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The Government has issued orders, vide reference 1 cited above by 0268l4DJ

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									          MUNICIPAL ADMINISTRATION DEPARTMENT

                                                O/o Commissioner & Director of
                                                    Municipal Administration,
                                                            A.P., Hyderabad.

                                 CIRCULAR

Roc .No. /CDMA/13FC/ADP/2010                                  Dt. 19 /11/11


                 Sub: XIII Finance Commission- Constitution of Regional Level
                       Committees for monitoring and evaluation of a) Plan
                       Appraisal & b) Plan implementation by the ULBs for
                       Utilisation of Grants released under XIII FC for
                       improvement of Urban Services –Reg

                  Ref: 1. GO Rt No 532 MA dated 14-05-2010 read with
                          G.O.Rt.No 1474 MA & UD Department ,dt 24.12.2010.
                       2. Circular Roc.No. 6267/CDMA/13th FC/ADP/2010
                          dated 29/12/2010.
                                        *****


      The Government issued orders, vide reference 1 cited above, for
Guidelines on Preparation of Annual Development Plan by Urban Local
Bodies for Improvement of Urban Services with grants under XIII Finance
Commission.


2.      Para 8.1 & 8.2 of the guidelines , given in the said GO state :

     a) A Sanctioning and monitoring committee will be constituted to
        accord approval for Annual Development Plans submitted by ULBs.

     b) The Commissioner and Director of Municipal Administration will
        scrutinize the Annual Development Plans submitted by ULBs and
        place them before the Committee for consideration and approval.

     c) Monitoring may be undertaken separately for (a) plan preparation
        and (b) for plan implementation with the help of the Regional
        Directors of Municipal Administration, Superintending Engineers of
        PHED, Regional Deputy Directors of Town Planning concerned and
        Municipal Commissioners.


3.    For ensuring proper implementation of the orders as elucidated
above, the following has been decided for implementation:
3a)     Regional Level Committees are constituted for all ULBs(except
GHMC,GVMC,VMC) , headed by the Respective Regional Directors with the
following as members:
     RDMA
     SE PHED of the respective region.
     RDTP of the respective region.
     Any 2 to 3 Senior Municipal Commissioners of the Region
       nominated by the RDMA.

The functions of the Regional Level Committee so constituted shall be as
follows:
a)    Scrutinize and place XIII FC Annual Development Plans of
       ULBs(including the revised ADPs for F.Y. 2010-2011)
       before       the   Commissioner     and  Director   of Municipal
       Administration, with the necessary recommendations and in the
       formats/checklists prescribed by the C&DMA (enclosed).

b)    Monitoring & Evaluation for (a) plan preparation and (b) for plan
      implementation.

c)    To conduct quality control in the execution of works.

d)   Obtaining utilization certificates from the implementing agencies and
      ensure utilization of XIII Finance Commission Grants within the
      stipulated period in all ULBs.

e)    To obtain quarterly progress reports on utilization of XIII Finance
      Commission Grants from all ULBs and submit a report to the
      Government in this matter.


 4.    However, regarding the revised XIII FC ADPs for F.Y. 2010-2011 as
called for vide the reference 2 cited above, the Regional Committees so
constituted shall:
    a) Scrutinize the revised ADPs prepared by the ULBs and forward the
       observations in the prescribed formats/checklists (enclosed) along
       with the necessary recommendations for placing the same before
       the Sanctioning and Monitoring Committee by the C&DMA.
    b) These checklists are to reach the C&DMA by 22/01/11 positively.



5.    The RDMAs are requested to take the necessary action for
implementing the above orders and more particularly of para 4 above so
as to place the ADPs before Sanctioning and Monitoring Committee and
then submit to the Finance Department.


                                             Sd/- Dr. Premchand.
                                             Commissioner and Director.
Encl. Check List Format
To
The Regional Directors of Hyderabad, Warangal          ,   Anathapur,
Vishakapattanam, Rajamundry & Guntur Regions.

The SE PH of Hyderabad, Warangal , Anathapur, Vishakapattanam,
Rajamundry & Guntur Regions through the ENC (PH), Hyderabad

The RDs(Town Planning ) for Hyderabad, Warangal , Anathapur,
Vishakapattanam, Rajamundry & Guntur Regions through the DTCP,
Hyderabad.

All Commissioners except GHMC, GVMC and VMC with direction to submit
the hard copies of revised ADPs by 19th Jan. 2011.

Copy Submitted to the Secretary to Government , MA&UD Department,
GoAP for favour of information.


                                   For Commissioner and Director.

								
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