Commando Uniform Articles 15 items

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					                            TENDER FORMAT

  TENDER FOR THE PURCHASE OF VARIOUS COMMANDO CLOTHING AND
           UNIFORM ARTICLES FOR USE OF DELHI POLICE

SL.   CONTENTS                                    INFORMATION/   AT PAGE
NO.                                               DOCUMENTS      NOS.
                                                  SUBMITTED OR
                                                  NOT
 1.   NAME OF THE FIRM, CORRESPONDENCE
      ADDRESS WITH TELEPHONE, FAX NO. AND E-
      MAIL ADDRESS
 2.   LOCAL ADDRESS WITH TELEPHONE NO., FAX
      NO. AND E-MAIL ADDRESS
 3.   APPLICATION FEE OF RS. 500/-
 4.   EARNEST MONEY DEPOSIT EQUAL TO THE
      AMOUNT OF EMD AS SPECIFIED FOR EACH
      ITEM, FOR WHICH THE COMPANY/ FIRM HAS
      PARTICIPATED
 5.   REGISTRATION CERTIFICATE OF NSIC/DGS&D
      FOR THIS ITEM,      IF REQUESTED      EMD
      EXEMPTION.
 6.   SALES TAX /VAT REGISTRATION CERTIFICATE

 7.   CURRENT     SALES   TAX/VAT   CLEARANCE
      CERTIFICATE OR LATEST SALES TAX/VAT
      DEPOSIT CHALLAN/ ACKNOWLEDGEMENT
 8.   WHETHER SUBMITTED TWO SAMPLES OF EACH
      ITEM OR NOT
 9.   LIST OF DIRECTORS/OWNERS/ PARTNERS
10.   A CERTIFICATE REG. NON-BLACKLISTING AND
      CRIMINAL    CASE/  COMPLAINT    IS  NOT
      REGISTERED AGAINST THE FIRM OR ITS
      OWNERS/ PARTNERS ANYWHERE IN INDIA.
11.   COPY OF TERMS AND CONDITION DULY SIGNED
12.   PROOF OF PAST PERFORMANCE
      (IF ANY)




                                                  SIGNATURE OF THE TENDERER
                                                              WITH STAMP
  VARIOUS COMMANDO CLOTHING AND UNIFORM ARTICLES AS PER ANNUAL
              INDENT 2012-13 FOR USE OF DELHI POLICE

      The bidders shall tick as (√) against the items, for which they have applied and
samples, have been submitted, in the table below, otherwise tick as (X):-

Sl.      NAME OF ARTICLE                        QUANTIITY      Tick as (√) against the
No.                                                            items, for which applied
                                                               and samples submitted
                                                               otherwise tick as (X)
 1.    Anklet Black                             2500 Pairs
 2.    Attachment                               3125 Nos.
 3.    Bag Big                                  2500 Nos.
 4.    Bag Small                                2500 Nos.
 5.    Beret Cap Black                          2500 Nos
 6.    Commando Cap                             2500 Nos.
 7.    Commando DP Badge                        5625 Pairs
 8.    Commando F.Sign Badge                    3375 Nos
 9.    Commando Monogram                        2750 Nos
10.    Over All Woollen Commando Dangri         1875 Nos.
       complete (38,40,42 & 44 sizes)
11.    Scarf Black                              1875 Nos
12.    Sling Big                                3438 Nos
13.    Track Suit sets(38,40,42 & 44 sizes)     1875 Nos.
14.    Water Bottle                             3375 Nos.
15.    Web Belt Black                           3375 Nos.



                                                       SIGNATURE OF THE TENDERER
                                                             WITH STAMP & DATE
OFFICE OF THE DEPUTY COMMISSIONER OF POLICE: PROV. & LOGISTICS:
 5, RAJPUR ROAD, DELHI-110054 :: FAX NO. 011- 23974427, 23993344
                (AN ISO 9001 : 2008 CERTIFIED UNIT)

                                TERMS & CONDITIONS:

       Sealed tenders are invited in two bid systems i.e. Technical Bid and Financial Bid
on the following term and conditions by the undersigned from the manufacturers,
authorized dealers and traders dealing in the trade for the purchase of following
Commando uniform and clothing articles on sample basis for use in Delhi Police. The
tender can be sent through registered post, speed post, through courier or can be put
personally in the sealed tender box kept at Reception/Prov. & Logistics situated at 5,
Rajpur Road, Delhi – 110054 latest by 11.00 AM on 27.3.2012 and no request will be
entertained thereafter: -

 Sl. No.          NAME OF ARTICLE                QUANTIITY        EMD         Delivery
                                                                (in Rs.)       Period
 1.        Anklet Black                         2500 Pairs          3000   60 Days from
 2.        Attachment                           3125 Nos.           2000   the date of
 3.        Bag Big                              2500 Nos.           6000   receipt    of
 4.        Bag Small                            2500 Nos.           4500   Supply Order.
 5.        Beret Cap Black                      2500 Nos            4000
 6.        Commando Cap                         2500 Nos.           2500
 7.        Commando DP Badge                    5625 Pairs          1000
 8.        Commando F. Sign Badge               3375 Nos            1500
 9.        Commando Monogram                    2750 Nos            1500
10.        Over All Woollen Commando Dangri 1875 Nos.              95000
           complete (38,40,42 & 44 sizes)
11.        Scarf Black                          1875 Nos           3000
12.        Sling Big                            3438 Nos           2500
13.        Track Suit Sets(38,40,42 & 44 sizes) 1875 Nos.         45000
14.        Water Bottle                         3375 Nos.         12000
15.        Web Belt Black                       3375 Nos.          4500
                         TOTAL EMD AMOUNT IN RUPEES              188000

      Bidders are advised to quote their rate after carefully study of the following terms
and conditions of the tender: -

1.    Separate envelope should be used for TECHNICAL BID as well as for FINANCIAL
      BID. The word “TECHNICAL BID/FINANCIAL BID” for the purchase of various
      Commando clothing and uniform articles due to open on 27.3.2012 at 11.30
      AM shall be prominently marked on the top of each envelope separately and both
      the sealed envelopes (Technical Bid and Financial Bid) should further be put in a
      bigger envelope duly sealed and super scribed.

2.    Manufacturing firms or authorized dealers or traders dealing in the trade can
      participate in the tender.

3.    The tenders should reach this office by 11.00 AM on 27.3.2012 as per tender
      notice.
4.    The TECHNICAL BIDS will be opened first on 27.03.2012 at 11.30 AM.

5.    Only Sales Tax/VAT registered company/firm(s) are eligible to participate in this
      tender. The valid Sales Tax/VAT Registration Certificate must be attached with
      technical bid.

6.    The Current Sales Tax/VAT Clearance Certificate issued from the Sales Tax
      Deptt./VAT Deptt. OR latest Sales Tax/VAT Deposit acknowledgement/ challan
      must be attached with the technical bid. The Current Sales Tax/VAT Clearance
      Certificate should be as per prescribed enclosed format (in English or Hindi
      language only).

7.    The bidders will have to submit two samples of article(s) for which the firm is
      participated in the tender duly tagged and stamped alongwith the tender, which
      should be as per the approved samples displayed in CSA Clothing Store/P&L.
      Samples will not be accepted after opening of tenders. No tender will be
      accepted without samples. Submission of optional samples will invite
      rejection of the tender for the item.

8.    Sizes of the items, which requires, are given in the Financial Bid at
      Annexure–A.

9.    The Samples of previous tender shall not be considered.

10.   The tendering company/firm will be bound to supply the Commando
      uniform/clothing articles as per colour and shade as similar to the approved sample
      displayed/available in CSA Clothing Store/P&L.

11.   The person signing the tender documents should be authorized for signing the
      tender documents and his signature should be attested by owner/partner/director of
      the tendering company/firm. A certificate in this regard, duly issued by the
      Director/owner/partner, must be attached alongwith tender documents.

12.   Only authorized representative will be allowed to attend the meeting of the
      Purchase Committee. He/She should also bring authority letter on company/firm’s
      letter head that any decision/negotiation taken by him/her would be accepted by
      company/firm.

13.   No representative shall be allowed to attend the meeting of the Purchase
      Committee on behalf of more than one tendering company/firm.                   The
      representative, who is deputed to attend the meeting, should be Director or Partner
      or Owner or an employee of the company bearing an authority letter, whose
      specimen signatures should be attested by the company/firm’s authorized signatory
      having seal of the company/firm.

14.   A copy of terms and conditions duly signed by the bidder, as a token of acceptance
      of the same will be attached along with the tender.
15.   The Purchase Committee or Purchaser, in order to satisfy itself can order an on the
      spot enquiry to verify the soundness, capability, viability and any other information
      given by the tendering company/firms. The documents submitted the bidders can
      be verified from the concerned authorities.

16.   The sample for quality, feel, finish and shade of above mentioned articles can be
      seen at CSA Clothing Store/P&L between 10.00 A.M. to 5.00 P.M. on any working
      day before the closing of Tender Box.

17.   The Account Payee demand Draft of Rs.500/- as tender fee in favour of “Deputy
      Commissioner of Police, Prov. & Logistics, 5-Rajpur Road, Delhi”, be attached with
      the technical bid irrespective of registration status etc. of the firm. The application
      fee is non refundable. No tender will be accepted without tender fee and shall be
      rejected straightway.

18.   The companies/firms participating in the tender shall deposit Earnest Money
      amounting to Rs.1,88,000/- in case the company/firm is participating for all the
      above mentioned articles, otherwise EMD as mentioned against each item in the
      shape of an Account Payee Demand Draft in favour of DCP/Prov. & Logistics, 5,
      Rajpur Road, Delhi-110054 payable at Delhi with the technical bid. EMD can also
      be submitted in the form of Banker’s Cheque, FDR or Bank Guarantee from any
      Commercial Bank in an acceptable form. No tender will be accepted without
      requisite Application Fee and E.M.D. The EMD deposited with the tender shall bear
      no interest. The EMD should be valid for a period of forty five days beyond the date
      of the bid validity. Earnest money shall be refunded to the unsuccessful bidders,
      after finalization of tender and award of work, to the successful bidder(s). No tender
      will be accepted without EMD and shall be rejected straightway. A consolidated
      Demand Draft, FDR or Bank Guarantee may be submitted equal to the amount
      of EMD of the items, for which the company/firm is participating.

19.   The company/firms registered with NSIC/DGS&D for the particular item are
      exempted from depositing of EMD. The participating firm, who are exempted for
      depositing the EMD, shall deposit valid documents in support of exemption with the
      Technical bid. However, there shall be no exemption for requisite Application Fee
      to any participating firm irrespective of its registration status, etc.

20.   All the company/firms participating in the tender must attach a list of their
      Directors/Owners/Partners/Proprietor etc. with the technical bid.

21.    All the company/firms participating in the tender must attach a certificate to the
      effect that the company/firm is neither blacklisted by any Govt. Deptt. nor any
      criminal case/complaint is registered/pending against the company/firm or its
      director/owner/partner anywhere in India. The company/firm who is blacklisted by
      any Govt./Semi Govt. Deptt. or any criminal case/complaint is registered/pending
      against the company/firm or its Director/Owner/Partner/Proprietor anywhere in India
      is/are not eligible to participate in this tender.

22.   The tender will be rejected straight way without assigning any reason, if the
      Proprietor, Partner(s), Director(s) or the firm/company found involved in any
      criminal case at any stage, declared blacklisted by any Govt./Semi Govt.
      department etc.
23.   After evaluation of technical bids of all tendering companies/firms, the Purchase
      Committee will select the samples on the basis of feel, finish, workmanship and
      quality of the article(s) of those firms who declared qualified in technical bids on the
      basis of documents. After that the Purchase Committee will open the Price Bids of
      the firms whose sample(s) found as per sample of Delhi Police. The Purchase
      Committee will have discretion to award the contract to more than one firm, if their
      rates are found L-1. No optional sample will be considered.

24.   The Financial Bid should be filled as per proforma enclosed as Annexure – A.

25.   The rates are to be quoted by the bidders inclusive of all taxes, levies, charges etc.
      in Indian currency and payment shall also be made to successful bidder (s) in
      Indian currency.

26.   The price must be quoted inclusive of all taxes, Govt. levies, charges etc. Nothing
      over and above the quoted price inclusive of all taxes etc. will be payable and also
      no future taxes shall be payable by the purchaser. No optional rates shall be
      considered and the bid shall be rejected straightway.

27.   The tendering company/firms shall clearly mention the Guarantee/Warranty of the
      tendered stores, which shall not be less than one year from the date of acceptance
      of store.

28.   The rates will be valid for a period of six months from the date of opening of tender.

29.   The rates will be F.O.R. at 5, Rajpur Road, Delhi – 54.

30.   The company/firm whose rates are accepted shall have to deposit 10% of the total
      cost of the item(s) as Performance Security (Security Money) in the shape of
      an Account Payee Demand Draft, Fixed Deposit Receipt, Bank Guarantee from a
      Commercial Bank in an acceptable form in favour of Deputy Commissioner of
      Police, Provisioning & Logistics, 5, Rajpur Road, Delhi – 110054 before the supply
      order is placed to the company/firm. The Performance Security (Security Money)
      shall bear no interest. The Performance Security should be valid for 60 days
      beyond the completion of all contractual obligations by the supplier including the
      warranty/guarantee period.

31.   In case the company/firm, whose rates are accepted, fails to deposit requisite
      Performance Security within the prescribed period, the EMD deposited by the
      company/firm will be forfeited and firm will be blacklisted.

32.   The quantity of the item(s) mentioned in the tender notice can be increased or
      decreased, at any stage till the delivery of consignment is completed.

33.   The Purchase Committee will have discretion to award the contract to more than
      one company/firm, if their L-1 rates are found the same.

34.   The supply of the stores will be made within 60 days from the date of
      confirmed supply order. The supply of the items should be strictly according
      to the approved sample(s).
35.   The department reserves the right to cancel the supply order or part supply thereof
      in case of the following contexts:-

      a) Failure of the company/firm to supply the stores as per time schedule prescribed
         in Clause No. 34.
      b) If the supplied store is inferior to the samples approved/specified/lab tested.

36.   In case of cancellation of the supply order as at Clause 35 above, the balance store
      can be procured from open market and the difference of cost, if any, will be
      recovered from the pending bill/Performance Security of the company/firm, besides
      forfeiture of the entire Performance Security and other punitive action like
      blacklisting of the company/firm will be taken.

37.   The stores will be supplied as per delivery schedule prescribed in Clause No. 34
      failing which liquidated damage charges will be claimed @ 0.5% of total cost of
      delayed quantity per week, which may be maximum upto the limit of 10% of
      delayed quantity cost. Besides, action can be taken to blacklist the company/firm
      and forfeiture of its Performance Security.

38.   Force Majeure: The Contractor shall not be liable for forfeiture of its performance
      security, liquidated damages or termination for default, if the delay in performance
      or other failure to perform its obligations under the contract is a result of an event of
      Force Majeure. For purposes of the clause, “Force Majeure” means an event
      beyond the control of the Contractor and not involving the Contractor’s fault or
      negligence and not foreseeable. Such events may include wars or revolutions,
      fires, floods, epidemics, quarantine restrictions, freight embargoes etc.

39.   The receipt of delivery of Commando uniform/clothing articles, the Survey
      Committee will inspect the items. In case the supply is found inferior to tender
      approved sample, the consignment will be rejected. The firm will have to take back
      the consignment at their own cost and replace it with fresh stock of correct
      specification within the specified period. In case the supplier fails to give or to
      replace the supply as per approved sample, the Performance Security will be
      forfeited, besides cancellation of the supply order and blacklisting of the
      company/firm. The un-acceptable stores shall be subject to replacement at the risk
      and responsibility of the bidder.

40.   The unsuccessful bidders shall be responsible to collect the sample deposited by
      them with the tender within 15 days after the day of opening of financial bids.
      Thereafter, no claim to return the sample will be entertained by the Purchaser.

41.   The Competent Authority reserves the right to reject any tender or all tenders
      without assigning any reasons thereof on the recommendation of the Purchase
      Committee/Purchaser.

42.   Bidders shall not be permitted to alter or modify their bids after expiry of the
      deadline for receipt of bids.

43.   The payment will be made on receipt/acceptance of store in good condition as per
      approved sample/specification. No advance payment will be made. No claim for
      interest, if the payment is delayed, will be entertained.
44.   The payment will be made depending upon the availability/release of funds by the
      Govt. under appropriate head of accounts and the bidders shall have no claim of
      interest in case the payment is delayed, due to this or any administrative reasons.

45.   The Competent Authority reserves the right to relax any terms and conditions in the
      Govt. interest on the recommendation of the Purchase Committee/Purchaser during
      the tender process.

46.   In case of any differences arises between company/firm and department, the
      company/firm can be called for negotiation on table to patch-up the matter amicably
      prior to approaching court.

47.   All procedure for the purchase of store laid down in GFRs and DFPRs shall be
      adhered-to strictly and the bidders are bound to respect the same.

48.   In case any adverse report/information/complaint etc. before/after the opening of
      tender against the bidder(s) about any ring formation/pooling of tender, deceitful
      act, concealment of fact etc. is received/noticed, the EMD/Security Deposit of the
      firm(s) will be forfeited and the firm(s) will be blacklisted, besides strict legal action
      as per law will be taken separately.

49.   Incomplete and conditional tender will not be accepted.

50.   All disputes are subject to the jurisdiction of the Courts in the N.C.T. of Delhi.

51.   In case, the bidder(s) violate/breach any of the terms & conditions of the tender or
      contract/supply order, an explanation of the company/firm can be called by issuing
      Show Cause Notice. If the reply of Show Cause Notice is not found satisfactory,
      strict legal action as per law will be taken, besides forfeiture of EMD/Security
      Deposit and blacklisting of firm.


NOTE: -

A)    TECHNICAL BID:- THE FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH
      THE ENVELOPE SUPER SCRIBED AS TECHNICAL BID AND DOCUMENTS SHOULD
      BE PROPERLY PAGED IN TENDER FORMAT :-

1.    TWO SAMPLES OF EACH ARTICLE FOR WHICH THE FIRM IS PARTICIPATED DULY
      TAGGED & STAMPED.
2.    APPLICATION FEE OF RS. 500/- IN THE SHAPE OF AN ACCOUNT PAYEE DEMAND
      DRAFT IN FAVOUR OF DCP/PROV. & LOGISTICS, 5, RAJPUR ROAD, DELHI-54.
3.    EARNEST MONEY OF RS.1,88,000/- IN         CASE THE COMPANY/FIRM IS
      PARTICIPATING FOR ALL THE ARTICLES, OTHERWISE AS MENTIONED AGAINST
      EACH IN THE SHAPE OF AN ACCOUNT PAYEE DEMAND DRAFT, BANKER’S
      CHEQUE, FDR OR BANK GUARANTEE FROM ANY COMMERCIAL BANK IN AN
      ACCEPTABLE FORM IN FAVOUR OF DCP/PROV. & LOGISTICS, 5, RAJPUR ROAD,
      DELHI-54.
4.    REGISTRATION CERTIFICATE OF NSIC/DGS&D FOR THESE ITEMS, IF REQUESTED
      FOR EMD EXEMPTION.
5.    SALES TAX/VAT REGISTRATION CERTIFICATE.
 6.   CURRENT SALES TAX/VAT CLEARANCE CERTIFICATE OR LATEST SALES TAX/VAT
      DEPOSIT ACKNOWLEDGEMENT/CHALLAN.
 7.   LIST OF DIRECTORS/OWNERS/PARTNERS OF THE COMPANY/FIRM WITH THEIR
      CONTACT NUMBERS.
 8.   A CERTIFICATE TO THE EFFECT THAT THE COMPANY/FIRM IS NEITHER BLACK
      LISTED BY ANY GOVT. DEPARTMENT NOR ANY CRIMINAL CASE/COMPLAINT IS
      REGISTERED AGAINST THE COMPANY/FIRM OR ITS DIRECTOR/OWNER/PARTNER
      ANYWHERE IN INDIA.
 9.   DOCUMENTS RELATING TO PAST PERFORMANCE, IF ANY.
10.   COPY OF TERMS AND CONDITIONS DULY SIGNED WITH SEAL OF THE
      COMPANY/FIRM, IN TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS.
11.   HAS THE RATES BEEN QUOTED IN FINANCIAL BID INCLUSIVE OF ALL TAXES, DULY
      SIGNED BY THE BIDDER.

 B)   FINANCIAL BID SHALL CONTAIN PRICE ONLY AND NO OTHER DOCUMENTS SHALL
      BE ENCLOSED WITH THE FINANCIAL BID. NO CONDITION SHALL BE STIPULATED
      IN FINANCIAL BID. THE RATES QUOTED SHOULD BE INCLUSIVE OF ALL TAXES AS
      PER PRESCRIBED PROFORMA ENCLOSED AS ANNEXURE – A.



                                      DEPUTY COMMISSIONER OF POLICE:
                                           PROV. & LOGISTICS: DELHI
 SIGN. OF TENDERER: ______________________

 NAME IN BLOCK LETTERS: _________________

 FULL ADDRESS: __________________________
TO BE SUBMITTED WITH TECHNICAL BID

OFFICE OF THE SALES TAX/VAT OFFICER, WARD NO……………

                  SALES TAX/VAT DEPARTMENT, _______________

No.______________________________________________, dated _____________


                     SALES TAX/VAT CLEARANCE CERTIFICATE



     Certified                         that                                           M/s
_____________________________________________________

________________________________________________________________________

a registered manufacturer/distributor/trader of this ward having Registration No.
________________.


      The manufacturer/distributor/trader is assessed upto _____________ and there are

no dues pending against the said manufacturer/distributor/trader.


     This     certificate    is    issued    on    the     written   request     of       the
manufacturer/distributor/trader,

dated __________ for submission for tender purpose only. This certificate is valid upto

_______________.




                                                             SALES TAX/VAT OFFICER
                                                                  WARD NO………..
                                                                  DATED
                                                             ANNEXURE – A
                             FINANCIAL BID

          VARIOUS COMMANDO CLOTHING AND UNIFORM ARTICLES
 Sl.    NAME OF ARTICLE    QUANTIITY     Rate per unit           Rate per unit
 No.                                    (inclusive of all   (inclusive of all taxes)
                                             taxes)              (IN WORDS)
                                        (IN FIGURES)
 1.    Anklet Black        2500 Pairs

 2.    Attachment          3125 Nos.

 3.    Bag Big             2500 Nos.

 4.    Bag Small           2500 Nos.

 5.    Beret Cap Black     2500 Nos

 6.    Commando Cap        2500 Nos.

 7.    Commando DP Badge   5625 Pairs

 8.    Commando F. Sign    3375 Nos
       Badge

 9.    Commando            2750 Nos
       Monogram

10.    Over All Woollen    375 Nos.
       Commando Dangri
       complete

       38 Size

       40 Size             500 Nos.

       42 Size             750 Nos.

       44 Large Size       250 Nos.

11.    Scarf Black         1875 Nos

12.    Sling Big           3438 Nos
13.   Track Suit sets   375 Nos.

      38 Size

      40 Size           500 Nos.

      42 Size           750 Nos.

      44 Large Size     250 Nos.

14.   Water Bottle      3375 Nos.

15.   Web Belt Black    3375 Nos.



                                    Signature of bidder
                                    With stamp & Date
OFFICE OF THE DEPUTY COMMISSIONER OF POLICE: PROV. & LOGISTICS:
  5, RAJPUR ROAD, DELHI-110054 :: FAX NO. 011- 23974427, 23993344
                (AN ISO 9001 : 2008 CERTIFIED UNIT)

                                  TENDER NOTICE

              Sealed tenders are invited by the undersigned under two-bid system for
supplying of various Commando Clothing and Uniform Articles, from the manufacturers,
authorized dealers and traders dealing in the trade. Details of these articles is given in the
tender document available on Websites: www.delhipolice.nic.in, www.delhigovt.nic.in and
this office. Non-refundable fee of Rs.500/- in the form of DD/Pay Order drawn in favour of
undersigned MUST be attached with technical bid. Closing date for submission of tenders
is 27.03.2012 by 11.00 A.M., tender opening on same day at 11.30 AM. If due date is
declared holiday, tender box will be opened on next working day at the same time.
However, tender box will be sealed at scheduled date and time i.e. at 11.00 AM on
27.3.2012.




                                                  DEPUTY COMMISSIONER OF POLICE:
                                                     PROV. & LOGISTICS: DELHI.

				
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