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					                                                                                            ANNUAL BUDGET FORM
                                                                                                     For Year 2009-2010

Organization Name: Asian American Leadership & Educational Conference

Contact Person (Budget Drafted by): ___Tiffany Nguyen___________________
                           Email: ________tiffanyn@smu.edu_______________
                           Phone: ______214-929-1904____________________


                                                                                             SUMMARY

                                                                Line Item                                              Requested

                                                        410 - Transportation                                      $            1,201
                                            420 - Communication/Administrative                                    $          733.00
                                                          430 - Conferences                                       $          210.00
                                                         440 - Programming                                        $      26,400.00
                                                         500 - Miscellaneous                                      $        2,000.00
                                                                                                       Total: $          30,544.00


The _Asian American Leadership & Educational Conference (organization) has applied for Students' Association
funds for the cumulative school year. In requesting these funds, the above named organization, the undersigned, and
their predecessors and successors in interest (hereafter referred to as "we") agree to abide by all restrictions and
requirements placed on them by SA and the Finance Committee. Should the organization receive funding, we realize
that we will be held responsible for spending our allocation in accordance with its budget and the Annual Budget Guidelines,
as well as the Finance Committee Standards. We understand that failure to follow these restrictions, requirements, or
regulations promulgated by SA or the Finance Committee, the organization may lose its funding and assured liability for any
and all of its expenditures, regardless of whether SA has paid. In signing this, we further assert that our organization holds no
outside bank account and retains all of the organization's funds with the SA Comptroller's office.


                              President     __Ken Luong______________________________ Email            _kluong@smu.edu_____________
                             Treasurer      __Tiffany Nguyen__________________________ Email           __tiffanyn@smu.edu_____________

* Please make sure you have saved this file as "ORGANIZATIONNAME.xls" where you have inserted your organization's
name in the file name where appropriate.


*Email this file to studentsenate@smu.edu by Monday, March 16th at 5:00pm.


*Questions? Please contact the Finance Committee chair at rowen@smu.edu, or call 214.768.4817.
 FORM
 10

           Account #: 14-08-00




               Committee Use
               Budgeted

           $              -
           $              -
           $              -
           $      14,000.00
           $              -
           $      14,000.00




mu.edu_____________
 smu.edu_____________
                             ANNUAL BUDGET FORM
                                  For Year 2009-2010

                               410 - Transportation

Brief Description: SAMSA van rentals for               New Program? (Y/N)
3 vans and gas expenses to pick up food and
materials for conference. Airfare expense
for 2 exec members to attend other conference.
                   Description                         Amt. Spent in Requesting for
                                                          08-09          09-10
                       Gas                             $     201.00 $       201.00
    Gas for 3 vans for 2 days to pick up food,
   materials, and out of town participants for
                  conference.
                     Airfare                           $     700.00 $       700.00
     Airfare for 2 exec members to attend a
        conference in California (zone 5)
             SAMSA van rental fees                     $     300.00 $       300.00


                                        TOTAL:         $    1,201.00    1,201.00
                                  ANNUAL BUDGET FORM
                                       For Year 2009-2010

                     420 - Communications/Administrative

Brief Description:     Flyers, brochures, and               New Program? (Y/N)
counselor packets for recruitment purposes.
Presentation board to bring to schools.

                      Description                           Amt. Spent in Requesting for
                                                               08-09          09-10
                Presentation Board                          $      40.00 $        25.00
 For recruitment tables when visiting high schools
      schools, churches, and off campus org.
      Color brochures, pamphlets, and flyers                $     200.00 $       150.00
                Exec Name badges                            $      98.00   $      98.00
            Name tags for participants                      $     100.00   $     100.00
                         Copies                             $      60.00 $        60.00
  For HBL packets 20 packets x 3 HBL x 20 groups
                      Decorations                           $     100.00 $       100.00
                     Office supplies                        $     250.00 $       200.00
 Ink for printer, pens for participants, HBL folders
                                          TOTAL:            $     848.00   $     733.00
                             ANNUAL BUDGET FORM
                                  For Year 2009-2010

                              430 - Conferences

Brief Description     _______________________          New Program? (Y/N)
_________________________________________
_________________________________________

                    Description                        Amt. Spent in Requesting for
                                                          08-09          09-10
         Conference admission fee (KASCON)             $     210.00 $       210.00
               2 students @ $105 each




                                           TOTAL:      $     210.00   $     210.00
                                ANNUAL BUDGET FORM
                                   For Year 2009-2010

                                440 - Programming

Brief Description:   Keynote speaker and plenary        New Program? (Y/N)
speakers. Essential for conference.
_________________________________________

                     Description                        Amt. Spent in Requesting for
                                                           08-09          09-10
        Keynote and main entertainment                  $ 10,000.00 $ 18,000.00
    Airfare, ground trans, meals, and publicity
                      AV Tech                           $      610.00 $       600.00
         DJ Fees and night time activities              $    1,000.00 $       800.00
               Speaker Honorariums                      $      190.00    $    100.00
         Honariums for non-paid speakers
                     SMU Police                          $           -   $    400.00
                Umphrey Lee RFoC                        $    1,400.00    $   1,400.00
    Exposure to student life by eating at UL for
       lunch (it has become a tradition that
           participants look forward to)
                     Breakfast                          $    1,200.00 $      1,000.00
            2 breakfasts @ $3/ person
                       Lunch                            $    1,000.00 $      1,000.00
               1 lunch @ $5/ person
                       Dinner                           $    1,400.00 $      1,500.00
    1 cultural meal of conference (asian fusion)
            Drinks, utensils, and snacks                $    1,000.00 $       800.00
           Dedman Lifetime sports fees                  $    1,080.00 $       800.00
           Facility fees and staffing fees
                                          TOTAL:        $    13,200.00   $ 26,400.00
                                ANNUAL BUDGET FORM
                                   For Year 2009-2010

                                500 - Miscellaneous

Brief Description:   T-shirts for liability purposes    New Program? (Y/N)
Used to identify high school participants from the
greater SMU community. Students wondering away
from conference is a concern.
                     Description                        Amt. Spent in Requesting for
                                                           08-09          09-10
                Conference T-shirts                     $ 2,400.00 $ 2,000.00
      For identification and paticipant safety
                      purposes




                                          TOTAL:        $    2,400.00   $    2,000.00

				
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