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					                                    Minutes of the Meeting of the Board of Directors
                                St. Louis Office for Developmental Disability Resources
                                                     January 8, 2009
Board Members Present:
Sergeant Willie Prothro, Chairperson                                        Robert McKendry III, Vice Chairperson
Professor Michael Mancini, Treasurer                                        Susan Bianchi
Reverend Mickey Hassler                                                     Armentha Russell

Board Members Excused:
Margaret Starks, Secretary                                                  Ernest Smoot

Staff Members Present:
Michelle Darden, Executive Director                                         Shannon Bremer, Quality Assurance Coach
Hal Cox, Educational Coach                                                                    G.I.T.Co. Management Team
Chrystal Griffin, Project Team Coach                                        Stan Jalipa, Project Monitor
Rhonda Kanaday, Administrative Assistant                                    Ryan Sanford, Project Monitor
Emily Smith, Chief Financial Coach                                          Natalie Ray, Horizon Club Social Worker

Guests who signed in:
Susan Fleming, Recreation Council                                           Tracey Johnson, Horizon North Housing Inc.
Yolanda Lovelace, St. Louis Project Club                                    Debra Murray, Creating Change
Bob Orr, Worth Industries                                                   Dave Orr, Worth Industries
Clarice Woodard, St. Louis Project Club


I              Call to order
Sergeant Prothro, Chairperson, called the St. Louis Office for Developmental Disability Resources
meeting to order at 11:32 a.m. Introductions of the Board of Directors, staff and guest were made.
II             Comments from the public
       A       Yolanda Lovelace, St. Louis Project Club, thanked the St. Louis Office for Developmental
               Disability Resources Board of Directors and all the agencies who participated in the Annual
               Harvest Ball.
       B       Chrystal Griffin, Project Monitor, announced that the Fiscal Year 2009 – 2010 funding cycle
               process was beginning. Ms. Griffin requested that the Board of Director’s to sign up for Appeals
               Hearings which will occur Tuesday, April 7, 2009, Wednesday, April 15, 2009 and Thursday, April
               23, 2009.
III            Decision Items
       A       Project Inc.
               Project Inc. requested to purchase an additional Ink Jet Printer System and to replace the Ink Jet
               Printer previously approved by the DD Resources Board of Directors with another Ink Jet Printer.
               The request requires approval from the Board of Directors because it is more than $5000.00.
               During the October 9, 2008 Board Meeting, the Board of Directors reviewed the agency’s request
               to purchase an Ink Jet Printer. The other participants in the Sheltered Workshop Equipment
               Fund approved the request for a total of $14,000.00 for the Ink Jet Printer and $500.00 for
               shipping, for a total not to exceed $14,500.00. However, the agency submitted three bids and
               selected the lowest bid of $10,085.00. The Board approved the agency’s request to access the
               Sheltered Workshop Equipment Fund for an award of $9,585.00 to purchase a Sure Mark 6100
               Ink Jet Printer and $500.00 for shipping for a total not to exceed $10,085.00.

               Following the October 9, 2008 Board Meeting, the agency was informed by their customer that
               the required volume of work on a continuing basis has nearly doubled. In order to meet the
               demands of their customer, a second Ink Jet Printer system (Ink Jet Printer, Encoder, Photo Eye
               and High Speed Conveyor) is required. The agency was notified of this need on October 23,
               2008 and was unable to submit a request for funding for the November Board Meeting. As a
               result, the agency was required to rent a Hitachi PB Series Ink Jet Printer system for $1,600.00
               per month. The cost to rent the equipment is a financial strain on the agency and the agency has
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               requested $17,050.00 to purchase the Ink Jet Printer system. The other participants in the
               Sheltered Workshop Equipment Fund (MERS/Missouri Goodwill Industries, Industrial Aid and
               WORTH Industries) have agreed to the purchase for an amount of $16,550.00 for the equipment
               and $500.00 for shipping, for a total not to exceed $17,050.00. The agency has reported that 73
               individuals funded by DD Resources will benefit from the equipment and that the agency will be
               able to hire six to eight additional eligible individuals as a result of this purchase. The purchase of
               the equipment allows the agency to accept business which requires a sustained production level
               which ensures monthly work for employees on intermittent lay-off. The agency reports the
               equipment is a one source bid due to the Photo Eye and Integrated conveyor requirement that
               other vendors cannot provide for a comparable price. The useful lifetime of the equipment is five
               years and ongoing support for the equipment (maintenance, supplies, etc.) would come from the
               agency.

               In addition, the Sure Mark 6100 Ink Jet Printer originally approved by the Board of Directors
               malfunctioned when used by the agency. The agency has since returned the Sure Mark 6100.
               As two Ink Jet Printers are required, the agency is requesting to replace the Sure Mark 6100 with
               a second Hitachi PB Series Ink Jet Printer. The participants in the Sheltered Workshop
               Equipment Fund originally approved the agency request of $14,000.00 for the equipment and
               $500.00 for shipping, for a total of $14,500.00. The cost of the Hitachi PB Series Ink Jet Printer is
               $9,950.00. As the Board of Directors has already approved the original request for $9,585.00 to
               purchase an Ink Jet Printer and $500.00 for shipping, the agency still requires approval to pay the
               difference of $365.00.

               Staff Recommendation:

               Option 1                        Approve the request to access the Sheltered Workshop Equipment Fund to
                                               purchase one Hitachi PB Series Ink Jet Printer system with a High Speed
                                               Conveyor ($16,550.00 plus $500.00 for shipping for an amount not to exceed
                                               $17,050.00) and to increase the agency’s original award for the first Ink Jet
                                               Printer ($365.00 added to the original amount of $9,585.00 plus $500.00 shipping
                                               for an amount not to exceed $10,450.00). Total award, including the award
                                               approved for the original Ink Jet Printer, not to exceed $27,500.00. A total of 73
                                               individuals funded by DD Resources will benefit from the purchase of this
                                               equipment. The agency will be able to hire six to eight eligible individuals as a
                                               result of the purchase and the agency will have the opportunity to secure
                                               $200,000.00 a year in new business which will ensure monthly work for
                                               employees currently on intermittent lay-off.

               Option 2                        Do no approve the request to access additional funds from the Sheltered
                                               Workshop Equipment Fund. The agency was originally approved by the Board of
                                               Directors during the October 9, 2008 Board Meeting to access the Sheltered
                                               Workshop Equipment Fund for an award of $9,585.00 to purchase an Ink Jet
                                               Printer and $500.00 for shipping for a total of $10,085.00. Any costs beyond
                                               $10,085.00 would be the responsibility of the agency.

               Staff supports Option 1 to approve funding for an award of $16,550.00 plus $500.00 shipping to
               purchase one Hitachi PB Series Ink Jet Printer system with a High Speed Conveyor and increase
               the original award of $9,585.00 plus $500.00 for shipping to $9,950.00 plus $500.00 to purchase
               one Hitachi PB Series Ink Jet Printer system, for a total award not to exceed $27,500.00. A total
               of 73 individuals funded by DD Resources will benefit from the purchase of this equipment. The
               agency will be able to hire six to eight eligible individuals as a result of the purchase and the
               agency will have the opportunity to secure $200,000.00 a year in new business which will ensure
               monthly work for employees currently on intermittent lay-off.
               The staff requested the St. Louis Office for Developmental Disability Resources Board of
               Directors ratify the phone vote which was completed November 24, 2008 with five votes in favor,
               one abstention (Ms. Bianchi) and two members no answer. The Board of Directors agreed to
               ratify the vote in approval of Option 1 to approve funding for an award of $16,550.00 plus $500.00
               shipping to purchase one Hitachi PB Series Ink Jet Printer system with a High Speed Conveyor
               and increase the original award of $9,585.00 plus $500.00 for shipping to $9,950.00 plus $500.00
               to purchase one Hitachi PB Series Ink Jet Printer system, for a total award not to exceed
               $27,500.00. A total of 73 individuals funded by DD Resources will benefit from the purchase of

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               this equipment. The agency will be able to hire six to eight eligible individuals as a result of the
               purchase and the agency will have the opportunity to secure $200,000.00 a year in new business
               which will ensure monthly work for employees currently on intermittent lay-off.
       B       Worth Industries
               Worth Industries requested to access the Sheltered Workshop Equipment Fund to purchase a
               Styrofoam recycling machine. The other participants in the Sheltered Workshop Equipment Fund
               (Project, Inc., Industrial Aid and MERS/Missouri Goodwill Industries) have agreed to the request.
               The cost of the equipment is $15,900.00. The agency is requesting $12,270.00 from the
               Sheltered Workshop Equipment Fund and will contribute $3,180.00 (20% of the purchase). The
               request requires approval from the Board of Directors because it is more than $5,000.00.

               The agency reports the purchase of the equipment will bring an additional source of income. One
               of the agency’s customers, Sigma Aldrich Company, has a need to dispose of Styrofoam. In
               addition, Central Paper Stock Company has informed the agency they will be willing to purchase
               the recycled Styrofoam from the agency. The purchase of the equipment would allow the agency
               to recycle excess Styrofoam from Sigma Aldrich Company and sell the recycled product to
               Central Paper Stock Company for as much as $100.00 per ton.

               The useful lifetime of the equipment is 15 to 20 years. The agency reports that the number of
               individuals funded by DD Resources who will use this equipment has not yet been determined,
               but that only DD Resources funded individuals will utilize the equipment. The agency has
               indicated the purchase will increase the wages of DD Resources funded individuals. In addition,
               the purchase provides the agency with the opportunity to generate more business, which would
               allow the agency to hire additional eligible individuals.

               During a meeting with the agency held on December 9, 2008, the agency indicated this is a one
               source bid. The bid submitted is for a Heger model GZV-S-B 130. This is the agency’s first
               request this Fiscal Year to access the Sheltered Workshop Equipment Fund. There is currently
               $23,500.00 remaining in the fund.

               Staff Recommendation:

               Option 1                        Approve the request to access the Sheltered Workshop Equipment Fund for an
                                               award not to exceed $12,720.00 to purchase the Heger model GZV-S-B 130.
                                               The purchase will generate revenue for the agency, provide work for DD
                                               Resources funded individuals, increase wages for DD Resources funded
                                               individuals and provide the agency with the potential to generate more business
                                               and hire additional eligible individuals. This amount is based upon the agency
                                               contributing 20% towards the purchase. If the final cost of the equipment is lower
                                               than $15,900.00, DD Resources will adjust reimbursement proportionately.

               Option 2                        Do not approve the request to access additional funds from the Sheltered
                                               Workshop Equipment Fund.

               Staff supports Option 1 to approve funding for an award not to exceed $12,720.00 to purchase
               the Heger model GZV-S-B 130. The purchase will generate revenue for the agency, provide
               work for DD Resources funded individuals, increase wages for DD Resources funded individuals
               and provide the agency with the potential to generate more business and hire additional eligible
               individuals. This amount is based upon the agency contributing 20% towards the purchase. If
               the final cost of the equipment is lower than $15,900.00, DD Resources will adjust reimbursement
               proportionately.

               Ms. Bianchi moved to approve option 1 for an award not to exceed $12,720.00 to purchase the
               Heger model GZV-S-B 130. The purchase will generate revenue for the agency, provide work for
               DD Resources funded individuals, increase wages for DD Resources funded individuals and
               provide the agency with the potential to generate more business and hire additional eligible
               individuals. This amount is based upon the agency contributing 20% towards the purchase. If
               the final cost of the equipment is lower than $15,900.00, DD Resources will adjust reimbursement
               proportionately. Reverand Hassler second.

               After further discussion the board voted all in favor. None opposed.
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       C       Nominating Committee
               Sergeant Prothro updated the Board of Directors that the Nominating Committee had met and
               has a proposed slate of officers for the St. Louis Office for Developmental Disability Resources
               Board of Directors. The recommendation was to keep the officers the same. They are as
               follows:
                               Sergeant Willie Prothro, Chairperson
                               Mr. Robert McKendry III, Vice Chairperson
                               Professor Michael Mancini, Treasurer
                               Ms. Margret Starks, Secretary
               Ms. Bianchi moved to accept the proposed slate as presented. Ms. Russell second. Vote all in
               favor. None opposed.
IV             Strategic Plan
               Shannon Bremer, Quality Assurance Coach/G.I.T.Co. Management Team Project Monitor
               updated the Board of Directors on the following:
       A       Strategic Plan Process
               1       Goal 1 – Focus on procuring other funds. Three staff attended a not for profit grant
                       training course at Meramec.
               2       Goal 2 – Community partners and stakeholders. The results of the survey that was
                       completed for the fiscal and project team was included in the board packet under attachment
                       B.
               3       Goal 3 – Community education committee. Attachment A is a copy of an advertisement
                       which was placed in the Soulard Neighborhood Association directory.
                       Additional ads will be placed on the back of Metro buses these will occur during the first part
                       of February through end of March.
               4       Goal 4 – Improving Monitoring and Evaluating of services to consumers. The Targeted
                       Case Management (TCM) consumer satisfaction surveys are being mailed.
               5       Goal 5 – Staff Recruitment, Training and Retention. The employee satisfaction surveys
                       have been completed and are now in the process of being analyzed.
       B       Gateway to Independence Transportation Company (G.I.T.Co.)
               1       New vehicle - A new vehicle was received. The agencies will be able to send in request to
                       receive the vehicle.
               2       Leased Vehicles - Leased Vehicles are undergoing their annual inspection process.
               3       5309 Funding. There is a possibility additional funding could be received through the 5309
                       Funding due to the stimulus package.
V              Education and Awareness
               A brief overview of the following program was presented to the Board of Directors:
               1       Horizon North Housing Inc. – Tracey Johnson, Executive Director
VI             Consensus of Agenda
               The Board of Directors was in Consensus of Agenda regarding the following:
               1       Minutes of the Meeting of the Board of Directors dated November 13, 2008
               2       Financials dated October 2008 and November 2008
               3       Staff Reports dated November 2008 and December 2008
                       (a) Mrs. Darden, Executive Director, updated the Board of Directors on the following
                           additional items which occurred since her report was completed.
                                                                                                            th
                               (1) New Board Member - No update from the Mayor’s office regarding the 9 Board
                                   member.
                               (2) Transitional Housing Program - The Transitional Housing Program with the
                                   Horizon Club has the capacity to serve 8 individuals. Two (2) units are available at
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                                       Deca Reality and one (1) unit at Father Dempsey’s. The final Five (5) units were not
                                       available this was due to waiting for approval from the City of St. Louis and HUD.
                                       Verbal approval was given from the City of St. Louis and HUD and the DD Resources
                                       staff are now waiting for approval in writing
                               (3) Targeted Case Management (TCM) Program – The TCM Program is now full. The
                                   St. Louis Regional Office has been advised that a wait list will now need to be
                                   started.
                               (4) Horn Building – The roofing company has now been able to start work on the roof of
                                   the Horn Building.
                               (5) Project Inc. - Debra Hostetter, Project Inc., left a note for the Board of Directors
                                   indicating that she wanted to convey her thanks and appreciation to the Board and
                                   Staff regarding the support of the ink jet printer. She indicated that the customer is
                                   extremely satisfied with the work that is being completed.
VII            Announcements
No additional announcements were made.
VIII           Adjourn
Rev. Hassler moved to adjourn the Board of Director’s Meeting. Professor Mancini second. Vote all in
favor. The St. Louis Office for Developmental Disability Resources Board of Director’s Meeting was
adjourned at 12:12 p.m.
IX             Executive Session
No executive session was held.




____________________________                                                _____________________________
Board Secretary Signature                                                   Recording Secretary Signature




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