Selection process consists of a series of steps, at each stage, facts may come light which may lead to the rejection of the applicant. It is a series of successive hurdles or barriers which an applicant must cross. These hurdles or screens are designed to eliminate an unqualified candidate at any point in the selection process There is no standards selection procedure to be used in all organizations or for all jobs. The complexity of selection procedures increases with the level and responsibility of the position to be filled.
HUMAN RESOURCE MANAGEMENT ON MARUTI UDYOG LIMITED CONTENT 1) Acknowledgement 2) Objective of the study 3) Organization structure 4) Quick facts of MUL 5) Some successful stories of MUL 6) Vision ,values 7) Division and Departments 8) Organization chart 9) HR vision 10) HR initiative 11) Culture building initiative since Inception 12) Focus of effective management process since Inception 13) Induction and Succession 14) Matter usually discussed in the Induction program of MUL 15) Induction program 16) Meaning of Recruitment 17) Process of recruitment a) for a particular city b) for a particular dealership c) depending on the availability of infrastructure d) for a particular qualified person 18) Selection meaning 19) Selection process of MUL 20) Meaning of training 21) Importance of training 22) Sales and training department of MUL 23) Training process for sales executives 24) Training process for sales manager/general manager/branch manager 25) Training and Development of Dealers sales executives 26) Performance Appraisal in MUL 27) Major findings 28) Conclusion 29)Appendices 30) Bibliography 31) webliography Objectives To enhance my knowledge about Recruitment and Selection. To enhance my knowledge about Training & Development. To convert my theoretical knowledge into practical knowledge. To prepare myself as a H.R. person who can easily identify the training need through his experience which is very essential quality of a H.R. Person & for the organization as well. Organization structure 1 • BOARD OF DIRECTORS 2 • DIVISION HEADS 3 • DEPARTMENT HEADS • DIVISION HEADS FACTS OF MARUTI UDYOG LIMITED Quick Facts Year of Establishment February 1981 "The Leader in The Indian Automobile Industry, Creating Vision Customer Delight and Shareholder's Wealth; A pride of India." Industry Automotive - Four Wheelers Listings & its codes BSE - Code: 532500 NSE - Code: MARUTI Bloomberg: MUL@IN Reuters: MRTI.BO Joint Venture With Suzuki Motor Company, now Suzuki Motor Corporation, of Japan in October 1982. Registered & Corporate Office 11th Floor, Jeevan Prakash 25, Kasturba Gandhi Marg New Delhi - 110001, India Tel.: +(91)-(11)-23316831 (10 lines) Fax: +(91)-(11)-23318754, 23713575 Telex: 031-65029 MUL IN Works Palam Gurgaon Road Gurgaon -122015 Haryana, India Tel.: +(91)-(124)-2340341-5, 2341341-5 Website http://www.marutiudyog.com/ Segment and Brands Products Brands Four Wheelers Maruti 800 Maruti Alto Maruti Baleno Maruti Esteem Maruti Grand Vitara XL-7 Maruti Gypsy King Maruti Omni Maruti Suzuki SX4 Maruti Swift Maruti Versa Maruti Vitara Maruti Wagon-R Maruti Zen Awards & Accolades 2005 Number one in JD Power SSI for the second consecutive year. Number one in JD Power CSI for the sixth time in a row - the only car to win it so many times. M800, WagonR and Swift topped their segments in the TNS Total Customer Satisfaction Study Leadership in the JD Power Initial Quality Study - Alto number one in its segment for the 2nd time in a row, Esteem number one in its segment for the 3rd year in a row, Swift number one in the premium compact segment. WagonR and Esteem top their segments in the JD Power APEAL study. TNS ranks Maruti 4th in the Corporate Reputation Strength (CSR) study (#1 in Auto sector)-Feb 05. Maruti bagged the "Manufacturer of the year" award from Autocar- CNBC (2nd time in a row)-Feb 05. First Indian car manufacturer to reach 5 million vehicles sales. Business World ranks Maruti among top five most respected companies in India-Oct 04. Maruti ranked among top ten (Rank7) greenest companies in India by Business Today - Sep '04 2004 Maruti Suzuki was No. 1 in Customer satisfaction, No. 1 in Sales Satisfaction No.1 in Product Quality (Esteem and Alto) and No. 1 in Product Appeal (Esteem and Wagon R). No. 1 in Total Customer Satisfaction (Maruti 800, Zen and Alto). Business World ranked us among the country's five most respected companies. Business World ranked us the country's most respected automobile company. Voted Manufacturer of the year by CNBC. Voted one of India's Greenest Companies by Business Today-AC Nielson ORG-MARG. ORGANISATION CHART CEO Manager Loan GM (Sales) HR- mgnr Manager Manager Manager Manager Manager Mudra MI & Call Accessorie DSA Sales- Sales-Bharat Corporate Mehra Centre s- Sunil Arora Salwan Sales- Aamir M. Khan Delivery CC Team Leader Manage M- r- Sup reet IT Support Cha CCE Lobby Sales Sales Sales Sales Staff Manager- Consultant Consultant Consultant Consultant dha (Corporate (Corporate Vineet Sales) Sales) a MI staff: Field Accessories Support staff: Billing, Execs, sales staff: Service Advisor etc. Telecallers Counter, etc. Channel etc. Support staff: Drivers, Peons etc. HR VISION Lead and Facilitate continuous change towards organizational excellence ; create a learning and vibrant organization with high sense of pride amongst its members. HR INITIATIVES • Prepare MUL Strategic Business Plan-2000-2003; To achieve the Vision & Goal • Improve the performance Appraisal system - it’s process, skill & usage • Introduce a Potential Appraisal System • Improvements in internal & external Training & it’s effective utilization. Training need identification • Systematic career planning ; Job Rotation ; Empowerment; Job enrichment • Periodic communication meeting at various level; Roll out of Vision • Raise cost consciousness for cost control and reduction • Exposure on Brand Strategy to all non- marketing staff • Retention of Talent CULTURE BUILDING INITIATIVES SINCE INCEPTION Japanese Management philosophy of Team Spirit • Common uniform • Open office • Common Canteen • Open Office – Easy accessibility, Speedy • Communication and decision making • Morning Meetings • Morning Exercises FOCUS OF EFFECTIVE MANAGEMENT PROCESS SINCE INCEPTION • Management Committee Meetings – every Tuesday • ·Single unaffiliated Union • Excellent Industrial Relation scenario • No loss of monday due to strike/lockout etc. in past 5 yrs. • Maruti Udyog Sahyog Samiti – a forum for non unionized staff. • Declared organization structure Workers (Technical / Assistant.), Supervisors, Executives, Managers • Top Driven HR – MD is also Director HR • HR’s role of a facilitator • Line managers as HR Managers • Year of the Customer – • HR Internal Customer Focus • Focus on Internal & External Customer. INDUCTION AND SUCCESSION • Transparent Recruitment & Selection process • Recruitment on an All India Basis – no sector or region specific. • Engineers – CAMPUS - IITs/RECs/Rorkee /HBTI • ALL-INDIA TEST • MBAs – IIMs/XLRI • CAs - Rank Holders • India Exam & Apprenticeship In MUL • Lateral Entry for Experienced Professionals. MATTER USUALLY DISCUSSED IN THE MARUTI INDUCTION • Overview of Maruti and Suzuki • Building understanding of the car market in India and various segments • Understand MUL’s product range and positioning in each segment • Understanding the basics in the automobile industry • Role of financing as a sales tool and the various financing options available • Ensuring personal effectiveness • Understand the attributes of a good DSE • Overview of each Maruti model and the MUL ‘Advantage’ • Overview of the selling process and how to uncover needs of a customer to do need based selling Induction program Objective: The objective of this program is to facilitate smooth induction of the new DSEs into their place of work i.e. Maruti dealerships. This program attempts to orient the new DSEs on a few important parameters, which are listed below: Overview of Maruti and Suzuki Building understanding of the car market in India and various segments Understand MUL’s product range and positioning in each segment Understanding the basics in the automobile industry Overview of each Maruti model and the MUL ‘Advantage’ Overview of the selling process and how to uncover needs of a customer to do need based selling Role of financing as a sales tool and the various financing options available Ensuring personal effectiveness Understand the attributes of a good DSE MEANING OF RECRUITMENT It is the process of searching the potential candidate and offers him or her the job. It is positive in nature in the Indian context. Process of identifying and hiring best-qualified candidate (from within or outside of an organization) for a job vacancy, in a most timely and cost effective manner RECRUITMENT PROCESS OF MARUTI UDYOG LTD The recruiting procedure at a Maruti dealership is as follows: For a particular city RO will consolidate requirement of dealerships of the region. On this basis, a joint advertisement would be released in that city Applicants would be asked to appear for the test. The test would be available both on CD and as a paper and pen test. (The CD is available with the RO regional officer) RO person should be present during test The Candidates who pass the test will be short listed for interview For a particular Dealership The dealership should release an advertisement. Test would be conducted for applicants on a fixed date. Test could be conducted when The Candidates who pass the test a RO person visits the will be short listed for interview. dealership. The test could also be Dates etc to be fixed in held for any walk-in coordination with the candidate. respective RO. Depending on availability of infrastructure •The software would automatically generate 2 the lists of qualified •If conducted physically, candidates the answers could be fed into the computer and the results would come out immediately. 1 Interview of shortlisted/ qualified personnel 1 2 3 4 •RO will then •An •Interview to consolidate Induction •After be the list of program will Induction, conducted candidates then be candidate is jointly by RO recruited in fixed for the eligible to personnel the region region. join the and the and send it dealership. dealership to the Sales executive. Training Department for registration. MEANING OF SELECTION It is the process of searching the potential candidate. It is negative in nature in the Indian context. But it is positive in the US context. Steps in Selection Process of Maruti udyog ltd Selection process consists of a series of steps, at each stage, facts may come light which may lead to the rejection of the applicant. It is a series of successive hurdles or barriers which an applicant must cross. These hurdles or screens are designed to eliminate an unqualified candidate at any point in the selection process There is no standards selection procedure to be used in all organizations or for all jobs. The complexity of selection procedures increases with the level and responsibility of the position to be filled. FOLLOW UP INDUCTION EMPLOYMENT TEST FINAL APPROVAL REFERENCE TEST MEDICAL TEST EMPLOYMENT INTERVIEW SELECTION TEST Application Form Preliminary Interview (screening applications) . 1} Preliminary Interview (screening applications) Initial screening is done to weed out totally undesirable/unqualified candidates at the outset. It is essentially a sorting process in which prospective candidates are given the necessary information about the nature of the job and the organization, at the same time, the necessary information is also elicited from the candidates about their education, skills, experience, salary expected and the like. It helps to determine whether it is worthwhile for a candidate to fill up the application form. 2} Application Form Application form is a traditional and widely used device for collecting information from candidates. It should provide all the information relevant to selection, where reference for caste, religion, birth place, may be avoided as it may be regarded an evidence of discrimination. 3}Selection Test Psychological tests are being increasingly used in employee selection, where a test may involve some aspect of an individual’s attitudes, behavior and performance. Tests are useful when the number of applicants is large, as at best it reveals that the candidates who scored above the predetermined cutoff points are likely to be more successful than those scoring below the cutoff point. 4} Employment Interview Interview is an essential element of selection and no selection procedure is complete without one or more personal interviews, where the information collected through application letter or application forms and tests can be cross-checked in the interview, where candidates demonstrates their capabilities and strength in relevant to their academic credentials. selection in interview serves three purposes: a) obtaining information about the background, education, training, work history and interests of candidate b) giving information to candidates about the company, the specific job and human resource policies; and c) establishing a friendly relationship between the employer and the candidate so as to motivate the successful applicant to work for the organization. However, in practice interview becomes a one-sided affair serving only the first purpose. 5} Medical Examination Applicants who have crossed the above stages are sent for a physical examination either to the company’s physician or to a medical officer approved for the purpose. Such examination serves the following purposes:- a) It determines whether the candidate is physically fit to perform the job, where those who are physically unfit are rejected. b) It reveals existing disabilities and provides a record of the employee’s health at the time of selection. This record will help in settling company’s liability under the workmen compensation Act for claim for any injury. c) It prevents the employment of people suffering from contagious diseases. d) It identifies candidates who are otherwise suitable but require specific jobs due to physical handicaps and allergies. 6} Reference Checks The applicant is asked to mention in his application form, the names and addresses of two or more persons who know him well. These may be his previous employers, heads of education institutions or public figures. These people are requested to provide their frank opinion about the candidate without incurring any liability. In government and public sector organizations, candidates are generally required to route their applications through their present employers, if any. The opinion of referees can be useful in judging the future behavior and performance of candidate, but is not advisable to rely exclusively on the referees because they are generally biased in favor of the candidate. (a) Most candidates are employed at the time of their application, and do not wish their employers to know they are looking elsewhere. (b) Because of (a) a prospective employer would be breaking a confidence if he or she asked for a reference before an offer of a job had been made and accepted. (c) By the time an offer has been accepted, selection is over and the reference is too late to affect it. (d) An offer may be made ‘subject to satisfactory references’, but as most references are received after the candidate has started work, they can only be used to warn managers of possible faults in the candidate which in serious cases may eventually lead to warnings followed by dismissal. (e) Employers giving references are usually extremely cautious; many references merely state the job title, the date of employment, and reasons for leaving. (f) References are occasionally biased, giving a good reference to hasten an employee’s departure or a poor one because of a grudge. Therefore, the best references are obtained in person, where there is a chance to see whether nonverbal behavior matches what is said. If such a meeting cannot be arranged, telephoning is the next best alternative. 7} Final Approval In most of the organizations, selection process is carried out by the human resource department, where the decisions of the department are recommendatory. The candidates shortlisted by the department are finally approved by the executive of concerned departments or units. 8} Employment. Employment is offered in the form of an appointment letter mentioning the post, the rank, the salary grade, the date by which the candidate should join and other terms and conditions in brief. In some organizations, a contract of service is signed by both the candidate and the representative of the organization. It is at this point where a selected applicant is handled with a letter of offer for a job: a) The wage or salary offered must not only be appropriate to the job and attractive to the candidate but consistent with the earnings of present employees. b) The job must be named and any special conditions stated, for instance, the first year you will be under training at the head office, then you will be transferred to up-country branches. c) The candidate must know the essential conditions of employment, such as hours of work, holidays, bonuses and fringe benefits. d) Any provisos must be clearly stated, for example, your employment will be subject to satisfactory references and medical examinations. Appointment is generally made on probation of one or two years, where upon satisfactory performance during this period, the candidate is finally confirmed in the job on the terms employed with, whether permanent or contractual basis. 9} Induction. The process of receiving employees when they begin work, introducing them to the company and to their colleagues, and informing them of the activities, customs and traditions of the company is called induction. At this juncture various induction courses are done to new recruit in order to acclimatize them with the new working environment. 10} Follow – up (Evaluation) All selection should be validated by follow-up, it a stage where employee is asked how he or she feels about progress to date and the worker’s immediate supervisor is asked for comments, which are compared with the notes taken at the selection interview. If a follow-up is unfavourable it is probable that selection has been a fault; the whole process from job specification to interview is then reviewed to see if a better choice can be made next time. Training Maruti arranges the training at several intervals. The training is mandatory for all the employees. The training schedule of all employees is maintained by the HR manager. EDP In the EDP Department following are managed: Post Sale Process is managed. Sales Analysis is done. Backup is taken time to time. IMPORTANCE OF TRAINING Optimum Utilization of Human Resources – Training and Development helps in optimizing the utilization of human resource that further helps the employee to achieve the organizational goals as well as their individual goals. • Development of Human Resources – Training and Development helps to provide an opportunity and broad structure for the development of human resources’ technical and behavioral skills in an organization. It also helps the employees in attaining personal growth. • Development of skills of employees – Training and Development helps in increasing the job knowledge and skills of employees at each level. It helps to expand the horizons of human intellect and an overall personality of the employees . • Productivity – Training and Development helps in increasing the productivity of the employees that helps the organization further to achieve its long-term goal. • Team spirit – Training and Development helps in inculcating the sense of team work, team spirit, and inter-team collaborations. It helps in inculcating the zeal to learn within the employees. • Organization Culture – Training and Development helps to develop and improve the organizational health culture and effectiveness. It helps in creating the learning culture within the organization. • Organization Climate – Training and Development helps building the positive perception and feeling about the organization. The employees get these feelings from leaders, subordinates, and peers. • Quality – Training and Development helps in improving upon the quality of work and work-life. • Healthy work-environment – Training and Development helps in creating the healthy working environment. It helps to build good employee, relationship so that individual goals aligns with organizational goal. • Health and Safety – Training and Development helps in improving the health and safety of the organization thus preventing obsolescence. • Morale – Training and Development helps in improving the morale of the work force. • Image – Training and Development helps in creating a better corporate image. • Profitability – Training and Development leads to improved profitability and more positive attitudes towards profit orientation. • Training and Development aids in organizational development i.e. Organization gets more effective decision making and problem solving. It helps in understanding and carrying out organizational policies • Training and Development helps in developing leadership skills, motivation, loyalty, better attitudes, and other aspects that successful workers and managers usually display. Training Details The strength of any organization is its manpower. Each organization would like to have executives who are well trained so that they can be more productive. The vehicle manufacturers conduct several trainings so that they can achieve their goals. In the Training master form, you can enter the information about the training, which have been conducted during a particular time period. We are also maintaining the information regarding the attendance of the executives in a specific training. That is, how many executives out of the given list have attended the training? With the help of these training details we are generating various MIS reports. The details provided here can help the management to find out an efficient person for a special task. Searching facility is also available, so you can find out the total information of a particular training with just one click over there. SALES AND TRAINING DEPARTMENT OF MARUTI UDYOG Vision “Equipping MUL and Dealer Sales Fraternity with the requisite mindset, knowledge and skills, and enhance the business value of our associates to sustain our position of leadership and build customer loyalty to MUL” Objectives To ensure multiple knowledge and skill development of DSEs required selling cars and handling competition Consultative Selling Approach. Continuous Feedback and Performance monitoring. To employ training as a tool to achieve customer delight and customer loyalty Make DSEs as Car Advisors and be a single window interface with the customer The various training Programs are as follows: TRAINING PROCESS For Sales Executives: PROGRA M FOR DEALING SALES IND PRODU AVISORS EXECUTIV ES CT SELLING CUSTOME FOR LIFE DELIVERY UCT PROGR SKILLS R CARE PROGRA HANDLIN G PROCESS ION A M CORPORA TE AND INSTITUTI ONAL SALES 1.Induction - Aims to provide an understanding of the automobile industry, MUL, its policies and products. (2 Days) 2.Product programs- Imparts complete knowledge on MUL product vis- à-vis competition. Various programs are Segment A1, Segment A2, Segment A3 and Versa, Grand Vitara XL 7. (2 Days) 3.Selling Skills/ Consultative Selling Process- Enables executives to understand customer needs, sales processes etc and enables them to apply learning in actual selling. (2 Days) 4. Customer care - A positive attitude and the ability to motivate oneself is a pre-requisite for excellent performance in any work area. The program aims at helping one to build a positive attitude and better interpersonal skills and to enable better customer handling. (3 Days) 5.Advisor for life program: In this changed competitive environment the role of Dealer Sales Executive is seen more than a person who is selling cars to the customers. He is expected to be the Customer's ' Car Advisor for life' and make that one-time customer into his 'Customer for life'. He has to be Single Window Interface with his customers on all matters related to cars i.e. finance, insurance, Extended warranty, MGP, MGA, service etc. (2 Days)This training trains the Sales Executives on the concept of 'Advisor for Life' and helps them become a Single Point Contact with the customer. 6.Program for Dealer sales Executives handling Corporate and Institutional Sales. (2 Days) 7.Delivery Process : The training program on 'Delivery Process' has been developed as delivery now has the maximum weight age in the new factor structure for SSI. It not only focuses on the processes to be followed for delivery but also makes the DSE realize the importance of a good delivery (delivery is not the end of a sale but a beginning of a relationship) Training process for Sales Managers /General mangers/ Branch Heads SALES DEALERSHIP BRANCH MANAGERS/TEAM MANAGEMENT MANAGER LEADERS PROGRAM PROGRAM PROGRAM 1.Dealership Management Program: for second-generation dealers, and GM’s and RO executives on how to manage entire Dealership Operations. Financial Management, staff management, motivation, time management, planning are covered. (2 Days) 2.Sales Managers/Team Leaders Program: The Training covers issues like Sales Management (target setting and achievement, enquiry management, resource and time management etc), Supervisory skills (Performance management, leadership etc), Practical Coaching skills, knowledge of Maruti Finance, Maruti Insurance Extended warranty, MGA, True Value etc and Car Advisor for life concept. (2 Days) 3.Branch Managers Program: Many of our dealers have multiple outlets. While the owners sit at any one outlet and control the others from there, different branch heads that manages the day-to-day operations of the outlets manages the other outlets. In order to ensure that they run their respective outlets effectively we train them on the various aspects of dealership. The training covers topics like -Making a business plan (for the dealership as a whole- Not only for sales but also for other revenue streams), Fundamentals of DBP, HR Management, Team Building and Supervision skills, Ability to motivate the team and get a buy in on the business plan, Time management/Prioritizing etc Training and Development of dealer Sales Executives Training and Development of dealer Sales Executives Development and CONDUCTING Updation of Training TRAINING Modules Development and Updation of Training Modules The Sales Training Department develops new modules along with training agencies based on market requirements, specific needs identified and feedback received 1. Conducting Training Annual Training Calendar is fixed based on: Number of Sales Executives in the sales network Training path requirement of Sales Executives Review of training programs done in the previous year Market Share/ Market situation/Focus areas and new product launches Training conducted regionally based on fixed monthly calendar. Training Path /Norms for all Dealer Sales persons are as follows: All Dealer Sales Executives need to attend Induction Training before or within a month of joining the dealership (depending on when the program is scheduled in the region) After Induction then the Sales executives needs to attend a segment B program. They also should attend ‘ Car Advisor for life Program’ which trains him to be a one point contact with the customers handling all his car related needs like finance, insurance, extended warranty, MGA etc and how to develop and maintain relationship with customers After gaining experience, he can attend other courses like segment C etc. 2. Monitoring and feedback: Monitoring and Evaluation of Sales force is done on a continuous basis. Pre-tests and post-tests are conducted during training. Feedback is taken from participants on trainers and from trainers on participants. Monitoring is also done through tests and audits at the dealerships. 3. Communication: Sales Training Department sends monthly Newsletter “Creating Winners” to all DSE’s. It is a monthly communication containing articles on various aspects of product knowledge, selling skills, market etc .It is a forum for effective communication of new ideas and strategies. It also provides two-way communication. An Annual Selling Skill Contest is organized to test the selling skills of the sales executives. It is conducted at regional levels and culminates in an all India level contest. Recruitment of Sales Executives: SAT has developed a CD based Test for recruitment as a part of Maruti Recruitment System (MARS). The test checks sales aptitude and reasoning and is a pre- interview shortlist device. It helps dealers recruit the right profile of people for their dealership. The Regional Office will be involved throughout the implementation of the MARS while recruiting Sales Persons. All Sales Executives need to be registered with Maruti after recruitment through extranet. A unique ‘Maruti Suzuki Personal Identification Number (MSPIN) is being issued which the DSEs have to remember and use in all communications like Trainings, reward schemes etc Maruti adopts `360 degree' appraisal system Employee to be evaluated not just by superiors, but also by peers, subordinates It would seem that there is no corporate human resources policy that has not had its share of controversies for being biased. With an increasing number of qualitative factors that affect employees at the workplace, the performance appraisal process to make it as fair as possible has been the dream of every HR manager. And now qualitative factors are not just at play in the services sector, but also in manufacturing. With cubicles giving way to open offices, the top-down approach to employee performance appraisal is also on its way out. One company that has set itself on course to further demonstrating and opening up its employee evaluation process is car market leader Maruti Udyog. The company has introduced a unique 360-degree feedback system, starting with its senior leadership. The new system has been co-developed with Ernst & Young and has been put in place recently. Under the 360-degree feedback system, the employee is rated not just by his superiors, but also by his peers and subordinates. "We are starting the 360-degree feedback process with employees in the top management such as chief general managers and general managers, whose performance will now be assessed based on feedback from their peers and junior management employees within the same department. Till last year, their performance was being appraised only by the Directors and the Managing Director," says Maruti's Chief General Manager (HR), Mr S.Y. Siddiqui. Ernst & Young, in consultation with Maruti, has listed a set of leadership competencies that are expected in a general manager. Based on that, it has prepared a questionnaire to which peers and subordinates can respond online. Although acknowledged as an effective tool for leadership development in the West, Indian companies have been shy of introducing such a feedback system for fear of disturbing traditional hierarchical structures. HR consultants feel that the critical issues in implementing such a system include assuring respondents that their feedback will remain confidential and convincing the person receiving the feedback that this is a development tool and not an appraisal tool. Maruti has handled this by getting E&Y and other consultants to make detailed presentations to the senior management personnel before the process got under way. The company has a committee of general managers, called Human Resource Inter Divisional Committee (HRIDC), which is consulted on all major HR issues. The initiative has been unveiled with an e-mail by Maruti's Managing Director, Mr Jagdish Khattar, asking people to support the online questionnaire process. The 360-degree feedback system will also include a self- appraisal by the general manager. At the end of the process, he can compare his self-appraisal with the assessment of his subordinates and peers. One of the benefits that Maruti is hoping to get out of the 360-degree feedback process is the sense of empowerment and importance felt by subordinates, when they are asked to offer their feedback about their superiors. Maruti currently has over 4,000 employees on its rolls. FINDINGS 1) They treat all the employees equally 2) They tries there best to increase the efficiency of the employees by providing them different motivation programs. 3) They make new recruits aware about the company and working pattern of the company. 4) They focus on each and every department of the organization. 5) Having different recruitment process for different departments of the organization. 6) They provide different types of training to the different departments according to the need of the people. 7) They take feedback from there employees on regular basis. 8) They adopts 360 degree method of performance appraisal for there employees. CONCLUSION While preparing this project report i learnt many concepts of “Human resource management” like recruitment, selection, training, motivation, etc. I have done this project with reference to MARUTI UDYOG LIMITED & i find out that many facts while working on this project which has added a valuable experience in my life. APPENDICES THE STATEMENTS MADE BY CHIEF GENERAL MANAGER OF MARUTI UDYOG LIMITED IN THE NEWS Maruti Udyog, India's largest carmaker has been making key investments in several human resource initiatives. The company is currently working on a five-year people- oriented strategy, apart from initiatives that are being taken to make young recruits understand the philosophy, culture and best practices within the company. Special emphasis has also been placed on training. The company believes it is worthwhile being in a position, where people are in fact, envious of the corporate world outside and its employees in high demand, rather than merely having high retention levels. We spoke to Chief General Manager (Human Resources Development), SY Siddiqui on a host of HR related issues. As the head of HR in the country's largest automaker, what are your main challenges? For us there are two to three key areas. One of the biggest is to bring about a change, where we are acceptable to a dynamic global business scenario. The second big challenge is to bring in the best HR practices, policies and systems from the global perspectives, while being attuned to local requirements. We, at Maruti, are very clear that we need to have a proper balance of global and local best practices. The third big challenge is about the young people, on whom our future is going to depend. They are very strong in terms of career aspirations. Understanding their aspirations and blending that with the company's aspirations, where talent management and retention comes in, constitutes this challenge. Young people today do have high expectations, How do you address that? They are competent and very confident. So, obviously they are strong in their career aspirations. What earlier was a benchmark of say 15-20 years, today's younger crowd wants to achieve in, may be 10 years. They are very aggressive and patience is almost irrelevant to them. We are consciously aware of such a change. For Maruti, which is expanding rapidly and has been in the leadership position for over two decades, these are big challenges. You will have competent and confident people and as a company, one has to keep them happy and engaged. How do you do it in Maruti? It is not a single factor theory. It is a kind of policy perspective on which a whole lot of initiatives have come into play. One most important things we do when we do on campus recruit is to make sure we offer a relationship. This is a relationship that is built on confidence and a way that signifies that we care. In our case, the induction phase is the most critical. We do several things to make them feel special. We even pick them up from railway stations or airports, from wherever they are coming in. There will be very senior people to receive them at these places. That is the first touch. Secondly, most people find it difficult to find a place to stay. They will be put up in a hostel for a year supported by the company. They should have all the facilities, including food, Internet, phone, doctor, gymnasium and should be close to the factory. Even the security will be managed by us, and not the owner. Third, the Managing Director of the company throws a welcome dinner party for the new recruits. While it gives them an opportunity to interact with the MD, it also acts as a tremendous confidence booster for young people. The other important initiative is that of a buddy and a mentor. A three-year- old employee in the company will be a buddy to a new employee for the first three months. Is this buddy system unique to Maruti? How did this evolve? Yes, this is unique to Maruti. It evolved from the feedback we have been receiving for the past 4-5 years from the youngsters. The buddy will always be a link between us and the boys for the first three months. After the completion of three months, a senior person of the level of a functional head becomes the mentor for three to four youngsters, who can guide them on matters related to their progress. The mentor has to prepare the youngster to settle into an executive role in Maruti. We began this initiative three years ago and the feedback has been very good. Is this system helping you improve your retention level? I am not looking at everything to give a statistical result. I am looking at building relationships and establishing a bond between employees and this more than just typical numbers. We at Maruti, led by our MD look at the qualitative aspects of our inputs rather than quantitative. The number of man-days is not important, but quality of training is more important. Moreover, post-training feedback is important. We are clear in our minds that this is helping retention. In many corporations, workers in the first three to six months tend to be the highest casualties. Youngsters are mostly unsure of a lot of things - like all typical youngsters- and are often need help to take the correct decisions. We also have initiatives for employees who have spent two to three years in the company. Instead of making the Human Resources department the sole policy maker, we have decentralized HR into different people forums. We have tremendous support coming from corporate communications, for example, in order to strengthen internal communications. We have a senior level HR consulting group and a junior level HR consulting group. Policies are formulated based on the interactions with these two groups and we try to give shape to a policy that can impact lives. We also have a cross-functional team of young managers, who come to say how that particular policy can be put in perspective. People orientation has got top priority in the past seven years or so. What is Maruti's training philosophy? We see to investment in both our business and people. We have a training budget, which stands at about Rs 12 crores today. Recently, we took a decision to establish a world-class Maruti training centre in two years' time. This might come up at the Manesar facility on a 6-8 acre plot. The idea has been conceptually cleared and we are in the final phase of planning. This centre will have a kind of infrastructure for a central umbrella for training but will operate in a decentralized manner. We will have a residential facility, an e-learning facility and will look at perspectives of developing our own technician level guys for which campus recruitment can take place. How do you normally go about recruiting them? At the moment, we are going to different ITIs. We also give preference to people who may have worked with us temporarily in the past three years or may have done their apprenticeship with us. They stand to gain a slight preference over fresh ITI graduates. There will also be a slight preference for those from Haryana. Has there ever been an issue with finding the right quality of people? No, we have never faced such a situation. One is, we have professional enablers in place and have relationships with engineering colleges, good MBA institutes, ITIs and external environment. We also participate in various kinds of activities they organize in their institutes. So, we involve ourselves into relationship building all through the year. Can you describe any specific initiative you are taking this year? One initiative is to empower young people in terms of free and frank feedback to their seniors, to the people who manage them. We have a 360 degree feedback exercise. Each senior person gets a sample feedback from a group of 12-14 people, out of which 5-6 would be juniors, 5-6 colleagues and 2-3 their superiors. This is done through an online process to maintain confidentiality. The person also evaluates himself. After that, profiles would emerge. Based on this, there would be aggregate profiles versus self-profiles. These are on defined leadership competencies. Structured designs emerge. The plan is to have a workshop where we give them the methods to initiate self-development action. Would this be done in-house? For the first year, we have picked up Ernst & Young to do it for us. There has to be a feeling of confidentiality. We can start doing it ourselves once the system mature. Have you taken initiatives from Suzuki of Japan and adapted them for India? We used to get graduate engineers and place them in various functional divisions as per the manpower requirement of that particular functional division. However, there was a gap in the expectations of the young guy as to where he wanted to be placed. This could lead to de-motivation, lack of interest and in fact, the person may leave the organization. At Suzuki Japan, young recruits are never put in the shop floor straightaway to handle production and workers because this is a job they would be least fit to do with their level of maturity. On the other hand, they would be fit to do technical related work because they would have just come out of engineering colleges. They come with fresh minds and they are given fresh projects. After six months, they assess the guy and then decide where he is best suited to work. They also suggested a routing as to how a person is put into an area first and then gradually inducted into other areas. This routing process was professionally thought about after several years of experiments. We adopted these changes in 2005. Earlier, we used to put all fresh recruits in the shop floor. The worst feedback used to come from those 28-30 year old guys, out of the 100 or so we recruit every year. Have you recruited from the two ITIs you adopted in January? The first group will be maturing in July this year where our semi-contribution can be seen. We have looked at a temporary change in the layout of machines and equipment in four of them- two managed by us directly and the other two by our JV partners Jay Bharat Maruti and Sona Koyo. We manage two ITIs at Gurgaon and Rohtak. A lot of expensive machineries in these ITIs have been left unused for many years and have been pressed into use now. A new course curriculum has already been put in place. The NTTF is an excellent agency down south in Bangalore, who manage these ITI. They call it the model ITI. We have hired them to run the ITIs for us. They are the consultants. A senior person each is heading the management councils at both the Gurgaon and Rohtak ITIs. Our first complete contribution will be realised in July 2008, when all our initiatives will be out in place. A centre for excellence model can be seen in July 2008 in all the four ITIs. Has Suzuki picked up any HR initiative from Maruti? Not really. We are two very distinct countries. The moment I talk of people perspectives, it will have a backdrop of the social ethos, culture and other factors. We are poles apart in that sense. However, whatever we do is quite global in HR perspective. In that sense, Suzuki is trying to open up very fast. One good complement for us here is that Suzuki is very keen on understanding the changes that have been brought into Maruti in the last 6- 7 years, ore specifically on the leadership and HR fronts. Is there any other initiative you plan this year? When we talk of connect with people, there are formal channels of internal communication like newsletters or quarterly communication meetings, which is addressed by the MD. There are meetings where I, as the head of HR, talk to people. There is another very powerful initiative we have started called 'Tea with MD'. A small group of 18-20 people interact with the managing director over some tea and cookies. It is an open forum for all. This is a monthly exercise and selection is random. Feedback can be drawn from such meetings and worked accordingly. What is the attrition rate at Maruti today? We are currently experiencing an attrition rate of 9.5 percent, as against the industry (manufacturing sector) rate of 19.5 percent. In the young population, we are touching 12 percent, which is about 22 percent in the industry. Young here means in terms of age, experience, and his stay in the company. These young employees constitute about 30 percent of the total workforce. Is there a Suzuki culture today? How will you define it? The Suzuki culture has been a tremendous gain for Maruti for the last 25 years. It was a judicious mix in the JV relationship. The typical capabilities were with Suzuki Japan, not with us. Similarly, facets of marketing, sales and HR were with the locals. Contributions from both the partners were used to the optimum levels. Lastly, what is Maruti's policy on employing women? There were jobs in the automotive industry that were historically considered tough for women, especially in the shop floor, marketing, sales, and engineering. Over the last four years, we have taken a call in the HR consulting group that recruitments will be made based on competencies and attitudes, and not based on gender. We go to engineering colleges that are specifically for girls. We have made it very clear in our presentations to all educational institutes that if a girl is willing to make a career with us, we will provide her that with that opportunity, provided she is found competent. We are not keeping a tab on numbers; we recruit based on professional competencies. We broke that barrier consciously four years ago. PROJECT VISTAAR RELATED WITH SELECTION AND ORIENTATION Maruti has been the market leader in the passenger car segment for the past several years and has been reaping the benefits of being the single player in Indian Passenger Car Industry. This situation also led to having good margins in the product sale and full capacity utilization of the plant facilities. The market size also had been increasing continuously with two digit percentage growths. However, with the Competition coming in, and with the passenger car market itself not increasing in size, Maruti’s market share, and margins and hence the profits from manufacturing activity alone are under severe pressure. This is the typical scenario globally also, wherein mature markets like USA and Japan the manufacturing business, on a stand-alone business, is undergoing severe pressures on bottom lines. In this kind of a background, in order to maintain its supremacy in the passenger car market and to increase its revenues and profits, Maruti decided to venture into new service oriented businesses, which could be developed as natural spin off from its core business of manufacturing. It would also strengthen its brand image as a provider of complete mobility solution for its customers. To develop this idea, Maruti engaged M/s A.T. Kearney as consultants (Phase I). Preliminary analysis by A.T. Kearney, with support from Maruti, indicated that Maruti captures a limited portion of the vehicle life cycle spend towards only sale of car, with a potential to capture another almost equivalent portion. It found that global auto majors successfully tap this potential in different ways in various markets. A number of business options were generated and examined, leading to selection four potential businesses for Maruti to venture into viz. Auto Finance Insurance Distribution Corporate Leasing and Fleet Management Pre-owned Cars Business
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