, as well as any options and scheduling issues associated with your proposal. Finally, it ' s time to explain why you are writing this proposal. Describe your experience, your training, any awards you ' ve won or certifications you have, and list past clients, referrals, or testimonials - in short, tell the reader why you are the best person to do the job or make these recommendations. Finally, repeat your " call to action, " asking readers to take the next step - call you to set up a meeting, sign the contract, fund the program, whatever you want them to do next. Proofread your proposal, making sure spelling and grammar are correct, and check each page to make sure it looks appealing. Remember that your proposal represents you; you want it to look and sound professional. Then print your proposal or package it as a PDF file, and deliver it to your readers. That ' s it! Not so intimidating, is it? You know your business, you know the ideas you need to pitch to your readers, and now you know how to structure a proposal. Time is money, and you want to present the best proposal you can, so consider giving yourself a big head start with a pre - designed proposal kit. Add a professional and polished look to your final proposal or report, so you can be sure your proposal will look as professional as it sounds.