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JOB LISTING…. PARISH AND SCHOOL BOOKKEEPER A full time position as a bookkeeper for St. Louise Parish and School is available beginning August 15. A candidate is desired who has as a minimum an AA degree or accounting certificate. Bookkeeping experience is required, as are strong computer skills with accounting software and database management. Experience in fundraising and proficiency in Access, Office, Quickbooks, and/or Parish Data Systems are preferred. The bookkeeper is supervised by both the parish and school and works with volunteers. Ability to work as a team player and manage multiple tasks simultaneously is essential. St. Louise provides a competitive wage and benefit package. The position is open until filled. An application form is available from the parish office. A job description may be downloaded on the “announcements” page of the school’s website: www.stlouiseschool.org. Please send Tony Partington, parish administrator, a resume, cover letter, and completed application form. E-mail: Tony@stlouise.org St. Louise Parish Address: 141-156th Ave. SE, Bellevue, 98007 St. Louise Parish Fax: 425-644-3678 Parish and School Bookkeeper Job Description I. For three days a week, the job involves working on the following school-related responsibilities, under the supervision of the principal and development director: 1. School Budget a. Processes monthly tuition deposits and generates late payment reports. b. Responsible for weekly check-run for accounts payable. c. Produces monthly financial reports for Finance Committee. d. Takes part in annual budget development process with Finance Committee. e. Works with administration to develop for the near future an electronic tuition payment system for tuition collection. 2. Annual School Gift Campaign or “ASGC” a. Responsible for all aspects of ASGC, including daily posting, reconciling, reporting, depositing, correspondence, copying, and maintaining records. b. Reconciles AuctionPay’s regular online credit card transactions. Creates monthly and year-end AuctionPay reports. c. Develops and distributes ASGC quarterly pledge statements. d. Prepares year-end tax letter to include all ASGC gifts and prepares database copy for mailing distribution through Direct-Mail House. e. Closes year-end for ASGC and files all records in archives. f. Generates ASGC Phonathon Call Sheets. g. Develops and executes all ASGC reporting, in cooperation with the principal and development director, for donor recognition, annual reports, gift clubs, and others as assigned. 3. Father Phil Wallace Tuition Assistance Endowment Fund a. Responsible for all aspects of endowment gift processing including daily posting, reconciling, reporting, depositing, correspondence, copying, and maintaining records. b. Reconciles statements from Christian Brothers and Fulcrum Foundation. Assures gifts designated for the Endowment Fund are deposited into correct account. c. Reconciles AuctionPay online credit card transactions. Distributes monthly/year- end AuctionPay reports. d. Executes all Endowment reporting in cooperation with the principal and development director for donor recognition, annual reports, gift clubs, and others as assigned. 4. Matching Gifts and Stocks & Securities a. Coordinates and monitors all matching gift donations from all sources (ASGC, auction, endowment, online). b. Responsible for full-circle of matching gift processing for all gift matching agencies. c. Assists the Principal and Development Director with promoting matching gifts promotion and communication with donors to initiate and complete matching gift process. d. Coordinates and manages all stock and securities gift processing transacted through the Archdiocese of Seattle. e. Creates monthly and year-end reports of matching gifts and stock transactions. 5. Other duties as assigned by the principal or development director. II. For two days a week, the job involves working on the following parish-related responsibilities, under the supervision of the parish administrator: 6. Works with Parish Administrator and current staff on all Parish contribution accounting, banking, and reporting functions. 7. Works with current staff on payables and receivables functions. 8. Works with current parish staff on the input and reconciliation of all parish contributions to PDS (parish census and record keeping system). 9. Works with the Parish Administrator in the development of both and EFT (electronic funds transfer) and credit card systems for contributions. 10. Works with current staff on the parish payroll system. 11. Works on the development and processing of gifts for a proposed parish capital campaign in the winter of 07-08.
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