publisher Microsoft Publisher by huangyuarong

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									                      Microsoft
                      Publisher
Need to design a newsletter, advertisement, business card or greeting card? Don’t know how? Well it is
time to learn how to use Microsoft Publisher for you graphic needs. You can use this tool to help you
business grow. In this class we will learn how to use the assortment of templates or create yours from
scratch to inserting your style of text and images. This is a beginner class, so don’t be afraid! Come and
explore the possibilities of Microsoft Publisher.
Microsoft Publisher




                                       2
Where Fun and Learning Come Together       8222 South 51st Street
                                             Franklin, WI 53132
                                           Phone: (414)423-4646
                                             Fax: (414)423-4648
Microsoft Publisher


                   elcome to Microsoft Publisher. In this class we will show you how to create a variety
                   of publication types. These publications can range from business cards to tri-fold
                   brochures to web pages.

                    As with any start of the learning process, you will need to open Microsoft Publisher. To
do this, please follow these steps:

   1. From the Windows XP desktop, click Start, and point at All Programs. The Program menu
      appears (in Windows 2000 select Start, then Programs). (picture below)
   2. Point at Microsoft Office, and then select Microsoft Office Publisher 2003. The Publisher
      program window appears on the desktop.




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Where Fun and Learning Come Together                                                     8222 South 51st Street
                                                                                           Franklin, WI 53132
                                                                                         Phone: (414)423-4646
                                                                                           Fax: (414)423-4648
Microsoft Publisher




The new Publication task pane allows you to create a new publication or open existing publications. The
task pane is on the left side of the screen.



How to Create a New Publication
A number of possible methods are available in the New Publication task pane to start a new publication.
These possibilities are as follows:

   1. Publications for Print – This category is for those who wish to create a specific type of
      publications for print (“Print” being either high quality home printer or sending it to a professional
      printer). In this category you can choose from: Advertisements, Awards, Business Cards and Gift
      Certificates, just to name a few. This area also has many template layouts for single-page
      publications that can be used as flyers and one-page posters.

                                                     4
Where Fun and Learning Come Together                                                     8222 South 51st Street
                                                                                           Franklin, WI 53132
                                                                                         Phone: (414)423-4646
                                                                                           Fax: (414)423-4648
Microsoft Publisher




   2.    Web Sites and E-Mail – Publisher also provides a series of templates that can be used to quickly
        create web sites and special emails such as newsletters and featured product sheets. A web-site
        builder screen will appear on the page (see picture above) that will walk you through the steps of
        completing the Web site’s pages.

   3. Design Sets – Design sets enable you to create a family of publications that have the same look.
      Each master design set uses a particular set of design elements and colors that are consistent across
      all the publications in the set.

   4. Blank Publications – Another possibility for creating your new publication is to create it from
      scratch. However, you will find that Publisher doesn’t totally abandon you when you take this
      approach.




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Where Fun and Learning Come Together                                                    8222 South 51st Street
                                                                                          Franklin, WI 53132
                                                                                        Phone: (414)423-4646
                                                                                          Fax: (414)423-4648
Microsoft Publisher

How to Use the Publisher Workspace




Now – let us talk about the workspace. Using the pull down menus is going to be the same as any other
program. Move your mouse over one of the menus and left click once, then choose one of the many
options within.

               TIP – If you would like the full menu to appear all the time, follow these simple steps:
                  1. Click Tools from the pull down menu and choose Customize
                  2. Find the Options tab and click once.
                  3. To show all the commands on the menus, click the Always Show Full Menus check
                      box.




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Where Fun and Learning Come Together                                                  8222 South 51st Street
                                                                                        Franklin, WI 53132
                                                                                      Phone: (414)423-4646
                                                                                        Fax: (414)423-4648
Microsoft Publisher




The four basic areas for the screen are going to be:
   1. Menu Bar – Usually located at the top of the screen and houses all the commands within
       Publisher. They will also help you learn keyboard shortcuts.
   2. Tool Bar – Depending on your use, there may be more or less, but the default is set for you to
       have 3 toolbars. Theses are:
           a. Standard
           b. Formatting
           c. Objects
   3. Task Pane – This is usually on the left hand side and has replaced many of the dialog boxes that
       were a common feature in previous versions of Office. We will learn more about the task pane in
       the next section
   4. Design Area – This is where all the work will take place.



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Where Fun and Learning Come Together                                                 8222 South 51st Street
                                                                                       Franklin, WI 53132
                                                                                     Phone: (414)423-4646
                                                                                       Fax: (414)423-4648
Microsoft Publisher


                                       The image to the left is the Task bar which is a multipurpose
                                       window pane. The list that follows describes the global task
                                       panes that you will find in all the Office applications:

                                          1. New File (Publication) Task Pane – Enables you to
                                             start a new file in a particular application. In each
                                             Office Application it may be named something a
                                             little different (for example, in Word it is called New
                                             Document, In Excel New Workbook). It also
                                             provides access to various document templates and
                                             the capability to open recently used files.
                                          2. Office Clipboard Task Pane – Enables you to view
                                             items that you copy and cut to the Office Clipboard.
                                             You can manage up to 24 items on the clip board
                                             and paste them within an application or between
                                             multiple Microsoft applications.
                                          3. Clip Art Task Pane – Enables you to search the
                                             Office Clip Gallery and insert clip art into your
                                             Office application documents.
                                          4. Search Task Pane – Enables you to search for files
                                             from any of the Office applications
                                          5. Research Task Pane – This new task pane allows
                                             you to take advantage of a number of research and
                                             reference services. A number of these references are
                                             accessed via online services such as Microsoft
                                             Encarta.




                                             8
Where Fun and Learning Come Together                                             8222 South 51st Street
                                                                                   Franklin, WI 53132
                                                                                 Phone: (414)423-4646
                                                                                   Fax: (414)423-4648
Microsoft Publisher

How to Use the Publication Category
A straightforward method of creating a new publication in which you are provided with design, layout and
page orientation help is using a design template provided in one of the publication categories. These
categories are accessed using the Publications for Print Heading that is provided in the New Presentation
take pane.

When you first start Publisher, the New Presentation task pane automatically opens. You can open the
New Presentation task pane at any time by selecting File, then New.

With the New Presentation task pane open, follow these steps to create a new print publication:
   1. In the New Publication task pane, select the Publications for Print option. A list of publication
       categories will appear.
   2. Scroll down through the list to view the publication categories. When you find the category you
       want to use, select it (for example, Business Cards).
   3. A number of different designs supplied by the category will appear in the Preview window. Select
       the design template you want to use for your publication by clicking the sample in the Preview
       window.

The new publication will be created and placed in the Publisher workspace. The New Publication task
pane will be replaced by an option task pane with specific options available related to the type of
publication you are creating.




                                                    9
Where Fun and Learning Come Together                                                  8222 South 51st Street
                                                                                        Franklin, WI 53132
                                                                                      Phone: (414)423-4646
                                                                                        Fax: (414)423-4648
Microsoft Publisher




The above image is of the Publication categories and the numerous templates that they offer for print
publications.




                                                    10
Where Fun and Learning Come Together                                                    8222 South 51st Street
                                                                                          Franklin, WI 53132
                                                                                        Phone: (414)423-4646
                                                                                          Fax: (414)423-4648
Microsoft Publisher




This is just another example of different types of design templates that can be used.




                                                     11
Where Fun and Learning Come Together                                                    8222 South 51st Street
                                                                                          Franklin, WI 53132
                                                                                        Phone: (414)423-4646
                                                                                          Fax: (414)423-4648
Microsoft Publisher

Creating a Personal Information Profile
Depending on the type of publication you are creating, the Personal Information dialog box may open
asking you to create a personal profile. This profile contains information such as your name, company
name, phone number, and other information. For business forms, business cards, and letterhead, you are
prompted to create a new profile as shown below.




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Where Fun and Learning Come Together                                                  8222 South 51st Street
                                                                                        Franklin, WI 53132
                                                                                      Phone: (414)423-4646
                                                                                        Fax: (414)423-4648
Microsoft Publisher


The best thing about the personal profile is that you enter the information once and it can be used again
and again as you create your various publications. To edit the Personal Information, click in the
appropriate text box and supply the appropriate information. You can also select to have a color scheme
stored with the information set. Select the Include Color Scheme in This Set check box and then use the
color scheme drop-down list to select a color scheme.

You can create more than one personal information set (up to four). Click the Select a Personal
Information Set drop-down box at the top of the Personal Information dialog box. Select any of the four
information set typed provided. You can create a Primary Business, secondary Business, Other
Organization and Home/ Family information set.

After supply the information, click OK. The information that you provided in the information set is placed
in the current publication.

If you need to update the information you can do so at any time by selecting Edit, then Personal
Information. When you have edited the information, click the Update button to close the dialog box.




                                                    13
Where Fun and Learning Come Together                                                     8222 South 51st Street
                                                                                           Franklin, WI 53132
                                                                                         Phone: (414)423-4646
                                                                                           Fax: (414)423-4648
Microsoft Publisher

Selecting a New Publication Design
After you have supplied the personal information if required (it is not required for all publication types),
you are ready to begin working on your publication in the Publisher workspace. Depending on the type of
publication you are working on, you are provided with options for the current publication in an Options
task pane. For example, a business card created using a design from the print publication categories will
have the Business Card Option task pane associated with it.

One option related to your publication is that you can change the overall publication design if you do not
like the initial design that you chose. To select a new design for the publication, click the Publication
Designs option in the task pane (see below).




An Apply a Design scroll box will appear that allows you to view other available designs for the
publication type. To select a new design, scroll through the design possibilities and then click on a new
design.


                                                     14
Where Fun and Learning Come Together                                                     8222 South 51st Street
                                                                                           Franklin, WI 53132
                                                                                         Phone: (414)423-4646
                                                                                           Fax: (414)423-4648
Microsoft Publisher

Selecting a Publication Color Scheme
Another option that you control is the color scheme for the publication. When you select a particular
design template for a publication, it supplies you with a default color scheme. You can modify the color
scheme using the Color Schemes option in the Options task pane for your publication type.

Follow these steps:
    1. Click the Color Schemes option in the task pane. An Apply a Color Scheme scroll box will appear
       on the task pane.
    2. Scroll through the list of color schemes provided.
    3. When you have decided on a new color scheme, click the color scheme in the Apply a Color
       Scheme scroll box. The color scheme will be applied to your presentation.



Selecting a Font Scheme
Another aspect of the overall publication design that you control is the font scheme that is used in the
publication. A font scheme is really a font family, meaning that you select a particular font such as Arial
or Courier New and then the font is applied in the appropriate sizes to the different text areas of the
publication. Other font attributes such as bold and italic are also applied to the font family depending on
the requirements of the design template you selected.

To change the font scheme for a publication, follow these steps:
   1. Click the Font Schemes option in the task pane. An Apply a Font Scheme scroll box will appear on
       the task pane.
   2. Scroll through the list of font schemes provided.
   3. When you have decided on a new font scheme, click the color scheme in the Apply a Font scheme
       scroll box. The font scheme will be applied to your presentation.




                                                     15
Where Fun and Learning Come Together                                                      8222 South 51st Street
                                                                                            Franklin, WI 53132
                                                                                          Phone: (414)423-4646
                                                                                            Fax: (414)423-4648
Microsoft Publisher

Selecting Page Orientation
Depending on the type of publication you are creating, you may also have the option of changing the page
orientation in the publication’s option task pane. For example, the business card can be created in either a
portrait or a landscape orientation.

In cases where you cannot change the publication page orientation in the Options task pane, you can
change the page orientation using the Layout tab of the Page Setup dialog box.

Follow these steps:
    1. Select the File menu, then Page Setup
    2. In the Page Setup dialog box, select the Layout tab.
    3. On the Layout tab select either Portrait or Landscape as necessary.
    4. Click OK to close the dialog box.

Helpful Tip – Portrait or Landscape
If you are dealing with a regular 8 ½ by 11 inch sheet or paper, Portrait orientation means that the height is
11 inches and the width is 8 ½ inches. If you use Landscape orientation, the paper is turned on its side, so
the height is 8 ½ inches and the width is 11 inches.

Understanding Placeholders
Depending on the type of publication you are creating, a number of placeholders are placed in the
publication. These placeholders can be for company logos, pictures, or other graphic elements. For
instance, in the case of business cards, you can have placeholders for company logos and the various text
elements that make up the card. Working with the placeholders is very straightforward. For example, to
edit a text box, click in the text placeholder to place the insertion point. This select the text box and you
can now insert the appropriate text. Placeholder images may also be present in publications that you create
using the various design templates available.




                                                     16
Where Fun and Learning Come Together                                                      8222 South 51st Street
                                                                                            Franklin, WI 53132
                                                                                          Phone: (414)423-4646
                                                                                            Fax: (414)423-4648
Microsoft Publisher

Arranging Objects in Layers
You might find occasion to layer several objects on top of each other in a stack. For instance you might
decide to place a text object on top of a picture to produce an eye-catching heading for a publication. You
can layer a number of objects using the layering commands on the Arrange menu.

To layer frames, follow these steps:
    1. Drag an object onto another object to form a layer. For instance, drag a text box onto a picture
       frame.
    2. The text in the text box seems to disappear. With the Text box still selected, click the Arrange
       menu, point at Order, and then click Bring to Front. The text box is placed on top of the picture
       frame.

With some practice, you can layer several objects into complex arrangements on your publication pages.
Understanding the layering commands on the Order menu (a submenu of the Arrange menu) will help you
work with the objects that you have layered.
               Bring to Front – This moves the currently selected object to the top of the stack of objects
                you have layered.
               Send to Back – This moves the currently selected object to the bottom of the stack.
               Bring Forward – This moves the currently selected object up one position in the stack.
                For instance, if the object is the second object in the layer of the stacks, this moves the
                object to the first position, or the top of the stack.
               Send Backward – This moves the currently selected object down one position in the stack.
                For instance, an object in the second layer of the stack would be moved to the third layer.


Once you have layered them correctly you can select the several objects, you can group them. To do this
select Arrange, the group objects. This prevents you from inadvertently disturbing the stack when you are
working on the other elements on the publication page.




                                                    17
Where Fun and Learning Come Together                                                     8222 South 51st Street
                                                                                           Franklin, WI 53132
                                                                                         Phone: (414)423-4646
                                                                                           Fax: (414)423-4648
Microsoft Publisher

Starting for Scratch
When moving objects around the screen follow these steps:
  1. Move your mouse over the object
  2. Left click once on the object. This will change the normal look of dashed lines around the object to
     dashed lines with grab points for resizing the object.
  3. Left click and hold (must be somewhere on the dashed line), drag the box to the desired location
     on the screen.

Helpful Tip – Work from the background to the foreground. In the case of this first file, work with the
three large backgrounds first. The colors are white, gold and blue.

Practice Skill 1-
Now – let the fun begin. Please open the file marked: Arrange_layers.pub


Using what we have now learned, let us move the three color backgrounds into the correct position, resize
them and place them in the correct order.

Practice Skill 2 –
Please open Rec_News_Place.pub

With this file, we are simply going to perfect our arranging techniques, resizing, grouping and layer order.
On the first page, you will see all the necessary files. On page 2, you will see the final sheet.

Practice Skill 3 –
Time to start creating your own publications but before you do, there is one more item you need to know.
To create is how to add a text box. This is a simple process and can be done by following the below
instructions:
    1. Move your mouse up to “Insert” (left click) and then “Text Box” (left click)
    2. Move your mouse over the design area of the screen, left click hold and drag to create your text
        box.
    3. Left click once inside the box to start typing.




                                                     18
Where Fun and Learning Come Together                                                     8222 South 51st Street
                                                                                           Franklin, WI 53132
                                                                                         Phone: (414)423-4646
                                                                                           Fax: (414)423-4648
Microsoft Publisher

Notes




                                       19
Where Fun and Learning Come Together        8222 South 51st Street
                                              Franklin, WI 53132
                                            Phone: (414)423-4646
                                              Fax: (414)423-4648
Microsoft Publisher

Notes




                                       20
Where Fun and Learning Come Together        8222 South 51st Street
                                              Franklin, WI 53132
                                            Phone: (414)423-4646
                                              Fax: (414)423-4648
Microsoft Publisher

Notes




                                       21
Where Fun and Learning Come Together        8222 South 51st Street
                                              Franklin, WI 53132
                                            Phone: (414)423-4646
                                              Fax: (414)423-4648
Microsoft Publisher

Notes




                                       22
Where Fun and Learning Come Together        8222 South 51st Street
                                              Franklin, WI 53132
                                            Phone: (414)423-4646
                                              Fax: (414)423-4648

								
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