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					CSULB
Most Commonly Used State Account Numbers
 Account           Account Description                            Account Definition
 Number
    604001 Telephone Usage                     Telephone charges that are not billed through ITS, such as
                                               Verizon wireless phone plans.
    606001 Travel –In State                    Travel costs incurred by faculty and staff within the State
                                               of California including airfares, bus, taxi cabs, limousine
                                               charges, parking, mileage reimbursements, meals while
                                               traveling (including tips and room service), hotel
                                               accommodations (including all incidentals charged to
                                               room), conference registration fees.

    606002 Travel-Out of State                 Travel costs incurred by faculty and staff outside the State
                                               of California, including international travel. This includes
                                               airfares, bus, taxi cabs, limousine charges, parking, mileage
                                               reimbursements, meals while traveling (including tips and
                                               room service), and hotel accommodations (including all
                                               incidentals charged to room), conference registration fees.


    613001 Contractual Services                Services specified in a contract that are performed by non-
                                               employees, such a custodial, maintenance, repairs, freight,
                                               and consultants.
    616002 I/T Hardware-Non Capitalized        Computers, printers, servers, etc. that have a useful life of
           (Replaces account number 616805)    less than one year or individual cost of less than $5,000.
                                               Costs associated with the acquisition include taxes,
                                               shipping and handling, and installation charges. Also
                                               include computer maintenance or service contracts in this
                                               account.
    616803 I/T Hardware-Capitalized            Computers, printers, servers, etc. that have a useful life of
                                               more than one year and an individual cost of $5,000 or
                                               more. Costs associated with the acquisition include taxes,
                                               shipping and handling, and installation charges.

    616003 I/T Software-Non Cap & Maint        Software/software licenses that have a useful life of less
                                               than one year or individual cost of less than $5,000. Costs
                                               associated with the acquisition include taxes, shipping and
                                               handling, and installation charges. Also include software
                                               maintenance or service contracts in this account.

    616802 I/T Software-Capitalized            Software/software licenses that have a useful life of more
                                               than one year and individual cost of at least $5,000. Costs
                                               associated with the acquisition include taxes, shipping and
                                               handling, and installation charges.

    616801 I/T-Computer Hardware Maint         Maintenance and/or service contracts on computer
                                               hardware.

                                              Page 1 of 3                                  Updated 01/30/09
CSULB
Most Commonly Used State Account Numbers
 Account           Account Description                                Account Definition
 Number
    619001 Other Equipment-Capitalized            Equipment, other than computers, software, or
                                                  instructional that have a useful life of more than one year
                                                  and individual cost of $5,000 or more. Costs associated
                                                  with the acquisition include taxes, shipping and handling,
                                                  and installation charges. Examples are: vehicles,
                                                  cameras, refrigerators, televisions, copiers.

    619803 Other Equipment-Non Capitalized        Equipment, other than computers, software, or
                                                  instructional that have a useful life of less than one year or
                                                  individual cost of less than $5,000. Costs associated with
                                                  the acquisition include taxes, shipping and handling, and
                                                  installation charges.
    619002 Instructional Equipment-Capitalized    Equipment with individual cost of $5,000 or more and has
                                                  a useful life of at least one year and is used in a laboratory
                                                  or for classroom purposes. Costs associated with the
                                                  acquisition include taxes, shipping and handling, and
                                                  installation charges.
    619800 Instr Equip-NonCapitalized             Equipment with individual cost of less than $5,000 or has a
                                                  useful life of less than one year and used in a laboratory or
                                                  for classroom purposes. Costs associated with the
                                                  acquisition include taxes, shipping and handling, and
                                                  installation charges.
    619802 Office Furniture                       Expenditures associated with the purchase of office
                                                  furniture.
    660001 Postage and Freight                     All postage expenses including stamps, overnight mailings,
                                                  bulk mailings, etc.
    660002 Printing                               Printing charges, including letterhead, envelopes, business
                                                  cards, and other printed materials.
    660003 Supplies and Services                  Supplies, other than those used in the office, classroom, or
                                                  laboratory, that are consumable and are normally
                                                  depleted during the year.
    660933 Office Supplies                        Consumable supplies used in the office that are normally
                                                  depleted during the year and are usually ordered from
                                                  Office Max. Examples are paper, toner, pens, pencils,
                                                  calendars, forms, etc.
    660009 Specialized Training                   Registration fees for faculty and staff to attend workshops,
                                                  seminars for specialized training or for specific certification
                                                  or licensing needs, such as Hazmat, radiation, and
                                                  auditing.
    660010 Insurance Expense                      Costs associated with the payment of premiums for
                                                  liability, property, vehicle, fire, accident, including risk
                                                  management and self-insurance, and all other forms of
                                                  insurance.


                                                 Page 2 of 3                                   Updated 01/30/09
CSULB
Most Commonly Used State Account Numbers
 Account           Account Description                          Account Definition
 Number
    660017 Advert & Promo Publications       Charges for newspaper, television, and radio
                                             advertisements or announcements related to publicity or
                                             promotion of CSULB. Do not include advertising costs for
                                             employee recruitment in this account.

    660021 Repairs and Maintenance           Restorations and upkeep to equipment (except computer
                                             hardware), buildings, grounds, etc. that do not add value
                                             or extend the life of the asset.
    660041 Space Rental                      Costs associated with the lease of a facility for University
                                             activities. This includes long-term leases of office spaces
                                             and short-term rentals of rooms for a specific function.

    660042 Recruitment and Employee Reloc    Costs associated with recruiting faculty and staff, including
                                             search fees, travel, advertising, and job fair fees. Also
                                             include any allowable moving expense payments for new
                                             employees.
    660090 Expenses-Other                    Minimal and infrequent miscellaneous services or supplies
                                             that cannot be classified elsewhere.
    660816 Dues and Subscriptions            Costs of dues, memberships, and subscriptions (periodicals
                                             and other publications) paid to professional, scientific,
                                             cultural associations and organizations. Do not include
                                             library subscriptions in this account.

    660922 Hospitality Expense               Costs associated with University business entertainment
                                             events, public ceremonies, and employee morale-building
                                             activities made for legitimate business purposes, such as
                                             recognition of milestones and achievements.

    660927 Instructional Materials           Charges for materials used in a classroom or laboratory
                                             setting, that are consumable and are normally depleted
                                             during the year. Examples are chalk, teaching aids,
                                             beakers (chemistry lab), etc.
    660929 C/B-Facilities Management         Charges for services performed by the facilities
                                             department.
    660930 C/B-Copier Program                Charges for services provided by the copier program to
                                             departments.
    660931 C/B-Printshop                     Charges for services provided by the Printshop to
                                             departments.
    660932 C/B-Motor Vehicle                 Charges for the maintenance of vehicles, including carts,
                                             performed by facilities.




                                            Page 3 of 3                                  Updated 01/30/09

				
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