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					                            ICHC 2009
                      July 12th – 17th, 2009
The 23rd International Conference on The History of Cartography



                 Second Announcement
                           and
                     Call for Papers
ICHC 2009
       th   th
July 12 – 17 , 2009
       rd
The 23 International Conference on The History of Cartography



        1. Introduction ............................................................................................................. 3
          1.1 Date and Conference Venue ................................................................................................................................ 3
          1.2 Updated Information ........................................................................................................................................... 3
        2. Contact Information ................................................................................................. 3
          2.1 Conference Secretariat ......................................................................................................................................... 3
          2.2 Travel Agent ........................................................................................................................................................ 4
          2.3 Official Airline for ICHC 2009............................................................................................................................ 4
          2.4 General Tourist Information ................................................................................................................................. 4
        3. Academic Programme .............................................................................................. 4
          3.1 Conference Themes ............................................................................................................................................. 5
          3.2 Conference Aims ................................................................................................................................................. 5
        4. Proposals for Papers, Sessions, and Posters............................................................... 5
          4.1   General Information ............................................................................................................................................. 5
          4.2   Paper Proposals .................................................................................................................................................... 6
          4.3   Session and Workshop Proposals ........................................................................................................................ 6
          4.4   Poster Proposals ................................................................................................................................................... 6
          4.5   Selection of Papers, Sessions and Posters ............................................................................................................ 7
        5. Registration .............................................................................................................. 7
          5.1   Conference Fees................................................................................................................................................... 8
          5.2   Forms of Payment ................................................................................................................................................ 8
          5.3   Cancellation and Refunds .................................................................................................................................... 8
          5.4   Liability and Privacy Policy ................................................................................................................................ 9
          5.5   Travel Grants ....................................................................................................................................................... 9
        6. Meals and Special Events ......................................................................................... 9
          6.1 Lunch and Snacks ................................................................................................................................................ 9
          6.2 Welcoming reception ......................................................................................................................................... 10
          6.3 City Hall reception .............................................................................................................................................. 10
          6.4 Exhibitions ......................................................................................................................................................... 10
          6.4 Farewell Dinner ................................................................................................................................................. 10
          6.5 Post-Conference Tours ...................................................................................................................................... 10
        7. Accompanying Persons .......................................................................................... 12
          7.1 Documentation ................................................................................................................................................... 12
          7.2 Tourist Programme ............................................................................................................................................ 12
        8. Accommodation .................................................................................................... 13
        9. Schedule and Provisional Conference Programme .................................................. 14
          9.1 Before the Conference ....................................................................................................................................... 14
          9.2 Conference week ............................................................................................................................................... 14
          9.3 After the Conference .......................................................................................................................................... 15
        10. Organising Committee ......................................................................................... 15
        11. Registration Form ................................................................................................ 15




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ICHC 2009
       th   th
July 12 – 17 , 2009
       rd
The 23 International Conference on The History of Cartography




               1. Introduction
    The International Conference on the History of Cartography is the only scholarly conference solely
    dedicated to advancing knowledge of the history of maps and mapmaking, regardless of geographical
    region, language, period or topic. The conference promotes free and unfettered global cooperation and
    collaboration among cartographic scholars from any academic discipline, curators, collectors, dealers
    and institutions through illustrated lectures, presentations, exhibitions, and a social programme. In
    order to expand awareness of issues and resources, leading educational and cultural institutions
    sponsors each conference. Conferences are held biennially and are administered by local organizers in
    conjunction with Imago Mundi Ltd.

    For the first time since the start of this conference series in 1964, Denmark will be the host nation. The
    organizers, in particular the Royal Danish Library and Imago Mundi Ltd, are therefore delighted to
    invite you to the 23rd International Conference on the History of Cartography (ICHC2009).

    1.1 Date and Conference Venue
    ICHC2009 will take place in Copenhagen, the capital of Denmark, from Sunday, July 12 to Friday, July
    17, 2009. The conference venue is the Black Diamond Building of the Royal Library of Copenhagen,
    where modern conference facilities are available.

    ICHC2009 will open in the library’s Queens Hall in the Black Diamond Building on July 12 at 1:30 PM.
    Please collect your conference package in advance at the registration desk in the Library Foyer outside
    the Queens Hall.

    Two optional pre-conference meetings have been scheduled for Saturday, July 11:
    (1) The biennial meeting of the International Society of Curators of Early Maps (ISCEM).
    (2) A session organised by the International Cartographic Association (ICA).

    Two optional post-conference tours have been arranged:
    (1) A day trip to ruins of Tycho Brahe’s observatory Uranienborg on the Island of Hven on Saturday,
    July 18.
    (2) A three-day tour, from Sunday, July 19 to Tuesday, July 21, with a circuit of the Øresund Region of
    Northern Zealand in Denmark and Skåne in Southern Sweden.


    1.2 Updated Information
    All information is available on our website www.ichc2009.dk. The website will be continually updated.



               2. Contact Information
    2.1 Conference Secretariat
    The conference secretariat is at your disposal for registrations, the academic programme, the
    exhibitions, and the post-conference tours.

    ICHC2009
    Co/BDP Congress Service
    Bredgade 28
    DK-1260 København K
    Denmark
    Phone: (45) 3345 4510


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ICHC 2009
       th   th
July 12 – 17 , 2009
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The 23 International Conference on The History of Cartography




    E-mail us: ichc2009@bdp.dk
    Phone: +45 33 45 45 45
    Fax: + 45 33 45 45 15
    Website: http://www.bdp.dk/

    During ICHC2009, the registration desk will be open for registration and queries at the conference
    venue in the foyer of the Black Diamond Building.


    2.2 Travel Agent
    BDP Congress Service is also responsible for accommodation and general tourist information. See
    details above.


    2.3 Official Airline for ICHC 2009
    The SAS Group is the Official Airline for the 23rd International Conference on History of Cartography
    2009 and offers you a special discount. Quote event code DK0903 when calling your local SAS office
    and save up to 20 % on your ticket.

    Telephone numbers for SAS call centres:
    Denmark 7010 3000
    Norway 05400
    Sweden 0770 727 727
    Finland 06000-258 31
    Europe +44 208 990 7270
    Europe +49 69 2045 79999
    USA 1-800 221 2350
    Australia 1300 727 707
    China 010 8527 6100
    Japan 03-5400 2331
    Singapore 6235 2488
    Thailand 02 645 8200

    See the www.ichc2009.dk website for more information.


    2.4 General Tourist Information

    See the www.ichc2009.dk website.


               3. Academic Programme
    ICHC2009 will include conference papers that will each last a maximum of 20 minutes. They will be
    followed by 5 minutes for discussion. No concurrent sessions will be scheduled.
    On Tuesday morning a poster session will be held without concurrent paper sessions. Publishers and
    other commercial firms are welcome to participate.




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ICHC 2009
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July 12 – 17 , 2009
       rd
The 23 International Conference on The History of Cartography


    3.1 Conference Themes
    Through history, the regions of the Far North have spawned powerful myths and visions of scientific
    and economic opportunity and gain. It was considered a wild and inaccessible part of the world with
    great reward and honour in store for those brave and cunning enough to overcome its challenges.

    Not surprisingly perhaps, the early cartography of the Far North has been characterized by a blurring
    of the boundaries between fact and fiction, and a strong interplay between textual sources and
    cartography.

    This, however, far from being an exclusive trait of the North, may be readily acknowledged for many
    regions of the world. In fact, the intermingling of observation and imagination is as crucial to the
    creation of meaning in cartography in particular as it is to the sciences and arts in general.

    The ICHC2009 focuses on the four main themes that are briefly outlined below. However,
    contributions on any other aspect of the history of cartography are very welcome.

               - Cartography of the Arctic, North Atlantic and Scandinavian regions
               - Cross-cultural cartographies
               - Mapping mythical and imaginary places
               - Maps and the written word
               - and any other aspect of the history of cartography


    3.2 Conference Aims
    The first aim of the conference is to foster discussion on the history of cartography in general, not
    necessarily the history of single maps. We call for papers and posters that propose or demonstrate
    new concepts, patterns, conditions, techniques, relations and interpretations. We also welcome
    contributions on newly discovered, important maps or map types as well as examinations of regional
    themes of wide interest.

    The presentations should be focused on the history of cartography and only deal with historical
    geography or the history of discoveries on the margins. Contributions on a topic from specialists in
    disciplines such as geodesy, tourism studies, linguistics, history of science, art history, etc., are very
    welcome.


               4. Proposals for Papers, Sessions, and Posters
    4.1 General Information
    Deadline for proposals is October 1st, 2008

    We expect your contribution to report on research that has not yet been published or presented. If you
    have already presented on your topic, we ask that you specify the new aspects of your contribution.
    In our experience, the best presentations and discussions are supported through well-chosen visual
    material and clear captions. We urgently ask our contributors to choose visual material that clearly
    illustrates the argument and that can be shown in high quality, for example map details. This is
    particularly important for the understanding of audience members who are not native speakers of the
    language in question.

    Conference language is English. There will be no simultaneous translation.
    All proposals have to be submitted through the forms on the website www.ichc2009.dk.




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ICHC 2009
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July 12 – 17 , 2009
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The 23 International Conference on The History of Cartography


    4.2 Paper Proposals
    The following information needs to be submitted in English only:
    (1) Name of the presenter
    (2) Institution
    (3) Address (regular mail, e-mail, phone, fax)
    (4) Title of the paper
    (5) Abstract, 250 words max.
    (6) Short description of illustrations (please do not send visual material at this point)
    (7) Curriculum vitae, 75 words max.

    A note on the presentation of visual material: There will be two digital projectors and an overhead
    projector available. It will not be possible to present slides.

    If your paper is accepted, and you are worried what to do about your illustrations, please contact the
    conference secretariat as soon as possible.


    4.3 Session and Workshop Proposals
    We also encourage proposals for complete sessions with three papers on one of the conference topics.
    The following information is necessary in English only:
    (1) Name of the session coordinator
    (2) Institution
    (3) Address (regular mail, e-mail, phone, fax)
    (4) Title of the session
    (5) Abstract of the session, 200 words max.
    (6) Complete paper proposals for all session participants
    (As described in section 4.2)

    The selection committee may also select individual papers from session proposals. Please consider
    also alternative session formats such as short presentations on work in progress with a longer
    moderated discussion. Practical workshops, too, have attracted many participants in the past. If you
    are interested in organising a session in such an alternative format, please contact the conference
    secretariat (address under section 2.1), who will discuss your ideas with the selection committee.

    Further technical information will be made available to the session coordinators at a later date and
    will also be accessible on the website www.ichc2009.dk.


    4.4 Poster Proposals
    Contributors who would like to present a poster (this can be done in addition to a paper presentation)
    are asked to submit the following information in English only:
    (1) Name of the poster presenter
    (2) Institution
    (3) Address (regular mail, e-mail, phone, fax)
    (4) Title of the poster
    (5) Abstract, 200 words max.
    (6) Curriculum vitae, 75 words max.

    Publishers and other commercial institutions should contact the conference secretariat, as there will
    not be a formal selection process for these posters.

    Further technical information will be made available to the poster presenters at a later date and will
    also be accessible on the website at www.ichc2009.dk.



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ICHC 2009
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July 12 – 17 , 2009
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The 23 International Conference on The History of Cartography


    4.5 Selection of Papers, Sessions and Posters
    Deadline for proposals is October 1st, 2008
    All proposals first go through an anonymous review process, that is, the selection committee is not
    provided with the names or positions of the authors. Originality and significance, as well as relevance
    to the history of cartography are the criteria for inclusion in the programme.

    The selection committee will decide definitely on the choice of sessions, papers and posters, and will
    inform all applicants in writing before January 15, 2009 of the provisional acceptance or the final
    rejection of the proposals.

    The acceptance of a session or a paper remains provisional until the applicants have paid the
    conference fees for the complete conference week. Payment should be made at the latest by March 15,
    2009. Please be aware that conference fees are reduced if payment is made before February 15, 2009
    (see section 5.1). We expect presenters to stay for the whole conference and to participate in the
    scientific exchanges also before and after their presentations. Presenters will be required to register
    for the entire conference.

    If your proposal is accepted, you will be invited to revise your abstract until February 15, 2009. The
    selection committee may shorten abstracts that do not adhere to the length as indicated above.


               5. Registration
    Please register for the conference, if at all possible, through our website www.ichc2009.dk. If you
    register by regular mail, please provide us with your e-mail address as well since e-mail is the
    preferred form of communication of the conference secretariat.

    Please do not forget to indicate on the registration form which special events you intend to participate
    in. Also note the number of accompanying persons.

    As soon as we have received the conference fees, you will receive a corresponding confirmation from
    the conference secretariat.

    On the website www.ichc2009.dk, you will find an updated list of confirmed conference participants
    (family name, first name and country).

    The conference package can be picked up at the registration desk in the Foyer of the Black Diamond
    Building. The registration desk is open as follows:

    – Saturday, July 11, 2009: from 3:00 pm to 5:00 pm
    – Sunday, July 12, 2009: from 10:00 am
    – After this daily from 8:00 am until the end of sessions

    For the participants of the special pre-conference meetings of the ISCEM and the ICA, the conference
    package will be made available on Saturday, July 11, 2009 at the registration desk. Details about these
    meetings will be available from the organizers and on the website www.ichc2009.dk

    All participants and accompanying persons will receive a name badge that allows access to the
    conference events. The badge for accompanying persons, however, does not give access to the
    scientific presentations.




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ICHC 2009
       th   th
July 12 – 17 , 2009
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The 23 International Conference on The History of Cartography


    5.1 Conference Fees
    Payments have to be made in Danish Kroner (DKK).
    (1) Conference fee paid before February 15, 2009: DKK 1690,00
    (2) Conference fee paid after February 15, 2009: DKK 2065,00
    (3) Student fee (entire conference): DKK 565,00
    (4) Single day pass: DKK 565,00
    (5) Accompanying persons (whole conference): DKK 1125,00
    Presenters cannot book single day passes.

    Students have to present a valid student identification card at the registration desk in the foyer of the
    Black Diamond Building.

    Included in the conference fee are:
    – Opening and closing ceremonies
    – Access to scientific papers
    – Access to poster session
    – Abstract volume
    – Exhibition openings
    – Snacks
    – Welcoming reception
    – Reception by at the Town Hall of Copenhagen

    Not included in the conference fee are:
    – Lunch
    – Local transportation
    – Farewell dinner
    – Post-conference tours
    – Tourist programme


    5.2 Forms of Payment
    All payments have to be made in Danish Kroner.

    There are three payment options:

    (1) You can provide us with your credit card information on the secure online registration form.
    (2) You can indicate on both online or mail registration forms that you will transmit your credit card
    information by regular mail or fax.
    (3) You can indicate on your registration form that you will pay with a bank transfer to our conference
    account.

    Please note that bank fees are paid at your cost.


    5.3 Cancellation and Refunds
    If you cancel your registration, the conference fee will be partially reimbursed according to the
    following scheme:


    – Before May 1, 2009: amount paid less DKK 200 (administrative fee)
    – After May 1, 2009: no refunds.




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ICHC 2009
       th   th
July 12 – 17 , 2009
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The 23 International Conference on The History of Cartography


    5.4 Liability and Privacy Policy
    The organizers have the right to cancel ICHC2009 without substitution if unexpected circumstances
    such as war or natural disasters force such a step, or if civil or military authorities demand
    cancellation. In this case, conference fees will be fully reimbursed.

    The organizers are not responsible for any claims regarding loss or theft of valuables, or in cases of
    accident or illness. Participants must provide their own insurance (see section 8.5). Moreover, the
    organizers are not liable for indirect damages and any claims arising from activities not listed in this
    conference programme.

    Your address will only be used for the purposes of this conference and will not be made available to
    third parties. The only exception to this rule is that the address list may be forwarded to the organizers
    of the ICHC2011 in Moscow.

    With your payment of the conference fee, you declare yourself in agreement with the above-
    mentioned conditions.


    5.5 Travel Grants
    The American Friends of the J. B. Harley Research Fellowships Inc. are delighted to support
    participation at ICHC2009 through the provision of travel grants. Eligibility is limited to those whose
    proposals to give papers or poster sessions at the conference have been accepted by the ICHC2009
    selection committee. The grants cover direct travel costs to Copenhagen. Conference fees,
    accommodation and other expenses are not covered.

    The American Friends of the J. B. Harley Research Fellowships Inc. hopes to be able to award several
    travel grants. The selection committee, consisting of the directors of the American Friends of the J. B.
    Harley Research Fellowships Inc., will consider all written application letters received by the
    conference secretariat by October 1st, 2008. The application letter should explain the need for such
    support and what impact the conference is likely to have on their scholarly or professional career. It
    should also include a detailed budget of the probable travel costs to Copenhagen.

    Applicants will be notified by January 15, 2009.

    The selection of potential recipients of these grants will be made by the directors based on the
    expected quality of the applicants’ contribution to the conference. The decision will be made without
    regard to nationality, ethnic origin, gender, religious affiliation, age, discipline, or profession.

    Successful applicants are requested to write a short report, due to the chairman of the American
    Friends of the J. B. Harley Research Fellowships Inc. by September 30, 2009, describing how the travel
    grant was expended and how the ICHC2009 contributed to their professional development. Receipts
    for all travel costs covered by the award must accompany the report.


               6. Meals and Special Events
    6.1 Lunch and Snacks
    The conference venue, the Black Diamond Building, has lunch facilities offering a hot meal including a
    soft drink for approximately DKK 100. Please indicate on the registration form whether you expect to
    use this offer in order to facilitate planning.

    Free snacks and beverages are offered during breaks between sessions.




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ICHC 2009
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July 12 – 17 , 2009
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The 23 International Conference on The History of Cartography


    6.2 Welcoming reception
    There will be a welcoming reception on Sunday, July 12, at the conference venue. Check the conference
    website for programme details.

    6.3 City Hall reception
    A Reception is offered at the Town Hall by the Mayor of Copenhagen on Monday, July 13. There is no
    charge, but tickets are required and will be distributed at the registration desk.

    6.4 Exhibitions
    During the conference week, a number of exhibitions with a cartographic focus will take place in the
    city of Copenhagen. Please keep an eye on the website for updates on the exhibitions.

    Entrance for conference participants and accompanying persons (with name badge) is free.

    6.5 Optional Dinner
    On Wednesday the 15th of July, an optional dinner will be held at a local micro-brewery restaurant.

    Our selected restaurant is an innovative microbrewery with own restaurant and bar, right in the heart
    of Copenhagen. The micro-brewy brewery not just sells beer in their own labels, but also use them to
    make fine cuisine and serves them in their stylish restaurant where brewery also built in. The dream
    and mission is to create a new Danish beer culture, to bring everyone unique experiences in taste of
    true handcrafted beer, broaden the beer knowledge, and moreover to make drinking beer an exciting
    moment. The restaurant cuisine is seasonal; the chef is much inspired from the variety of beers on tap
    to create original dishes and sauces.

    Price per person: DKK 540. The price includes a three course meal served with beer. Tickets can be
    ordered at the BDP registration site. Dress code for all events: Casual

    6.6 Farewell Dinner
    On Friday July 17 a Farewell Dinner will be held at Restaurant ‘Påfuglen’ in the Tivoli Gardens in
    Copenhagen.

    Tivoli is one of the world's oldest amusement parks in the world and Denmark's most popular tourist
    attraction. It offers good food, entertainment and quiet spots for a relaxed evening. After dinner it is
    possible to stay and enjoy the garden’s facilities or benefit from its central location and explore
    nightlife in central Copenhagen.

    Price per person: DKK 600. The price includes entrance to Tivoli, 3-course menu, welcome drink and
    wine and open-air concert after the dinner.

    Since the number of participants is limited, please reserve early. For more information see
    www.ichc2009.dk. Please note that tickets must be ordered at the BDP registration site.

    Dress code for all the Farewell Dinner: Casual.

    6.5 Post-Conference Tours
    We offer two post-conference tours that can be booked independently.

    6.5.1 Saturday July 18: One-Day-Tour to Hven

    The Swedish island of Hven was the seat of the famous Renaissance scientist Tycho Brahe’s
    observatory. Today the island is known for the Tycho Brahe museum and for the production of organic
    durum wheat and whisky. Located in Øresund between Denmark and Sweden, the island is
    approximate 4,5km long and 2,4km wide and has only 360 inhabitants.


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ICHC 2009
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July 12 – 17 , 2009
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The 23 International Conference on The History of Cartography



    The tour will include round trip ferry transportation to Hven Island (approximate 1.5hours journey),
    local transportation, visit to Tycho Brahe’s Museum, 2 courses lunch, tour around the island.

    Price per person: DKK 600

    For further information, see: http://www.tychobrahe.com/eng_tychobrahe/index.html

    6.5.2 July 19-21: Three-Day-Tour to Northern Zealand of Denmark and Southern Sweden
    The tour will take the group to historical sites of interest to mapping history in close vicinity to
    Copenhagen.

          The tour will only take place if at least 25 participants register for it. In case the tour is
           cancelled, participants will receive full refunds after the conference.

    July 19: Roskilde
    Roskilde is one of Denmark's oldest cities. Its history dates back more than 1000 years when the
    Vikings established a trading post. Today, the city is rich in historical and cultural sights and
    attractions.

                 we will visit the Viking Ship Museum exhibiting five 11th-century ships excavated from
                  Roskilde Fjord in 1962
                 we will hear a talk on the Viking’s navigation techniques
                 we will experience a Viking boat trip on Roskilde fjord

    Overnight: Roskilde Danhostel. Double rooms or single rooms are offered.

    - July 20: North Zealand
    We leave Roskilde for Helsingør (Elsinore) where we will visit Kronborg castle from 1582. Kronborg
    stands as one the most magnificent Renaissance castles in Northern Europe and played an important
    role in the control of the Øresund trade providing a third of the Danish state’s income at the time. The
    site was internationally immortalized when Shakespeare chose it as his setting for the tragedy of
    Hamlet.

                 we will visit the Danish Maritime Museum to see the collection of portolans, atlases and
                  maps

    In the afternoon we take the ferry from Helsingør to Sweden for overnight accommodation in Lund.

    Overnight: Hotel Concordia. Double rooms or single rooms are offered.

     - July 20: Southern Sweden
    Visits to Lund and Malmø are planned for the last day. Before coming under the Swedish Crown in
    1658, Lund was an important location of the Danish state. It contained the seat of the Archbishop,
    features the Cathedral founded ca. 1100, and was also home to the first Royal mint. Visits to the
    Cathedral and museums are recommended. After Lund, we will visit Malmø, the third largest city in
    Sweden. The tour will end at Copenhagen city centre. No overnight accommodation included but help
    can be obtained for finding accommodation if needed.

                 we will visit Lund University’s library map-collection
                 we will visit Malmø’s city archive hosting a fine collection of historical regional maps
                 there will be an opportunity to explore Lund and/or Malmø according to the general
                  wishes of participants


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ICHC 2009
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July 12 – 17 , 2009
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The 23 International Conference on The History of Cartography


    It would be possible to stop at Malmø Airport on the way back to facilitate people’s travel plans.

    3-days Programme Includes:

    - All transportations and entrance fees mentioned in above program.
    - 2 overnight accommodations at Roskilde Danhostel and Hotel Concordia (or hotels in similar
      standard if they are not available). Breakfast included
    - Viking ship boat trip

    3-days Package Price: - Price per person in double room: DKK 2350 per person
    - Price per person in single room: DKK 3260 per person

          The previously announced post-conference tour to Greenland has been cancelled due to
           unforeseen and considerable cost increase, as well as, changed flight schedules making
           planning very complicated. Those interested in making private arrangements can contact
           Henrik Dupont for information and assistance at hd@kb.dk

    Webpages with further information (they can all be viewed in English):

    Viking ship Museum:
    http://www.vikingeskibsmuseet.dk

    Tourist Roskilde:
    http://www.visitroskilde.com

    National Maritime Museum:
    http://www.maritime-museum.dk

    Kronborg Castle:
    http://www.ses.dk/395a55f0

    Lund University Library:
    http://www.lub.lu.se/en.html

    Tourist Lund:
    http://www.lund.se



                7. Accompanying Persons
    7.1 Documentation
    Accompanying persons receive their own conference package and a name badge that entitles them
    access to:
    – Opening and closing ceremonies
    – Exhibition openings
    – Welcoming reception
    – Reception at the Copenhagen City Hall


    7.2 Tourist Programme
    The tourist programme is optional and not included in the conference fee. In some cases, the number
    of participants is limited. For more information see www.ichc2009.dk/acctours.pdf



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ICHC 2009
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The 23 International Conference on The History of Cartography




                8. Accommodation
    A block reservation for participants has been made at several hotels. You can make reservation on-line
    at the registration system or by completing the reservation form included on the last page. To
    guarantee your reservation, the first night cost must be settled to BDP Congress Service upon
    reservation. The remaining of the hotel payment shall be settled before June 20, 2009. BDP will send
    you the second invoice for the remaining payment in May 2009. A credit card fee of 3.75 % will be
    added to the first night. We recommend that you book your room as soon as possible in order to
    reserve your first choice hotel and benefit from the negotiated rate between the hotel and BDP
    Congress. All prices are shown per room/per night in DKK and include breakfast and service charges.

    Hotel Cab Inn City **+
    Single room including breakfast: DKK 595 per night per room.
    Double room including breakfast: DKK 765 per night per room.

    Hotel Absalon***
    Single room including breakfast: DKK 930 per night per room.
    Double room including breakfast: DKK 1130 per night per room.

    Hotel Centrum ***
    Single room including breakfast: DKK 950 per night per room.
    Double room including breakfast: DKK 1150 per night per room.

    Hotel DGI-Byen ***
    Single room including breakfast: DKK 1200 per night per room.
    Double room including breakfast: DKK 1450 per night per room.

    Clarion Collection Hotel Mayfair ***+
    Single room including breakfast & light evening buffet: DKK 1000 per night per room.
    Double room including breakfast & light evening buffet: DKK 1250 per night per room.

    Copenhagen Danhostel City
    DANHOSTEL Copenhagen City is Europe’s latest and largest designer youth hostel. Gubi, a Danish firm,
    is responsible for its interior design.

    Copenhagen Danhostel Downtown
    Copenhagen Downtown is a hostel that is not afraid of alternative thinking. Strongly supportive of
    cultural multiplicity, Copenhagen Downtown is an international alternative that gives shelter to guests
    and artists from all over the world.

    For more information about Danhostels or on-line booking, please visit their website:
    http://www.danhostel.dk/content/us. ICHC 2009’s registration system does not offer Danhostels
    booking option. If you have a group with more than 4 persons interested in making a group booking at
    hostel, you are welcome to contact ichc2009@bdp.dk.

    For more hotel information, please visit: http://www.ichc2009.dk/hotel.htm

    Cancellation conditions for the hotels
    Cancellations before May 12th 2009 are cost-free. After this date the full amount will be charged to the
    credit card unless the hotel or BDP is able to re-sell the room. If BDP or the hotel is able to re-sell the
    reservation only a fee of DKK 150 will be charged. Reimbursement will be settled after the conference.


Page 13 of 16
ICHC 2009
       th   th
July 12 – 17 , 2009
       rd
The 23 International Conference on The History of Cartography


    All cancellations or changes must be send in writing to hh@bdp.dk or faxed to +45 3345 4515

    Contact for hotel related inquiries
    BDP Congress Service
    Bredgade 28
    1260 Copenhagen
    E-mail us: congress@bdp.dk or ichc2009@bdp.dk
    Phone: +45 33 45 45 45
    Fax: + 45 33 45 45 15



                9. Schedule and Provisional Conference Programme
    9.1 Before the Conference
    October 1st, 2008
    Deadline for paper and poster proposals
    Deadline for travel grants applications

    January 15th, 2009
    Information about acceptance or refusals of proposals
    Information about travel grants awarded

    February 15th, 2009
    Registration with cheaper conference fee closes
    Deadline for revisions of abstracts
    Deadline for translations of abstracts

    March 15th, 2009
    Deadline for payment by presenters

    April 2009
    Publication of the conference programme on the website www.ichc2009.dk


    9.2 Conference week
    Saturday, July 11, 2009
    Morning: Registration for ISCEM and ICA meetings
    Whole day: ISCEM and ICA meeting
    Afternoon: Registration at the registration desk

    Sunday, July 12, 2009
    From 10:00 am: Registration at registration desk
    1:30 pm: Opening ceremony
    Afternoon: Sessions
    From 6 pm: Welcoming reception at the conference venue.

    Monday, July 13, 2009
    From 8:00 am: Registration desk open
    Whole day: Sessions
    Evening: Exhibition opening at the Copenhagen City Museum with a reception at Copenhagen City Hall

    Tuesday, July 14, 2009
    From 8:00 am: Registration desk open


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ICHC 2009
       th   th
July 12 – 17 , 2009
       rd
The 23 International Conference on The History of Cartography


    Morning: Poster session
    Afternoon: Sessions
    Evening: Exhibition reception at Amalienborg Castle

    Wednesday, July 15, 2009
    From 8:00 am: Registration desk open
    Whole day: Sessions
    Evening: Free

    Thursday, July 16, 2009
    From 8:00 am: Registration desk open
    Whole day: Sessions
    Evening: Free

    Friday, July, 17, 2009
    From 8:00: Registration desk open
    Whole day: Sessions
    Afternoon: Closing ceremony
    Evening: Farewell dinner

    9.3 After the Conference

    Saturday, July 18, 2009
    Day trip to Tycho Brahes Castle at the island of Hven

    Sunday, July 19, 2009
    Start of the 3-day post-conference tour of the Øresund Region of Northern Zealand in Denmark and
    Skåne in Southern Sweden.



                10. Organising Committee
    Henrik Dupont (President)
    Christopher Jacob Ries
    Kristian Hvidtfelt Nielsen
    Jeppe Strandsbjerg



                11. Registration Form
    See next page




Page 15 of 16
ICHC 2009
       th   th
July 12 – 17 , 2009
       rd
The 23 International Conference on The History of Cartography


                                                          Registration Form
                                         For online registration, please visit www.ichc2009.dk
    Personal Information (mandatory)
  Title:                                           Organization/Company:

  First Name:                                                  Last Name*:

  Address:

  City:                                            Zip Code:                                      Country:

  Phone:                                                       Email*:

    Registration Fee
     Registration before February 15, 2009 (DKK1690)                     Student Fee (DKK565)         One-day Pass (DKK565)
     Registration from February 15, 2009 (DKK2065)                       Accompanying Person (DKK1125)

    Social Events
                                                                         Price (A)           No. of tickets (B)                Total (AxB)
  July 12, 2009       Welcome Reception                                      0
  July 13, 2009       City Hall Reception                                    0
  July 15, 2009       Optional Dinner – local brewery                    DKK540
  July 17, 2009       Farewell Dinner – Tivoli                           DKK600

    Post-Conference Tours (Prices noted below are prices per person)
                                                                         Price (A)                    No. (B)                  Total (AxB)
  July 18, 09         One day tour to Island of Hven                     DKK600
  July 19-21,09       Three days tour (Single Room)                      DKK3260
  July 19-21,09       Three days tour (Double Room)                      DKK2350

    Accommodation (Please indicate your priority with 1 or 2)
     Hotel Cab Inn City **+                                                        Hotel Centrum ***
  Single/Double including breakfast:DKK595/765                                  Single/Double including breakfast: DKK950/1150
     Hotel DGI-Byen ***                                                            Absalon Hotel ***
  Single/Double including breakfast:DKK1200/1495                                Single/Double including breakfast: DKK930/1130
     Clarion Collection Mayfair ***+
  Single/Double including breakfast:DKK1000/1250
  Arrival Date:                         Departure Date:                                       Single Room               Double Room

    Lunch         I plan to use the lunch offer provided in the conference venue. (Black Diamond Building’s lunch facilities
    offering a hot meal including a soft drink for approximately DKK 100

    Payment Options
    Please note that for all credit card transactions, a mandatory fee of 3.75% is added on the final amount. Due to Danish
    regulation, the control digits must be filled out. Control digits are the last 3 digits of the number on the back of credit card.
    For further information, please contact BDP Congress.
    Bank transfer (payment at the receipt of invoice). Bank details will be stated at the preliminary confirmation to be sent to
    you. Be noted that an additional DKK100 will be added as service charge.
    Credit card payment
  Card Number:                                                   Expiry Date:                                Control Digits:

  Name of Card Holder:                                                          Signature:

    I confirm the above registration and accept the payment and cancellation terms specified on the website: www.ichc2009.dk

          c/o BDP, Bredgade 28, DK-1260 Copenhagen K, Denmark /Phone: +45 33454545, Fax: +45 33454515, Email: hh@bdp.dk



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