JOHN S. AND JAMES L. KNIGHT FOUNDATION
COMMUNITIES PROGRAM GRANT PROPOSAL
Please complete the application in full. Knight Foundation is unable to accept applications that
are incomplete. If you have difficulty with any section of the application, please contact your
Knight Foundation program director.
Organization / institution legal name: Stow-Munroe Falls Public Library
Other name or operating name (aka/dba):
Federal Employer Identification Number (EIN): 34-6002737
Address: 3512 Darrow Rd.
State and ZIP: Ohio, 44224
Telephone: 330-688-3295 Fax: 330-688-0448
Web site: www.smfpl.org
Name of organizational head (Mr., Ms., Dr.): Mr. Douglas H. Dotterer
Title: Library Executive Director
E-mail address: firstname.lastname@example.org
Name of primary contact: same
Title of primary contact:
Primary contact’s e-mail:
Primary contact’s telephone:
If you organization needs a fiscal agent to manage the financials of the grant, please complete the
area below. If not, continue to page 2
Fiscal Agent organization name: Stow-Munroe Falls Library Foundation
Federal Employer Identification Number (EIN): 34-1769857
Contact name at fiscal agent: Linda Trevorrow
Address: 3512 Darrow Road
State and ZIP: Ohio, 44224
Telephone: 330-945-5500 Fax: 330-945-5501
Knight Foundation Funding Priority Served: please check all that apply
Civic Engagement and Housing and Community Development
Positive Human Relations
Economic Development Vitality of Cultural Life
Education Well-being of Children and Families
Other community priorities (please describe):
Geographic Area Served: please check all that apply
Aberdeen, SD Boulder, CO Columbia, SC
Akron, OH Bradenton, FL Columbus, GA
Fort Wayne, IN Charlotte, NC Detroit, MI
Gary, IN Miami, FL Duluth, MN
Grand Forks, ND Milledgeville, GA State College, PA
Lexington, KY Myrtle Beach, SC St. Paul, MN
Long Beach, CA Palm Beach, FL Tallahassee, FL
Macon, GA Philadelphia, PA Wichita, KS
Biloxi, MS San Jose, CA Other:
Total cost of project (from all sources): $106,661
Requested amount from Knight Foundation: $106,661
Over how many years? One
Organization’s actual financial results for most recently completed fiscal year:
What is the organization’s leadership experience in the field and length of time it has been
engaged in this work?
We are a public library that specializes in computer instruction. We have offered the highest
caliber of training classes to our community for the past twelve years.
1. Number of full time employees: 28
2. Number of part-time employees: 23
3. Number of executives, job titles and years of experience in position (add lines as
A. (See Attachment)
4. Number of programmatic employees, job titles and years of experience in position (add
lines as needed):
A. (See Attachment)
5. Number of administrative employees, job titles and years of experience in position (add
lines as needed):
A. (See Attachment)
JOHN S. AND JAMES L. KNIGHT FOUNDATION
COMMUNITY PARTNERS PROGRAM PROPOSAL NARRATIVE
Your proposal will be considered based on information you provide in this document. What you
tell us here will be used to set our expectations for the project.
1. Purpose of Grant: In a few sentences, summarize the project for which Knight Foundation
funding is requested.
The purpose of this project is to bring the public access computers in our facility up to date. Our
goal is to refurbish the public access computer room and the computer training room, bringing
the equipment up to date and making the rooms ADA compliant. In addition, the computers in
public areas of the building will be replaced and features to make them easier to use for people
with disabilities will be incorporated.
Completion of this project will allow us to update and expand our training offerings and serve a
wider segment of our community. We need to purchase new computers, printers, and equipment.
2. Opportunity: Describe why the project is a priority in your community or area and how it
presents an opportunity for transformational change. Transformation can be physical. It can
be systemic. It can be a change in attitude or opinion leading to a change in behavior.
President Obama has called public libraries “sanctuaries of learning.” It is part of our mission
to provide excellence in library service to all who seek access to information within our
community. The President believes that in order to reshape our economy to compete in the
digital age we must understand the immense transformative power of technology and innovation
and how they can improve the lives of all Americans. Obama’s forward-thinking 21st century
technology policy starts by recognizing that we need to harness the power of the Internet to
ensure a full and free exchange of information among Americans.
We believe the transformative power of computers coupled with high-quality instruction is the
key to providing our citizens with job opportunities. For the past twelve years we have taken a
leadership role in providing free computer instruction to community residents, area businesses,
and local governmental institutions. In 2009 alone our computer instructors gave 152 sessions
to 1,120 adult students. (The size of our training room limits the number of students in any one
class session.) Our classes ranged from beginning Internet instruction to advanced classes in
Microsoft Word & Excel.
Many residents in our community rely on us for up-to-date computers with the latest software as
well as high-speed Internet access. Our library is committed to serving our community of
42,000 residents, being open to the public 69 hours across 7 days each week. The library is the
only public entity in our community offering access to computers and the Internet and providing
training at no charge. Our library provides high-speed broadband connection to the Internet.
However, our public access computers are out of date, lacking the speed and memory to run the
latest applications. The average age of our public computers and printers is between seven and
As of December 2009, unemployment in Summit County is 10.8%. Individuals need access to the
Internet to seek job opportunities and apply for positions. Many also must update their
computer skills to better position themselves for employment.
Our library can help to ensure the workforce is better prepared than ever before. We are
committed to working with the Stow-Munroe Falls Chamber of Commerce and area businesses
to provide free computer instruction. In 2009 we partnered with the Chamber to host the first
jobs fair within the Stow-Munroe Falls area.
Funding from the Knight Foundation would allow us to open the doors of learning to a wider
community audience. Closing the skills gap among our nation’s workforce is critical to
sustaining our economy. The demands placed on entry-level workers are changing tremendously
and these jobs require new skills and knowledge in order to be successful. We believe digital
opportunities for our community’s citizens and current computer instruction is essential in our
3. Innovation: Describe how the project introduces a different approach to the issue it
addresses or strengthens the area identified.
Upgrading all our equipment at one time will make it easier for users and instructors to work
anywhere in the building on standardized machines. We will also be able to take advantage of
new technologies to allow people with disabilities better access to computers and the Internet.
This will allow us to more easily expand the number of instructional offerings as well as reach
out to currently underserved groups (including younger children and people with disabilities).
4. Project Activities and Timetable: Please list the most important project activities and
when you expect them to take place.
Write specifications for new computer equipment (already done; may need to be
modified depending on when funds are awarded—would require one week to update)
Order computers (1 month)
Install computers (up to 3 months after receipt)
Develop and begin offering new classes (3-6 months; can begin development as soon as
grant funds are awarded)
5. Anticipated Outcomes: What do you expect will happen as a result of this project? Please
cite examples of where this approach has worked or if it is a new approach, how you expect
the strategy to work. How broad based is the project and how many individuals will benefit?
We expect to offer more sessions to both adult and juvenile computer users, providing
hands-on instruction. In 2009, we offered 152 computer classes to 1,120 adults. In
addition to keeping data on the number of participants and classes given throughout the
year, we survey attendees at the end of every class to learn how effective the instructor
was at conveying the course material and whether additional sessions at different levels
need to be offered. Therefore, we have an idea of potential demand for new offerings.
If we are awarded a grant for new equipment, we estimate a 10-20% increase in the
participation in training classes because of updated capacity and the ability to better
serve people with some physical limitations.
In addition, new computer technologies will enable individuals with disabilities, persons
with arthritic hands and individuals who cannot use keyboards easily to take greater
advantage of navigating the Internet. Therefore, the library will be better able to fulfill
its mission of making information available to all in the community.
6. Assessment and evaluation: How will you measure results? What is the community
impact you hope to achieve? Please complete the following chart to show the connection
between project activities listed in #4, outcomes in #5 and the impact you hope to achieve.
In bullet point format, please list (in the chart below) what you will do (activities) and what it will produce (outcomes)
Remember that things your organization does (e.g., meetings, workshops, etc.) are ACTIVITIES, not OUTCOMES.
Keep in mind that several activities may be needed to produce a single outcome.
Please be as concise as possible. These indicators will be used throughout the grant cycle with Knight Foundation
A. Activities: In column one, please list the most important project activities in bullet point format.
B. Outcomes: In column two, please list what you expect will happen as a result of your activities. Tell us how you will measure them.
C. Broader impact: In column three, please describe what larger impact may result from this project. How will this impact be measured?
Column One Column Two Column Three
These activities → are expected to create these outcomes → which in turn, are aimed at creating impact.→
What will be done What you expect to happen as a result of your What you expect to happen as a result of your
activities in the short term. activities in the short term.
New equipment installed in public access Greater use of computers by more people with a Community members better trained in using
computer room wider range of abilities (New software will computer applications and the Internet.
provide detailed tracking; currently keeping
track manually by reservations.)
New computers installed in public areas of Greater use of computers by more people with a Better informed/more involved citizens because
building wider range of abilities (New software will of greater access to the wide variety of
provide detailed tracking; currently only done information available
by staff observations.)
New equipment installed in public training More participation in training sessions by More inclusive use of computers and the
room people with a wider range of abilities (Tracking Internet by individuals with physical limitations.
is done by number of registrations and will
Update/increase computer training sessions More participation in training sessions by Enhancement of job options for individuals
offered people with a wider range of abilities; More learning latest computer applications
people trained to use latest software (New
software will provide detailed tracking; list of
currently and previously offered sessions and
registrations now kept manually)
7. Cost-effectiveness: If feasible, describe how this project compares to other approaches to
the issue. Will it be more or less costly to achieve outcomes of similar scope using the
strategy you propose?
Because the public library offers public access computers, Internet access, and computer
training at no cost to users, providing funding through the public library allows the greatest
number of citizens to be served most effectively. In the past we have incrementally updated
equipment in parts of the building, but have not been able to replace everything at one time.
Having all the computers in the building standardized will allow users to focus on the
applications and use without having to concentrate on the variations in physical set up. In
addition, the price for a larger numbers of computers and printers may be more favorably
8. Replication: Is there potential for replication? How would this program be adapted to
another group of beneficiaries?
Other public libraries could adapt our programs and services to serve their own communities
similarly. We would share our experiences and expertise in order to facilitate this.
9. Collaboration: To what extent has the initiative leveraged partnerships and other
A. Please list all other current and potential funding partners. Specify their exact amounts
of support. Include in-kind contributions.
Because of the precarious nature of the funding for public libraries in Ohio, we do not
anticipate being able to use public monies to assist with this project. We have researched
other sources of funding. Because we are unable to provide matching funds we are not
eligible to apply for some of these, and we do not meet criteria for others.
B. Describe other forms of support, such as organizations and partnerships you will work
with toward achieving your goals. Identify those organizations and individuals that are
firm partners, those you have approached and have not yet committed and those you
plan to approach.
We have not as yet approached any other organizations regarding partnering for this
particular endeavor. We have a very active outreach program and strong ties to local
government, businesses, and educators, all of which have joined with us to provide
programs and services to our community.
In the past we have worked with the local Chamber of Commerce and area small
businesses to provide relevant computer applications training. We also provided classes
for the local police department staff and city employees in a variety of Microsoft
applications. With upgraded computers we could forge stronger partnerships with these
entities to make available a greater variety of classes to meet their needs.
Other community groups that have taken advantage of our computer instruction classes are
Project Learn ESL students, and mentally and physically challenged students from a local
group home residence. This was a challenge due because our computer training facilities do
not meet current ADA standards for accessibility.
10. Communications: We are interested in how you will use Knight’s funding to tell your
What are the audiences you consider most critical? What will you do to build awareness and
broader support for this work among these audiences? How have you promoted your programs
in the past, and what impact have you seen? What percentage of the requested grant amount will
you use for communications?
Because of the broad nature of our offerings, we would continue to promote our free computer
services to the entire community in our region. We would also target job seekers and individuals
with physical limitations, as we will have increased capabilities to serve these groups more
effectively. Touch screen technology may also prove more accessible for our underserved non-
native English speaker population. (We had 130 classes of 23 ESL students each for a total of
2,990 students last year.)
Our library has an already well-developed public relations machine. Our staff takes great pride
in regularly promoting and advertising all the library’s activities, programs, and services,
including computer training classes, through the following:
Weekly local newspaper “Library Line” column
Paper and web-based brochures and computer class calendars
Library’s web site
Electronic monthly newsletter
Local Chamber of Commerce member mailing list
Messages on checkout slips
Library’s Facebook and Twitter pages
Electronic message boards, both inside and outside the library building
Various community organizations
Our aggressive promotion of available technologies and computer instruction has resulted in
ever-increasing participation each year as more people understand that a library card will
provide them free instruction and Internet access, including a high-speed broadband network
that includes Wi-Fi access for laptop users.
Because we already have strong public relations as part of our operating budget, we will not
need to use grant funding for communications about this project.
Knight Foundation has an Excel document titled “KF Proposal Budget” that must be completed
as part of this proposal package.
The first tab labeled “Total Organization” should be completed to report on total revenues and
expenses for the organization. Year 1 should be completed as current year budget. Years 2 and 3
can be completed if revenues and expenses for upcoming years have been identified.
The second tab labeled “Proposal Only” should be completed with information that pertains to
this proposal (project) only. Do not include total organizational expenses or revenues.
Each tab is set up to print two pages, revenues and expenses for each tab. The cells have been
formatted for you. Please do not overwrite the formulas in the shaded sections.
The budget narrative on the following page of this Word document must also be completed to
explain the revenues and expenses for the proposal (project) only.
Budget narrative: please provide detail to project’s revenue items. If line item is “0”, no
detail is needed.
1. Individual contributions:
2. Corporate contributions:
3. Foundation grants: $106,661- Knight Foundation
4. Federal government support:
5. State government support:
6. Local government support:
7. Parent organization support:
8. Special events:
9. In-kind contributions:
11. Fees for services:
14. Publications and royalties:
15. Contracted services:
Budget narrative: please provide detail to project’s expense items. If line item is “0”, no
detail is needed.
1. Program salaries and wages:
2. Administrative salaries and wages:
3. Consultant/Contract services:
4. Other salaries and wages:
5. Employee benefits:
6. Administrative expenses:
8. Supplies and materials:
12. Legal fees:
13. Accounting fees:
14. Other professional fees:
16. Printing and publications:
17. Postage and shipping:
19. Fund raising:
20. Capital expenses: $106,661 – Cost Proposal Attached
As a potential grantee of Knight Foundation, please be aware of the following:
Submission of this proposal indicates your organization’s permission for Knight Foundation to
ask people who are not members of the Foundation’s staff to review the proposal and to give
advice and information to the Foundation about your organization, board, staff and others with
whom you are affiliated.
Materials submitted to Knight Foundation as part of the proposal process become the property of
the Foundation and will not be returned. The materials will be used as the Foundation deems
appropriate. They are not subject to any right of confidentiality unless specifically agreed to in
writing by Knight Foundation.
Knight Foundation is under no obligation to fund or otherwise have a future relationship with the
applicant. If it does choose to have a relationship, Knight Foundation may suggest various kinds
of relationships, including contracts, grants, loans, program-related investments, or other kinds of
investments and relationships.
Please include the following required supporting documents. Your proposal will not be complete
without these documents:
1. List of organization's governing body and its officers, showing business, professional and
2. Organization's most recent audited financial statement (must not be over one year old).
Please return the proposal form and required attachments to:
John S. and James L. Knight Foundation
Wachovia Financial Center
200 South Biscayne Blvd.
Miami, FL 33131-2349
Or email the proposal to: email@example.com and mail the attachments separately.