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MUNICIPAL ADMINISTRATION DEPARTMENT O/o Commissioner & Director of Municipal Administration, A.P., Hyderabad. CIRCULAR Roc .No. /CDMA/13FC/ADP/2010 Dt. 19 /11/11 Sub: XIII Finance Commission- Constitution of Regional Level Committees for monitoring and evaluation of a) Plan Appraisal & b) Plan implementation by the ULBs for Utilisation of Grants released under XIII FC for improvement of Urban Services –Reg Ref: 1. GO Rt No 532 MA dated 14-05-2010 read with G.O.Rt.No 1474 MA & UD Department ,dt 24.12.2010. 2. Circular Roc.No. 6267/CDMA/13th FC/ADP/2010 dated 29/12/2010. ***** The Government issued orders, vide reference 1 cited above, for Guidelines on Preparation of Annual Development Plan by Urban Local Bodies for Improvement of Urban Services with grants under XIII Finance Commission. 2. Para 8.1 & 8.2 of the guidelines , given in the said GO state : a) A Sanctioning and monitoring committee will be constituted to accord approval for Annual Development Plans submitted by ULBs. b) The Commissioner and Director of Municipal Administration will scrutinize the Annual Development Plans submitted by ULBs and place them before the Committee for consideration and approval. c) Monitoring may be undertaken separately for (a) plan preparation and (b) for plan implementation with the help of the Regional Directors of Municipal Administration, Superintending Engineers of PHED, Regional Deputy Directors of Town Planning concerned and Municipal Commissioners. 3. For ensuring proper implementation of the orders as elucidated above, the following has been decided for implementation: 3a) Regional Level Committees are constituted for all ULBs(except GHMC,GVMC,VMC) , headed by the Respective Regional Directors with the following as members: RDMA SE PHED of the respective region. RDTP of the respective region. Any 2 to 3 Senior Municipal Commissioners of the Region nominated by the RDMA. The functions of the Regional Level Committee so constituted shall be as follows: a) Scrutinize and place XIII FC Annual Development Plans of ULBs(including the revised ADPs for F.Y. 2010-2011) before the Commissioner and Director of Municipal Administration, with the necessary recommendations and in the formats/checklists prescribed by the C&DMA (enclosed). b) Monitoring & Evaluation for (a) plan preparation and (b) for plan implementation. c) To conduct quality control in the execution of works. d) Obtaining utilization certificates from the implementing agencies and ensure utilization of XIII Finance Commission Grants within the stipulated period in all ULBs. e) To obtain quarterly progress reports on utilization of XIII Finance Commission Grants from all ULBs and submit a report to the Government in this matter. 4. However, regarding the revised XIII FC ADPs for F.Y. 2010-2011 as called for vide the reference 2 cited above, the Regional Committees so constituted shall: a) Scrutinize the revised ADPs prepared by the ULBs and forward the observations in the prescribed formats/checklists (enclosed) along with the necessary recommendations for placing the same before the Sanctioning and Monitoring Committee by the C&DMA. b) These checklists are to reach the C&DMA by 22/01/11 positively. 5. The RDMAs are requested to take the necessary action for implementing the above orders and more particularly of para 4 above so as to place the ADPs before Sanctioning and Monitoring Committee and then submit to the Finance Department. Sd/- Dr. Premchand. Commissioner and Director. Encl. Check List Format To The Regional Directors of Hyderabad, Warangal , Anathapur, Vishakapattanam, Rajamundry & Guntur Regions. The SE PH of Hyderabad, Warangal , Anathapur, Vishakapattanam, Rajamundry & Guntur Regions through the ENC (PH), Hyderabad The RDs(Town Planning ) for Hyderabad, Warangal , Anathapur, Vishakapattanam, Rajamundry & Guntur Regions through the DTCP, Hyderabad. All Commissioners except GHMC, GVMC and VMC with direction to submit the hard copies of revised ADPs by 19th Jan. 2011. Copy Submitted to the Secretary to Government , MA&UD Department, GoAP for favour of information. For Commissioner and Director.
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