RUTH CRYMES SCHOLARSHIP FUND
CONFERENCE SUPPORT POLICIES AND GUIDELINES
(Revised May 21, 2006)
1. The Ruth Crymes Scholarship Fund provides funds to enable full-time classified students
in the BA Degree in the Interdisciplinary Studies program (concentration in ESL), the MA
program in SLS, and the Ph.D. program in SLA to present papers at national or international
professional meetings, as well as local conferences and meetings such as HCTE and HALT.
2. Support is not available for simply attending conferences, or for delivering
presentations that do not appear to have been refereed or that appear to be primarily
commercial rather than academic in nature.
3. Conference support awards for out-of-state travel are normally limited to $1,250.
Support may be requested for the following costs:
a. Economy round-trip airfare between Honolulu and the conference city
b. Conference registration fee
4. In cases of co-authorship or co-presentation, only one presenter may be subsidized for
travel. This restriction does not apply to the conference fee for local conferences.
5. Travel awards are limited to one award every academic year.
6. Students applying for travel funding must apply to other sources first. These include
the Graduate Student Organization (see your HATESL representative) and the Marckwardt and
IIE grants for attendance at TESOL (watch for posted information). In cases where partial
funding is obtained from another source (e.g. GSO), the Fund may pay the difference between
the funding from other sources and the total cost of travel up to the limits specified in (3). In
exceptional cases where a GSO application has not been adjudicated after two months of
submitting the request or two (2) months prior to graduation, a student may submit a request
documenting the situation and petitioning to be funded by the Ruth Crymes Fund.
7. In addition to the information required on the Conference Support Application Form,
students must submit a cover letter addressed to the Trustees of the Ruth Crymes Scholarship
Fund that explains why the application should be approved. The letter should contain:
a. The importance of the presentation to the applicant, such as its
relevance to course work and career goals.
b. Any additional benefits that may be gained by attending the conference.
c. An explanation of the significance of the presentation, and its contribution
to the field.
d. Detailed information on the conference or meeting that will help the
Trustees determine the degree to which the proposals to the
conference are refereed.
8. Applications may be submitted at any time. The Fund operates on a calendar-year
basis. Approved applications are funded on a first-come, first-served basis. In the event that
there are insufficient funds, priority will be given to students who have not previously received
travel support from the fund.
9. Recipients must submit the following information to the Fund within six weeks of their return
from the meeting:
a. The original airline ticket stub.
b. Receipt for conference registration.
c. A statement about the conference, the presentation and other
information the recipient feels is relevant and appropriate.
RESEARCH TRAVEL SUPPORT POLICIES AND GUIDELINES
(Revised October 13, 2002)
1. In addition to funding travel to report research results at conferences, the Ruth
Crymes Scholarship Fund is open to consideration of requests for funding to travel in order
to conduct research. Support for funding research costs other than travel (e.g., payments to
subjects, copying or data processing costs, etc.) is not available.
2. Such funding is available only to full-time classified students in the BA degree in
Interdisciplinary Studies (concentration in ESL), the MA program in SLS, and the PhD
program in SLA.
3. Research travel support is available on an individual basis for research being carried out
for an MA thesis or PhD dissertation.
4. The conference support application form should be used to apply for research travel,
but a proposal describing the research to be conducted should be submitted with the
application. In addition, a cover letter addressed to the Trustees of the Ruth Crymes
Scholarship Fund should explain why the application should be approved and should contain:
a. A statement explaining why travel is necessary, i.e., why equivalent research
cannot be done in Hawaii;
b. The importance of the research to the applicant's degree work and career goals;
c. Any additional benefits that may be gained by conducting the research.
5. Awards for out-of-state travel to conduct research are normally limited to $1,250.
6. Applications may be submitted at anytime, but it is unlikely that prompt action will be
taken if an application is submitted during the summer break. Awards for research travel
funding are limited to one during a student's academic career at UHM. Research travel funding
will not be awarded during the same academic year as a conference travel grant.
7. Approval is not automatic and each request will be considered on a case-by-case
basis. All applications are subject to the availability of funds.
RUTH CRYMES SCHOLARSHIP FUND
CONFERENCE SUPPORT APPLICATION FORM
NAME: __________________________________________________ DATE: ____________________
ADDRESS:_______________________________________________ PHONE:. __________________
B.A. Date of entry into program:
M.A. Date of expected graduation:
CONFERENCE OR MEETING: __________________________________________________________
Dates: ____________________________________ Location ________________________________
Departure date: _____________________________ Return date: ___________________________
TITLE OF PRESENTATION: ___________________________________________________________
NAME(S) OF CO-AUTHOR(S):
Minimum airfare: $ Source of airfare quotation:
Conference Fee: $ ________________
Have you received a previous conference support grant nom the Ruth Crymes Scholarship Fund?
If yes, when and for what conference:
To what other sources of funds did you apply and what we the results?
(1) Abstract or paper or description of presentation
(2) Letter of invitation or acceptance of a contributed paper.
(3) Copy of application(s) to other funding source(s)
When you submit your application for travel funds, please e-mail a copy of your letter of application and
abstract to the Department Chair. This will expedite the process of application review. You can submit
these two documents as Word attachments or include them in the body of your e-mail.
(Revised June 21, 2007)