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					                              REVIEWER GUIDE - BUSINESS RULES
PHILOSOPY:
When reviewing a contracting office, we try to be objective, fair, and reasonable. Call it as you see it.

General Guidance:
 1 Attempt to answer every question in the commodity tab you select (some will only require a Not Applicable).

 2
     “Not Applicable" (N/A) answers should only be checked after thorough consideration has been given to “Yes” and
     “No” answers. In principal, the contract execution tool kit should be answered as follows: 1) if a question in the
     commodity tab selected is not relevant, then either put a "1" next to "N/A" or just disregard it (preferably N/A); 2) if the
     question is relevant or applicable and it was executed by the contracting staff appropriately, then put a "1" next to the
     "Yes" (or whatever answer best reflects a positive response); 3) if the question applies and the contract file indicates
     the contracting staff did not respond appropriately, then simply put a "1" next to the "No" (or whatever response that
     best indicates a miss (sometimes the questions are worded where No is a good thing)).

 3
     Reviewer notes should be kept to a minimum. It's next to impossible to roll them up into an Army-wide summary at
     the end of the year. However, when appropriate, notes may be added at the top of the column in the "Review Notes"
     section. Reviewer notes should identify the question being addressed by number and explain all acronyms used.
     Internal notes to the reviewer may also be created using a "comment" to that answer block.

 4 Review only the documents that are in the contract file. If critical documentation is missing (e.g., funding document(s)
   or a J&A for a $10 million acquisition, for example) request it. While we don't want to be a bother to the organization
   (they are still trying to execute their daily mission), we do want to give credit where credit is due. So, be sure to use
   your best judgment when deciding whether to talk with the contracting staff.

 5 Provide the results of your reviews to the PMR Team Leader on a daily basis and back up your reviews to a jump
   drive. You may even want to email a copy of your results as further redundancy.

 6 PMR Team members are encouraged to refresh their knowledge regarding current and recent updates of relevant
   policies and regulations prior to the start of the review (especially those they will be referencing and using during the
   PMR) . Ensure that you do not criticize a contract file for not applying a policy that was not in effect at the
   time of the award.
 7 If you believe a contract you have been given to review does not fit any of the categories (TABs) available in this tool
   kit, then contact the PMR Team Leader for guidance.
Steps for Completing this Tool Kit:
 1 Identify the commodity being procured. Look at sections B and C of the contract to determine what commodity is
   being procured.

 2 If necessary, look in Section "I" (Contract Clauses) to determine whether the procurement is being conducted using
   FAR Part 12 (commercial items), FAR PART 13 (Simplified Acquisition Procedures), or other. The contract clauses
   should tip you off as to the type of "buy" being executed.

 3
     Choose the correct worksheet (tab with questions) for the contract being reviewed. To accomplish this step, read the
     list/title of the tabs/worksheets at the bottom of the spreadsheet from left to right (bottom of this page). Choose the
     first tab you come to that best reflects the type of commodity being procured. For example: if you are reviewing a
     commercial services type contract, then reading the list of tabs at the bottom of the page you would come first to the
     "Commercial" tab, select this tab. Each tab contains all the questions necessary to that particular commodity group.
     You should never have to fill out more than one tab per contract.

 4 Review or scan the contract file in its entirety to ensure that you have everything (all parts to the file - pre and post
   award) and to get a better understanding of what's in the files. CAUTION: This is where previous reviewers have
   become bogged down and lost time. You should move as quickly as possible in reviewing the file (typically, shoot for
   no more than twenty minutes).

 5
     Begin answering the questions in the commodity tab you selected (steps four and five are often done coincidentally).
 6 Revisit the file to confirm any answers to questions you are not confident you have answered correctly. If you have
   any questions regarding the tool kit questions, first look in the comment block (or accompanying guide) associated
   with that question and if that does not fully address your question then ask your team leader. The comment blocks
   will typically contain a list of any applicable thresholds, the regulatory reference, and a contextual statement to remind
   the reviewer what is really being asked for and/or where to find it.
Steps to Risk Assessment:
 1 When using the contract execution tool kit, review the MASTER list of questions (MASTER Tab below) and make
   special note of all items identified by a "yellow" (medium) or "red" (high risk) colored percent sign (immediately to the
   right of the question).

 2 Discuss the red and yellow risk ratings with your team, confirming the rating is an accurate reflection of their
   recollection from across the organization. If you have significant disagreement within the team, then review your
   individual responses to those questions once again in order to aide in your reflection (this should not be necessary
   often) and try to obtain consensus.

 3
     Seek team risk rating consensus for each, subordinate, key area: competitive pre-award activities, non-competitive
     pre-award activities, and all post-award activities. (Deficiencies found in non-competitively awarded task/delivery
     orders are considered part of the post-award area.) This method provides a reasonable technique for averaging the
     risk by question. You only need to discuss those questions the team feels they need to discuss.

 4 A "red" or high risk rating in any of the contract execution subordinate areas (see step 3) means that the overall
   contract execution area of review is "High Risk". This is automatic. This risk rating may only be lowered with the full
   team's consensus.

 5 A Low or Medium risk rating for contract execution is determined by the team looking at each of the key subordinate
   area colors (green or yellow) and averaging for an outcome (seek consensus).

 6 The "niche" area risk ratings, such as small business, ethics, GPC, etc., are recommended to the team by the subject
   matter expert conducting the review and based on the non-contract risk matrix.

 7
     A red risk rating in any key review area (area with its own tool kit) automatically means the organization is rated red or
     "High Risk". As with the contract exection subordinate ratings (step 3), the area ratings of Low and Medium are
     based on team consensus (average). The team may over ride this rating methodology (including a high risk rating)
     with 75 percent of the team's agreement and an annotation in the final report indicating the rationale for the decision.
                                    CONTRACT CATEGORY                                                                                                                                                                                                                   FY 2012 Contract Execution Toolkit

                                                                                                                                                                                                                                                                      Scroll over to the first un-                                                Reviewer Name (Last, First):
                                                                                                                                                                                                                                                                     used column and insert the



                                                                            Architecture & Engineering
                                                                                                                                                                                                                                                                                                                                                            Contract Number:
                                    Research & Development
                                                                                                                                                                                                                                                                     header data in that column




                                                                                                                               Federal Supply Schedule



                                                                                                                                                                                            Competition Advocate
                                                                                                                                                                                                                   Severity of Deficiency
                                                                                                                                                                                                                                                                                                                                                              Contract Value:
                                                                                                                                                                                                                                                                         opposite each title.




                                                                                                                                                         Foreign Military Sales
                                                                                                                                                                                                                                                                                                                                                      KO's Name (Last, First):
                                                                                                                                                                                                                                                                                                                                                            Requiring Activity:
                    Major Systems



                                                                                                                                                                                                                                                                                                                                                            Contractor Name:
                                                             Construction


                                                                                                                                                                                                                                                                                                                                                           Contract Category:
       Commercial




                                                                                                                                                                                  SAAL-PP
                                                                                                                                                                                                                                                                                                                                                 REVIEWER NOTES:
                                                                                                         Services
                                                                                                                    Supplies
                                                                                                                                                                                                                                                                                                      Total Contracts Reviewed                           0
                                                                                                                                                                                                                                                                                                                                            Total Roll-Up (All Contracts)

                                                                                                                                                                                                                                                                             1000. Core Questions
                                                                                                                                                                                                                                                                                     Funding
                                                                                                                                                                                                                                            1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                                                                                                                                                                                                Yes          0
                                                                                                                                                                                                                                            amount, proper appropriation, at the proper time)? (FAR 32.702)
        X X X X X X X X X                                                                                                                                                                                             4                                                                                                                                         No           0
                                                                                                                                                                                                                                                                                                                                                                NA           0
                                                                                                                                                                                                                                                                                                                                                              % No     #DIV/0!

                                                                                                                                                                                                                                            1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                                                                                                                                                                                            a fixed price contract or the estimated cost and any fee of a cost-reimbursement                                    Yes          0
                                                                                                                                                                                                                                            contract? (FAR 32.703-1(a))
        X X X X X X X X X                                                                                                                                                                                             4
                                                                                                                                                                                                                                                                                                                                                                No           0
                                                                                                                                                                                                                                                                                                                                                                NA           0
                                                                                                                                                                                                                                                                                                                                                              % No     #DIV/0!

                                                                                                                                                                                                                                                                                                                                                                Yes          0
                                                                                                                                                                                                                        1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                                                                                                                                                                                        order under a contract for severable services for a period that begins in one fiscal year
                                                                                                                                                                                                                        and ends in the next fiscal year did the contracting officer assure that the period of the                                               No          0
        X X X X X X X X X                                                                                                                                                                                             4
                                                                                                                                                                                                                        contract awarded, option exercised, or order did not exceed 1 year for the severable
                                                                                                                                                                                                                        service? (DFARS 232.703-3 (b))
                                                                                                                                                                                                                                                                                                                                                                NA           0
                                                                                                                                                                                                                                                                                                                                                              % No     #DIV/0!

                                                                                                                                                                                                                                            1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                                                                                                                                                                                                Yes          0
                                                                                                                                                                                                                                            allotted and any corresponding increment of fee? (FAR 32.703-1(b))
        X X X X X X X X X                                                                                                                                                                                             4                                                                                                                                         No           0
                                                                                                                                                                                                                                                                                                                                                                NA           0
                                                                                                                                                                                                                                                                                                                                                              % No     #DIV/0!

                                                                                                                                                                                                                                            1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                                                                                                                                                                                            4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                     Yes          0
        X X X X X X X X X                                                                                                                                                                                             3
                                                                                                                                                                                                                                                                                                                                                                No           0
                                                                                                                                                                                                                                                                                                                                                                NA           0
                                                                                                                                                                                                                                                                                                                                                              % No     #DIV/0!

                                                                                                                                                                                                                                            1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                                                                                                                                                                                                Yes          0
                                                                                                                                                                                                                                            properly documented? (FAR10.001 & 2; FAR 12.101(a))
        X X X X X X X X X                                                                                                                                                                                             3                                                                                                                                         No           0
                                                                                                                                                                                                                                                                                                                                                                NA           0
                                                                                                                                                                                                                                                                                                                                                              % No     #DIV/0!

                                                                                                                                                                                                                                                                 Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                                                                                                                                                                                                Yes          0
                                                                                                                                                                                                                                            1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                                    No          0
        X X X X X X X X X                                                                                                                                                                                             2
                                                                                                                                                                                                                                                                                                                                                                NA           0


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       X X X X X X X X X                 2

                                                                                                                                            % No   #DIV/0!


                                             1008. For other than commercial items, were the Source Selection Plan evaluation
                                             factors, significant sub-factors, and their relative importance consistent with Sections        Yes        0
                                             L/M (or equivalent sections)? (DOD Source Selection Procedures dated 4 March 2011)
       X X X X X X X X X                 4
                                                                                                                                             No         0
                                                                                                                                              NA         0
                                                                                                                                            % No   #DIV/0!

                                           1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                           12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                             Yes        0
                                           and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
       X X X X X X X X X                 4 choose N/A.
                                                                                                                                              No         0
                                                                                                                                              NA         0
                                                                                                                                            % No   #DIV/0!

                                             1010. Were cost and price evaluated and the quality of the product or service assessed
                                         4                                                                                                   Yes        0
                                             in the source selection decision? (FAR 15.304 (C) (1) and (2))
       x   x   x   x   x   x   x   x x                                                                                                        No         0
                                                                                                                                              NA         0
                                                                                                                                            % No   #DIV/0!

                                             1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                                             Yes        0
                                             procedures followed? (DFARS 211.273, PGI 211.273-3)

       X X X X X X X X X                 1                                                                                                   No         0

                                                                                                                                              NA         0
                                                                                                                                            % No   #DIV/0!

                                                                                                                                             Yes        0


                                             1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)    No         0
       X X X X X X X X X                 2


                                                                                                                                              NA         0
                                                                                                                                            % No   #DIV/0!

                                             1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                                             Yes        0
                                             acquisition? (See local policy)

       X X X X X X X X X                 3                                                                                                   No         0

                                                                                                                                              NA         0
                                                                                                                                            % No   #DIV/0!

                                             1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                                             Yes        0
                                             acquisition? (See local policy)
       X X X X X X X X X                 2                                                                                                    No         0
                                                                                                                                              NA         0
                                                                                                                                            % No   #DIV/0!

                                             1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                                             Yes        0
                                             of the acquisition? (See local policy)
       X X X X X X X X                   4                                                                                                    No         0
                                                                                                                                              NA         0
                                                                                                                                            % No   #DIV/0!



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                                                                                                                                            Yes        0
                                             1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)           No         0
       X X X X X X X X X                 1
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                             1017. Is the documentation in the contract file sufficient to constitute a complete history
                                             of the transaction, to include cross references to pertinent documents that are filed          Yes        0
                                             elsewhere? (FAR 4.801, FAR 4.803)
       X X X X X X X X X                 3
                                                                                                                                             No         0
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0

                                           1018. Is the North American Industry Classification System (NAICS) code selected for
                                           the procurement (if greater than the micro purchase threshold) appropriate? (FAR                 No         0
       X X X X X X X X X          X      3
                                           19.303, DFARS 219.303, http://www.census.gov/naics)

                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0

                                           1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
                                           actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                                            No         0
       X X X X X X X X X                 2 obtained? (excludes actions under the simplified acquisition threshold already set aside
                                           for small business)? (DFARS 219.201(d)(10)(A)))

                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                             1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
                                             contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                                                            Yes        0
                                             by the contracting officer prior to the base period or any option period? (FAR 16.601
                                             (d)(1)(i))

       X X X X X X X X X                 3
                                                                                                                                            No         0


                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                             1021. Follow on to question 1020, if the base period plus any option periods exceeds
       X X X X X X X X X                     three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to           Yes        0
                                             the execution of the base period? (FAR 16.601(d)(1)(ii)
                                         4
                                                                                                                                             No         0
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                             1022. Is there an Acquisition Plan that was approved in accordance with local
                                             procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                                                            Yes        0
                                             Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                                             required for final buyout or one-time buy)
       X X X X X X X X X          X X 3
                                                                                                                                            No         0

                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0



        X X X X X X X X X X              2
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                                           1023. If a non-DoD contract is being used, does the contract file include the non-DoD
                                           contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                           September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,           No         0
       X X X X X X X X X          X      2
                                           signed by the requiring activity and indicate the procurement is within scope? (includes
                                           FSS) (100K>) (AR 70-13 1-5.g.)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                                                       No         0
       X X X X X X X X X          X      3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0

                                           1025. If the proposed action exceeds $25,000 was the opportunity posted in
                                                                                                                                       No         0
       X X X X X X X X X                 3 FEDBIZOPPS? (FAR 5.101 (a) (1))

                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                          1026. For proposed contract actions expected to exceed $15,000, but not expected to
                                          exceed $25,000, was the opportunity displayed in a public place, or by any appropriate
                                                                                                                                       No         0
       X X X X X X X X X              X 3 electronic means via an unclassified notice of the solicitation or a copy of the
                                          solicitation? (FAR 5.101 (a) (2))
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                             1027. If an exception to synopsis at FAR 5.202 applies, is there an adequate
                                                                                                                                       Yes        0
                                             Contracting Officer determination in the file?
       X X X X X X X X X                 3                                                                                              No         0
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                          1028. Are contract deliverables clearly defined and traceable to Performance Work
                                                                                                                                       No         0
       X X X X X X X X X              X 3 Statement (PWS)/Statement of Work (SOW), or other requirements provisions?
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1029. Does the solicitation include the requirement for contractors to complete the
                                                                                                                                       No         0
       X X X X X X X X X          X      1 Army's Contractor Manpower Reporting? (AFARS 5137.9601)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1030. If appropriate, does the solicitation include the requirement for the Synchronized
                                           Pre-deployment and Operational Tracker (SPOT) or other allowed method of
                                           accounting for contractor personnel? (FAR 25.301-4 & 52.225-19, DFARS 225.301-4,            No         0
       X X X X X X X X X          X      1
                                           225.7402-5(a) & 252.225-7040, DFARS Deviation 2011-O0004 - SPOT N/A if <$100K
                                           OR < 30 days; $25K or < 30 days before Apr 2011)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1031. Is the contract type appropriate? (FAR Part 16, FAR 12.207 - FFP required for
                                                                                                                                       No         0
       X X X X X X X X X          X      3 commercial unless exception applies)
                                                                                                                                       NA         0


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       X X X X X X X X X          X      3

                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1032. Did the Commander approve this acquisition in accordance with Army Policy for
                                           Civilian Hiring and Initiation/Continuation of Contracts for Service Personnel? (SecArmy
                                                                                                                                        No         0
       X X X X X X X X X          X      1 memo of 23 Feb 06 "Army Policy for Civilian Hiring/Continuation of Contracts for Service
                                           Personnel" & AR 70-13 2-2d.)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1033. If applicable, was there a Quality Assurance Surveillance Plan (QASP)
                                           documented in the contract file? [Surveillance Plans are mandatory whenever a COR is
                                           appointed, unless specifically exempted in writing by the contracting officer.] (FAR
                                                                                                                                        No         0
       X X X X X X X X X          X      3 46.401, FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight
                                           and Surveillance of Contracts', dated 21 October 2010) (Mandatory for service
                                           contracts greater than $2,500) (If the contract is exempt from surveillance, mark "N/A")
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                           1034. If the contract is exempt from surveillance plan preparation and execution, is the
                                           Contracting Officer's justification/determination documented in the file? (FAR 46.401,
                                         3 FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight and                      Yes        0
                                           Surveillance of Contracts', dated 21 October 2010) (Mandatory for service contracts
       X X X X X X X X X
                                           greater than $2,500)
                                                                                                                                         No         0
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                           1035. Is the method of contracting appropriate for this acquisition? (i.e. commercial
                                           items, Simplified Acquisition Procedures, sealed bid, negotiated) (FAR 12, 13, 14, and       Yes        0
                                         2 15)
       X X X X X X X X X
                                                                                                                                         No         0
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                           1036. If there is OCONUS performance, did the solicitation and contract contain
                                           evidence of Defense Base Act (DBA) Insurance as in FAR 52.228-3, Workers                     Yes        0
                                         3 Compensation Insurance (Defense Base Act)?
       X X X X X X X X X
                                                                                                                                         No         0
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                           1037. Does the solicitation and contract contain the clause 52.222-50, Combating
                                           Trafficking in Persons, or the clause with Alternate I modification for contracts with
                                           performance outside the U.S. in accordance with FAR Subpart 22.17 Combating                  Yes        0
       X X X X X X X X X                   Trafficking in Persons. (Trafficking Victims Protection Act of 2000, 22 USC 78 (2009), as
                                         3 amended.)
                                                                                                                                         No         0
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                           Proposal/Bid Evaluation
                                                                                                                                        Yes        0
                                           1038. Was the selection of the SSA appropriate for the size/complexity of the
                                           acquisition? (FAR 15.303, AFARS 5115.303, and Army Source Selection Manual dated             No         0
       X X X X X X X X X                 3
                                           26 Feb 2009 AFARS Appendix AA)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0


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        X X X X X X X X X                3                                                                                                              Page 8 of 182 Pages
                                             1039. Did files contain a signed Source Selection Non-Disclosure Agreement for
                                             members of the Source Selection Organization (SSO)? (Army Source Selection Manual           No         0
       X X X X X X X X X                 3
                                             Section)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1040. Is there evidence of appointment if SSA is other than the Contracting Officer?
                                           (AFARS Part 5115.303(a) provides specific guidance on the appointment of the SSA for
                                           major defense acquisition programs, major automated information system acquisition            No         0
       X X X X X X X X X                 2
                                           programs, and designated Army acquisition programs. The SSA will be in the
                                           contracting chain unless the HCA or PARC approves otherwise.)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1041. If a competitive range was established, was the decision properly documented
                                           and appear reasonable (consistent with the evaluation criteria)? (FAR 15.306(c),              No         0
       X X X X X X X X X                 3
                                           AFARS 5115.306 (c))
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                             1042. Did the Source Selection Decision document substantiate the Selection Decision
                                             to include a meaningful description of the trade-offs in accordance with the Source         Yes        0
                                             Selection Plan? (FAR 15.308, AFARS 5115.308, ASSM Ch. 3)
       X X X X X X X X X                 4
                                                                                                                                          No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                             1043. If applicable, does the file contain the Contracting Officer's determination, made
                                             prior to contract award, that the proposed/agreed contract price is fair and reasonable.    Yes        0
                                             (FAR 13.106-3 and 15.406-3(a)(11))
       X X X X X X X X X                 4
                                                                                                                                          No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                           1044. Was the Independent Government Cost Estimate (IGCE) independently derived
                                         4 (to be "independent" the IGCE is prepared by a Government offical independent of the          Yes        0
                                           contractors proposal)?
       X X X X X X X X X                                                                                                                  No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1045. For negotiated contracts over $700,000 unless an exception applies or a waiver
                                           has been obtained, is there sufficient cost/pricing data or information to establish the
                                                                                                                                         No         0
       X X X X X X X X X                 2 reasonableness of the price? (FAR 15.403 and DFARS 215.403 Obtaining cost or
                                           pricing data)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1046. If the award was placed to other than the lowest price offeror, is the best value
                                                                                                                                         No         0
       X X X X X X X X X                 3 decision properly documented? (FAR 15.303 and ASSM Ch. 8)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                             1047. If there was a protest against award, was it handled in accordance with FAR 33?       No         0
       X X X X X X X X X                 2
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                         Page 9 of 182 Pages
                                                                          Evaluation of Sealed Bid
                                                                                                                                       Yes        0
                                           1048. Was a reasonable time for prospective bidders allowed in the invitation for bid
                                           (IFB) in accordance with FAR 14.202-1? (at least 30 days when synopsis was required         No         0
       X X X X X X X X X                 2
                                           by FAR 5.2)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1049. Does the contracting office maintain a record of each IFB and each
                                                                                                                                       No         0
       X X X X X X X X X                 3 abstract/record of bids as mandated in FAR 14.204?
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1050. If amendments were issued to the IFB, were they issued in accordance with FAR
                                                                                                                                       No         0
       X X X X X X X X X                 2 14.208?
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1051. Are cancellations of IFBs handled in accordance with FAR 14.209 and recorded
                                                                                                                                       No         0
       X X X X X X X X X                 2 in accordance with FAR 14.403(d)?
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                      Evaluation Negotiation (FAR 15)
                                                                                                                                       Yes        0
                                           1052. Were the evaluation factors (and significant sub-factors) limited to the key areas
                                           to be considered in the source selection decision? (FAR 15.304, DFARS 215.304,
                                           AFARS 5115.304, and ASSM Ch. 5 (figure 5-2 Steps Involved in Formulating Evaluation         No         0
       X X X X X X X X X                 3
                                           Factors and Subfactors)). (This refers to the establishment of factors, not how they
                                           were addressed in the source selection decision.)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1053. If oral presentations were held, was the guidance outlined in FAR 15.102 and
                                                                                                                                       No         0
       X X X X X X X X X                 3 ASSM appendix C followed and was the process properly documented?
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1054. If discussions were held, were offerors in the competitive range given an
                                                                                                                                       No         0
       X X X X X X X X X                 3 opportunity to submit a final proposal revision? (FAR 15.307(b))
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1055. If discussions are not expected, is it clearly stated that the award may be made
                                           without discussions? (FAR 15.209(a), negotiated contract >= $12.5M requiring                No         0
       X X X X X X X X X                 3
                                           cost/pricing data)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1056. If make or buy programs are required, were the FAR requirement met? (FAR
                                                                                                                                       No         0
       X X X X X X X X X                 3 15.407-2)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!



D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                       Page 10 of 182 Pages
                                                                                                                                            Yes        0
                                           1057. If this was an unsolicited proposal, was it handled properly? (FAR 15.6, AFARS
                                                                                                                                            No         0
       X X X X X X X X X                 3 5115.606)
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0
                                           1058. If requested, were unsuccessful offerors debriefed and is the file properly
                                                                                                                                            No         0
       X X X X X X X X X                 3 documented? (FAR 15.505 and 15.506).
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                               Cost Reimbursement
                                                                                                                                            Yes        0
                                           1059. If the Contract type is Cost Reimbursement, was a Cost Realism Analysis
                                                                                                                                            No         0
          X X X X X X X X                2 performed to determine the most probable cost to the Government? (FAR 15.404-1(d))
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0
                                           1060. If applicable, is the contractor notifying the Government (formally, in writing)
                                           when it is expected that costs will exceed 75% of the estimated contract amount during           No         0
          X X X X X X X X                3
                                           the next 60 days? (FAR 32.705-2)
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0
                                           1061. Does it appear that award fees are being awarded commensurate with contractor
                                           performance over a range from satisfactory to excellent performance? (FAR 16.401(e)              No         0
          X X X X X X X X                3
                                           )
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0
                                           1062. If the award was made under "Best Value" were the trade-offs documented in
                                                                                                                                            No         0
          X X X X X X X X                3 accordance with FAR 15.406?
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0
                                           1063. Was there any waiver of the requirement to obtain cost or pricing data obtained?
                                                                                                                                            No         0
          X X X X X X X X         X      2 (FAR 15.403-1; DFARS 215.403-1) If yes, mark the next question "N/A"
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0
                                           1064. Does the file contain a properly executed certificate of current cost or pricing data
                                           (CPD) for contract actions requiring CPD (negotiated contracts >= $700K if no                    No         0
          X X X X X X X X                3
                                           exceptions/waivers)? (FAR 15.406-2, 15.403-4)
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                               Contract Award
                                             1101. Is the Federal Procurement Data System - Next Generation (FPDS-NG) Contract
                                                                                                                                            Yes        0
                                             Action Report (CAR) in the file?
       X X X X X X X X X          X      2                                                                                                   No         0
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                             1102. If located in the file is CAR correct? (Note: If the CAR is not in the file mark this
                                                                                                                                            Yes        0
                                             question N/A)
                                         3
D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                            Page 11 of 182 Pages
       X X X X X X X X X                 3                                                                                                   No         0
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                             1103. If the contract was awarded to a large business in the amount of $650,000
                                             ($1,500,000 if construction), does the solicitation / contract / subcontract include clause    Yes        0
                                             52.219-9 (Small Business Subcontracting Plan)? (FAR 19.708(b))
       X X X X X X X X X          X      3
                                                                                                                                             No         0
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0
                                           1104. If applicable, was a Contracting Officer's Representative (COR) appointed in
                                           writing by the contracting officer before awarding any service contract or service contract
                                           action? In accordance with SAAL-PP memo "Contract Administration and Surveillance
                                           of Service Contracts" dated 21 October 2010, COR is required if one or more of the               No         0
       X X X X X X X X X          X      2
                                           following apply: total dollar value of contract (including options) is greater that $150,000;
                                           action is complex or critical service; poor prior contract past performance; contracting
                                           officer determines COR is needed. (DFARS 201.602-2 and AFARS 5101.602-2(i)(A))
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                           1105. If a COR is required and the contracting officer retains performance surveillance
                                           duties, did the contracting officer document the contract file? (SAAL-PP memo,
       X X X X X X X X X                                                                                                                    Yes        0
                                           "Contract Administration and Surveillance of Service Contracts" dated 21 October 2010,
                                         2 and DFARS PGI 201.602-2)
                                                                                                                                             No         0
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0
                                           1106. Prior to appointment, did the contracting officer verify the COR has completed all
                                           mandatory training requirements and document the file as defines in Under Secretary of
                                           Defense (Acquisition, Technology, and Logistics) memorandum, dated 29 March 2010,
                                           subject: DoD Standards for Certification of Contracting Officer's Representative (COR)           No         0
       X X X X X X X X X          X      2
                                           for Service Acquisitions, attachment A? (SAAL-PP memo "Contract Administration and
                                           Surveillance of Service Contracts" dated 21 October 2010). AFARS 5101.602.2(1)(A),
                                           PGI 201.602-2(2)(ii), Revised April 30, 2010
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                             1107. If appropriate, have the Requirements for Certified Cost or Pricing Data (including
                                             appropriateness of waivers) been met (FAR 15.403) and is the documentation required            Yes        0
                                             by FAR 15.406 included in the file?
       X X X X X X X X X                 4
                                                                                                                                             No         0
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

                                                                                                                                            Yes        0
                                             1108. Was determination made that contractor's CCR information is active and current?          No         0
                                         2
      X X X X X X X X                                                                                                                        NA         0
                                                                                                                                           % No   #DIV/0!

                                           1109. Does the activity have a process in place for ensuring compliance with the
                                           requirements of Defense Procurement and Acquisition Policy (DPAP) Memorandum,
                                                                                                                                            Yes        0
                                           Subject: Contract Destination Acceptance Procedures, dated September 9, 2010
                                         2 (memorandum also relates to questions 1110 through 1115)?
      X X X X X X X X X                                                                                                                      No         0
                                                                                                                                             NA         0
                                                                                                                                           % No   #DIV/0!

D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                            Page 12 of 182 Pages
                                             1110. Did the activity follow their process developed for compliance with the referenced
                                                                                                                                         Yes        0
                                             DPAP Memorandum?
       X X X X X X X X X                 2                                                                                                No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                             1111. Is there evidence of verification of Department of Defense Activity Address
                                                                                                                                         Yes        0
                                             Codes?
       X X X X X X X X X                 2                                                                                                No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!


                                             1112. Is there evidence of a registered acceptor available in Wide Area Workflow?           Yes        0
       X X X X X X X X X                 2                                                                                                No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                             1113. If there is no evidence of a registered acceptor available in Wide Area Workflow,
                                                                                                                                         Yes        0
                                             did the activity use source acceptance or "acceptance at other"?
       X X X X X X X X X                 2                                                                                                No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                             1114. Did the activity follow Defense Federal Acquisition Regulation Supplement,
                                             Procedures Guidance and Information (PGI) Part 204.201 - Contract Distribution              Yes        0
                                             Procedures?
                                         2
       X X X X X X X X X                                                                                                                  No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                             1115. Is the destination a government acceptance point? (Contractor DODAACs are
                                                                                                                                         Yes        0
                                             those beginning with the letters C, E, L, Q, U, HG, SD, or ZO)
                                                                                                                                          No         0
                                         2
       X X X X X X X X X                                                                                                                  NA         0
                                                                                                                                        % No   #DIV/0!

                                                                            FAR Part 16 Task Order
                                                                                                                                         Yes        0
                                           1116. Was the IDIQ awarded as a multiple award action (MAC)? (FAR 16.500(a);
                                                                                                                                         No         0
       X X X X X X X X X                 3 16.503(d)(1); 16.504(a)(4)(iv); and FAR 16.506(f))
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1117. If not a multiple award, did KO document reason (>$100M requires HCA
                                                                                                                                         No         0
       X X X X X X X X X                 2 approval) (FAR 16.504(c))
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1118. If competitive IDIQ task order, was fair opportunity provided to all qualified
                                                                                                                                         No         0
       X X X X X X X X X                 3 vendors? (DFARS 216.505-70 and FAR 16.505) (actions greater than $3,000)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1119. If fair opportunity was not provided, was the proper justification provided IAW
                                                                                                                                         No         0
       X X X X X X X X X                 3 FAR 16.505 and DFARS 216.505-70(b)(1)(2)?
                                                                                                                                         NA         0


D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                         Page 13 of 182 Pages
       X X X X X X X X X                 3

                                                                                                                                        % No   #DIV/0!

                                                                            1200 Contract Administration
                                             1201. Is documentation of contractor performance being provided to the Contracting
                                             Officer by the receiving official / COR as required by AFARS 5153.9001.2(d) and             Yes        0
                                             documents in the file?
       X X X X X X X X X                 4
                                                                                                                                         No         0

                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                           1202. For all service actions awarded after 30 July 2010, did the contract file contain
                                           evidence that the contracting officer held periodic status/progress meeting with the COR
                                           and contractor (at least quarterly) to discuss problems, progress of contract and             Yes        0
                                           contractor performance? (Army Regulation 70-13 "Management and Oversight of
                                         3
                                           Service Acquisitions". Chapter 4-4b(1))
       X X X X X X X X X                                                                                                                  No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!


                                           1203. Has the contracting officer reviewed the COR official file, and documented the
                                           contract file accordingly? (As per Army Regulation 70-13 "Management and Oversight of
                                                                                                                                         Yes        0
                                           Service Acquisitions", Chapter 4-4b(3), dated 30 July 2010, the COR is a part of the
                                         3 official contract files and must be available for review by the contracting officer.
       X X X X X X X X X                                                                                                                  No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                             1204. If appropriate, are property administration records being maintained properly in
                                                                                                                                         Yes        0
                                             the contract file? (FAR 45)
       X X X X X X X X X                 2                                                                                                No         0
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1205. Did the contracting officer issue a determination stating that exercising the option
                                           was in the best interest of the Government and did it consider all appropriate factors in     No         0
       X X X X X X X X X                 2
                                           accordance with FAR 17.207(c) and DFARS 217.207?
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1206. Are undefinitized contract actions (including Task Orders) being definitized within
                                           180 days or other prescribed timeframe? (FAR 16.603-2; AFARS 5116.603-2; DFARS                No         0
       X X X X X X X X X                 3
                                           217.7400)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1207. Is there evidence that a Performance Assessment Report has been entered in
                                           the Contractor Performance Assessment Reporting System (CPARS) or other standard
                                                                                                                                         No         0
       X X X X X X X X X                 2 performance reporting system? (http://www.cpars.csd.disa.mil/; see AFARS 5142.1502-
                                           90 for the applicable thresholds)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1208. Is the submitted subcontract plan approved by the contracting officer and filed in
                                                                                                                                         No         0
       X X X X X X X X X                 3 the contract file in accordance with FAR 19.704?
                                                                                                                                         NA         0


D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                         Page 14 of 182 Pages
       X X X X X X X X X                 3

                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes         0
                                             1209. Are modifications issued under the proper authority? (FAR 43.102)                      No         0
       X X X X X X X X X                 3
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes         0
                                             1210. Is the change within the scope of the contract? (FAR 43.201)                           No         0
       X X X X X X X X X                 3
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1211. Are modifications executed correctly as a unilateral or a bilateral action? (FAR
                                                                                                                                         No         0
       X X X X X X X X X                 3 43.103)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1212. Is there adequate documentation to support the modification change(s)? (FAR
                                                                                                                                         No         0
       X X X X X X X X X                 3 43.102)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1213 For a supplemental agreement, the effective date shall be the date agreed upon
                                                                                                                                         No         0
       X X X X X X X X X                 3 by the contracting parties? (FAR 43.101 (2))
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1214. Is there a clear separation of the procedures for processing Defense Base Act
                                           (DBA) claims and War Hazard Claims Act (WHCA) claims in the contract? (FAR 52.228-            No         0
       X X X X X X X X X                 3
                                           3)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                   Contract Close Out (add a N/A if active)
                                                                                                                                         Yes        0
                                           1215. Are contract administration offices initiating administrative closeout of the
                                                                                                                                         No         0
       X X X X X X X X X          X      2 contract after receiving evidence of its physical completion? (FAR 4.804-1)
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0

                                           1216. Was the contract closed out within the time standards delineated at FAR 4.804-
                                           1? Reference paragraphs (a)(1)-(4) for applicability below: SAP - considered closed
                                           when the contracting officer receives evidence of receipt of property and final payment,
                                           unless otherwise specified by agency regulations. FFP, other than SAP, should be
                                           closed within 6 months after the date on which the contracting officer receives evidence      No         0
       X X X X X X X X X                 2
                                           of physical completion requiring settlement of indirect cost rates should be closed within
                                           36 months of the month in which the contracting officer receives evidence of physical
                                           completion; all other contracts should be closed within 20 months of the month in which
                                           the contracting officer receives evidence of physical completion.

                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

                                                                                                                                         Yes        0
                                           1217. Is final delivery and acceptance documented in the file (DD250 - or other forms of
                                                                                                                                         No         0
       X X X X X X X X X                 2 acceptance)?
                                                                                                                                          NA         0
                                                                                                                                        % No   #DIV/0!

D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                         Page 15 of 182 Pages
                                                                                                                                        Yes         0
                                             1218. Is the acceptance signed by the proper authority?                                     No         0
       X X X X X X X X X                 3
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                             1219 Is the disposition of classified material completed? (FAR 4.804-5 (a)(1))
                                                                                                                                        No         0
       X X X X X X X X X                 2
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1220 Was a funds review completed and excess funds deobligated? (FAR 4.804-5
                                                                                                                                        No         0
       X X X X X X X X X                 2 (a)(15))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes         0
                                             1221. Is a modification issued to decommit any residual funds? (FAR 4.804-5)                No         0
       X X X X X X X X X                 3
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes         0
                                             1222. Is the DD1594/1597 signed and in the file? (DFARS PGI 204.804)                        No         0
       X X X X X X X X X                 3
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1223. Is the contractor's closing statement/release of claims/disputes in the file? (FAR
                                                                                                                                        No         0
       X X X X X X X X X                 2 4.804-5)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                             1300. Justifications and Approvals (J&A Questions)
                                                                                                                                        Yes        0
                                           1301. If competition is limited in any way, is there a signed Determination (if estimated
                                           cost is under the Simplified Acquisition Threshold) or a signed J&A (if above the
                                                                                                                                        No         0
       X X X X X X X X X                 4 Simplified Acquisition Threshold) in the file? (FAR 13.106-1(b), FAR 13.5, FAR 6.302,
                                           FAR 8.405-6)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                             1302. For justifications under FAR 6.303-1, was the J&A posted within 14 days after
                                                                                                                                        Yes        0
                                             award ? (FAR 6.305 (a)
       X X X X X X X X X                 3                                                                                              No         0
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                             1303. For justifications under FAR 6.303-2, was the J&A posted within 30 days after
                                                                                                                                        Yes        0
                                             award? (FAR 6.305 (b))
       X X X X X X X X X                 3                                                                                               No         0
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                        1304. Does the Determination (if applicable) / Justification and Approval (J&A)
                                        document explain or justify limiting competition to fully substantiate the action? (FAR         No         0
       X X X X X X X X X          X X 4
                                        6.302, FAR 8.405-6, FAR 13.5, FAR 16.505(b)(5))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!


D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                        Page 16 of 182 Pages
                                                                                                                                        Yes        0
                                         1305. Does the J&A (or Determination, if applicable) adequately describe why the
                                                                                                                                        No         0
       X X X X X X X X X             X 3 agency needs the particular product / service? (FAR 16.505(b)(5))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0

                                             1306. Does the J&A follow the recommended format? (AFARS 5153.9005)                        No         0
       X X X X X X X X X                 2
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                         1307. Was the J&A certified and approved at the appropriate levels? (FAR 6.304)
                                         (Thresholds: KO up to $650,000, competition advocate for >$650,000 to $12.5M, Head             No         0
       X X X X X X X X X             X 2
                                         of Procuring Activity (or Designee) for >$12.5M to $85.5M, ASA(ALT) for above $85.5M)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                         1308. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                                         factually demonstrate that there is an unusual and compelling requirement and that an
                                                                                                                                        No         0
       X X X X X X X X X             X 3 award must be made within an unusually short time frame? (Not lack of planning or
                                         expiring funds) (FAR 6.302-2(a)(2))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0

                                        1309. When using Exception 6.302-2 (Unusual and Compelling Urgency), if the period
                                        of performance is more than one year, does the J&A address why a contract of shorter            No         0
       X X X X X X X X X          X X 3
                                        duration would not be awarded and a competitive procurement begun?

                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                         1310. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                                         adequately describe the nature and extent of the injury if a contract award is delayed?        No         0
       X X X X X X X X X             X 3
                                         (not merely using adjectives such as “significant”)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                      1400. Commercial Questions
                                                                                                                                        Yes        0
                                           1401. For actions under Simplified Acquisition Procedures, does the documentation in
                                           the contract file satisfy the special documentation requirements required to use the Test    No         0
       X                                 1
                                           Program for certain commercial Items? (FAR 13.501)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0

                                             1402. For commercial contracts exceeding $1M, does the file contain a determination        No         0
       X                                 2
                                             stating the acquisition meets the commercial definition at FAR 2.101? (DFAR 212.102)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0


       X                                 2

D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                        Page 17 of 182 Pages
                                             1403. Was market research conducted to determine whether commercial items or
                                             nondevelopmental items are available that could meet the agency’s requirements?          No         0
       X                                 2
                                             (FAR 12.101)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1404. If Time and Material or Labor Hour contract type was used for the acquisition of
                                                                                                                                      No         0
       X                                 3 commercial items was a D&F prepared? (FAR 12.207(b)(2); DFARS 212.207)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1405. If the award was made under the Pilot Program for Acquisition of Military-Purpose
                                           Nondevelopmental Items (DFARS 212.7100) has the consolidated annual report                 No         0
       X                                 3
                                           required by DFARS 212.7102-2 been submitted?
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!
                                             If this is an Information Technology contract action, answer the following
                                             questions.
                                                                                                                                      Yes        0
                                             1406. For the purchase of commercial software products, upgrades, or maintenance,
                                                                                                                                      No         0
                                             was the DoD Enterprise Software Initiative (ESI) complied with? (DFARS 208.7402)
       X              X X X              2
                                                                                                                                      NA         0


                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1407. Does the file contain an Acquisition Plan and Information Technology acquisition
                                           strategy for orders placed under a task- or delivery-order contract awarded by another     No         0
       X              X X X              2
                                           agency? (FAR 39.101(b)(2))
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1408. If a minimum proposed Contractor Personnel experience or education
                                           requirement is used, is the file documented with a Contracting Officer determination?      No         0
       X              X X X              2
                                           (FAR 39.104)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1409. Does the contract file contain documentation that addresses the management of
                                                                                                                                      No         0
       X              X X X              2 risk? (FAR 39.102)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1410. Was a CHESS contract vehicle used for the procurement of commercial IT
                                                                                                                                      No         0
       X              X X X              3 procurements? (AFARS 5139)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1411. If the commercial IT hardware and/or software was not acquired using a CHESS
                                                                                                                                      No         0
       X              X X X              3 contract vehicle, does the file contain a waiver? (AFARS 5139)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!



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                                                                      1500. Major Systems Questions
                                                                                                                                          Yes        0
                                           1501. Did the contracting officer send the final solicitation to all prospective offerors.?
                                                                                                                                          No         0
          X                              1 (FAR 34.005-2(b))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1502. Does the solicitation describe the nature of the need in terms of mission
                                           capabilities required, without reference to any specific systems to satisfy the need?          No         0
          X                              2
                                           (FAR 34.005-2(b)(1))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1503. Does the solicitation Indicate, and explain when appropriate, the schedule,
                                           capability, and cost objectives and any known constraints in the acquisition? (FAR             No         0
          X                              2
                                           34.005-2(b)(2))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1504. For acquisitions in excess of $20M (certified over $50M), does the solicitation
                                           require the use of an Earned Value Management System (EVMS) that complies with the
                                           guidelines of the American National Standards Institute (ANSI) / Environmental Impact          No         0
          X                              2
                                           Assessment (EIA) Standard 748 (current version at time of solicitation)? (FAR
                                           34.201(a)&(b))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1505. If an EVMS is required, did the Contracting Officer require contractors to submit
                                                                                                                                          No         0
          X                              2 EVMS reports monthly? (FAR 34.201(c))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1506. If an EVMS is required, were the EVMS requirements applied to subcontractors
                                                                                                                                          No         0
          X                              2 using the same rules as applied to the prime contractor? (FAR 34.201(d))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1507. If an EVMS is required, did the Government conduct an Integrated Baseline
                                                                                                                                          No         0
          X                              2 Review (IBR)? (FAR 34.202(a))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                          1600. Research and Development (R&D) Questions
                                                                                                                                          Yes        0
                                           1601. Does the solicitation require the contractor to include a description of any planned
                                                                                                                                          No         0
              X                          2 subcontracting of scientific and technical work? (FAR 35.009)
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1602. Does the solicitation require offerors to identify technical uncertainties and make
                                                                                                                                          No         0
              X                          3 specific proposals for the resolution of any uncertainties? (FAR 35.007(c))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!



D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                          Page 19 of 182 Pages
                                                                                                                                        Yes        0
                                           1603. If the R&D contract is for a major defense acquisition program, is it evident that
                                           Assistant Secretary of the Army, Acquisition, Logistics, and Technology (ASA(ALT))
                                                                                                                                        No         0
             X                           2 approval was obtained prior to the release of the solicitation? (AFARS
                                           5135.006(b)(i)(C)(1))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1604. If there is government furnished property/equipment (GFP/E) or contractor
             X                             acquired property/equipment (CAP/E) in the contract, was ASA(ALT) approval given?            No         0
                                         3
                                           (AFARS 5135.014-90)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1605. Is the technical data to be delivered clearly specified in the contract? (FAR
             X                                                                                                                          No         0
                                         3 35.011)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1606. Does the contract instruct contractor to furnish copies of scientific and technical
                                                                                                                                        No         0
             X                           3 reports to the National Information Service? (FAR 35.010)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1607. Does the contract file contain evidence that copies of scientific and technical
                                                                                                                                        No         0
             X                           3 reports have been sent to the National Technical Information Service? (FAR 35.010)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1608. If the indemnification DFAR clauses 252.235-7000 or 252.235-7001 are included
                                           in the contract, was the proper approval obtained to grant indemnification? (AFARS           No         0
             X                           1
                                           5135.070-1)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1609. Were proposals received under a Broad Agency Announcement (BAA) properly
                                                                                                                                        No         0
             X                           2 evaluated through a peer or scientific review process? (FAR 35.016(d))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1610. Is the appropriate contract vehicle used for the acquisition? (e.g., Contracts vs.
             X                                                                                                                          No         0
                                         2 Grants and Cooperative Agreements) (FAR 35.003)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1611. If a small business would otherwise be selected for award but is considered not
             X                           2 responsible, was the SBA Certificate of Competency procedure followed? (FAR 35.008)          No         0

                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0

             X                           2
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                                           1612. Do the contracts specify the technical data to be delivered under the contract?
                                                                                                                                       No         0
             X                           2 (FAR 35.011)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                      1700. Construction Questions
                                             1701. Was the appropriate Davis-Bacon Act wage determination included in the
                                                                                                                                       Yes        0
                                             solicitation and contract? (FAR 22.403-1, FAR 22.404-1, and FAR 22.1012-1)
                 X                       3                                                                                              No         0
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!


                                           1702. Was an independent Government estimate of construction costs prepared for
                                         4 each proposed construction contract and each contract modification anticipated to           Yes        0
                                           exceed the simplified acquisition threshold, and documented in the file? (FAR 36.203(a))
                 X
                                                                                                                                        No         0
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                             1703. Were the performance / payment bonds received from the contractor in the
                                             proper form and amount before issuance of a Notice to Proceed or start of work (unless
                                                                                                                                       Yes        0
                                             the resulting contract was $150,000 or less or a cost-reimbursement type contract)?
                                             (FAR 28.102-1(b)(2); 52.228-15; DFARS 228.102-1)
                 X                       3
                                                                                                                                       No         0


                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1704. When issuing a modification, did the Contracting Officer, when applicable, obtain
                                                                                                                                       No         0
                 X                       3 a consent of surety in accordance with FAR 28.106-5?
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1705. Were all bonds and consents of surety reviewed by the legal counsel? (AFARS
                                                                                                                                       No         0
                 X                       3 5128.106-90)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                             1706. Was a Release of Claims obtained from the contractor prior to final payment?        No         0
                 X                       3
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           1707. Did the notice of award get issued in writing or electronically containing the
                                                                                                                                       No         0
                 X                       4 information in FAR 14.408? (FAR 36.213-4)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                             1708. Were periodic on-site reviews of the ACO files completed and documented?            No         0
                 X                       3
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0

                 X                       2
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                                             1709. Did the construction award occur in the FY of the construction appropriation?        No         0
                X                        2
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1710. Unless the requirement was waived by the head of the contracting activity or a
                                           designee, did the contracting officer issue presolicitation notices on any construction
                                                                                                                                        No         0
                X                        3 requirement when the proposed contract is expected to exceed the simplified acquisition
                                           threshold? (FAR 36.213-2)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1711. Did the bidder accept all the terms and conditions of the invitation? (14.301 (d)
                                                                                                                                        No         0
                X                        2 (1))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1712. Did all bids that failed to conform to the essential requirements of the invitation
                                                                                                                                        No         0
                X                        3 for bids get rejected? (FAR 14.404-2 (a))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes         0
                                             1713. Was Pre-Construction Conference documented?                                           No         0
                X                        2
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1714. Is the contractor submitting and the Government processing submittals in timely
                                                                                                                                        No         0
                X                        3 manner?
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1715. Does the contract shall express a percentage that reflects the minimum amount
                                                                                                                                        No         0
                X                        3 of work the contractor must perform with its own forces? (FAR 36.501 (a))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1716. Is the contractor submitting Davis Bacon payrolls within 7 calendar days after the
                                           regular payment date of the payroll week covered, for the contractor and each                No         0
                X                        2
                                           subcontractor? (FAR 22.406-6 (a))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1717. Is the contracting officer performing labor interviews and checking correctness of
                                                                                                                                        No         0
                X                        3 payrolls? (FAR 22.406-1)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1718. Were the final "red line" drawings, warranties, and operating manuals received
                                                                                                                                        No         0
                X                        2 from the construction contractor? DFAR 252.236-7001
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                         1800. Architecture and Engineering (A&E) Questions

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                                                                                                                                      Yes         0
                                             1801. Was the selection process properly followed? (FAR 36.602)                           No         0
                   X                     3
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1802. Were the members of the selection board appointed to serve on the board? (FAR
                                                                                                                                      No         0
                   X                     3 36.602-2)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1803. Was a independent Government estimate of the cost of architect-engineer
                                           services prepared and furnished to the contracting officer before commencing               No         0
                   X                     3
                                           negotiations? (FAR 36.605)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1804. Are profit or fees within the "6% statutory limit" imposed by 10 U.S.C. 2306(d)
                                                                                                                                      No         0
                   X                     3 and 41 U.S.C.254? (FAR 15.404-4(c)(4)(i); AR 420-1, Paragraph 4-37)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1805. Was a past performance evaluation prepared for each architect-engineer
                                                                                                                                      No         0
                   X                     3 services contract exceeding $30,000? (FAR 42.1502 (f))
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1806. Was written notification to the congressional defense committees provided if the
                                           total estimated contract price for A&E services or construction design eceeds              No         0
                   X                     2
                                           $1,000,000? (DFARS 236.6 (1))
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1807. Was PGI 236.6 followed in the preperation of evaluation criteria for award?
                                                                                                                                      No         0
                   X                     2 (DFARS 236.602-1)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1808. Did only approved Army contracting activites aquire A&E services? (AFARS
                                                                                                                                      No         0
                   X                     2 5136.600-90)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           1809. Does the estimated construction contract price take into account any statutory or
                                           other limitations and exclude any allowances for Government supervision and overhead       No         0
                   X                     2
                                           and any amounts set aside by the Government for contingencies? (FAR 36.609-1 (b))
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes         0
                                             1810. Were the A&E services aquired through negotiation? (FAR 36.103 (b))                 No         0
                   X                     2
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0

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                    X                    2
                                           1811. If the firm that designed the project or its subsidiaries or affiliates receives the
                                           construction award resulting from the design was the award approved IAW AFARS
                                                                                                                                          No         0
                   X                     2 5136.209? (FAR 36.209; AFARS 5136.209)

                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1812. Was DD Form 2631, Performance Evaluation (Architect-Engineer) used to
                                                                                                                                          No         0
                   X                     2 evlautate contractor performance and distributed per PGI 236.201? (DFARS 236.604)
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1813. If modification to a construction contract is required because of an error or
                                           deficiency in the services provided under an architect-engineer contract, did the
                                           contracting officer (with the advice of technical personnel and legal counsel) consider        No         0
                   X                     2
                                           the extent to which the architect-engineer contractor may be reasonably liable? (FAR
                                           36.606)
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1814. Was the SF 330, Architect-Engineer Qualifications, used to evaluate firms before
                                                                                                                                          No         0
                   X                     2 awarding a contract for architect-engineer services? (FAR 36.702 (b))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                          1900. Services Questions
                                                                                                                                          Yes        0
                                           1901. Is the work statement prepared as a Performance-Based Work Statement with
                                           measurable performance standards (i.e., in terms of quality, timeliness, quantity, etc.)
                                           and the method of assessing contractor performance against performance standards;              No         0
                       X                 2
                                           and performance incentives where appropriate? (FAR 37.601 (b))


                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1902. Inherently Governmental work is prohibited IAW FAR 37.102 (c); FAR 7.503.
                                                                                                                                          No         0
                       X                 3 Does the work described in the PWS exclude inherently Governmental tasks?
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1903. If specific statutory authority is cited for a personal service contract, has a legal
                                                                                                                                          No         0
                       X                 3 review been obtained? (FAR 37.104(e))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           1904. If a personal services contract is for experts or consultants, was the Office of
                                                                                                                                          No         0
                       X                 3 Personnel Management consulted regarding the Classification Act? (FAR 37.104 (f))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!
                                           If this is an Information Technology contract action, answer the following
                                           questions.
                                                                                                                                          Yes        0



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       X                X X X            2
                                             1905. For the purchase of commercial software products, upgrades, or maintenance,
                                                                                                                                        No         0
                                             was the DoD Enterprise Software Initiative (ESI) complied with? (DFARS 208.7402)
       X              X X X              2
                                                                                                                                        NA         0


                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1906. Does the file contain an Acquisition Plan and Information Technology acquisition
                                           strategy for orders placed under a task- or delivery-order contract awarded by another       No         0
       X              X X X              2
                                           agency? (FAR 39.101(b)(2))
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1907. If a minimum proposed Contractor Personnel experience or education
                                           requirement is used, is the file documented with a Contracting Officer determination?        No         0
       X              X X X              2
                                           (FAR 39.104)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1908. Does the contract file contain documentation that addresses the management of
                                                                                                                                        No         0
       X              X X X              2 risk? (FAR 39.102)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1909. Was a CHESS contract vehicle used for the procurement of commercial IT
                                                                                                                                        No         0
       X              X X X              3 procurements? (AFARS 5139)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                           1910. If the commercial IT hardware and/or software was not acquired using a CHESS
                                                                                                                                        No         0
       X              X X X              3 contract vehicle, does the file contain a waiver? (AFARS 5139)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                        2000. Supplies Questions
                                                                                                                                        Yes        0
                                           2001. If the offer was from a foreign source, did the contracting officer comply with FAR
                                                                                                                                        No         0
                         X               2 25.5 (Evaluating Foreign Offers - Supply Contracts)?
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0

                                             2002. Does the contract exceed $15,000 or when modified to exceed $15,000 include          No         0
                         X               2
                                             FAR clause 52.222.20 (Walsh-Healey Public Contracts Act; FAR 22.605(a)).
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!

                                                                                                                                        Yes        0
                                             2003. If the item acquired is for a non-domestic end product and is not exempt per FAR
                                             25.103 or DFARS 225.103 , does the file contain a Determination and Findings (D&F)         No         0
                         X               2
                                             approved at the proper level? (FAR 25.103; DFARS 225.103; AFARS 5125.000)
                                                                                                                                         NA         0
                                                                                                                                       % No   #DIV/0!


D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                        Page 25 of 182 Pages
                                             If this is an Information Technology contract action, answer the following
                                             questions.
                                                                                                                                      Yes        0
                                             2004. For the purchase of commercial software products, upgrades, or maintenance,
                                                                                                                                      No         0
                                             was the DoD Enterprise Software Initiative (ESI) complied with? (DFARS 208.7402)
       X              X X X              2
                                                                                                                                      NA         0


                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           2005. Does the file contain an Acquisition Plan and Information Technology acquisition
                                           strategy for orders placed under a task- or delivery-order contract awarded by another     No         0
       X              X X X              2
                                           agency? (FAR 39.101(b)(2))
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           2006. If a minimum proposed Contractor Personnel experience or education
                                           requirement is used, is the file documented with a Contracting Officer determination?      No         0
       X              X X X              2
                                           (FAR 39.104)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           2007. Does the contract file contain documentation that addresses the management of
                                                                                                                                      No         0
       X              X X X              2 risk? (FAR 39.102)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           2008. Was a CHESS contract vehicle used for the procurement of commercial IT
                                                                                                                                      No         0
       X              X X X              3 procurements? (AFARS 5139)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           2009. If the commercial IT hardware and/or software was not acquired using a CHESS
                                                                                                                                      No         0
       X              X X X              3 contract vehicle, does the file contain a waiver? (AFARS 5139)
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                             2100. Information Technology (IT) Questions
                                             IT questions are now included in the following sections: Commercial, Services (Non
                                             FSS), Supplies (Non FSS), and FSS. Please refer to the applicable section for the IT
                                             contract action being reviewed.


                                                            2200. Federal Supply Schedule (FSS) Questions
                                                                                                                                      Yes        0
                                           2201. Prior to acquiring the supplies or services (greater than SAT) from a General
                                           Service Administration (GSA) FSS, did the agency conduct market research to find
                                                                                                                                      No         0
                            X            2 suitable DoD contract vehicles to place the orders against? (AFARS 5117.7802; DA
                                           MEMO DATED 7/12/05
                                                                                                                                       NA         0
                                                                                                                                     % No   #DIV/0!

                                                                                                                                      Yes        0
                                           2202. For acquisitions between the micro-purchase and simplified acquisition threshold,
                                                                                                                                      No         0
                            X            3 is the best value determination properly documented? (FAR 8.405-1 (c))
                                                                                                                                      NA         0


D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                      Page 26 of 182 Pages
                            X            3

                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           2203. For acquisitions greater than SAT, did the agency comply with the certification
                                                                                                                                       No         0
                            X            2 requirements outlined in DFARS 208.404 IAW DFARS 217.7800?
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           2204. IAW DFARS 208.405-70, were task order/delivery orders valued over $150,000
                                                                                                                                       No         0
                            X            3 competed or waived IAW FAR 8.405-6?
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           2205. If competition was not obtained, was a justification completed that adequately
                                           addresses waiving the competition in accordance with one of the three exceptions listed     No         0
                            X            4
                                           in FAR 8.405-6, FAR 16.505(b)(2)(i-iii) and DFARS 208.405-70(b)(2))
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           2206. Did the Contracting Officer seek discounts for FSS orders exceeding the
                                                                                                                                       No         0
                            X            3 maximum order threshold?
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           2207. Was SF 1449, Solicitation/Contract/Order for Commercial Items used to place
                                           orders for commercial items exceeding the simplified acquisition threshold? (PGI            No         0
                            X            2
                                           208.406-1)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           2208. For orders above SAP, did the RFQ include a description of the supplies to be
                                           delivered or the services to be performed and the basis upon which the selection will be    No         0
                            X            2
                                           made? (FAR 8.405-1 (d)(2)
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!
                                             If this is an Information Technology contract action, answer the following
                                             questions.
                                                                                                                                       Yes        0
                                             2209. For the purchase of commercial software products, upgrades, or maintenance,
                                                                                                                                       No         0
                                             was the DoD Enterprise Software Initiative (ESI) complied with? (DFARS 208.7402)
       X              X X X              2
                                                                                                                                       NA         0


                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0
                                           2210. Does the file contain an Acquisition Plan and Information Technology acquisition
                                           strategy for orders placed under a task- or delivery-order contract awarded by another      No         0
       X              X X X              2
                                           agency? (FAR 39.101(b)(2))
                                                                                                                                        NA         0
                                                                                                                                      % No   #DIV/0!

                                                                                                                                       Yes        0


       X              X X X              2

D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                                                                                       Page 27 of 182 Pages
                                             2211. If a minimum proposed Contractor Personnel experience or education
                                             requirement is used, is the file documented with a Contracting Officer determination?        No         0
       X              X X X              2
                                             (FAR 39.104)
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           2212. Does the contract file contain documentation that addresses the management of
                                                                                                                                          No         0
       X              X X X              2 risk? (FAR 39.102)
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           2213. Was a CHESS contract vehicle used for the procurement of commercial IT
                                                                                                                                          No         0
       X              X X X              3 procurements? (AFARS 5139)
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           2214. If the commercial IT hardware and/or software was not acquired using a CHESS
                                                                                                                                          No         0
       X              X X X              3 contract vehicle, does the file contain a waiver? (AFARS 5139)
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!


                                               2300. Foreign Military Sales (FMS) and Foreign Acquisition Questions
                                           2301. In the file, is there a document signed by the HCA that describes written
                                           directions, such as a Letter of Offer and Acceptance, that has the effect of requiring the
                                                                                                                                          Yes        0
                                           use of other than competitive procedures? (DFARS 206.302-4(c)) (*If not, and this is a
                               X         2 sole source contract, look for a J&A.)
                                                                                                                                           No         0
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                             2302. Was the contract exempt from the requirement for synopsis? (FAR 5.202(a)(3)
                                                                                                                                          Yes        0
                                             when foreign government specifies the source(s))
                               X         2                                                                                                 No         0
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                                                                                                                          Yes        0
                                           2303. Are the proper Trade Agreements clauses in the solicitation / contract? (DFARS
                                                                                                                                          No         0
                               X         2 225.1101(5)-(11))
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                             2304. Have the appropriate Buy American Act or Balance of Payments clauses been
                                             included in the solicitation / contracts? (DFARS 225.1101 (1), (2), (10), (11);              Yes        0
                                             Excepted/qualifying countries are listed at DFARS 225.872-1(a))
                               X         2
                                                                                                                                           No         0
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                             2305. If an exception does not apply, is a statement of non-availability for construction
                                             materials, approved at the appropriate level, included in the file? (DFARS 225.103(b)(i)     Yes        0
                                             and 225.202)
                               X         2
                                                                                                                                           No         0
                                                                                                                                           NA         0
                                                                                                                                         % No   #DIV/0!

                                             2306. Have contingent fees been reimbursed? If yes, list the country below. (Not
                                                                                                                                          Yes        0
                                             normally allowed for countries designated in DFARS 225.7303-4(b)(1))
                               X         2                                                                                                No         0

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                               X         2
                                                                     NA         0
                                                                   % No   #DIV/0!




D:\Docstoc\Working\pdf\da58b76b-6959-42ad-bba3-5e127269a6c7.xlsx                    Page 29 of 182 Pages
                                                                                                   FY 2012 Contract Execution Toolkit
                                                                                                                                                                       Reviewer Name (Last, First):
                       Competition Advocate                                                      Scroll over to the first un-                                                    Contract Number:
                                              Severity of Deficiency                            used column and insert the                                                         Contract Value:
                                                                                                header data in that column                                                 KO's Name (Last, First):
                                                                                                    opposite each title.                                                         Requiring Activity:
                                                                                                                                                                                 Contractor Name:
                                                                                                                                                                                Contract Category:
Commercial
             SAAL-PP




                                                                                                                                                                       REVIEWER NOTES:
                                                                                                                                 Total Contracts Reviewed              0
                                                                                                                                                  Total Roll-Up (Commercial Contracts)

                                                                                                       1000. Core Questions
                                                                                                                Funding
                                                                       1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                      Yes         0
                                                                       amount, proper appropriation, at the proper time)? (FAR 32.702)
 X                                               4                                                                                                                                     No       0
                                                                                                                                                                                       NA       0
                                                                                                                                                                                     % No #DIV/0!

                                                                       1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                       a fixed price contract or the estimated cost and any fee of a cost-reimbursement                               Yes         0
                                                                       contract? (FAR 32.703-1(a))
 X                                               4
                                                                                                                                                                                       No       0
                                                                                                                                                                                       NA       0
                                                                                                                                                                                     % No #DIV/0!

                                                                                                                                                                                      Yes         0
                                                   1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                   order under a contract for severable services for a period that begins in one fiscal year
                                                   and ends in the next fiscal year did the contracting officer assure that the period of the                                          No         0
 X                                               4
                                                   contract awarded, option exercised, or order did not exceed 1 year? (DFARS 232.703-3
                                                   (b))
                                                                                                                                                                                       NA       0
                                                                                                                                                                                     % No #DIV/0!

                                                                       1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                      Yes         0
                                                                       allotted and any corresponding increment of fee? (FAR 32.703-1(b))
 X                                               4                                                                                                                                     No       0
                                                                                                                                                                                       NA       0
                                                                                                                                                                                     % No #DIV/0!

                                                                       1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                       4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                Yes         0
 X                                               3
                                                                                                                                                                                       No       0
                                                                                                                                                                                       NA       0
                                                                                                                                                                                     % No #DIV/0!

                                                                       1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                      Yes         0
                                                                       properly documented? (FAR10.001 & 2; FAR 12.101(a))
 X                                               3                                                                                                                                     No       0
                                                                                                                                                                                       NA       0
                                                                                                                                                                                     % No #DIV/0!

                                                                                            Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                      Yes         0
                                                                       1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                               No         0
 X                                               2
                                                                                                                                                                                       NA       0
                                                                                                                                                                                     % No #DIV/0!

                                                   1008. For other than commercial items, were the Source Selection Plan evaluation
                                                   factors, significant sub-factors, and their relative importance consistent with Sections
                                                                                                                                                                                      Yes         0
                                                   L/M (or equivalent sections)? (Army Source Selection Manual AFARS Appendix AA
 X                                               4 Chapters 4)
                                                                                                                                                                                       No       0
                                                                                                                                                                                       NA       0
                                                                                                                                                                                     % No #DIV/0!

                                                   1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                                   12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                                                                      Yes         0
                                                   and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
 X                                               4 choose N/A.
                                                                                                                                                                                       No       0
                                                                                                                                                                                       NA       0
                                                                                                                                                                                     % No #DIV/0!



4/21/2012                                                                                                                                                                                              Commercial
                1010. Were cost and price evaluated and the quality of the product or service assessed
            4                                                                                                   Yes      0
                in the source selection decision? (FAR 15.304 (C) (1) and (2))
 x                                                                                                               No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                Yes      0
                procedures followed? (DFARS 211.273, PGI 211.273-3)

X           1                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0

                1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)     No      0
X           2
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           3                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           2                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                Yes      0
                of the acquisition? (See local policy)

X           4                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
                1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)             No      0
X           1
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1017. Is the documentation in the contract file sufficient to constitute a complete history
                of the transaction, to include cross references to pertinent documents that are filed           Yes      0
                elsewhere? (FAR 4.801, FAR 4.803)
X           3
                                                                                                                 No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1018. Is the North American Industry Classification System (NAICS) code selected for
              the procurement (if greater than the micro purchase threshold) appropriate? (FAR                   No      0
X X         3
              19.303, DFARS 219.303, http://www.census.gov/naics)
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
              actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                 No      0
X           2 obtained? (excludes actions under the simplified acquisition threshold already set aside
              for small business)? (DFARS 219.201(d)(10)(A)))
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!




4/21/2012                                                                                                                     Commercial
              1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
              contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                          Yes      0
              by the contracting officer prior to the base period or any option period? (FAR 16.601
X           3 (d)(1)(i))
                                                                                                           No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1021. Follow on to question 1020, if the base period plus any option periods exceeds
                three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to      Yes      0
                the execution of the base period? (FAR 16.601(d)(1)(ii)
            4
X                                                                                                          No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1022. Is there an Acquisition Plan that was approved in accordance with local
                procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                          Yes      0
                Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                required for final buyout or one-time buy)
X X X 3
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1023. If a non-DoD contract is being used, does the contract file include the non-DoD
              contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                                                                                           No      0
X X         2 September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,
              signed by the requiring activity and indicate the procurement is within scope? (includes
              FSS) (100K>) (AR 70-13 1-5.g.)                                                               NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                           No      0
X X         3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1025. If the proposed action exceeds $25,000 was the opportunity posted in
                                                                                                           No      0
X           3 FEDBIZOPPS? (FAR 5.101 (a) (1))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1026. For proposed contract actions expected to exceed $15,000, but not expected to
          exceed $25,000, was the opportunity displayed in a public place, or by any appropriate
                                                                                                           No      0
X     X 3 electronic means via an unclassified notice of the solicitation or a copy of the
          solicitation? (FAR 5.101 (a) (2))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1027. If an exception to synopsis at FAR 5.202 applies, is there an adequate
                                                                                                          Yes      0
                Contracting Officer determination in the file?
X           3                                                                                              No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1028. Are contract deliverables clearly defined and traceable to Performance Work
                                                                                                           No      0
X     X 3 Statement (PWS)/Statement of Work (SOW), or other requirements provisions?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1029. Does the solicitation include the requirement for contractors to complete the
                                                                                                           No      0
X X         1 Army's Contractor Manpower Reporting? (AFARS 5137.9601)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0



X X         1

4/21/2012                                                                                                               Commercial
              1030. If appropriate, does the solicitation include the requirement for the Synchronized
              Pre-deployment and Operational Tracker (SPOT) or other allowed method of
              accounting for contractor personnel? (FAR 25.301-4 & 52.225-19, DFARS 225.301-4,              No      0
X X         1
              225.7402-5(a) & 252.225-7040, DFARS Deviation 2011-O0004 - SPOT N/A if <$100K
              OR < 30 days; $25K or < 30 days before Apr 2011)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1031. Is the contract type appropriate? (FAR Part 16, FAR 12.207 - FFP required for
                                                                                                            No      0
X X         3 commercial unless exception applies)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1032. Did the Commander approve this acquisition in accordance with Army Policy for
              Civilian Hiring and Initiation/Continuation of Contracts for Service Personnel? (SecArmy      No      0
X X         1
              memo of 23 Feb 06 "Army Policy for Civilian Hiring/Continuation of Contracts for Service
              Personnel" & AR 70-13 2-2d.)                                                                  NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1033. If applicable, was there a Quality Assurance Surveillance Plan (QASP)
              documented in the contract file? [Surveillance Plans are mandatory whenever a COR is
              appointed, unless specifically exempted in writing by the contracting officer.] (FAR
                                                                                                            No      0
X X         3 46.401, FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight
              and Surveillance of Contracts', dated 21 October 2010) (Mandatory for service
              contracts greater than $2,500) (If the contract is exempt from surveillance, mark "N/A")
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1034. If the contract is exempt from surveillance plan preparation and execution, is the
              Contracting Officer's justification/determination documented in the file? (FAR 46.401,
              FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight and                      Yes      0
              Surveillance of Contracts', dated 21 October 2010) (Mandatory for service contracts
X           3
              greater than $2,500)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1035. Is the method of contracting appropriate for this acquisition? (i.e. commercial
                items, Simplified Acquisition Procedures, sealed bid, negotiated) (FAR 12, 13, 14, and     Yes      0
                15)
X X         2
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1036. If there is OCONUS performance, did the solicitation and contract contain
                evidence of Defense Base Act (DBA) Insurance as in FAR 52.228-3, Workers                   Yes      0
                Compensation Insurance (Defense Base Act)?
X           3
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!




              1037. Does the solicitation and contract contain the clause 52.222-50, Combating             Yes      0
X             Trafficking in Persons, or the clause with Alternate I modification for contracts with
              performance outside the U.S. in accordance with FAR Subpart 22.17 Combating
              Trafficking in Persons. (Trafficking Victims Protection Act of 2000, 22 USC 78 (2009), as
            3 amended.)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                               Proposal/Bid Evaluation
                                                                                                           Yes      0
              1038. Was the selection of the SSA appropriate for the size/complexity of the
              acquisition? (FAR 15.303, AFARS 5115.303, and Army Source Selection Manual dated              No      0
X           3
              26 Feb 2009 AFARS Appendix AA)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!




4/21/2012                                                                                                                Commercial
                                                                                                            Yes      0
              1039. Did files contain a signed Source Selection Non-Disclosure Agreement for
              members of the Source Selection Organization (SSO)? (Army Source Selection Manual              No      0
X           3
              Section)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1040. Is there evidence of appointment if SSA is other than the Contracting Officer?
              (AFARS Part 5115.303(a) provides specific guidance on the appointment of the SSA for
              major defense acquisition programs, major automated information system acquisition             No      0
X           2
              programs, and designated Army acquisition programs. The SSA will be in the
              contracting chain unless the HCA or PARC approves otherwise.)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1041. If a competitive range was established, was the decision properly documented
              and appear reasonable (consistent with the evaluation criteria)? (FAR 15.306(c),               No      0
X           3
              AFARS 5115.306 (c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1042. Did the Source Selection Decision document substantiate the Selection Decision
                to include a meaningful description of the trade-offs in accordance with the Source         Yes      0
                Selection Plan? (FAR 15.308, AFARS 5115.308, ASSM Ch. 3)
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1043. If applicable, does the file contain the Contracting Officer's determination, made
                prior to contract award, that the proposed/agreed contract price is fair and reasonable.    Yes      0
                (FAR 13.106-3 and 15.406-3(a)(11))
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1044. Was the Independent Government Cost Estimate (IGCE) independently derived
            4 (to be "independent" the IGCE is prepared by a Government offical independent of the          Yes      0
              contractors proposal)?
X
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1045. For negotiated contracts over $700,000 unless an exception applies or a waiver
              has been obtained, is there sufficient cost/pricing data or information to establish the
                                                                                                             No      0
X           2 reasonableness of the price? (FAR 15.403 and DFARS 215.403 Obtaining cost or
              pricing data)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1046. If the award was placed to other than the lowest price offeror, is the best value
                                                                                                             No      0
X           3 decision properly documented? (FAR 15.303 and ASSM Ch. 8)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1047. If there was a protest against award, was it handled in accordance with FAR 33?        No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               Evaluation of Sealed Bid
                                                                                                            Yes      0
              1048. Was a reasonable time for prospective bidders allowed in the invitation for bid
              (IFB) in accordance with FAR 14.202-1? (at least 30 days when synopsis was required            No      0
X           2
              by FAR 5.2)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1049. Does the contracting office maintain a record of each IFB and each
                                                                                                             No      0
X           3 abstract/record of bids as mandated in FAR 14.204?




4/21/2012                                                                                                                 Commercial
X           3
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1050. If amendments were issued to the IFB, were they issued in accordance with FAR
                                                                                                           No      0
X           2 14.208?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1051. Are cancellations of IFBs handled in accordance with FAR 14.209 and recorded
                                                                                                           No      0
X           2 in accordance with FAR 14.403(d)?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                          Evaluation Negotiation (FAR 15)
                                                                                                          Yes      0
              1052. Were the evaluation factors (and significant sub-factors) limited to the key areas
              to be considered in the source selection decision? (FAR 15.304, DFARS 215.304,               No      0
X           3
              AFARS 5115.304, and ASSM Ch. 5 (figure 5-2 Steps Involved in Formulating Evaluation
              Factors and Subfactors)). (This refers to the establishment of factors, not how they         NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1053. If oral presentations were held, was the guidance outlined in FAR 15.102 and
                                                                                                           No      0
X           3 ASSM appendix C followed and was the process properly documented?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1054. If discussions were held, were offerors in the competitive range given an
                                                                                                           No      0
X           3 opportunity to submit a final proposal revision? (FAR 15.307(b))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1055. If discussions are not expected, is it clearly stated that the award may be made
              without discussions? (FAR 15.209(a), negotiated contract >= $12.5M requiring                 No      0
X           3
              cost/pricing data)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1056. If make or buy programs are required, were the FAR requirement met? (FAR
                                                                                                           No      0
X           3 15.407-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1057. If this was an unsolicited proposal, was it handled properly? (FAR 15.6, AFARS
                                                                                                           No      0
X           3 5115.606)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1058. If requested, were unsuccessful offerors debriefed and is the file properly
                                                                                                           No      0
X           3 documented? (FAR 15.505 and 15.506).
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                               Cost Reimbursement
                                                                                                          Yes      0
              1059. If the Contract type is Cost Reimbursement, was a Cost Realism Analysis
                                                                                                           No      0
X           2 performed to determine the most probable cost to the Government? (FAR 15.404-1(d))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1060. If applicable, is the contractor notifying the Government (formally, in writing)
              when it is expected that costs will exceed 75% of the estimated contract amount during       No      0
X           3
              the next 60 days? (FAR 32.705-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0


X           3


4/21/2012                                                                                                               Commercial
                1061. Does it appear that award fees are being awarded commensurate with contractor
                performance over a range from satisfactory to excellent performance? (FAR 16.401(e)             No      0
X           3
                )
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1062. If the award was made under "Best Value" were the trade-offs documented in
                                                                                                                No      0
X           3 accordance with FAR 15.406?
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1063. Was there any waiver of the requirement to obtain cost or pricing data obtained?
                                                                                                                No      0
X X         2 (FAR 15.403-1; DFARS 215.403-1) If yes, mark the next question "N/A"
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1064. Does the file contain a properly executed certificate of current cost or pricing data
              (CPD) for contract actions requiring CPD (negotiated contracts >= $700K if no                     No      0
X           3
              exceptions/waivers)? (FAR 15.406-2, 15.403-4)
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                  Contract Award
                1101. Is the Federal Procurement Data System - Next Generation (FPDS-NG) Contract
                                                                                                               Yes      0
                Action Report (CAR) in the file?
X X         2                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1102. If a CAR is in the file, are there any apparent mistakes? (Note: If the CAR is not
                                                                                                               Yes      0
                in the file mark this question N/A)
X           3                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1103. If the contract was awarded to a large business in the amount of $650,000
                ($1,500,000 if construction), does the solicitation / contract / subcontract include clause    Yes      0
                52.219-9 (Small Business Subcontracting Plan)? (FAR 19.708(b))
X X         3
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1104. If applicable, was a Contracting Officer's Representative (COR) appointed in
              writing by the contracting officer before awarding any service contract or service contract
              action? In accordance with SAAL-PP memo "Contract Administration and Surveillance
              of Service Contracts" dated 21 October 2010, COR is required if one or more of the                No      0
X X         2
              following apply: total dollar value of contract (including options) is greater that $150,000;
              action is complex or critical service; poor prior contract past performance; contracting
              officer determines COR is needed. (DFARS 201.602-2 and AFARS 5101.602-2(i)(A))
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

              1105. If a COR is required and the contracting officer retains performance surveillance
              duties, did the contracting officer document the contract file? (SAAL-PP memo,
X                                                                                                              Yes      0
              "Contract Administration and Surveillance of Service Contracts" dated 21 October 2010,
            2 and DFARS PGI 201.602-2)
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1106. Prior to appointment, did the contracting officer verify the COR has completed all
              mandatory training requirements and document the file as defines in Under Secretary of
              Defense (Acquisition, Technology, and Logistics) memorandum, dated 29 March 2010,
              subject: DoD Standards for Certification of Contracting Officer's Representative (COR)            No      0
X X         2
              for Service Acquisitions, attachment A? (SAAL-PP memo "Contract Administration and
              Surveillance of Service Contracts" dated 21 October 2010). AFARS 5101.602.2(1)(A),
              PGI 201.602-2(2)(ii), Revised April 30, 2010
                                                                                                                NA       0
                                                                                                              % No #DIV/0!




4/21/2012                                                                                                                    Commercial
                1107. If appropriate, have the Requirements for Certified Cost or Pricing Data (including
                appropriateness of waivers) been met (FAR 15.403) and is the documentation required          Yes      0
                by FAR 15.406 included in the file?
X           4
                                                                                                              No       0
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes      0
                1108. Was determination made that contractor's CCR information is active and current?         No      0
            2
X                                                                                                             NA       0
                                                                                                            % No #DIV/0!

              1109. Does the activity have a process in place for ensuring compliance with the
              requirements of Defense Procurement and Acquisition Policy (DPAP) Memorandum,
                                                                                                             Yes      0
              Subject: Contract Destination Acceptance Procedures, dated September 9, 2010
            2 (memorandum also relates to questions 1110 through 1115)?
X                                                                                                             No       0
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                1110. Did the activity follow their process developed for compliance with the referenced
                                                                                                             Yes      0
                DPAP Memorandum?
X           2                                                                                                 No       0
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                1111. Is there evidence of verification of Department of Defense Activity Address
                                                                                                             Yes      0
                Codes?
X           2                                                                                                 No       0
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                1112. Is there evidence of a registered acceptor available in Wide Area Workflow?            Yes       0
X                                                                                                             No       0
            2
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                1113. If there is no evidence of a registered acceptor available in Wide Area Workflow,
                                                                                                             Yes      0
                did the activity use source acceptance or "acceptance at other"?
X           2                                                                                                 No       0
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                1114. Did the activity follow Defense Federal Acquisition Regulation Supplement,
                Procedures Guidance and Information (PGI) Part 204.201 - Contract Distribution               Yes      0
                Procedures?
            2
X                                                                                                             No       0
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                1115. Is the destination a government acceptance point? (Contractor DODAACs are
                                                                                                             Yes      0
                those beginning with the letters C, E, L, Q, U, HG, SD, or ZO)
                                                                                                              No       0
            2
X                                                                                                             NA       0
                                                                                                            % No #DIV/0!

                                               FAR Part 16 Task Order
                                                                                                             Yes      0
              1116. Was the IDIQ awarded as a multiple award action (MAC)? (FAR 16.500(a);
                                                                                                              No      0
X           3 16.503(d)(1); 16.504(a)(4)(iv); and FAR 16.506(f))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes      0
              1117. If not a multiple award, did KO document reason (>$100M requires HCA
                                                                                                              No      0
X           2 approval) (FAR 16.504(c))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes      0
              1118. If competitive IDIQ task order, was fair opportunity provided to all qualified
                                                                                                              No      0
X           3 vendors? (DFARS 216.505-70 and FAR 16.505) (actions greater than $3,000)
                                                                                                              NA       0
                                                                                                            % No #DIV/0!




4/21/2012                                                                                                                  Commercial
                                                                                                            Yes      0
              1119. If fair opportunity was not provided, was the proper justification provided IAW
                                                                                                             No      0
X           3 FAR 16.505 and DFARS 216.505-70(b)(1)(2)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               1200 Contract Administration
                1201. Is documentation of contractor performance being provided to the Contracting
                Officer by the receiving official / COR as required by AFARS 5153.9001.2(d) and             Yes      0
                documents in the file?
X           4
                                                                                                             No      0

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1202. For all service actions awarded after 30 July 2010, did the contract file contain
              evidence that the contracting officer held periodic status/progress meeting with the COR
              and contractor (at least quarterly) to discuss problems, progress of contract and             Yes      0
              contractor performance? (Army Regulation 70-13 "Management and Oversight of
            3
              Service Acquisitions". Chapter 4-4b(1))
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!


              1203. Has the contracting officer reviewed the COR official file, and documented the
              contract file accordingly? (As per Army Regulation 70-13 "Management and Oversight of
                                                                                                            Yes      0
              Service Acquisitions", Chapter 4-4b(3), dated 30 July 2010, the COR is a part of the
            3 official contract files and must be available for review by the contracting officer.
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1204. If appropriate, are property administration records being maintained properly in
                                                                                                            Yes      0
                the contract file? (FAR 45)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1205. Did the contracting officer issue a determination stating that exercising the option
              was in the best interest of the Government and did it consider all appropriate factors in      No      0
X           2
              accordance with FAR 17.207(c) and DFARS 217.207?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1206. Are undefinitized contract actions (including Task Orders) being definitized within
              180 days or other prescribed timeframe? (FAR 16.603-2; AFARS 5116.603-2; DFARS                 No      0
X           3
              217.7400)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

              1207. Is there evidence that a Performance Assessment Report has been entered in
              the Contractor Performance Assessment Reporting System (CPARS) or other standard
                                                                                                             No      0
X           2 performance reporting system? (http://www.cpars.csd.disa.mil/; see AFARS 5142.1502-
              90 for the applicable thresholds)

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1208. Is the submitted subcontract plan approved by the contracting officer and filed in
                                                                                                             No      0
X           3 the contract file in accordance with FAR 19.704?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1209. Are modifications issued under the proper authority? (FAR 43.102)                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1210. Is the change within the scope of the contract? (FAR 43.201)                           No      0
X           3



4/21/2012                                                                                                                 Commercial
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1211. Are modifications executed correctly as a unilateral or a bilateral action? (FAR
                                                                                                             No      0
X           3 43.103)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1212. Is there adequate documentation to support the modification change(s)? (FAR
                                                                                                             No      0
X           3 43.102)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1213 For a supplemental agreement, the effective date shall be the date agreed upon
                                                                                                             No      0
X           3 by the contracting parties? (FAR 43.101 (2))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1214. Is there a clear separation of the procedures for processing Defense Base Act
              (DBA) claims and War Hazard Claims Act (WHCA) claims in the contract? (FAR 52.228-             No      0
X           3
              3)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                       Contract Close Out (add a N/A if active)
                                                                                                            Yes      0
              1215. Are contract administration offices initiating administrative closeout of the
                                                                                                             No      0
X X         2 contract after receiving evidence of its physical completion? (FAR 4.804-1)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1216. Was the contract closed out within the time standards delineated at FAR 4.804-
              1? Reference paragraphs (a)(1)-(4) for applicability below: SAP - considered closed
              when the contracting officer receives evidence of receipt of property and final payment,
              unless otherwise specified by agency regulations. FFP, other than SAP, should be
              closed within 6 months after the date on which the contracting officer receives evidence       No      0
X           2
              of physical completion requiring settlement of indirect cost rates should be closed within
              36 months of the month in which the contracting officer receives evidence of physical
              completion; all other contracts should be closed within 20 months of the month in which
              the contracting officer receives evidence of physical completion.
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1217. Is final delivery and acceptance documented in the file (DD250 - or other forms of
                                                                                                             No      0
X           2 acceptance)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1218. Is the acceptance signed by the proper authority?                                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1219 Is the disposition of classified material completed? (FAR 4.804-5 (a)(1))
                                                                                                             No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1220 Was a funds review completed and excess funds deobligated? (FAR 4.804-5
                                                                                                             No      0
X           2 (a)(15))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1221. Is a modification issued to decommit any residual funds? (FAR 4.804-5)                 No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 Commercial
                                                                                                           Yes       0
                1222. Is the DD1594/1597 signed and in the file? (DFARS PGI 204.804)                        No       0
X           3
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1223. Is the contractor's closing statement/release of claims/disputes in the file? (FAR
                                                                                                            No       0
X           2 4.804-5)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                               1300. Justifications and Approvals (J&A Questions)
                                                                                                           Yes       0
              1301. If competition is limited in any way, is there a signed Determination (if estimated
              cost is under the Simplified Acquisition Threshold) or a signed J&A (if above the
                                                                                                            No       0
X           4 Simplified Acquisition Threshold) in the file? (FAR 13.106-1(b), FAR 13.5, FAR 6.302,
              FAR 8.405-6)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1302. For justifications under FAR 6.303-1, was the J&A posted within 14 days after
                                                                                                           Yes       0
                award ? (FAR 6.305 (a)
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1303. For justifications under FAR 6.303-2, was the J&A posted within 30 days after
                                                                                                           Yes       0
                award? (FAR 6.305 (b))
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
        1304. Does the Determination (if applicable) / Justification and Approval (J&A)
        document explain or justify limiting competition to fully substantiate the action? (FAR             No       0
X X X 4
        6.302, FAR 8.405-6, FAR 13.5, FAR 16.505(b)(5))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1305. Does the J&A (or Determination, if applicable) adequately describe why the
                                                                                                            No       0
                agency needs the particular product / service? (FAR 16.505(b)(5))
X     X 3
                                                                                                           NA        0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1306. Does the J&A follow the recommended format? (DFARS PGI 206.202)                       No       0
X           2
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
          1307. Was the J&A certified and approved at the appropriate levels? (FAR 6.304)
          (Thresholds: KO up to $650,000, competition advocate for >$650,000 to $12.5M, Head                No       0
X     X 2
          of Procuring Activity (or Designee) for >$12.5M to $85.5M, ASA(ALT) for above $85.5M)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1308. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                factually demonstrate that there is an unusual and compelling requirement and that an
                                                                                                            No       0
                award must be made within an unusually short time frame? (Not lack of planning or
                expiring funds) (FAR 6.302-2(a)(2))
X     X 3

                                                                                                           NA        0


                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1309. When using Exception 6.302-2 (Unusual and Compelling Urgency), if the period
                of performance is more than one year, does the J&A address why a contract of shorter        No       0
                duration would not be awarded and a competitive procurement begun?
X X X 3




4/21/2012                                                                                                                Commercial
X X X 3

                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1310. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                adequately describe the nature and extent of the injury if a contract award is delayed?     No       0
                (not merely using adjectives such as “significant”)
X     X 3
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                          1400. Commercial Questions
                                                                                                           Yes       0
              1401. For actions under Simplified Acquisition Procedures, does the documentation in
              the contract file satisfy the special documentation requirements required to use the Test     No       0
X           1
              Program for certain commercial Items? (FAR 13.501)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0

                1402. For commercial contracts exceeding $1M, does the file contain a determination         No       0
X           2
                stating the acquisition meets the commercial definition at FAR 2.101? (DFAR 212.102)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1403. Was market research conducted to determine whether commercial items or
              nondevelopmental items are available that could meet the agency’s requirements?               No       0
X           2
              (FAR 12.101)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1404. If Time and Material or Labor Hour contract type was used for the acquisition of
                                                                                                            No       0
X           3 commercial items was a D&F prepared? (FAR 12.207(b)(2); DFARS 212.207)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1405. If the award was made under the Pilot Program for Acquisition of Military-Purpose
              Nondevelopmental Items (DFARS 212.7100) has the consolidated annual report                    No       0
X           3
              required by DFARS 212.7102-2 been submitted?
                                                                                                            NA       0
                                                                                                          % No #DIV/0!
                If this is an Information Technology contract action, answer the following
                questions.
                                                                                                           Yes       0
              1406. For the purchase of commercial software products, upgrades, or maintenance,
                                                                                                            No       0
X           2 was the DoD Enterprise Software Initiative (ESI) complied with? (DFARS 208.7402)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1407. Does the file contain an Acquisition Plan and Information Technology acquisition
              strategy for orders placed under a task- or delivery-order contract awarded by another        No       0
X           2
              agency? (FAR 39.101(b)(2))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1408. If a minimum proposed Contractor Personnel experience or education
              requirement is used, is the file documented with a Contracting Officer determination?         No       0
X           2
              (FAR 39.104)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1409. Does the contract file contain documentation that addresses the management of
                                                                                                            No       0
X           2 risk? (FAR 39.102)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!



4/21/2012                                                                                                                Commercial
                                                                                                    Yes      0
              1410. Was a CHESS contract vehicle used for the procurement of commercial IT
                                                                                                     No      0
X           3 procurements? (AFARS 5139)
                                                                                                     NA       0
                                                                                                   % No #DIV/0!

                                                                                                    Yes      0
              1411. If the commercial IT hardware and/or software was not acquired using a CHESS
                                                                                                     No      0
X           3 contract vehicle, does the file contain a waiver? (AFARS 5139)
                                                                                                     NA       0
                                                                                                   % No #DIV/0!




4/21/2012                                                                                                         Commercial
4/21/2012   Commercial
4/21/2012   Commercial
4/21/2012   Commercial
4/21/2012   Commercial
4/21/2012   Commercial
4/21/2012   Commercial
                                                                                                      FY 2012 Contract Execution Toolkit
                                                                                                                                                                          Reviewer Name (Last, First):
                          Competition Advocate                                                      Scroll over to the first un-                                                    Contract Number:
                                                 Severity of Deficiency                            used column and insert the                                                         Contract Value:
                                                                                                   header data in that column                                                 KO's Name (Last, First):
                                                                                                       opposite each title.                                                         Requiring Activity:
Major Systems




                                                                                                                                                                                    Contractor Name:
                                                                                                                                                                                   Contract Category:
                SAAL-PP




                                                                                                                                                                          REVIEWER NOTES:
                                                                                                                                    Total Contracts Reviewed               0
                                                                                                                                                  Total Roll-Up (Major Systems Contracts)

                                                                                                          1000. Core Questions
                                                                                                                   Funding
                                                                          1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                         Yes         0
                                                                          amount, proper appropriation, at the proper time)? (FAR 32.702)
  X                                                 4                                                                                                                                     No       0
                                                                                                                                                                                          NA       0
                                                                                                                                                                                        % No #DIV/0!

                                                                          1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                          a fixed price contract or the estimated cost and any fee of a cost-reimbursement                               Yes         0
                                                                          contract? (FAR 32.703-1(a))
  X                                                 4
                                                                                                                                                                                          No       0
                                                                                                                                                                                          NA       0
                                                                                                                                                                                        % No #DIV/0!

                                                                                                                                                                                         Yes         0
                                                      1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                      order under a contract for severable services for a period that begins in one fiscal year
                                                      and ends in the next fiscal year did the contracting officer assure that the period of the                                          No         0
  X                                                 4
                                                      contract awarded, option exercised, or order did not exceed 1 year? (DFARS 232.703-3
                                                      (b))
                                                                                                                                                                                          NA       0
                                                                                                                                                                                        % No #DIV/0!

                                                                          1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                         Yes         0
                                                                          allotted and any corresponding increment of fee? (FAR 32.703-1(b))
  X                                                 4                                                                                                                                     No       0
                                                                                                                                                                                          NA       0
                                                                                                                                                                                        % No #DIV/0!

                                                                          1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                          4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                Yes         0
  X                                                 3
                                                                                                                                                                                          No       0
                                                                                                                                                                                          NA       0
                                                                                                                                                                                        % No #DIV/0!

                                                                          1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                         Yes         0
                                                                          properly documented? (FAR10.001 & 2; FAR 12.101(a))
  X                                                 3                                                                                                                                     No       0
                                                                                                                                                                                          NA       0
                                                                                                                                                                                        % No #DIV/0!

                                                                                               Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                         Yes         0
                                                                          1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                               No         0
  X                                                 2
                                                                                                                                                                                          NA       0
                                                                                                                                                                                        % No #DIV/0!

                                                      1008. For other than commercial items, were the Source Selection Plan evaluation
                                                      factors, significant sub-factors, and their relative importance consistent with Sections
                                                                                                                                                                                         Yes         0
                                                      L/M (or equivalent sections)? (Army Source Selection Manual AFARS Appendix AA
  X                                                 4 Chapters 4)
                                                                                                                                                                                          No       0
                                                                                                                                                                                          NA       0
                                                                                                                                                                                        % No #DIV/0!

                                                      1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                                      12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                                                                         Yes         0
                                                      and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
  X                                                 4 choose N/A.
                                                                                                                                                                                          No       0
                                                                                                                                                                                          NA       0
                                                                                                                                                                                        % No #DIV/0!



4/21/2012                                                                                                                                                                                                 Maj. Sys.
                1010. Were cost and price evaluated and the quality of the product or service assessed
            4                                                                                                   Yes      0
                in the source selection decision? (FAR 15.304 (C) (1) and (2))
 x                                                                                                               No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                Yes      0
                procedures followed? (DFARS 211.273, PGI 211.273-3)

X           1                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0

                1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)     No      0
X           2
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           3                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           2                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                Yes      0
                of the acquisition? (See local policy)

X           4                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
                1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)             No      0
X           1
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1017. Is the documentation in the contract file sufficient to constitute a complete history
                of the transaction, to include cross references to pertinent documents that are filed           Yes      0
                elsewhere? (FAR 4.801, FAR 4.803)
X           3
                                                                                                                 No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1018. Is the North American Industry Classification System (NAICS) code selected for
              the procurement (if greater than the micro purchase threshold) appropriate? (FAR                   No      0
X X         3
              19.303, DFARS 219.303, http://www.census.gov/naics)
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
              actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                 No      0
X           2 obtained? (excludes actions under the simplified acquisition threshold already set aside
              for small business)? (DFARS 219.201(d)(10)(A)))
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!




4/21/2012                                                                                                                     Maj. Sys.
              1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
              contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                          Yes      0
              by the contracting officer prior to the base period or any option period? (FAR 16.601
X           3 (d)(1)(i))
                                                                                                           No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1021. Follow on to question 1020, if the base period plus any option periods exceeds
X               three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to      Yes      0
                the execution of the base period? (FAR 16.601(d)(1)(ii)
            4
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1022. Is there an Acquisition Plan that was approved in accordance with local
                procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                          Yes      0
                Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                required for final buyout or one-time buy)
X X X 3
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1023. If a non-DoD contract is being used, does the contract file include the non-DoD
              contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                                                                                           No      0
X X         2 September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,
              signed by the requiring activity and indicate the procurement is within scope? (includes
              FSS) (100K>) (AR 70-13 1-5.g.)                                                               NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                           No      0
X X         3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1025. If the proposed action exceeds $25,000 was the opportunity posted in
                                                                                                           No      0
X           3 FEDBIZOPPS? (FAR 5.101 (a) (1))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1026. For proposed contract actions expected to exceed $15,000, but not expected to
          exceed $25,000, was the opportunity displayed in a public place, or by any appropriate
                                                                                                           No      0
X     X 3 electronic means via an unclassified notice of the solicitation or a copy of the
          solicitation? (FAR 5.101 (a) (2))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1027. If an exception to synopsis at FAR 5.202 applies, is there an adequate
                                                                                                          Yes      0
                Contracting Officer determination in the file?
X           3                                                                                              No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1028. Are contract deliverables clearly defined and traceable to Performance Work
                                                                                                           No      0
X     X 3 Statement (PWS)/Statement of Work (SOW), or other requirements provisions?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1029. Does the solicitation include the requirement for contractors to complete the
                                                                                                           No      0
X X         1 Army's Contractor Manpower Reporting? (AFARS 5137.9601)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0



X X         1

4/21/2012                                                                                                               Maj. Sys.
              1030. If appropriate, does the solicitation include the requirement for the Synchronized
              Pre-deployment and Operational Tracker (SPOT) or other allowed method of
              accounting for contractor personnel? (FAR 25.301-4 & 52.225-19, DFARS 225.301-4,              No      0
X X         1
              225.7402-5(a) & 252.225-7040, DFARS Deviation 2011-O0004 - SPOT N/A if <$100K
              OR < 30 days; $25K or < 30 days before Apr 2011)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1031. Is the contract type appropriate? (FAR Part 16, FAR 12.207 - FFP required for
                                                                                                            No      0
X X         3 commercial unless exception applies)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1032. Did the Commander approve this acquisition in accordance with Army Policy for
              Civilian Hiring and Initiation/Continuation of Contracts for Service Personnel? (SecArmy      No      0
X X         1
              memo of 23 Feb 06 "Army Policy for Civilian Hiring/Continuation of Contracts for Service
              Personnel" & AR 70-13 2-2d.)                                                                  NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1033. If applicable, was there a Quality Assurance Surveillance Plan (QASP)
              documented in the contract file? [Surveillance Plans are mandatory whenever a COR is
              appointed, unless specifically exempted in writing by the contracting officer.] (FAR
                                                                                                            No      0
X X         3 46.401, FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight
              and Surveillance of Contracts', dated 21 October 2010) (Mandatory for service
              contracts greater than $2,500) (If the contract is exempt from surveillance, mark "N/A")
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1034. If the contract is exempt from surveillance plan preparation and execution, is the
              Contracting Officer's justification/determination documented in the file? (FAR 46.401,
X           3 FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight and                      Yes      0
              Surveillance of Contracts', dated 21 October 2010) (Mandatory for service contracts
              greater than $2,500)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1035. Is the method of contracting appropriate for this acquisition? (i.e. commercial
              items, Simplified Acquisition Procedures, sealed bid, negotiated) (FAR 12, 13, 14, and       Yes      0
            2 15)
X X
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1036. If there is OCONUS performance, did the solicitation and contract contain
                evidence of Defense Base Act (DBA) Insurance as in FAR 52.228-3, Workers                   Yes      0
                Compensation Insurance (Defense Base Act)?
X           3
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1037. Does the solicitation and contract contain the clause 52.222-50, Combating
              Trafficking in Persons, or the clause with Alternate I modification for contracts with
              performance outside the U.S. in accordance with FAR Subpart 22.17 Combating                  Yes      0
X             Trafficking in Persons. (Trafficking Victims Protection Act of 2000, 22 USC 78 (2009), as
            3 amended.)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                              Proposal/Bid Evaluation
                                                                                                           Yes      0
              1038. Was the selection of the SSA appropriate for the size/complexity of the
              acquisition? (FAR 15.303, AFARS 5115.303, and Army Source Selection Manual dated              No      0
X           3
              26 Feb 2009 AFARS Appendix AA)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1039. Did files contain a signed Source Selection Non-Disclosure Agreement for
              members of the Source Selection Organization (SSO)? (Army Source Selection Manual             No      0
X           3
              Section)




4/21/2012                                                                                                                Maj. Sys.
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1040. Is there evidence of appointment if SSA is other than the Contracting Officer?
              (AFARS Part 5115.303(a) provides specific guidance on the appointment of the SSA for
              major defense acquisition programs, major automated information system acquisition             No      0
X           2
              programs, and designated Army acquisition programs. The SSA will be in the
              contracting chain unless the HCA or PARC approves otherwise.)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1041. If a competitive range was established, was the decision properly documented
              and appear reasonable (consistent with the evaluation criteria)? (FAR 15.306(c),               No      0
X           3
              AFARS 5115.306 (c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1042. Did the Source Selection Decision document substantiate the Selection Decision
                to include a meaningful description of the trade-offs in accordance with the Source         Yes      0
                Selection Plan? (FAR 15.308, AFARS 5115.308, ASSM Ch. 3)
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1043. If applicable, does the file contain the Contracting Officer's determination, made
                prior to contract award, that the proposed/agreed contract price is fair and reasonable.    Yes      0
                (FAR 13.106-3 and 15.406-3(a)(11))
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1044. Was the Independent Government Cost Estimate (IGCE) independently derived
X           4 (to be "independent" the IGCE is prepared by a Government offical independent of the          Yes      0
              contractors proposal)?
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1045. For negotiated contracts over $700,000 unless an exception applies or a waiver
              has been obtained, is there sufficient cost/pricing data or information to establish the
                                                                                                             No      0
X           2 reasonableness of the price? (FAR 15.403 and DFARS 215.403 Obtaining cost or
              pricing data)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1046. If the award was placed to other than the lowest price offeror, is the best value
                                                                                                             No      0
X           3 decision properly documented? (FAR 15.303 and ASSM Ch. 8)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1047. If there was a protest against award, was it handled in accordance with FAR 33?        No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               Evaluation of Sealed Bid
                                                                                                            Yes      0
              1048. Was a reasonable time for prospective bidders allowed in the invitation for bid
              (IFB) in accordance with FAR 14.202-1? (at least 30 days when synopsis was required            No      0
X           2
              by FAR 5.2)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1049. Does the contracting office maintain a record of each IFB and each
                                                                                                             No      0
X           3 abstract/record of bids as mandated in FAR 14.204?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           2



4/21/2012                                                                                                                 Maj. Sys.
              1050. If amendments were issued to the IFB, were they issued in accordance with FAR
                                                                                                           No      0
X           2 14.208?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1051. Are cancellations of IFBs handled in accordance with FAR 14.209 and recorded
                                                                                                           No      0
X           2 in accordance with FAR 14.403(d)?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                          Evaluation Negotiation (FAR 15)
                                                                                                          Yes      0
              1052. Were the evaluation factors (and significant sub-factors) limited to the key areas
              to be considered in the source selection decision? (FAR 15.304, DFARS 215.304,               No      0
X           3
              AFARS 5115.304, and ASSM Ch. 5 (figure 5-2 Steps Involved in Formulating Evaluation
              Factors and Subfactors)). (This refers to the establishment of factors, not how they         NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1053. If oral presentations were held, was the guidance outlined in FAR 15.102 and
                                                                                                           No      0
X           3 ASSM appendix C followed and was the process properly documented?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1054. If discussions were held, were offerors in the competitive range given an
                                                                                                           No      0
X           3 opportunity to submit a final proposal revision? (FAR 15.307(b))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1055. If discussions are not expected, is it clearly stated that the award may be made
              without discussions? (FAR 15.209(a), negotiated contract >= $12.5M requiring                 No      0
X           3
              cost/pricing data)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1056. If make or buy programs are required, were the FAR requirement met? (FAR
                                                                                                           No      0
X           3 15.407-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1057. If this was an unsolicited proposal, was it handled properly? (FAR 15.6, AFARS
                                                                                                           No      0
X           3 5115.606)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1058. If requested, were unsuccessful offerors debriefed and is the file properly
                                                                                                           No      0
X           3 documented? (FAR 15.505 and 15.506).
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                               Cost Reimbursement
                                                                                                          Yes      0
              1059. If the Contract type is Cost Reimbursement, was a Cost Realism Analysis
                                                                                                           No      0
X           2 performed to determine the most probable cost to the Government? (FAR 15.404-1(d))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1060. If applicable, is the contractor notifying the Government (formally, in writing)
              when it is expected that costs will exceed 75% of the estimated contract amount during       No      0
X           3
              the next 60 days? (FAR 32.705-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1061. Does it appear that award fees are being awarded commensurate with contractor
              performance over a range from satisfactory to excellent performance? (FAR 16.401(e)          No      0
X           3
              )
                                                                                                           NA       0
                                                                                                         % No #DIV/0!



4/21/2012                                                                                                               Maj. Sys.
                                                                                                               Yes      0
              1062. If the award was made under "Best Value" were the trade-offs documented in
                                                                                                                No      0
X           3 accordance with FAR 15.406?
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1063. Was there any waiver of the requirement to obtain cost or pricing data obtained?
                                                                                                                No      0
X X         2 (FAR 15.403-1; DFARS 215.403-1) If yes, mark the next question "N/A"
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1064. Does the file contain a properly executed certificate of current cost or pricing data
              (CPD) for contract actions requiring CPD (negotiated contracts >= $700K if no                     No      0
X           3
              exceptions/waivers)? (FAR 15.406-2, 15.403-4)
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                  Contract Award
                1101. Is the Federal Procurement Data System - Next Generation (FPDS-NG) Contract
                                                                                                               Yes      0
                Action Report (CAR) in the file?
X X         2                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1102. If a CAR is in the file, are there any apparent mistakes? (Note: If the CAR is not
                                                                                                               Yes      0
                in the file mark this question N/A)
X           3                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1103. If the contract was awarded to a large business in the amount of $650,000
                ($1,500,000 if construction), does the solicitation / contract / subcontract include clause    Yes      0
                52.219-9 (Small Business Subcontracting Plan)? (FAR 19.708(b))
X X         3
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1104. If applicable, was a Contracting Officer's Representative (COR) appointed in
              writing by the contracting officer before awarding any service contract or service contract
              action? In accordance with SAAL-PP memo "Contract Administration and Surveillance
              of Service Contracts" dated 21 October 2010, COR is required if one or more of the                No      0
X X         2
              following apply: total dollar value of contract (including options) is greater that $150,000;
              action is complex or critical service; poor prior contract past performance; contracting
              officer determines COR is needed. (DFARS 201.602-2 and AFARS 5101.602-2(i)(A))
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

              1105. If a COR is required and the contracting officer retains performance surveillance
              duties, did the contracting officer document the contract file? (SAAL-PP memo,
X                                                                                                              Yes      0
              "Contract Administration and Surveillance of Service Contracts" dated 21 October 2010,
            2 and DFARS PGI 201.602-2)
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1106. Prior to appointment, did the contracting officer verify the COR has completed all
              mandatory training requirements and document the file as defines in Under Secretary of
              Defense (Acquisition, Technology, and Logistics) memorandum, dated 29 March 2010,
              subject: DoD Standards for Certification of Contracting Officer's Representative (COR)            No      0
X X         2
              for Service Acquisitions, attachment A? (SAAL-PP memo "Contract Administration and
              Surveillance of Service Contracts" dated 21 October 2010). AFARS 5101.602.2(1)(A),
              PGI 201.602-2(2)(ii), Revised April 30, 2010
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1107. If appropriate, have the Requirements for Certified Cost or Pricing Data (including
                appropriateness of waivers) been met (FAR 15.403) and is the documentation required            Yes      0
                by FAR 15.406 included in the file?
X           4
                                                                                                                No      0




4/21/2012                                                                                                                    Maj. Sys.
X           4
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1108. Was determination made that contractor's CCR information is active and current?        No      0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

              1109. Does the activity have a process in place for ensuring compliance with the
              requirements of Defense Procurement and Acquisition Policy (DPAP) Memorandum,
                                                                                                            Yes      0
              Subject: Contract Destination Acceptance Procedures, dated September 9, 2010
            2 (memorandum also relates to questions 1110 through 1115)?
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1110. Did the activity follow their process developed for compliance with the referenced
                                                                                                            Yes      0
                DPAP Memorandum?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1111. Is there evidence of verification of Department of Defense Activity Address
                                                                                                            Yes      0
                Codes?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1112. Is there evidence of a registered acceptor available in Wide Area Workflow?           Yes       0
X                                                                                                            No       0
            2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1113. If there is no evidence of a registered acceptor available in Wide Area Workflow,
                                                                                                            Yes      0
                did the activity use source acceptance or "acceptance at other"?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1114. Did the activity follow Defense Federal Acquisition Regulation Supplement,
                Procedures Guidance and Information (PGI) Part 204.201 - Contract Distribution              Yes      0
                Procedures?
            2
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1115. Is the destination a government acceptance point? (Contractor DODAACs are
                                                                                                            Yes      0
                those beginning with the letters C, E, L, Q, U, HG, SD, or ZO)
                                                                                                             No       0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

                                               FAR Part 16 Task Order
                                                                                                            Yes      0
              1116. Was the IDIQ awarded as a multiple award action (MAC)? (FAR 16.500(a);
                                                                                                             No      0
X           3 16.503(d)(1); 16.504(a)(4)(iv); and FAR 16.506(f))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1117. If not a multiple award, did KO document reason (>$100M requires HCA
                                                                                                             No      0
X           2 approval) (FAR 16.504(c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1118. If competitive IDIQ task order, was fair opportunity provided to all qualified
                                                                                                             No      0
X           3 vendors? (DFARS 216.505-70 and FAR 16.505) (actions greater than $3,000)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1119. If fair opportunity was not provided, was the proper justification provided IAW
                                                                                                             No      0
X           3 FAR 16.505 and DFARS 216.505-70(b)(1)(2)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 Maj. Sys.
                                               1200 Contract Administration
                1201. Is documentation of contractor performance being provided to the Contracting
                Officer by the receiving official / COR as required by AFARS 5153.9001.2(d) and             Yes      0
                documents in the file?
X           4
                                                                                                             No      0

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1202. For all service actions awarded after 30 July 2010, did the contract file contain
              evidence that the contracting officer held periodic status/progress meeting with the COR
              and contractor (at least quarterly) to discuss problems, progress of contract and             Yes      0
              contractor performance? (Army Regulation 70-13 "Management and Oversight of
            3
              Service Acquisitions". Chapter 4-4b(1))
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!


              1203. Has the contracting officer reviewed the COR official file, and documented the
              contract file accordingly? (As per Army Regulation 70-13 "Management and Oversight of
                                                                                                            Yes      0
              Service Acquisitions", Chapter 4-4b(3), dated 30 July 2010, the COR is a part of the
            3 official contract files and must be available for review by the contracting officer.
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1204. If appropriate, are property administration records being maintained properly in
                                                                                                            Yes      0
                the contract file? (FAR 45)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1205. Did the contracting officer issue a determination stating that exercising the option
              was in the best interest of the Government and did it consider all appropriate factors in      No      0
X           2
              accordance with FAR 17.207(c) and DFARS 217.207?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1206. Are undefinitized contract actions (including Task Orders) being definitized within
              180 days or other prescribed timeframe? (FAR 16.603-2; AFARS 5116.603-2; DFARS                 No      0
X           3
              217.7400)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

              1207. Is there evidence that a Performance Assessment Report has been entered in
              the Contractor Performance Assessment Reporting System (CPARS) or other standard
                                                                                                             No      0
X           2 performance reporting system? (http://www.cpars.csd.disa.mil/; see AFARS 5142.1502-
              90 for the applicable thresholds)

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1208. Is the submitted subcontract plan approved by the contracting officer and filed in
                                                                                                             No      0
X           3 the contract file in accordance with FAR 19.704?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1209. Are modifications issued under the proper authority? (FAR 43.102)                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1210. Is the change within the scope of the contract? (FAR 43.201)                           No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           3



4/21/2012                                                                                                                 Maj. Sys.
              1211. Are modifications executed correctly as a unilateral or a bilateral action? (FAR
                                                                                                             No      0
X           3 43.103)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1212. Is there adequate documentation to support the modification change(s)? (FAR
                                                                                                             No      0
X           3 43.102)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1213 For a supplemental agreement, the effective date shall be the date agreed upon
                                                                                                             No      0
X           3 by the contracting parties? (FAR 43.101 (2))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1214. Is there a clear separation of the procedures for processing Defense Base Act
              (DBA) claims and War Hazard Claims Act (WHCA) claims in the contract? (FAR 52.228-             No      0
X           3
              3)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                       Contract Close Out (add a N/A if active)
                                                                                                            Yes      0
              1215. Are contract administration offices initiating administrative closeout of the
                                                                                                             No      0
X X         2 contract after receiving evidence of its physical completion? (FAR 4.804-1)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1216. Was the contract closed out within the time standards delineated at FAR 4.804-
              1? Reference paragraphs (a)(1)-(4) for applicability below: SAP - considered closed
              when the contracting officer receives evidence of receipt of property and final payment,
              unless otherwise specified by agency regulations. FFP, other than SAP, should be
              closed within 6 months after the date on which the contracting officer receives evidence       No      0
X           2
              of physical completion requiring settlement of indirect cost rates should be closed within
              36 months of the month in which the contracting officer receives evidence of physical
              completion; all other contracts should be closed within 20 months of the month in which
              the contracting officer receives evidence of physical completion.
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1217. Is final delivery and acceptance documented in the file (DD250 - or other forms of
                                                                                                             No      0
X           2 acceptance)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1218. Is the acceptance signed by the proper authority?                                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1219 Is the disposition of classified material completed? (FAR 4.804-5 (a)(1))
                                                                                                             No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1220 Was a funds review completed and excess funds deobligated? (FAR 4.804-5
                                                                                                             No      0
X           2 (a)(15))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1221. Is a modification issued to decommit any residual funds? (FAR 4.804-5)                 No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1222. Is the DD1594/1597 signed and in the file? (DFARS PGI 204.804)                         No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 Maj. Sys.
                                                                                                           Yes       0
              1223. Is the contractor's closing statement/release of claims/disputes in the file? (FAR
                                                                                                            No       0
X           2 4.804-5)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                               1300. Justifications and Approvals (J&A Questions)
                                                                                                           Yes       0
              1301. If competition is limited in any way, is there a signed Determination (if estimated
              cost is under the Simplified Acquisition Threshold) or a signed J&A (if above the
                                                                                                            No       0
X           4 Simplified Acquisition Threshold) in the file? (FAR 13.106-1(b), FAR 13.5, FAR 6.302,
              FAR 8.405-6)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1302. For justifications under FAR 6.303-1, was the J&A posted within 14 days after
                                                                                                           Yes       0
                award ? (FAR 6.305 (a)
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1303. For justifications under FAR 6.303-2, was the J&A posted within 30 days after
                                                                                                           Yes       0
                award? (FAR 6.305 (b))
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
        1304. Does the Determination (if applicable) / Justification and Approval (J&A)
        document explain or justify limiting competition to fully substantiate the action? (FAR             No       0
X X X 4
        6.302, FAR 8.405-6, FAR 13.5, FAR 16.505(b)(5))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1305. Does the J&A (or Determination, if applicable) adequately describe why the
                                                                                                            No       0
                agency needs the particular product / service? (FAR 16.505(b)(5))
X     X 3
                                                                                                           NA        0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1306. Does the J&A follow the recommended format? (DFARS PGI 206.202)                       No       0
X           2
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
          1307. Was the J&A certified and approved at the appropriate levels? (FAR 6.304)
          (Thresholds: KO up to $650,000, competition advocate for >$650,000 to $12.5M, Head                No       0
X     X 2
          of Procuring Activity (or Designee) for >$12.5M to $85.5M, ASA(ALT) for above $85.5M)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1308. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                factually demonstrate that there is an unusual and compelling requirement and that an
                                                                                                            No       0
                award must be made within an unusually short time frame? (Not lack of planning or
                expiring funds) (FAR 6.302-2(a)(2))
X     X 3

                                                                                                           NA        0


                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1309. When using Exception 6.302-2 (Unusual and Compelling Urgency), if the period
                of performance is more than one year, does the J&A address why a contract of shorter        No       0
                duration would not be awarded and a competitive procurement begun?
X X X 3

                                                                                                           NA        0

                                                                                                          % No #DIV/0!



4/21/2012                                                                                                                Maj. Sys.
                                                                                                             Yes       0
              1310. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
              adequately describe the nature and extent of the injury if a contract award is delayed?         No       0
              (not merely using adjectives such as “significant”)
X     X 3
                                                                                                             NA        0

                                                                                                            % No #DIV/0!

                                         1500. Major Systems Questions
                                                                                                             Yes       0
              1501. Did the contracting officer send the final solicitation to all prospective offerors.?
                                                                                                              No       0
X           1 (FAR 34.005-2(b))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1502. Does the solicitation describe the nature of the need in terms of mission
              capabilities required, without reference to any specific systems to satisfy the need?           No       0
X           2
              (FAR 34.005-2(b)(1))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1503. Does the solicitation Indicate, and explain when appropriate, the schedule,
              capability, and cost objectives and any known constraints in the acquisition? (FAR              No       0
X           2
              34.005-2(b)(2))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1504. For acquisitions in excess of $20M (certified over $50M), does the solicitation
              require the use of an Earned Value Management System (EVMS) that complies with the
              guidelines of the American National Standards Institute (ANSI) / Environmental Impact           No       0
X           2
              Assessment (EIA) Standard 748 (current version at time of solicitation)? (FAR
              34.201(a)&(b))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1505. If an EVMS is required, did the Contracting Officer require contractors to submit
                                                                                                              No       0
X           2 EVMS reports monthly? (FAR 34.201(c))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1506. If an EVMS is required, were the EVMS requirements applied to subcontractors
                                                                                                              No       0
X           2 using the same rules as applied to the prime contractor? (FAR 34.201(d))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1507. If an EVMS is required, did the Government conduct an Integrated Baseline
                                                                                                              No       0
X           2 Review (IBR)? (FAR 34.202(a))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!




4/21/2012                                                                                                                  Maj. Sys.
4/21/2012   Maj. Sys.
CONTRACT CATEGORY                                                                                              FY 2012 Contract Execution Toolkit
                                                                                                                                                                                   Reviewer Name (Last, First):
                                                                                                             Scroll over to the first un-                                                    Contract Number:
Research & Development


                                   Competition Advocate
                                                          Severity of Deficiency                            used column and insert the                                                         Contract Value:
                                                                                                            header data in that column                                                 KO's Name (Last, First):
                                                                                                                opposite each title.                                                         Requiring Activity:
                                                                                                                                                                                             Contractor Name:
                                                                                                                                                                                            Contract Category:
                         SAAL-PP




                                                                                                                                                                                   REVIEWER NOTES:
                                                                                                                                             Total Contracts Reviewed              0
                                                                                                                                                 Total Roll-Up (Research & Development Contracts)

                                                                                                                   1000. Core Questions
                                                                                                                            Funding
                                                                                   1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                                  Yes         0
                                                                                   amount, proper appropriation, at the proper time)? (FAR 32.702)
   X                                                         4                                                                                                                                     No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                   1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                                   a fixed price contract or the estimated cost and any fee of a cost-reimbursement                               Yes         0
                                                                                   contract? (FAR 32.703-1(a))
   X                                                         4
                                                                                                                                                                                                   No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                                                                                                                                  Yes         0
                                                               1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                               order under a contract for severable services for a period that begins in one fiscal year
                                                               and ends in the next fiscal year did the contracting officer assure that the period of the                                          No         0
   X                                                         4
                                                               contract awarded, option exercised, or order did not exceed 1 year? (DFARS 232.703-3
                                                               (b))
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                   1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                                  Yes         0
                                                                                   allotted and any corresponding increment of fee? (FAR 32.703-1(b))
   X                                                         4                                                                                                                                     No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                   1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                                   4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                Yes         0
   X                                                         3
                                                                                                                                                                                                   No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                   1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                                  Yes         0
                                                                                   properly documented? (FAR10.001 & 2; FAR 12.101(a))
   X                                                         3                                                                                                                                     No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                                        Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                                  Yes         0
                                                                                   1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                               No         0
   X                                                         2
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                               1008. For other than commercial items, were the Source Selection Plan evaluation
                                                               factors, significant sub-factors, and their relative importance consistent with Sections
                                                                                                                                                                                                  Yes         0
                                                               L/M (or equivalent sections)? (Army Source Selection Manual AFARS Appendix AA
   X                                                         4 Chapters 4)
                                                                                                                                                                                                   No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                               1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                                               12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                                                                                  Yes         0
                                                               and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
   X                                                         4 choose N/A.
                                                                                                                                                                                                   No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!



4/21/2012                                                                                                                                                                                                          R&D
                1010. Were cost and price evaluated and the quality of the product or service assessed
            4                                                                                                   Yes      0
                in the source selection decision? (FAR 15.304 (C) (1) and (2))
 x                                                                                                               No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                Yes      0
                procedures followed? (DFARS 211.273, PGI 211.273-3)

X           1                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0

                1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)     No      0
X           2
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           3                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           2                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                Yes      0
                of the acquisition? (See local policy)

X           4                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
                1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)             No      0
X           1
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1017. Is the documentation in the contract file sufficient to constitute a complete history
                of the transaction, to include cross references to pertinent documents that are filed           Yes      0
                elsewhere? (FAR 4.801, FAR 4.803)
X           3
                                                                                                                 No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1018. Is the North American Industry Classification System (NAICS) code selected for
              the procurement (if greater than the micro purchase threshold) appropriate? (FAR                   No      0
X X         3
              19.303, DFARS 219.303, http://www.census.gov/naics)
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
              actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                 No      0
X           2 obtained? (excludes actions under the simplified acquisition threshold already set aside
              for small business)? (DFARS 219.201(d)(10)(A)))
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!




4/21/2012                                                                                                                     R&D
              1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
              contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                          Yes      0
              by the contracting officer prior to the base period or any option period? (FAR 16.601
X           3 (d)(1)(i))
                                                                                                           No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1021. Follow on to question 1020, if the base period plus any option periods exceeds
                three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to      Yes      0
                the execution of the base period? (FAR 16.601(d)(1)(ii)
X           4
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1022. Is there an Acquisition Plan that was approved in accordance with local
                procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                          Yes      0
                Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                required for final buyout or one-time buy)
X X X 3
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1023. If a non-DoD contract is being used, does the contract file include the non-DoD
              contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                                                                                           No      0
X X         2 September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,
              signed by the requiring activity and indicate the procurement is within scope? (includes
              FSS) (100K>) (AR 70-13 1-5.g.)                                                               NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                           No      0
X X         3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1025. If the proposed action exceeds $25,000 was the opportunity posted in
                                                                                                           No      0
X           3 FEDBIZOPPS? (FAR 5.101 (a) (1))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1026. For proposed contract actions expected to exceed $15,000, but not expected to
          exceed $25,000, was the opportunity displayed in a public place, or by any appropriate
                                                                                                           No      0
X     X 3 electronic means via an unclassified notice of the solicitation or a copy of the
          solicitation? (FAR 5.101 (a) (2))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1027. If an exception to synopsis at FAR 5.202 applies, is there an adequate
                                                                                                          Yes      0
                Contracting Officer determination in the file?
X           3                                                                                              No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1028. Are contract deliverables clearly defined and traceable to Performance Work
                                                                                                           No      0
X     X 3 Statement (PWS)/Statement of Work (SOW), or other requirements provisions?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1029. Does the solicitation include the requirement for contractors to complete the
                                                                                                           No      0
X X         1 Army's Contractor Manpower Reporting? (AFARS 5137.9601)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0



X X         1

4/21/2012                                                                                                               R&D
              1030. If appropriate, does the solicitation include the requirement for the Synchronized
              Pre-deployment and Operational Tracker (SPOT) or other allowed method of
              accounting for contractor personnel? (FAR 25.301-4 & 52.225-19, DFARS 225.301-4,              No      0
X X         1
              225.7402-5(a) & 252.225-7040, DFARS Deviation 2011-O0004 - SPOT N/A if <$100K
              OR < 30 days; $25K or < 30 days before Apr 2011)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1031. Is the contract type appropriate? (FAR Part 16, FAR 12.207 - FFP required for
                                                                                                            No      0
X X         3 commercial unless exception applies)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1032. Did the Commander approve this acquisition in accordance with Army Policy for
              Civilian Hiring and Initiation/Continuation of Contracts for Service Personnel? (SecArmy      No      0
X X         1
              memo of 23 Feb 06 "Army Policy for Civilian Hiring/Continuation of Contracts for Service
              Personnel" & AR 70-13 2-2d.)                                                                  NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1033. If applicable, was there a Quality Assurance Surveillance Plan (QASP)
              documented in the contract file? [Surveillance Plans are mandatory whenever a COR is
              appointed, unless specifically exempted in writing by the contracting officer.] (FAR
                                                                                                            No      0
X X         3 46.401, FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight
              and Surveillance of Contracts', dated 21 October 2010) (Mandatory for service
              contracts greater than $2,500) (If the contract is exempt from surveillance, mark "N/A")
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1034. If the contract is exempt from surveillance plan preparation and execution, is the
              Contracting Officer's justification/determination documented in the file? (FAR 46.401,
              FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight and                      Yes      0
              Surveillance of Contracts', dated 21 October 2010) (Mandatory for service contracts
X           3
              greater than $2,500)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1035. Is the method of contracting appropriate for this acquisition? (i.e. commercial
                items, Simplified Acquisition Procedures, sealed bid, negotiated) (FAR 12, 13, 14, and     Yes      0
                15)
X X         2
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1036. If there is OCONUS performance, did the solicitation and contract contain
                evidence of Defense Base Act (DBA) Insurance as in FAR 52.228-3, Workers                   Yes      0
                Compensation Insurance (Defense Base Act)?
X           3
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1037. Does the solicitation and contract contain the clause 52.222-50, Combating
              Trafficking in Persons, or the clause with Alternate I modification for contracts with
              performance outside the U.S. in accordance with FAR Subpart 22.17 Combating                  Yes      0
X             Trafficking in Persons. (Trafficking Victims Protection Act of 2000, 22 USC 78 (2009), as
            3 amended.)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                               Proposal/Bid Evaluation
                                                                                                           Yes      0
              1038. Was the selection of the SSA appropriate for the size/complexity of the
              acquisition? (FAR 15.303, AFARS 5115.303, and Army Source Selection Manual dated              No      0
X           3
              26 Feb 2009 AFARS Appendix AA)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1039. Did files contain a signed Source Selection Non-Disclosure Agreement for
              members of the Source Selection Organization (SSO)? (Army Source Selection Manual             No      0
X           3
              Section)




4/21/2012                                                                                                                R&D
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1040. Is there evidence of appointment if SSA is other than the Contracting Officer?
              (AFARS Part 5115.303(a) provides specific guidance on the appointment of the SSA for
              major defense acquisition programs, major automated information system acquisition             No      0
X           2
              programs, and designated Army acquisition programs. The SSA will be in the
              contracting chain unless the HCA or PARC approves otherwise.)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1041. If a competitive range was established, was the decision properly documented
              and appear reasonable (consistent with the evaluation criteria)? (FAR 15.306(c),               No      0
X           3
              AFARS 5115.306 (c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1042. Did the Source Selection Decision document substantiate the Selection Decision
                to include a meaningful description of the trade-offs in accordance with the Source         Yes      0
                Selection Plan? (FAR 15.308, AFARS 5115.308, ASSM Ch. 3)
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1043. If applicable, does the file contain the Contracting Officer's determination, made
                prior to contract award, that the proposed/agreed contract price is fair and reasonable.    Yes      0
                (FAR 13.106-3 and 15.406-3(a)(11))
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1044. Was the Independent Government Cost Estimate (IGCE) independently derived
                (to be "independent" the IGCE is prepared by a Government offical independent of the        Yes      0
                contractors proposal)?
X           4                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1045. For negotiated contracts over $700,000 unless an exception applies or a waiver
              has been obtained, is there sufficient cost/pricing data or information to establish the
                                                                                                             No      0
X           2 reasonableness of the price? (FAR 15.403 and DFARS 215.403 Obtaining cost or
              pricing data)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1046. If the award was placed to other than the lowest price offeror, is the best value
                                                                                                             No      0
X           3 decision properly documented? (FAR 15.303 and ASSM Ch. 8)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1047. If there was a protest against award, was it handled in accordance with FAR 33?        No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               Evaluation of Sealed Bid
                                                                                                            Yes      0
              1048. Was a reasonable time for prospective bidders allowed in the invitation for bid
              (IFB) in accordance with FAR 14.202-1? (at least 30 days when synopsis was required            No      0
X           2
              by FAR 5.2)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1049. Does the contracting office maintain a record of each IFB and each
                                                                                                             No      0
X           3 abstract/record of bids as mandated in FAR 14.204?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           2



4/21/2012                                                                                                                 R&D
              1050. If amendments were issued to the IFB, were they issued in accordance with FAR
                                                                                                           No      0
X           2 14.208?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1051. Are cancellations of IFBs handled in accordance with FAR 14.209 and recorded
                                                                                                           No      0
X           2 in accordance with FAR 14.403(d)?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                          Evaluation Negotiation (FAR 15)
                                                                                                          Yes      0
              1052. Were the evaluation factors (and significant sub-factors) limited to the key areas
              to be considered in the source selection decision? (FAR 15.304, DFARS 215.304,               No      0
X           3
              AFARS 5115.304, and ASSM Ch. 5 (figure 5-2 Steps Involved in Formulating Evaluation
              Factors and Subfactors)). (This refers to the establishment of factors, not how they         NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1053. If oral presentations were held, was the guidance outlined in FAR 15.102 and
                                                                                                           No      0
X           3 ASSM appendix C followed and was the process properly documented?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1054. If discussions were held, were offerors in the competitive range given an
                                                                                                           No      0
X           3 opportunity to submit a final proposal revision? (FAR 15.307(b))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1055. If discussions are not expected, is it clearly stated that the award may be made
              without discussions? (FAR 15.209(a), negotiated contract >= $12.5M requiring                 No      0
X           3
              cost/pricing data)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1056. If make or buy programs are required, were the FAR requirement met? (FAR
                                                                                                           No      0
X           3 15.407-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1057. If this was an unsolicited proposal, was it handled properly? (FAR 15.6, AFARS
                                                                                                           No      0
X           3 5115.606)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1058. If requested, were unsuccessful offerors debriefed and is the file properly
                                                                                                           No      0
X           3 documented? (FAR 15.505 and 15.506).
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                               Cost Reimbursement
                                                                                                          Yes      0
              1059. If the Contract type is Cost Reimbursement, was a Cost Realism Analysis
                                                                                                           No      0
X           2 performed to determine the most probable cost to the Government? (FAR 15.404-1(d))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1060. If applicable, is the contractor notifying the Government (formally, in writing)
              when it is expected that costs will exceed 75% of the estimated contract amount during       No      0
X           3
              the next 60 days? (FAR 32.705-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1061. Does it appear that award fees are being awarded commensurate with contractor
              performance over a range from satisfactory to excellent performance? (FAR 16.401(e)          No      0
X           3
              )
                                                                                                           NA       0
                                                                                                         % No #DIV/0!



4/21/2012                                                                                                               R&D
                                                                                                               Yes      0
              1062. If the award was made under "Best Value" were the trade-offs documented in
                                                                                                                No      0
X           3 accordance with FAR 15.406?
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1063. Was there any waiver of the requirement to obtain cost or pricing data obtained?
                                                                                                                No      0
X X         2 (FAR 15.403-1; DFARS 215.403-1) If yes, mark the next question "N/A"
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1064. Does the file contain a properly executed certificate of current cost or pricing data
              (CPD) for contract actions requiring CPD (negotiated contracts >= $700K if no                     No      0
X           3
              exceptions/waivers)? (FAR 15.406-2, 15.403-4)
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                  Contract Award
                1101. Is the Federal Procurement Data System - Next Generation (FPDS-NG) Contract
                                                                                                               Yes      0
                Action Report (CAR) in the file?
X X         2                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1102. If a CAR is in the file, are there any apparent mistakes? (Note: If the CAR is not
                                                                                                               Yes      0
                in the file mark this question N/A)
X           3                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1103. If the contract was awarded to a large business in the amount of $650,000
                ($1,500,000 if construction), does the solicitation / contract / subcontract include clause    Yes      0
                52.219-9 (Small Business Subcontracting Plan)? (FAR 19.708(b))
X X         3
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1104. If applicable, was a Contracting Officer's Representative (COR) appointed in
              writing by the contracting officer before awarding any service contract or service contract
              action? In accordance with SAAL-PP memo "Contract Administration and Surveillance
              of Service Contracts" dated 21 October 2010, COR is required if one or more of the                No      0
X X         2
              following apply: total dollar value of contract (including options) is greater that $150,000;
              action is complex or critical service; poor prior contract past performance; contracting
              officer determines COR is needed. (DFARS 201.602-2 and AFARS 5101.602-2(i)(A))
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

              1105. If a COR is required and the contracting officer retains performance surveillance
              duties, did the contracting officer document the contract file? (SAAL-PP memo,
X                                                                                                              Yes      0
              "Contract Administration and Surveillance of Service Contracts" dated 21 October 2010,
            2 and DFARS PGI 201.602-2)
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1106. Prior to appointment, did the contracting officer verify the COR has completed all
              mandatory training requirements and document the file as defines in Under Secretary of
              Defense (Acquisition, Technology, and Logistics) memorandum, dated 29 March 2010,
              subject: DoD Standards for Certification of Contracting Officer's Representative (COR)            No      0
X X         2
              for Service Acquisitions, attachment A? (SAAL-PP memo "Contract Administration and
              Surveillance of Service Contracts" dated 21 October 2010). AFARS 5101.602.2(1)(A),
              PGI 201.602-2(2)(ii), Revised April 30, 2010
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1107. If appropriate, have the Requirements for Certified Cost or Pricing Data (including
                appropriateness of waivers) been met (FAR 15.403) and is the documentation required            Yes      0
                by FAR 15.406 included in the file?
X           4
                                                                                                                No      0




4/21/2012                                                                                                                    R&D
X           4
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1108. Was determination made that contractor's CCR information is active and current?        No      0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

              1109. Does the activity have a process in place for ensuring compliance with the
              requirements of Defense Procurement and Acquisition Policy (DPAP) Memorandum,
                                                                                                            Yes      0
              Subject: Contract Destination Acceptance Procedures, dated September 9, 2010
            2 (memorandum also relates to questions 1110 through 1115)?
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1110. Did the activity follow their process developed for compliance with the referenced
                                                                                                            Yes      0
                DPAP Memorandum?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1111. Is there evidence of verification of Department of Defense Activity Address
                                                                                                            Yes      0
                Codes?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1112. Is there evidence of a registered acceptor available in Wide Area Workflow?           Yes       0
X                                                                                                            No       0
            2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1113. If there is no evidence of a registered acceptor available in Wide Area Workflow,
                                                                                                            Yes      0
                did the activity use source acceptance or "acceptance at other"?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1114. Did the activity follow Defense Federal Acquisition Regulation Supplement,
                Procedures Guidance and Information (PGI) Part 204.201 - Contract Distribution              Yes      0
                Procedures?
            2
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1115. Is the destination a government acceptance point? (Contractor DODAACs are
                                                                                                            Yes      0
                those beginning with the letters C, E, L, Q, U, HG, SD, or ZO)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               FAR Part 16 Task Order
                                                                                                            Yes      0
              1116. Was the IDIQ awarded as a multiple award action (MAC)? (FAR 16.500(a);
                                                                                                             No      0
X           3 16.503(d)(1); 16.504(a)(4)(iv); and FAR 16.506(f))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1117. If not a multiple award, did KO document reason (>$100M requires HCA
                                                                                                             No      0
X           2 approval) (FAR 16.504(c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1118. If competitive IDIQ task order, was fair opportunity provided to all qualified
                                                                                                             No      0
X           3 vendors? (DFARS 216.505-70 and FAR 16.505) (actions greater than $3,000)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1119. If fair opportunity was not provided, was the proper justification provided IAW
                                                                                                             No      0
X           3 FAR 16.505 and DFARS 216.505-70(b)(1)(2)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 R&D
                                               1200 Contract Administration
                1201. Is documentation of contractor performance being provided to the Contracting
                Officer by the receiving official / COR as required by AFARS 5153.9001.2(d) and             Yes      0
                documents in the file?
X           4
                                                                                                             No      0

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1202. For all service actions awarded after 30 July 2010, did the contract file contain
              evidence that the contracting officer held periodic status/progress meeting with the COR
              and contractor (at least quarterly) to discuss problems, progress of contract and             Yes      0
              contractor performance? (Army Regulation 70-13 "Management and Oversight of
X           3
              Service Acquisitions". Chapter 4-4b(1))
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!


              1203. Has the contracting officer reviewed the COR official file, and documented the
              contract file accordingly? (As per Army Regulation 70-13 "Management and Oversight of
                                                                                                            Yes      0
              Service Acquisitions", Chapter 4-4b(3), dated 30 July 2010, the COR is a part of the
X           3 official contract files and must be available for review by the contracting officer.
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1204. If appropriate, are property administration records being maintained properly in
                                                                                                            Yes      0
                the contract file? (FAR 45)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1205. Did the contracting officer issue a determination stating that exercising the option
              was in the best interest of the Government and did it consider all appropriate factors in      No      0
X           2
              accordance with FAR 17.207(c) and DFARS 217.207?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1206. Are undefinitized contract actions (including Task Orders) being definitized within
              180 days or other prescribed timeframe? (FAR 16.603-2; AFARS 5116.603-2; DFARS                 No      0
X           3
              217.7400)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

              1207. Is there evidence that a Performance Assessment Report has been entered in
              the Contractor Performance Assessment Reporting System (CPARS) or other standard
                                                                                                             No      0
X           2 performance reporting system? (http://www.cpars.csd.disa.mil/; see AFARS 5142.1502-
              90 for the applicable thresholds)

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1208. Is the submitted subcontract plan approved by the contracting officer and filed in
                                                                                                             No      0
X           3 the contract file in accordance with FAR 19.704?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1209. Are modifications issued under the proper authority? (FAR 43.102)                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1210. Is the change within the scope of the contract? (FAR 43.201)                           No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           3



4/21/2012                                                                                                                 R&D
              1211. Are modifications executed correctly as a unilateral or a bilateral action? (FAR
                                                                                                             No      0
X           3 43.103)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1212. Is there adequate documentation to support the modification change(s)? (FAR
                                                                                                             No      0
X           3 43.102)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1213 For a supplemental agreement, the effective date shall be the date agreed upon
                                                                                                             No      0
X           3 by the contracting parties? (FAR 43.101 (2))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1214. Is there a clear separation of the procedures for processing Defense Base Act
              (DBA) claims and War Hazard Claims Act (WHCA) claims in the contract? (FAR 52.228-             No      0
X           3
              3)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                       Contract Close Out (add a N/A if active)
                                                                                                            Yes      0
              1215. Are contract administration offices initiating administrative closeout of the
                                                                                                             No      0
X X         2 contract after receiving evidence of its physical completion? (FAR 4.804-1)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1216. Was the contract closed out within the time standards delineated at FAR 4.804-
              1? Reference paragraphs (a)(1)-(4) for applicability below: SAP - considered closed
              when the contracting officer receives evidence of receipt of property and final payment,
              unless otherwise specified by agency regulations. FFP, other than SAP, should be
              closed within 6 months after the date on which the contracting officer receives evidence       No      0
X           2
              of physical completion requiring settlement of indirect cost rates should be closed within
              36 months of the month in which the contracting officer receives evidence of physical
              completion; all other contracts should be closed within 20 months of the month in which
              the contracting officer receives evidence of physical completion.
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1217. Is final delivery and acceptance documented in the file (DD250 - or other forms of
                                                                                                             No      0
X           2 acceptance)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1218. Is the acceptance signed by the proper authority?                                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1219 Is the disposition of classified material completed? (FAR 4.804-5 (a)(1))
                                                                                                             No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1220 Was a funds review completed and excess funds deobligated? (FAR 4.804-5
                                                                                                             No      0
X           2 (a)(15))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1221. Is a modification issued to decommit any residual funds? (FAR 4.804-5)                 No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1222. Is the DD1594/1597 signed and in the file? (DFARS PGI 204.804)                         No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 R&D
                                                                                                           Yes       0
              1223. Is the contractor's closing statement/release of claims/disputes in the file? (FAR
                                                                                                            No       0
X           2 4.804-5)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                               1300. Justifications and Approvals (J&A Questions)
                                                                                                           Yes       0
              1301. If competition is limited in any way, is there a signed Determination (if estimated
              cost is under the Simplified Acquisition Threshold) or a signed J&A (if above the
                                                                                                            No       0
X           4 Simplified Acquisition Threshold) in the file? (FAR 13.106-1(b), FAR 13.5, FAR 6.302,
              FAR 8.405-6)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1302. For justifications under FAR 6.303-1, was the J&A posted within 14 days after
                                                                                                           Yes       0
                award ? (FAR 6.305 (a)
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1303. For justifications under FAR 6.303-2, was the J&A posted within 30 days after
                                                                                                           Yes       0
                award? (FAR 6.305 (b))
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
        1304. Does the Determination (if applicable) / Justification and Approval (J&A)
        document explain or justify limiting competition to fully substantiate the action? (FAR             No       0
X X X 4
        6.302, FAR 8.405-6, FAR 13.5, FAR 16.505(b)(5))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1305. Does the J&A (or Determination, if applicable) adequately describe why the
                                                                                                            No       0
                agency needs the particular product / service? (FAR 16.505(b)(5))
X     X 3
                                                                                                           NA        0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1306. Does the J&A follow the recommended format? (DFARS PGI 206.202)                       No       0
X           2
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
          1307. Was the J&A certified and approved at the appropriate levels? (FAR 6.304)
          (Thresholds: KO up to $650,000, competition advocate for >$650,000 to $12.5M, Head                No       0
X     X 2
          of Procuring Activity (or Designee) for >$12.5M to $85.5M, ASA(ALT) for above $85.5M)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1308. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                factually demonstrate that there is an unusual and compelling requirement and that an
                                                                                                            No       0
                award must be made within an unusually short time frame? (Not lack of planning or
                expiring funds) (FAR 6.302-2(a)(2))
X     X 3

                                                                                                           NA        0


                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1309. When using Exception 6.302-2 (Unusual and Compelling Urgency), if the period
                of performance is more than one year, does the J&A address why a contract of shorter        No       0
                duration would not be awarded and a competitive procurement begun?
X X X 3

                                                                                                           NA        0

                                                                                                          % No #DIV/0!



4/21/2012                                                                                                                R&D
                                                                                                            Yes       0
              1310. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
              adequately describe the nature and extent of the injury if a contract award is delayed?        No       0
              (not merely using adjectives such as “significant”)
X     X 3
                                                                                                            NA        0

                                                                                                           % No #DIV/0!

                            1600. Research and Development (R&D) Questions
                                                                                                            Yes       0
              1601. Does the solicitation require the contractor to include a description of any planned
                                                                                                             No       0
X           2 subcontracting of scientific and technical work? (FAR 35.009)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
              1602. Does the solicitation require offerors to identify technical uncertainties and make
                                                                                                             No       0
X           3 specific proposals for the resolution of any uncertainties? (FAR 35.007(c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
              1603. If the R&D contract is for a major defense acquisition program, is it evident that
              Assistant Secretary of the Army, Acquisition, Logistics, and Technology (ASA(ALT))
                                                                                                             No       0
X           2 approval was obtained prior to the release of the solicitation? (AFARS
              5135.006(b)(i)(C)(1))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
              1604. If there is government furnished property/equipment (GFP/E) or contractor
              acquired property/equipment (CAP/E) in the contract, was ASA(ALT) approval given?              No       0
X           3
              (AFARS 5135.014-90)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
              1605. Is the technical data to be delivered clearly specified in the contract? (FAR
                                                                                                             No       0
X           3 35.011)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
              1606. Does the contract instruct contractor to furnish copies of scientific and technical
                                                                                                             No       0
X           3 reports to the National Information Service? (FAR 35.010)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
              1607. Does the contract file contain evidence that copies of scientific and technical
                                                                                                             No       0
X           3 reports have been sent to the National Technical Information Service? (FAR 35.010)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
              1608. If the indemnification DFAR clauses 252.235-7000 or 252.235-7001 are included
X             in the contract, was the proper approval obtained to grant indemnification? (AFARS             No       0
            1
              5135.070-1)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
              1609. Were proposals received under a Broad Agency Announcement (BAA) properly
                                                                                                             No       0
X           2 evaluated through a peer or scientific review process? (FAR 35.016(d))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
              1610. Is the appropriate contract vehicle used for the acquisition? (e.g., Contracts vs.
                                                                                                             No       0
X           2 Grants and Cooperative Agreements) (FAR 35.003)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 R&D
                                                                                                       Yes      0
              1611. If a small business would otherwise be selected for award but is considered not
X           2 responsible, was the SBA Certificate of Competency procedure followed? (FAR 35.008)       No      0

                                                                                                        NA       0
                                                                                                      % No #DIV/0!

                                                                                                       Yes      0
              1612. Do the contracts specify the technical data to be delivered under the contract?
                                                                                                        No      0
X           2 (FAR 35.011)
                                                                                                        NA       0
                                                                                                      % No #DIV/0!




4/21/2012                                                                                                            R&D
4/21/2012   R&D
                                                                                                     FY 2012 Contract Execution Toolkit
                                                                                                                                                                         Reviewer Name (Last, First):
                         Competition Advocate                                                      Scroll over to the first un-                                                    Contract Number:
                                                Severity of Deficiency                            used column and insert the                                                         Contract Value:
                                                                                                  header data in that column                                                 KO's Name (Last, First):
                                                                                                      opposite each title.                                                         Requiring Activity:
                                                                                                                                                                                   Contractor Name:
Construction




                                                                                                                                                                                  Contract Category:
               SAAL-PP




                                                                                                                                                                         REVIEWER NOTES:
                                                                                                                                   Total Contracts Reviewed               0
                                                                                                                                                   Total Roll-Up (Construction Contracts)

                                                                                                         1000. Core Questions
                                                                                                                  Funding
                                                                         1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                        Yes         0
                                                                         amount, proper appropriation, at the proper time)? (FAR 32.702)
  X                                                4                                                                                                                                     No       0
                                                                                                                                                                                         NA       0
                                                                                                                                                                                       % No #DIV/0!

                                                                         1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                         a fixed price contract or the estimated cost and any fee of a cost-reimbursement                               Yes         0
                                                                         contract? (FAR 32.703-1(a))
  X                                                4
                                                                                                                                                                                         No       0
                                                                                                                                                                                         NA       0
                                                                                                                                                                                       % No #DIV/0!

                                                                                                                                                                                        Yes         0
                                                     1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                     order under a contract for severable services for a period that begins in one fiscal year
                                                     and ends in the next fiscal year did the contracting officer assure that the period of the                                          No         0
  X                                                4
                                                     contract awarded, option exercised, or order did not exceed 1 year? (DFARS 232.703-3
                                                     (b))
                                                                                                                                                                                         NA       0
                                                                                                                                                                                       % No #DIV/0!

                                                                         1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                        Yes         0
                                                                         allotted and any corresponding increment of fee? (FAR 32.703-1(b))
  X                                                4                                                                                                                                     No       0
                                                                                                                                                                                         NA       0
                                                                                                                                                                                       % No #DIV/0!

                                                                         1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                         4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                Yes         0
  X                                                3
                                                                                                                                                                                         No       0
                                                                                                                                                                                         NA       0
                                                                                                                                                                                       % No #DIV/0!

                                                                         1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                        Yes         0
                                                                         properly documented? (FAR10.001 & 2; FAR 12.101(a))
  X                                                3                                                                                                                                     No       0
                                                                                                                                                                                         NA       0
                                                                                                                                                                                       % No #DIV/0!

                                                                                              Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                        Yes         0
                                                                         1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                               No         0
  X                                                2
                                                                                                                                                                                         NA       0
                                                                                                                                                                                       % No #DIV/0!

                                                     1008. For other than commercial items, were the Source Selection Plan evaluation
                                                     factors, significant sub-factors, and their relative importance consistent with Sections
                                                                                                                                                                                        Yes         0
                                                     L/M (or equivalent sections)? (Army Source Selection Manual AFARS Appendix AA
  X                                                4 Chapters 4)
                                                                                                                                                                                         No       0
                                                                                                                                                                                         NA       0
                                                                                                                                                                                       % No #DIV/0!

                                                     1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                                     12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                                                                        Yes         0
                                                     and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
  X                                                4 choose N/A.
                                                                                                                                                                                         No       0
                                                                                                                                                                                         NA       0
                                                                                                                                                                                       % No #DIV/0!



4/21/2012                                                                                                                                                                                                Construction
                1010. Were cost and price evaluated and the quality of the product or service assessed
                                                                                                                Yes      0
                in the source selection decision? (FAR 15.304 (C) (1) and (2))
 x          4                                                                                                    No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                Yes      0
                procedures followed? (DFARS 211.273, PGI 211.273-3)

X           1                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0

                1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)     No      0
X           2
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           3                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           2                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                Yes      0
                of the acquisition? (See local policy)

X           4                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
                1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)             No      0
X           1
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1017. Is the documentation in the contract file sufficient to constitute a complete history
                of the transaction, to include cross references to pertinent documents that are filed           Yes      0
                elsewhere? (FAR 4.801, FAR 4.803)
X           3
                                                                                                                 No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1018. Is the North American Industry Classification System (NAICS) code selected for
              the procurement (if greater than the micro purchase threshold) appropriate? (FAR                   No      0
X X         3
              19.303, DFARS 219.303, http://www.census.gov/naics)
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
              actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                 No      0
X           2 obtained? (excludes actions under the simplified acquisition threshold already set aside
              for small business)? (DFARS 219.201(d)(10)(A)))
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!




4/21/2012                                                                                                                     Construction
              1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
              contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                          Yes      0
              by the contracting officer prior to the base period or any option period? (FAR 16.601
X           3 (d)(1)(i))
                                                                                                           No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1021. Follow on to question 1020, if the base period plus any option periods exceeds
                three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to      Yes      0
                the execution of the base period? (FAR 16.601(d)(1)(ii)
X           4
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1022. Is there an Acquisition Plan that was approved in accordance with local
                procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                          Yes      0
                Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                required for final buyout or one-time buy)
X X X 3
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1023. If a non-DoD contract is being used, does the contract file include the non-DoD
              contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                                                                                           No      0
X X         2 September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,
              signed by the requiring activity and indicate the procurement is within scope? (includes
              FSS) (100K>) (AR 70-13 1-5.g.)                                                               NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                           No      0
X X         3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1025. If the proposed action exceeds $25,000 was the opportunity posted in
                                                                                                           No      0
X           3 FEDBIZOPPS? (FAR 5.101 (a) (1))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1026. For proposed contract actions expected to exceed $15,000, but not expected to
          exceed $25,000, was the opportunity displayed in a public place, or by any appropriate
                                                                                                           No      0
X     X 3 electronic means via an unclassified notice of the solicitation or a copy of the
          solicitation? (FAR 5.101 (a) (2))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1027. If an exception to synopsis at FAR 5.202 applies, is there an adequate
                                                                                                          Yes      0
                Contracting Officer determination in the file?
X           3                                                                                              No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1028. Are contract deliverables clearly defined and traceable to Performance Work
                                                                                                           No      0
X     X 3 Statement (PWS)/Statement of Work (SOW), or other requirements provisions?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1029. Does the solicitation include the requirement for contractors to complete the
                                                                                                           No      0
X X         1 Army's Contractor Manpower Reporting? (AFARS 5137.9601)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0



X X         1

4/21/2012                                                                                                               Construction
              1030. If appropriate, does the solicitation include the requirement for the Synchronized
              Pre-deployment and Operational Tracker (SPOT) or other allowed method of
              accounting for contractor personnel? (FAR 25.301-4 & 52.225-19, DFARS 225.301-4,              No      0
X X         1
              225.7402-5(a) & 252.225-7040, DFARS Deviation 2011-O0004 - SPOT N/A if <$100K
              OR < 30 days; $25K or < 30 days before Apr 2011)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1031. Is the contract type appropriate? (FAR Part 16, FAR 12.207 - FFP required for
                                                                                                            No      0
X X         3 commercial unless exception applies)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1032. Did the Commander approve this acquisition in accordance with Army Policy for
              Civilian Hiring and Initiation/Continuation of Contracts for Service Personnel? (SecArmy      No      0
X X         1
              memo of 23 Feb 06 "Army Policy for Civilian Hiring/Continuation of Contracts for Service
              Personnel" & AR 70-13 2-2d.)                                                                  NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1033. If applicable, was there a Quality Assurance Surveillance Plan (QASP)
              documented in the contract file? [Surveillance Plans are mandatory whenever a COR is
              appointed, unless specifically exempted in writing by the contracting officer.] (FAR
                                                                                                            No      0
X X         3 46.401, FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight
              and Surveillance of Contracts', dated 21 October 2010) (Mandatory for service
              contracts greater than $2,500) (If the contract is exempt from surveillance, mark "N/A")
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1034. If the contract is exempt from surveillance plan preparation and execution, is the
              Contracting Officer's justification/determination documented in the file? (FAR 46.401,
X           3 FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight and                      Yes      0
              Surveillance of Contracts', dated 21 October 2010) (Mandatory for service contracts
              greater than $2,500)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1035. Is the method of contracting appropriate for this acquisition? (i.e. commercial
                items, Simplified Acquisition Procedures, sealed bid, negotiated) (FAR 12, 13, 14, and     Yes      0
                15)
X X         2
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1036. If there is OCONUS performance, did the solicitation and contract contain
                evidence of Defense Base Act (DBA) Insurance as in FAR 52.228-3, Workers                   Yes      0
                Compensation Insurance (Defense Base Act)?
X           3
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1037. Does the solicitation and contract contain the clause 52.222-50, Combating
              Trafficking in Persons, or the clause with Alternate I modification for contracts with
              performance outside the U.S. in accordance with FAR Subpart 22.17 Combating                  Yes      0
X             Trafficking in Persons. (Trafficking Victims Protection Act of 2000, 22 USC 78 (2009), as
            3 amended.)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                               Proposal/Bid Evaluation
                                                                                                           Yes      0
              1038. Was the selection of the SSA appropriate for the size/complexity of the
              acquisition? (FAR 15.303, AFARS 5115.303, and Army Source Selection Manual dated              No      0
X           3
              26 Feb 2009 AFARS Appendix AA)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1039. Did files contain a signed Source Selection Non-Disclosure Agreement for
              members of the Source Selection Organization (SSO)? (Army Source Selection Manual             No      0
X           3
              Section)




4/21/2012                                                                                                                Construction
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1040. Is there evidence of appointment if SSA is other than the Contracting Officer?
              (AFARS Part 5115.303(a) provides specific guidance on the appointment of the SSA for
              major defense acquisition programs, major automated information system acquisition             No      0
X           2
              programs, and designated Army acquisition programs. The SSA will be in the
              contracting chain unless the HCA or PARC approves otherwise.)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1041. If a competitive range was established, was the decision properly documented
              and appear reasonable (consistent with the evaluation criteria)? (FAR 15.306(c),               No      0
X           3
              AFARS 5115.306 (c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1042. Did the Source Selection Decision document substantiate the Selection Decision
                to include a meaningful description of the trade-offs in accordance with the Source         Yes      0
                Selection Plan? (FAR 15.308, AFARS 5115.308, ASSM Ch. 3)
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1043. If applicable, does the file contain the Contracting Officer's determination, made
                prior to contract award, that the proposed/agreed contract price is fair and reasonable.    Yes      0
                (FAR 13.106-3 and 15.406-3(a)(11))
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1044. Was the Independent Government Cost Estimate (IGCE) independently derived
                (to be "independent" the IGCE is prepared by a Government offical independent of the        Yes      0
                contractors proposal)?
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1045. For negotiated contracts over $700,000 unless an exception applies or a waiver
              has been obtained, is there sufficient cost/pricing data or information to establish the
                                                                                                             No      0
X           2 reasonableness of the price? (FAR 15.403 and DFARS 215.403 Obtaining cost or
              pricing data)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1046. If the award was placed to other than the lowest price offeror, is the best value
                                                                                                             No      0
X           3 decision properly documented? (FAR 15.303 and ASSM Ch. 8)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1047. If there was a protest against award, was it handled in accordance with FAR 33?        No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               Evaluation of Sealed Bid
                                                                                                            Yes      0
              1048. Was a reasonable time for prospective bidders allowed in the invitation for bid
              (IFB) in accordance with FAR 14.202-1? (at least 30 days when synopsis was required            No      0
X           2
              by FAR 5.2)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1049. Does the contracting office maintain a record of each IFB and each
                                                                                                             No      0
X           3 abstract/record of bids as mandated in FAR 14.204?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           2



4/21/2012                                                                                                                 Construction
              1050. If amendments were issued to the IFB, were they issued in accordance with FAR
                                                                                                           No      0
X           2 14.208?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1051. Are cancellations of IFBs handled in accordance with FAR 14.209 and recorded
                                                                                                           No      0
X           2 in accordance with FAR 14.403(d)?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                          Evaluation Negotiation (FAR 15)
                                                                                                          Yes      0
              1052. Were the evaluation factors (and significant sub-factors) limited to the key areas
              to be considered in the source selection decision? (FAR 15.304, DFARS 215.304,               No      0
X           3
              AFARS 5115.304, and ASSM Ch. 5 (figure 5-2 Steps Involved in Formulating Evaluation
              Factors and Subfactors)). (This refers to the establishment of factors, not how they         NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1053. If oral presentations were held, was the guidance outlined in FAR 15.102 and
                                                                                                           No      0
X           3 ASSM appendix C followed and was the process properly documented?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1054. If discussions were held, were offerors in the competitive range given an
                                                                                                           No      0
X           3 opportunity to submit a final proposal revision? (FAR 15.307(b))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1055. If discussions are not expected, is it clearly stated that the award may be made
              without discussions? (FAR 15.209(a), negotiated contract >= $12.5M requiring                 No      0
X           3
              cost/pricing data)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1056. If make or buy programs are required, were the FAR requirement met? (FAR
                                                                                                           No      0
X           3 15.407-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1057. If this was an unsolicited proposal, was it handled properly? (FAR 15.6, AFARS
                                                                                                           No      0
X           3 5115.606)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1058. If requested, were unsuccessful offerors debriefed and is the file properly
                                                                                                           No      0
X           3 documented? (FAR 15.505 and 15.506).
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                               Cost Reimbursement
                                                                                                          Yes      0
              1059. If the Contract type is Cost Reimbursement, was a Cost Realism Analysis
                                                                                                           No      0
X           2 performed to determine the most probable cost to the Government? (FAR 15.404-1(d))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1060. If applicable, is the contractor notifying the Government (formally, in writing)
              when it is expected that costs will exceed 75% of the estimated contract amount during       No      0
X           3
              the next 60 days? (FAR 32.705-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1061. Does it appear that award fees are being awarded commensurate with contractor
              performance over a range from satisfactory to excellent performance? (FAR 16.401(e)          No      0
X           3
              )
                                                                                                           NA       0
                                                                                                         % No #DIV/0!



4/21/2012                                                                                                               Construction
                                                                                                               Yes      0
              1062. If the award was made under "Best Value" were the trade-offs documented in
                                                                                                                No      0
X           3 accordance with FAR 15.406?
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1063. Was there any waiver of the requirement to obtain cost or pricing data obtained?
                                                                                                                No      0
X X         2 (FAR 15.403-1; DFARS 215.403-1) If yes, mark the next question "N/A"
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1064. Does the file contain a properly executed certificate of current cost or pricing data
              (CPD) for contract actions requiring CPD (negotiated contracts >= $700K if no                     No      0
X           3
              exceptions/waivers)? (FAR 15.406-2, 15.403-4)
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                  Contract Award
                1101. Is the Federal Procurement Data System - Next Generation (FPDS-NG) Contract
                                                                                                               Yes      0
                Action Report (CAR) in the file?
X X         2                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1102. If a CAR is in the file, are there any apparent mistakes? (Note: If the CAR is not
                                                                                                               Yes      0
                in the file mark this question N/A)
X           3                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1103. If the contract was awarded to a large business in the amount of $650,000
                ($1,500,000 if construction), does the solicitation / contract / subcontract include clause    Yes      0
                52.219-9 (Small Business Subcontracting Plan)? (FAR 19.708(b))
X X         3
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1104. If applicable, was a Contracting Officer's Representative (COR) appointed in
              writing by the contracting officer before awarding any service contract or service contract
              action? In accordance with SAAL-PP memo "Contract Administration and Surveillance
              of Service Contracts" dated 21 October 2010, COR is required if one or more of the                No      0
X X         2
              following apply: total dollar value of contract (including options) is greater that $150,000;
              action is complex or critical service; poor prior contract past performance; contracting
              officer determines COR is needed. (DFARS 201.602-2 and AFARS 5101.602-2(i)(A))
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

              1105. If a COR is required and the contracting officer retains performance surveillance
              duties, did the contracting officer document the contract file? (SAAL-PP memo,
                                                                                                               Yes      0
              "Contract Administration and Surveillance of Service Contracts" dated 21 October 2010,
X           2 and DFARS PGI 201.602-2)
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1106. Prior to appointment, did the contracting officer verify the COR has completed all
              mandatory training requirements and document the file as defines in Under Secretary of
              Defense (Acquisition, Technology, and Logistics) memorandum, dated 29 March 2010,
              subject: DoD Standards for Certification of Contracting Officer's Representative (COR)            No      0
X X         2
              for Service Acquisitions, attachment A? (SAAL-PP memo "Contract Administration and
              Surveillance of Service Contracts" dated 21 October 2010). AFARS 5101.602.2(1)(A),
              PGI 201.602-2(2)(ii), Revised April 30, 2010
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1107. If appropriate, have the Requirements for Certified Cost or Pricing Data (including
                appropriateness of waivers) been met (FAR 15.403) and is the documentation required            Yes      0
                by FAR 15.406 included in the file?
X           4
                                                                                                                No      0




4/21/2012                                                                                                                    Construction
X           4
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1108. Was determination made that contractor's CCR information is active and current?        No      0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

              1109. Does the activity have a process in place for ensuring compliance with the
              requirements of Defense Procurement and Acquisition Policy (DPAP) Memorandum,
                                                                                                            Yes      0
              Subject: Contract Destination Acceptance Procedures, dated September 9, 2010
            2 (memorandum also relates to questions 1110 through 1115)?
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1110. Did the activity follow their process developed for compliance with the referenced
                                                                                                            Yes      0
                DPAP Memorandum?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1111. Is there evidence of verification of Department of Defense Activity Address
                                                                                                            Yes      0
                Codes?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1112. Is there evidence of a registered acceptor available in Wide Area Workflow?           Yes       0
                                                                                                             No       0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1113. If there is no evidence of a registered acceptor available in Wide Area Workflow,
                                                                                                            Yes      0
                did the activity use source acceptance or "acceptance at other"?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1114. Did the activity follow Defense Federal Acquisition Regulation Supplement,
                Procedures Guidance and Information (PGI) Part 204.201 - Contract Distribution              Yes      0
                Procedures?
            2
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1115. Is the destination a government acceptance point? (Contractor DODAACs are
                                                                                                            Yes      0
                those beginning with the letters C, E, L, Q, U, HG, SD, or ZO)
                                                                                                             No       0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

                                               FAR Part 16 Task Order
                                                                                                            Yes      0
              1116. Was the IDIQ awarded as a multiple award action (MAC)? (FAR 16.500(a);
                                                                                                             No      0
X           3 16.503(d)(1); 16.504(a)(4)(iv); and FAR 16.506(f))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1117. If not a multiple award, did KO document reason (>$100M requires HCA
                                                                                                             No      0
X           2 approval) (FAR 16.504(c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1118. If competitive IDIQ task order, was fair opportunity provided to all qualified
                                                                                                             No      0
X           3 vendors? (DFARS 216.505-70 and FAR 16.505) (actions greater than $3,000)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1119. If fair opportunity was not provided, was the proper justification provided IAW
                                                                                                             No      0
X           3 FAR 16.505 and DFARS 216.505-70(b)(1)(2)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 Construction
                                               1200 Contract Administration
                1201. Is documentation of contractor performance being provided to the Contracting
                Officer by the receiving official / COR as required by AFARS 5153.9001.2(d) and             Yes      0
                documents in the file?
X           4
                                                                                                             No      0

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1202. For all service actions awarded after 30 July 2010, did the contract file contain
              evidence that the contracting officer held periodic status/progress meeting with the COR
              and contractor (at least quarterly) to discuss problems, progress of contract and             Yes      0
              contractor performance? (Army Regulation 70-13 "Management and Oversight of
X           3
              Service Acquisitions". Chapter 4-4b(1))
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!


              1203. Has the contracting officer reviewed the COR official file, and documented the
              contract file accordingly? (As per Army Regulation 70-13 "Management and Oversight of
                                                                                                            Yes      0
              Service Acquisitions", Chapter 4-4b(3), dated 30 July 2010, the COR is a part of the
X           3 official contract files and must be available for review by the contracting officer.
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1204. If appropriate, are property administration records being maintained properly in
                                                                                                            Yes      0
                the contract file? (FAR 45)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1205. Did the contracting officer issue a determination stating that exercising the option
              was in the best interest of the Government and did it consider all appropriate factors in      No      0
X           2
              accordance with FAR 17.207(c) and DFARS 217.207?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1206. Are undefinitized contract actions (including Task Orders) being definitized within
              180 days or other prescribed timeframe? (FAR 16.603-2; AFARS 5116.603-2; DFARS                 No      0
X           3
              217.7400)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

              1207. Is there evidence that a Performance Assessment Report has been entered in
              the Contractor Performance Assessment Reporting System (CPARS) or other standard
                                                                                                             No      0
X           2 performance reporting system? (http://www.cpars.csd.disa.mil/; see AFARS 5142.1502-
              90 for the applicable thresholds)

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1208. Is the submitted subcontract plan approved by the contracting officer and filed in
                                                                                                             No      0
X           3 the contract file in accordance with FAR 19.704?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1209. Are modifications issued under the proper authority? (FAR 43.102)                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1210. Is the change within the scope of the contract? (FAR 43.201)                           No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           3



4/21/2012                                                                                                                 Construction
              1211. Are modifications executed correctly as a unilateral or a bilateral action? (FAR
                                                                                                             No      0
X           3 43.103)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1212. Is there adequate documentation to support the modification change(s)? (FAR
                                                                                                             No      0
X           3 43.102)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1213 For a supplemental agreement, the effective date shall be the date agreed upon
                                                                                                             No      0
X           3 by the contracting parties? (FAR 43.101 (2))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1214. Is there a clear separation of the procedures for processing Defense Base Act
              (DBA) claims and War Hazard Claims Act (WHCA) claims in the contract? (FAR 52.228-             No      0
X           3
              3)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                       Contract Close Out (add a N/A if active)
                                                                                                            Yes      0
              1215. Are contract administration offices initiating administrative closeout of the
                                                                                                             No      0
X X         2 contract after receiving evidence of its physical completion? (FAR 4.804-1)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1216. Was the contract closed out within the time standards delineated at FAR 4.804-
              1? Reference paragraphs (a)(1)-(4) for applicability below: SAP - considered closed
              when the contracting officer receives evidence of receipt of property and final payment,
              unless otherwise specified by agency regulations. FFP, other than SAP, should be
              closed within 6 months after the date on which the contracting officer receives evidence       No      0
X           2
              of physical completion requiring settlement of indirect cost rates should be closed within
              36 months of the month in which the contracting officer receives evidence of physical
              completion; all other contracts should be closed within 20 months of the month in which
              the contracting officer receives evidence of physical completion.
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1217. Is final delivery and acceptance documented in the file (DD250 - or other forms of
                                                                                                             No      0
X           2 acceptance)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1218. Is the acceptance signed by the proper authority?                                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1219 Is the disposition of classified material completed? (FAR 4.804-5 (a)(1))
                                                                                                             No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1220 Was a funds review completed and excess funds deobligated? (FAR 4.804-5
                                                                                                             No      0
X           2 (a)(15))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1221. Is a modification issued to decommit any residual funds? (FAR 4.804-5)                 No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1222. Is the DD1594/1597 signed and in the file? (DFARS PGI 204.804)                         No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 Construction
                                                                                                           Yes       0
              1223. Is the contractor's closing statement/release of claims/disputes in the file? (FAR
                                                                                                            No       0
X           2 4.804-5)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                               1300. Justifications and Approvals (J&A Questions)
                                                                                                           Yes       0
              1301. If competition is limited in any way, is there a signed Determination (if estimated
              cost is under the Simplified Acquisition Threshold) or a signed J&A (if above the
                                                                                                            No       0
X           4 Simplified Acquisition Threshold) in the file? (FAR 13.106-1(b), FAR 13.5, FAR 6.302,
              FAR 8.405-6)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1302. For justifications under FAR 6.303-1, was the J&A posted within 14 days after
                                                                                                           Yes       0
                award ? (FAR 6.305 (a)
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1303. For justifications under FAR 6.303-2, was the J&A posted within 30 days after
                                                                                                           Yes       0
                award? (FAR 6.305 (b))
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
        1304. Does the Determination (if applicable) / Justification and Approval (J&A)
        document explain or justify limiting competition to fully substantiate the action? (FAR             No       0
X X X 4
        6.302, FAR 8.405-6, FAR 13.5, FAR 16.505(b)(5))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1305. Does the J&A (or Determination, if applicable) adequately describe why the
                                                                                                            No       0
                agency needs the particular product / service? (FAR 16.505(b)(5))
X     X 3
                                                                                                           NA        0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1306. Does the J&A follow the recommended format? (DFARS PGI 206.202)                       No       0
X           2
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
          1307. Was the J&A certified and approved at the appropriate levels? (FAR 6.304)
          (Thresholds: KO up to $650,000, competition advocate for >$650,000 to $12.5M, Head                No       0
X     X 2
          of Procuring Activity (or Designee) for >$12.5M to $85.5M, ASA(ALT) for above $85.5M)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1308. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                factually demonstrate that there is an unusual and compelling requirement and that an
                                                                                                            No       0
                award must be made within an unusually short time frame? (Not lack of planning or
                expiring funds) (FAR 6.302-2(a)(2))
X     X 3

                                                                                                           NA        0


                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1309. When using Exception 6.302-2 (Unusual and Compelling Urgency), if the period
                of performance is more than one year, does the J&A address why a contract of shorter        No       0
                duration would not be awarded and a competitive procurement begun?
X X X 3

                                                                                                           NA        0

                                                                                                          % No #DIV/0!



4/21/2012                                                                                                                Construction
                                                                                                           Yes       0
                1310. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                adequately describe the nature and extent of the injury if a contract award is delayed?     No       0
                (not merely using adjectives such as “significant”)
X     X 3
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                         1700. Construction Questions
                1701. Was the appropriate Davis-Bacon Act wage determination included in the
                                                                                                           Yes       0
                solicitation and contract? (FAR 22.403-1, FAR 22.404-1, and FAR 22.1012-1)
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!


              1702. Was an independent Government estimate of construction costs prepared for
            4 each proposed construction contract and each contract modification anticipated to            Yes       0
              exceed the simplified acquisition threshold, and documented in the file? (FAR 36.203(a))
X
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1703. Were the performance / payment bonds received from the contractor in the
              proper form and amount before issuance of a Notice to Proceed or start of work (unless
                                                                                                           Yes       0
              the resulting contract was $150,000 or less or a cost-reimbursement type contract)?
X           3 (FAR 28.102-1(b)(2); 52.228-15; DFARS 228.102-1)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1704. When issuing a modification, did the Contracting Officer, when applicable, obtain
                                                                                                            No       0
X           3 a consent of surety in accordance with FAR 28.106-5?
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1705. Were all bonds and consents of surety reviewed by the legal counsel? (AFARS
                                                                                                            No       0
X           3 5128.106-90)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1706. Was a Release of Claims obtained from the contractor prior to final payment?          No       0
X           3
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1707. Did the notice of award get issued in writing or electronically containing the
                                                                                                            No       0
X           4 information in FAR 14.408? (FAR 36.213-4)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1708. Were periodic on-site reviews of the ACO files completed and documented?              No       0
X           3
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1709. Did the construction award occur in the FY of the construction appropriation?         No       0
X           2
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1710. Unless the requirement was waived by the head of the contracting activity or a
              designee, did the contracting officer issue presolicitation notices on any construction
                                                                                                            No       0
X           3 requirement when the proposed contract is expected to exceed the simplified acquisition
              threshold? (FAR 36.213-2)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!




4/21/2012                                                                                                                Construction
                                                                                                           Yes      0
              1711. Did the bidder accept all the terms and conditions of the invitation? (14.301 (d)
                                                                                                            No      0
X           2 (1))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1712. Did all bids that failed to conform to the essential requirements of the invitation
                                                                                                            No      0
X           3 for bids get rejected? (FAR 14.404-2 (a))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1713. Was Pre-Construction Conference documented?                                           No       0
X           2
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1714. Is the contractor submitting and the Government processing submittals in timely
                                                                                                            No      0
X           3 manner?
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1715. Does the contract shall express a percentage that reflects the minimum amount
                                                                                                            No      0
X           3 of work the contractor must perform with its own forces? (FAR 36.501 (a))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1716. Is the contractor submitting Davis Bacon payrolls within 7 calendar days after the
              regular payment date of the payroll week covered, for the contractor and each                 No      0
X           2
              subcontractor? (FAR 22.406-6 (a))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1717. Is the contracting officer performing labor interviews and checking correctness of
                                                                                                            No      0
X           3 payrolls? (FAR 22.406-1)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1718. Were the final "red line" drawings, warranties, and operating manuals received
                                                                                                            No      0
X           2 from the construction contractor? DFAR 252.236-7001
                                                                                                            NA       0
                                                                                                          % No #DIV/0!




4/21/2012                                                                                                                Construction
4/21/2012   Construction
                                                                                                                   FY 2012 Contract Execution Toolkit
                                                                                                                                                                                       Reviewer Name (Last, First):
                                                                                                                 Scroll over to the first un-
Architecture & Engineering


                                       Competition Advocate                                                                                                                                      Contract Number:
                                                              Severity of Deficiency                            used column and insert the                                                         Contract Value:
                                                                                                                header data in that column                                                 KO's Name (Last, First):
                                                                                                                    opposite each title.                                                         Requiring Activity:
                                                                                                                                                                                                 Contractor Name:
                                                                                                                                                                                                Contract Category:
                             SAAL-PP




                                                                                                                                                                                       REVIEWER NOTES:
                                                                                                                                                 Total Contracts Reviewed               0
                                                                                                                                                   Total Roll-Up (Architecture & Engineering Contracts)

                                                                                                                       1000. Core Questions
                                                                                                                                Funding
                                                                                       1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                                      Yes         0
                                                                                       amount, proper appropriation, at the proper time)? (FAR 32.702)
    X                                                            4                                                                                                                                     No       0
                                                                                                                                                                                                       NA       0
                                                                                                                                                                                                     % No #DIV/0!

                                                                                       1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                                       a fixed price contract or the estimated cost and any fee of a cost-reimbursement                               Yes         0
                                                                                       contract? (FAR 32.703-1(a))
    X                                                            4
                                                                                                                                                                                                       No       0
                                                                                                                                                                                                       NA       0
                                                                                                                                                                                                     % No #DIV/0!

                                                                                                                                                                                                      Yes         0
                                                                   1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                                   order under a contract for severable services for a period that begins in one fiscal year
                                                                   and ends in the next fiscal year did the contracting officer assure that the period of the                                          No         0
    X                                                            4
                                                                   contract awarded, option exercised, or order did not exceed 1 year? (DFARS 232.703-3
                                                                   (b))
                                                                                                                                                                                                       NA       0
                                                                                                                                                                                                     % No #DIV/0!

                                                                                       1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                                      Yes         0
                                                                                       allotted and any corresponding increment of fee? (FAR 32.703-1(b))
    X                                                            4                                                                                                                                     No       0
                                                                                                                                                                                                       NA       0
                                                                                                                                                                                                     % No #DIV/0!

                                                                                       1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                                       4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                Yes         0
    X                                                            3
                                                                                                                                                                                                       No       0
                                                                                                                                                                                                       NA       0
                                                                                                                                                                                                     % No #DIV/0!

                                                                                       1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                                      Yes         0
                                                                                       properly documented? (FAR10.001 & 2; FAR 12.101(a))
    X                                                            3                                                                                                                                     No       0
                                                                                                                                                                                                       NA       0
                                                                                                                                                                                                     % No #DIV/0!

                                                                                                            Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                                      Yes         0
                                                                                       1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                               No         0
    X                                                            2
                                                                                                                                                                                                       NA       0
                                                                                                                                                                                                     % No #DIV/0!

                                                                   1008. For other than commercial items, were the Source Selection Plan evaluation
                                                                   factors, significant sub-factors, and their relative importance consistent with Sections
                                                                                                                                                                                                      Yes         0
                                                                   L/M (or equivalent sections)? (Army Source Selection Manual AFARS Appendix AA
    X                                                            4 Chapters 4)
                                                                                                                                                                                                       No       0
                                                                                                                                                                                                       NA       0
                                                                                                                                                                                                     % No #DIV/0!

                                                                   1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                                                   12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                                                                                      Yes         0
                                                                   and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
    X                                                            4 choose N/A.
                                                                                                                                                                                                       No       0
                                                                                                                                                                                                       NA       0
                                                                                                                                                                                                     % No #DIV/0!



4/21/2012                                                                                                                                                                                                              A&E
                1010. Were cost and price evaluated and the quality of the product or service assessed
            4                                                                                                   Yes      0
                in the source selection decision? (FAR 15.304 (C) (1) and (2))
 x                                                                                                               No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                Yes      0
                procedures followed? (DFARS 211.273, PGI 211.273-3)

X           1                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0

                1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)     No      0
X           2
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           3                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           2                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                Yes      0
                of the acquisition? (See local policy)

X           4                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
                1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)             No      0
X           1
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1017. Is the documentation in the contract file sufficient to constitute a complete history
                of the transaction, to include cross references to pertinent documents that are filed           Yes      0
                elsewhere? (FAR 4.801, FAR 4.803)
X           3
                                                                                                                 No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1018. Is the North American Industry Classification System (NAICS) code selected for
              the procurement (if greater than the micro purchase threshold) appropriate? (FAR                   No      0
X X         3
              19.303, DFARS 219.303, http://www.census.gov/naics)
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
              actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                 No      0
X           2 obtained? (excludes actions under the simplified acquisition threshold already set aside
              for small business)? (DFARS 219.201(d)(10)(A)))
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!




4/21/2012                                                                                                                     A&E
              1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
              contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                          Yes      0
              by the contracting officer prior to the base period or any option period? (FAR 16.601
X           3 (d)(1)(i))
                                                                                                           No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1021. Follow on to question 1020, if the base period plus any option periods exceeds
                three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to      Yes      0
                the execution of the base period? (FAR 16.601(d)(1)(ii)
X           4
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1022. Is there an Acquisition Plan that was approved in accordance with local
                procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                          Yes      0
                Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                required for final buyout or one-time buy)
X X X 3
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1023. If a non-DoD contract is being used, does the contract file include the non-DoD
              contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                                                                                           No      0
X X         2 September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,
              signed by the requiring activity and indicate the procurement is within scope? (includes
              FSS) (100K>) (AR 70-13 1-5.g.)                                                               NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                           No      0
X X         3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1025. If the proposed action exceeds $25,000 was the opportunity posted in
                                                                                                           No      0
X           3 FEDBIZOPPS? (FAR 5.101 (a) (1))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1026. For proposed contract actions expected to exceed $15,000, but not expected to
          exceed $25,000, was the opportunity displayed in a public place, or by any appropriate
                                                                                                           No      0
X     X 3 electronic means via an unclassified notice of the solicitation or a copy of the
          solicitation? (FAR 5.101 (a) (2))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1027. If an exception to synopsis at FAR 5.202 applies, is there an adequate
                                                                                                          Yes      0
                Contracting Officer determination in the file?
X           3                                                                                              No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1028. Are contract deliverables clearly defined and traceable to Performance Work
                                                                                                           No      0
X     X 3 Statement (PWS)/Statement of Work (SOW), or other requirements provisions?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1029. Does the solicitation include the requirement for contractors to complete the
                                                                                                           No      0
X X         1 Army's Contractor Manpower Reporting? (AFARS 5137.9601)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0



X X         1

4/21/2012                                                                                                               A&E
              1030. If appropriate, does the solicitation include the requirement for the Synchronized
              Pre-deployment and Operational Tracker (SPOT) or other allowed method of
              accounting for contractor personnel? (FAR 25.301-4 & 52.225-19, DFARS 225.301-4,              No      0
X X         1
              225.7402-5(a) & 252.225-7040, DFARS Deviation 2011-O0004 - SPOT N/A if <$100K
              OR < 30 days; $25K or < 30 days before Apr 2011)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1031. Is the contract type appropriate? (FAR Part 16, FAR 12.207 - FFP required for
                                                                                                            No      0
X X         3 commercial unless exception applies)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1032. Did the Commander approve this acquisition in accordance with Army Policy for
              Civilian Hiring and Initiation/Continuation of Contracts for Service Personnel? (SecArmy      No      0
X X         1
              memo of 23 Feb 06 "Army Policy for Civilian Hiring/Continuation of Contracts for Service
              Personnel" & AR 70-13 2-2d.)                                                                  NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1033. If applicable, was there a Quality Assurance Surveillance Plan (QASP)
              documented in the contract file? [Surveillance Plans are mandatory whenever a COR is
              appointed, unless specifically exempted in writing by the contracting officer.] (FAR
                                                                                                            No      0
X X         3 46.401, FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight
              and Surveillance of Contracts', dated 21 October 2010) (Mandatory for service
              contracts greater than $2,500) (If the contract is exempt from surveillance, mark "N/A")
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1034. If the contract is exempt from surveillance plan preparation and execution, is the
              Contracting Officer's justification/determination documented in the file? (FAR 46.401,
              FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight and                      Yes      0
              Surveillance of Contracts', dated 21 October 2010) (Mandatory for service contracts
X           3
              greater than $2,500)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1035. Is the method of contracting appropriate for this acquisition? (i.e. commercial
              items, Simplified Acquisition Procedures, sealed bid, negotiated) (FAR 12, 13, 14, and       Yes      0
            2 15)
X X
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1036. If there is OCONUS performance, did the solicitation and contract contain
                evidence of Defense Base Act (DBA) Insurance as in FAR 52.228-3, Workers                   Yes      0
                Compensation Insurance (Defense Base Act)?
X           3
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1037. Does the solicitation and contract contain the clause 52.222-50, Combating
              Trafficking in Persons, or the clause with Alternate I modification for contracts with
              performance outside the U.S. in accordance with FAR Subpart 22.17 Combating                  Yes      0
X             Trafficking in Persons. (Trafficking Victims Protection Act of 2000, 22 USC 78 (2009), as
            3 amended.)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                              Proposal/Bid Evaluation
                                                                                                           Yes      0
              1038. Was the selection of the SSA appropriate for the size/complexity of the
              acquisition? (FAR 15.303, AFARS 5115.303, and Army Source Selection Manual dated              No      0
X           3
              26 Feb 2009 AFARS Appendix AA)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1039. Did files contain a signed Source Selection Non-Disclosure Agreement for
              members of the Source Selection Organization (SSO)? (Army Source Selection Manual             No      0
X           3
              Section)




4/21/2012                                                                                                                A&E
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1040. Is there evidence of appointment if SSA is other than the Contracting Officer?
              (AFARS Part 5115.303(a) provides specific guidance on the appointment of the SSA for
              major defense acquisition programs, major automated information system acquisition             No      0
X           2
              programs, and designated Army acquisition programs. The SSA will be in the
              contracting chain unless the HCA or PARC approves otherwise.)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1041. If a competitive range was established, was the decision properly documented
              and appear reasonable (consistent with the evaluation criteria)? (FAR 15.306(c),               No      0
X           3
              AFARS 5115.306 (c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1042. Did the Source Selection Decision document substantiate the Selection Decision
                to include a meaningful description of the trade-offs in accordance with the Source         Yes      0
                Selection Plan? (FAR 15.308, AFARS 5115.308, ASSM Ch. 3)
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1043. If applicable, does the file contain the Contracting Officer's determination, made
                prior to contract award, that the proposed/agreed contract price is fair and reasonable.    Yes      0
                (FAR 13.106-3 and 15.406-3(a)(11))
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1044. Was the Independent Government Cost Estimate (IGCE) independently derived
X           4 (to be "independent" the IGCE is prepared by a Government offical independent of the          Yes      0
              contractors proposal)?
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1045. For negotiated contracts over $700,000 unless an exception applies or a waiver
              has been obtained, is there sufficient cost/pricing data or information to establish the
                                                                                                             No      0
X           2 reasonableness of the price? (FAR 15.403 and DFARS 215.403 Obtaining cost or
              pricing data)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1046. If the award was placed to other than the lowest price offeror, is the best value
                                                                                                             No      0
X           3 decision properly documented? (FAR 15.303 and ASSM Ch. 8)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1047. If there was a protest against award, was it handled in accordance with FAR 33?        No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               Evaluation of Sealed Bid
                                                                                                            Yes      0
              1048. Was a reasonable time for prospective bidders allowed in the invitation for bid
              (IFB) in accordance with FAR 14.202-1? (at least 30 days when synopsis was required            No      0
X           2
              by FAR 5.2)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1049. Does the contracting office maintain a record of each IFB and each
                                                                                                             No      0
X           3 abstract/record of bids as mandated in FAR 14.204?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           2



4/21/2012                                                                                                                 A&E
              1050. If amendments were issued to the IFB, were they issued in accordance with FAR
                                                                                                           No      0
X           2 14.208?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1051. Are cancellations of IFBs handled in accordance with FAR 14.209 and recorded
                                                                                                           No      0
X           2 in accordance with FAR 14.403(d)?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                          Evaluation Negotiation (FAR 15)
                                                                                                          Yes      0
              1052. Were the evaluation factors (and significant sub-factors) limited to the key areas
              to be considered in the source selection decision? (FAR 15.304, DFARS 215.304,               No      0
X           3
              AFARS 5115.304, and ASSM Ch. 5 (figure 5-2 Steps Involved in Formulating Evaluation
              Factors and Subfactors)). (This refers to the establishment of factors, not how they         NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1053. If oral presentations were held, was the guidance outlined in FAR 15.102 and
                                                                                                           No      0
X           3 ASSM appendix C followed and was the process properly documented?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1054. If discussions were held, were offerors in the competitive range given an
                                                                                                           No      0
X           3 opportunity to submit a final proposal revision? (FAR 15.307(b))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1055. If discussions are not expected, is it clearly stated that the award may be made
              without discussions? (FAR 15.209(a), negotiated contract >= $12.5M requiring                 No      0
X           3
              cost/pricing data)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1056. If make or buy programs are required, were the FAR requirement met? (FAR
                                                                                                           No      0
X           3 15.407-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1057. If this was an unsolicited proposal, was it handled properly? (FAR 15.6, AFARS
                                                                                                           No      0
X           3 5115.606)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1058. If requested, were unsuccessful offerors debriefed and is the file properly
                                                                                                           No      0
X           3 documented? (FAR 15.505 and 15.506).
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                               Cost Reimbursement
                                                                                                          Yes      0
              1059. If the Contract type is Cost Reimbursement, was a Cost Realism Analysis
                                                                                                           No      0
X           2 performed to determine the most probable cost to the Government? (FAR 15.404-1(d))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1060. If applicable, is the contractor notifying the Government (formally, in writing)
              when it is expected that costs will exceed 75% of the estimated contract amount during       No      0
X           3
              the next 60 days? (FAR 32.705-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1061. Does it appear that award fees are being awarded commensurate with contractor
              performance over a range from satisfactory to excellent performance? (FAR 16.401(e)          No      0
X           3
              )
                                                                                                           NA       0
                                                                                                         % No #DIV/0!



4/21/2012                                                                                                               A&E
                                                                                                               Yes      0
              1062. If the award was made under "Best Value" were the trade-offs documented in
                                                                                                                No      0
X           3 accordance with FAR 15.406?
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1063. Was there any waiver of the requirement to obtain cost or pricing data obtained?
                                                                                                                No      0
X X         2 (FAR 15.403-1; DFARS 215.403-1) If yes, mark the next question "N/A"
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1064. Does the file contain a properly executed certificate of current cost or pricing data
              (CPD) for contract actions requiring CPD (negotiated contracts >= $700K if no                     No      0
X           3
              exceptions/waivers)? (FAR 15.406-2, 15.403-4)
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                  Contract Award
                1101. Is the Federal Procurement Data System - Next Generation (FPDS-NG) Contract
                                                                                                               Yes      0
                Action Report (CAR) in the file?
X X         2                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1102. If a CAR is in the file, are there any apparent mistakes? (Note: If the CAR is not
                                                                                                               Yes      0
                in the file mark this question N/A)
X           3                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1103. If the contract was awarded to a large business in the amount of $650,000
                ($1,500,000 if construction), does the solicitation / contract / subcontract include clause    Yes      0
                52.219-9 (Small Business Subcontracting Plan)? (FAR 19.708(b))
X X         3
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1104. If applicable, was a Contracting Officer's Representative (COR) appointed in
              writing by the contracting officer before awarding any service contract or service contract
              action? In accordance with SAAL-PP memo "Contract Administration and Surveillance
              of Service Contracts" dated 21 October 2010, COR is required if one or more of the                No      0
X X         2
              following apply: total dollar value of contract (including options) is greater that $150,000;
              action is complex or critical service; poor prior contract past performance; contracting
              officer determines COR is needed. (DFARS 201.602-2 and AFARS 5101.602-2(i)(A))
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

              1105. If a COR is required and the contracting officer retains performance surveillance
              duties, did the contracting officer document the contract file? (SAAL-PP memo,
X                                                                                                              Yes      0
              "Contract Administration and Surveillance of Service Contracts" dated 21 October 2010,
            2 and DFARS PGI 201.602-2)
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1106. Prior to appointment, did the contracting officer verify the COR has completed all
              mandatory training requirements and document the file as defines in Under Secretary of
              Defense (Acquisition, Technology, and Logistics) memorandum, dated 29 March 2010,
              subject: DoD Standards for Certification of Contracting Officer's Representative (COR)            No      0
X X         2
              for Service Acquisitions, attachment A? (SAAL-PP memo "Contract Administration and
              Surveillance of Service Contracts" dated 21 October 2010). AFARS 5101.602.2(1)(A),
              PGI 201.602-2(2)(ii), Revised April 30, 2010
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1107. If appropriate, have the Requirements for Certified Cost or Pricing Data (including
                appropriateness of waivers) been met (FAR 15.403) and is the documentation required            Yes      0
                by FAR 15.406 included in the file?
X           4
                                                                                                                No      0




4/21/2012                                                                                                                    A&E
X           4
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1108. Was determination made that contractor's CCR information is active and current?        No      0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

              1109. Does the activity have a process in place for ensuring compliance with the
              requirements of Defense Procurement and Acquisition Policy (DPAP) Memorandum,
                                                                                                            Yes      0
              Subject: Contract Destination Acceptance Procedures, dated September 9, 2010
            2 (memorandum also relates to questions 1110 through 1115)?
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1110. Did the activity follow their process developed for compliance with the referenced
                                                                                                            Yes      0
                DPAP Memorandum?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1111. Is there evidence of verification of Department of Defense Activity Address
                                                                                                            Yes      0
                Codes?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1112. Is there evidence of a registered acceptor available in Wide Area Workflow?           Yes       0
X                                                                                                            No       0
            2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1113. If there is no evidence of a registered acceptor available in Wide Area Workflow,
                                                                                                            Yes      0
                did the activity use source acceptance or "acceptance at other"?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1114. Did the activity follow Defense Federal Acquisition Regulation Supplement,
                Procedures Guidance and Information (PGI) Part 204.201 - Contract Distribution              Yes      0
                Procedures?
            2
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1115. Is the destination a government acceptance point? (Contractor DODAACs are
                                                                                                            Yes      0
                those beginning with the letters C, E, L, Q, U, HG, SD, or ZO)
                                                                                                             No       0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

                                               FAR Part 16 Task Order
                                                                                                            Yes      0
              1116. Was the IDIQ awarded as a multiple award action (MAC)? (FAR 16.500(a);
                                                                                                             No      0
X           3 16.503(d)(1); 16.504(a)(4)(iv); and FAR 16.506(f))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1117. If not a multiple award, did KO document reason (>$100M requires HCA
                                                                                                             No      0
X           2 approval) (FAR 16.504(c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1118. If competitive IDIQ task order, was fair opportunity provided to all qualified
                                                                                                             No      0
X           3 vendors? (DFARS 216.505-70 and FAR 16.505) (actions greater than $3,000)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1119. If fair opportunity was not provided, was the proper justification provided IAW
                                                                                                             No      0
X           3 FAR 16.505 and DFARS 216.505-70(b)(1)(2)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 A&E
                                               1200 Contract Administration
                1201. Is documentation of contractor performance being provided to the Contracting
                Officer by the receiving official / COR as required by AFARS 5153.9001.2(d) and             Yes      0
                documents in the file?
X           4
                                                                                                             No      0

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1202. For all service actions awarded after 30 July 2010, did the contract file contain
              evidence that the contracting officer held periodic status/progress meeting with the COR
              and contractor (at least quarterly) to discuss problems, progress of contract and             Yes      0
              contractor performance? (Army Regulation 70-13 "Management and Oversight of
            3
              Service Acquisitions". Chapter 4-4b(1))
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!


              1203. Has the contracting officer reviewed the COR official file, and documented the
              contract file accordingly? (As per Army Regulation 70-13 "Management and Oversight of
                                                                                                            Yes      0
              Service Acquisitions", Chapter 4-4b(3), dated 30 July 2010, the COR is a part of the
            3 official contract files and must be available for review by the contracting officer.
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1204. If appropriate, are property administration records being maintained properly in
                                                                                                            Yes      0
                the contract file? (FAR 45)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1205. Did the contracting officer issue a determination stating that exercising the option
              was in the best interest of the Government and did it consider all appropriate factors in      No      0
X           2
              accordance with FAR 17.207(c) and DFARS 217.207?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1206. Are undefinitized contract actions (including Task Orders) being definitized within
              180 days or other prescribed timeframe? (FAR 16.603-2; AFARS 5116.603-2; DFARS                 No      0
X           3
              217.7400)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

              1207. Is there evidence that a Performance Assessment Report has been entered in
              the Contractor Performance Assessment Reporting System (CPARS) or other standard
                                                                                                             No      0
X           2 performance reporting system? (http://www.cpars.csd.disa.mil/; see AFARS 5142.1502-
              90 for the applicable thresholds)

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1208. Is the submitted subcontract plan approved by the contracting officer and filed in
                                                                                                             No      0
X           3 the contract file in accordance with FAR 19.704?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1209. Are modifications issued under the proper authority? (FAR 43.102)                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1210. Is the change within the scope of the contract? (FAR 43.201)                           No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           3



4/21/2012                                                                                                                 A&E
              1211. Are modifications executed correctly as a unilateral or a bilateral action? (FAR
                                                                                                             No      0
X           3 43.103)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1212. Is there adequate documentation to support the modification change(s)? (FAR
                                                                                                             No      0
X           3 43.102)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1213 For a supplemental agreement, the effective date shall be the date agreed upon
                                                                                                             No      0
X           3 by the contracting parties? (FAR 43.101 (2))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1214. Is there a clear separation of the procedures for processing Defense Base Act
              (DBA) claims and War Hazard Claims Act (WHCA) claims in the contract? (FAR 52.228-             No      0
X           3
              3)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                       Contract Close Out (add a N/A if active)
                                                                                                            Yes      0
              1215. Are contract administration offices initiating administrative closeout of the
                                                                                                             No      0
X X         2 contract after receiving evidence of its physical completion? (FAR 4.804-1)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1216. Was the contract closed out within the time standards delineated at FAR 4.804-
              1? Reference paragraphs (a)(1)-(4) for applicability below: SAP - considered closed
              when the contracting officer receives evidence of receipt of property and final payment,
              unless otherwise specified by agency regulations. FFP, other than SAP, should be
              closed within 6 months after the date on which the contracting officer receives evidence       No      0
X           2
              of physical completion requiring settlement of indirect cost rates should be closed within
              36 months of the month in which the contracting officer receives evidence of physical
              completion; all other contracts should be closed within 20 months of the month in which
              the contracting officer receives evidence of physical completion.
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1217. Is final delivery and acceptance documented in the file (DD250 - or other forms of
                                                                                                             No      0
X           2 acceptance)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1218. Is the acceptance signed by the proper authority?                                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1219 Is the disposition of classified material completed? (FAR 4.804-5 (a)(1))
                                                                                                             No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1220 Was a funds review completed and excess funds deobligated? (FAR 4.804-5
                                                                                                             No      0
X           2 (a)(15))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1221. Is a modification issued to decommit any residual funds? (FAR 4.804-5)                 No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1222. Is the DD1594/1597 signed and in the file? (DFARS PGI 204.804)                         No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 A&E
                                                                                                           Yes       0
              1223. Is the contractor's closing statement/release of claims/disputes in the file? (FAR
                                                                                                            No       0
X           2 4.804-5)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                               1300. Justifications and Approvals (J&A Questions)
                                                                                                           Yes       0
              1301. If competition is limited in any way, is there a signed Determination (if estimated
              cost is under the Simplified Acquisition Threshold) or a signed J&A (if above the
                                                                                                            No       0
X           4 Simplified Acquisition Threshold) in the file? (FAR 13.106-1(b), FAR 13.5, FAR 6.302,
              FAR 8.405-6)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1302. For justifications under FAR 6.303-1, was the J&A posted within 14 days after
                                                                                                           Yes       0
                award ? (FAR 6.305 (a)
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1303. For justifications under FAR 6.303-2, was the J&A posted within 30 days after
                                                                                                           Yes       0
                award? (FAR 6.305 (b))
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
        1304. Does the Determination (if applicable) / Justification and Approval (J&A)
        document explain or justify limiting competition to fully substantiate the action? (FAR             No       0
X X X 4
        6.302, FAR 8.405-6, FAR 13.5, FAR 16.505(b)(5))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1305. Does the J&A (or Determination, if applicable) adequately describe why the
                                                                                                            No       0
                agency needs the particular product / service? (FAR 16.505(b)(5))
X     X 3
                                                                                                           NA        0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1306. Does the J&A follow the recommended format? (DFARS PGI 206.202)                       No       0
X           2
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
          1307. Was the J&A certified and approved at the appropriate levels? (FAR 6.304)
          (Thresholds: KO up to $650,000, competition advocate for >$650,000 to $12.5M, Head                No       0
X     X 2
          of Procuring Activity (or Designee) for >$12.5M to $85.5M, ASA(ALT) for above $85.5M)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1308. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                factually demonstrate that there is an unusual and compelling requirement and that an
                                                                                                            No       0
                award must be made within an unusually short time frame? (Not lack of planning or
                expiring funds) (FAR 6.302-2(a)(2))
X     X 3

                                                                                                           NA        0


                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1309. When using Exception 6.302-2 (Unusual and Compelling Urgency), if the period
                of performance is more than one year, does the J&A address why a contract of shorter        No       0
                duration would not be awarded and a competitive procurement begun?
X X X 3

                                                                                                           NA        0

                                                                                                          % No #DIV/0!



4/21/2012                                                                                                                A&E
                                                                                                           Yes       0
                1310. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                adequately describe the nature and extent of the injury if a contract award is delayed?     No       0
                (not merely using adjectives such as “significant”)
X     X 3
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                            1800. Architecture and Engineering (A&E) Questions
                                                                                                           Yes       0
                1801. Was the selection process properly followed? (FAR 36.602)                             No       0
X           3
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1802. Were the members of the selection board appointed to serve on the board? (FAR
                                                                                                            No       0
X           3 36.602-2)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1803. Was a independent Government estimate of the cost of architect-engineer
              services prepared and furnished to the contracting officer before commencing                  No       0
X           3
              negotiations? (FAR 36.605)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1804. Are profit or fees within the "6% statutory limit" imposed by 10 U.S.C. 2306(d)
                                                                                                            No       0
X           3 and 41 U.S.C.254? (FAR 15.404-4(c)(4)(i); AR 420-1, Paragraph 4-37)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1805. Was a past performance evaluation prepared for each architect-engineer
                                                                                                            No       0
X           3 services contract exceeding $30,000? (FAR 42.1502 (f))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1806. Was written notification to the congressional defense committees provided if the
              total estimated contract price for A&E services or construction design eceeds                 No       0
X           2
              $1,000,000? (DFARS 236.6 (1))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1807. Was PGI 236.6 followed in the preperation of evaluation criteria for award?
                                                                                                            No       0
X           2 (DFARS 236.602-1)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1808. Did only approved Army contracting activites aquire A&E services? (AFARS
                                                                                                            No       0
X           2 5136.600-90)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              1809. Does the estimated construction contract price take into account any statutory or
              other limitations and exclude any allowances for Government supervision and overhead          No       0
X           2
              and any amounts set aside by the Government for contingencies? (FAR 36.609-1 (b))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1810. Were the A&E services aquired through negotiation? (FAR 36.103 (b))                   No       0
X           2
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0


X           2



4/21/2012                                                                                                                A&E
              1811. If the firm that designed the project or its subsidiaries or affiliates receives the
              construction award resulting from the design was the award approved IAW AFARS
                                                                                                             No      0
X           2 5136.209? (FAR 36.209; AFARS 5136.209)

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1812. Was DD Form 2631, Performance Evaluation (Architect-Engineer) used to
                                                                                                             No      0
X           2 evlautate contractor performance and distributed per PGI 236.201? (DFARS 236.604)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1813. If modification to a construction contract is required because of an error or
              deficiency in the services provided under an architect-engineer contract, did the
              contracting officer (with the advice of technical personnel and legal counsel) consider        No      0
X           2
              the extent to which the architect-engineer contractor may be reasonably liable? (FAR
              36.606)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1814. Was the SF 330, Architect-Engineer Qualifications, used to evaluate firms before
                                                                                                             No      0
X           2 awarding a contract for architect-engineer services? (FAR 36.702 (b))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 A&E
4/21/2012   A&E
                                                                                                 FY 2012 Contract Execution Toolkit
                                                                                                                                                                     Reviewer Name (Last, First):
                     Competition Advocate                                                      Scroll over to the first un-                                                    Contract Number:
                                            Severity of Deficiency                            used column and insert the                                                         Contract Value:
                                                                                              header data in that column                                                 KO's Name (Last, First):
                                                                                                  opposite each title.                                                         Requiring Activity:
                                                                                                                                                                               Contractor Name:
                                                                                                                                                                              Contract Category:
           SAAL-PP




                                                                                                                                                                     REVIEWER NOTES:
Services




                                                                                                                               Total Contracts Reviewed                0
                                                                                                                                                   Total Roll-Up (Services Contracts)

                                                                                                     1000. Core Questions
                                                                                                              Funding
                                                                     1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                    Yes         0
                                                                     amount, proper appropriation, at the proper time)? (FAR 32.702)
 X                                             4                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                     1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                     a fixed price contract or the estimated cost and any fee of a cost-reimbursement                               Yes         0
                                                                     contract? (FAR 32.703-1(a))
 X                                             4
                                                                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                                                                                                                                    Yes         0
                                                 1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                 order under a contract for severable services for a period that begins in one fiscal year
                                                 and ends in the next fiscal year did the contracting officer assure that the period of the                                          No         0
 X                                             4
                                                 contract awarded, option exercised, or order did not exceed 1 year? (DFARS 232.703-3
                                                 (b))
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                     1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                    Yes         0
                                                                     allotted and any corresponding increment of fee? (FAR 32.703-1(b))
 X                                             4                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                     1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                     4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                Yes         0
 X                                             3
                                                                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                     1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                    Yes         0
                                                                     properly documented? (FAR10.001 & 2; FAR 12.101(a))
 X                                             3                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                                          Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                    Yes         0
                                                                     1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                               No         0
 X                                             2
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                 1008. For other than commercial items, were the Source Selection Plan evaluation
                                                 factors, significant sub-factors, and their relative importance consistent with Sections
                                                                                                                                                                                    Yes         0
                                                 L/M (or equivalent sections)? (Army Source Selection Manual AFARS Appendix AA
 X                                             4 Chapters 4)
                                                                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                 1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                                 12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                                                                    Yes         0
                                                 and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
 X                                             4 choose N/A.
                                                                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!



4/21/2012                                                                                                                                                                                            Services (Non FSS)
                1010. Were cost and price evaluated and the quality of the product or service assessed
            4                                                                                                   Yes      0
                in the source selection decision? (FAR 15.304 (C) (1) and (2))
 x                                                                                                               No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                Yes      0
                procedures followed? (DFARS 211.273, PGI 211.273-3)

X           1                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0

                1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)     No      0
X           2
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           3                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           2                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                Yes      0
                of the acquisition? (See local policy)

X           4                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
                1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)             No      0
X           1
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1017. Is the documentation in the contract file sufficient to constitute a complete history
                of the transaction, to include cross references to pertinent documents that are filed           Yes      0
                elsewhere? (FAR 4.801, FAR 4.803)
X           3
                                                                                                                 No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1018. Is the North American Industry Classification System (NAICS) code selected for
              the procurement (if greater than the micro purchase threshold) appropriate? (FAR                   No      0
X X         3
              19.303, DFARS 219.303, http://www.census.gov/naics)
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
              actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                 No      0
X           2 obtained? (excludes actions under the simplified acquisition threshold already set aside
              for small business)? (DFARS 219.201(d)(10)(A)))
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!




4/21/2012                                                                                                                     Services (Non FSS)
              1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
              contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                          Yes      0
              by the contracting officer prior to the base period or any option period? (FAR 16.601
X           3 (d)(1)(i))
                                                                                                           No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1021. Follow on to question 1020, if the base period plus any option periods exceeds
                three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to      Yes      0
                the execution of the base period? (FAR 16.601(d)(1)(ii)
X           4
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1022. Is there an Acquisition Plan that was approved in accordance with local
                procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                          Yes      0
                Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                required for final buyout or one-time buy)
X X X 3
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1023. If a non-DoD contract is being used, does the contract file include the non-DoD
              contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                                                                                           No      0
X X         2 September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,
              signed by the requiring activity and indicate the procurement is within scope? (includes
              FSS) (100K>) (AR 70-13 1-5.g.)                                                               NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                           No      0
X X         3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1025. If the proposed action exceeds $25,000 was the opportunity posted in
                                                                                                           No      0
X           3 FEDBIZOPPS? (FAR 5.101 (a) (1))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1026. For proposed contract actions expected to exceed $15,000, but not expected to
          exceed $25,000, was the opportunity displayed in a public place, or by any appropriate
                                                                                                           No      0
X     X 3 electronic means via an unclassified notice of the solicitation or a copy of the
          solicitation? (FAR 5.101 (a) (2))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1027. If an exception to synopsis at FAR 5.202 applies, is there an adequate
                                                                                                          Yes      0
                Contracting Officer determination in the file?
X           3                                                                                              No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1028. Are contract deliverables clearly defined and traceable to Performance Work
                                                                                                           No      0
X     X 3 Statement (PWS)/Statement of Work (SOW), or other requirements provisions?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1029. Does the solicitation include the requirement for contractors to complete the
                                                                                                           No      0
X X         1 Army's Contractor Manpower Reporting? (AFARS 5137.9601)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0



X X         1

4/21/2012                                                                                                               Services (Non FSS)
              1030. If appropriate, does the solicitation include the requirement for the Synchronized
              Pre-deployment and Operational Tracker (SPOT) or other allowed method of
              accounting for contractor personnel? (FAR 25.301-4 & 52.225-19, DFARS 225.301-4,              No      0
X X         1
              225.7402-5(a) & 252.225-7040, DFARS Deviation 2011-O0004 - SPOT N/A if <$100K
              OR < 30 days; $25K or < 30 days before Apr 2011)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1031. Is the contract type appropriate? (FAR Part 16, FAR 12.207 - FFP required for
                                                                                                            No      0
X X         3 commercial unless exception applies)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1032. Did the Commander approve this acquisition in accordance with Army Policy for
              Civilian Hiring and Initiation/Continuation of Contracts for Service Personnel? (SecArmy      No      0
X X         1
              memo of 23 Feb 06 "Army Policy for Civilian Hiring/Continuation of Contracts for Service
              Personnel" & AR 70-13 2-2d.)                                                                  NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1033. If applicable, was there a Quality Assurance Surveillance Plan (QASP)
              documented in the contract file? [Surveillance Plans are mandatory whenever a COR is
              appointed, unless specifically exempted in writing by the contracting officer.] (FAR
                                                                                                            No      0
X X         3 46.401, FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight
              and Surveillance of Contracts', dated 21 October 2010) (Mandatory for service
              contracts greater than $2,500) (If the contract is exempt from surveillance, mark "N/A")
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1034. If the contract is exempt from surveillance plan preparation and execution, is the
              Contracting Officer's justification/determination documented in the file? (FAR 46.401,
              FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight and                      Yes      0
              Surveillance of Contracts', dated 21 October 2010) (Mandatory for service contracts
X           3
              greater than $2,500)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1035. Is the method of contracting appropriate for this acquisition? (i.e. commercial
                items, Simplified Acquisition Procedures, sealed bid, negotiated) (FAR 12, 13, 14, and     Yes      0
                15)
X X         2
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1036. If there is OCONUS performance, did the solicitation and contract contain
                evidence of Defense Base Act (DBA) Insurance as in FAR 52.228-3, Workers                   Yes      0
                Compensation Insurance (Defense Base Act)?
X           3
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1037. Does the solicitation and contract contain the clause 52.222-50, Combating
              Trafficking in Persons, or the clause with Alternate I modification for contracts with
              performance outside the U.S. in accordance with FAR Subpart 22.17 Combating                  Yes      0
X             Trafficking in Persons. (Trafficking Victims Protection Act of 2000, 22 USC 78 (2009), as
            3 amended.)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                               Proposal/Bid Evaluation
                                                                                                           Yes      0
              1038. Was the selection of the SSA appropriate for the size/complexity of the
              acquisition? (FAR 15.303, AFARS 5115.303, and Army Source Selection Manual dated              No      0
X           3
              26 Feb 2009 AFARS Appendix AA)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1039. Did files contain a signed Source Selection Non-Disclosure Agreement for
              members of the Source Selection Organization (SSO)? (Army Source Selection Manual             No      0
X           3
              Section)




4/21/2012                                                                                                                Services (Non FSS)
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1040. Is there evidence of appointment if SSA is other than the Contracting Officer?
              (AFARS Part 5115.303(a) provides specific guidance on the appointment of the SSA for
              major defense acquisition programs, major automated information system acquisition             No      0
X           2
              programs, and designated Army acquisition programs. The SSA will be in the
              contracting chain unless the HCA or PARC approves otherwise.)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1041. If a competitive range was established, was the decision properly documented
              and appear reasonable (consistent with the evaluation criteria)? (FAR 15.306(c),               No      0
X           3
              AFARS 5115.306 (c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1042. Did the Source Selection Decision document substantiate the Selection Decision
                to include a meaningful description of the trade-offs in accordance with the Source         Yes      0
                Selection Plan? (FAR 15.308, AFARS 5115.308, ASSM Ch. 3)
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1043. If applicable, does the file contain the Contracting Officer's determination, made
                prior to contract award, that the proposed/agreed contract price is fair and reasonable.    Yes      0
                (FAR 13.106-3 and 15.406-3(a)(11))
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1044. Was the Independent Government Cost Estimate (IGCE) independently derived
X           4 (to be "independent" the IGCE is prepared by a Government offical independent of the          Yes      0
              contractors proposal)?
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1045. For negotiated contracts over $700,000 unless an exception applies or a waiver
              has been obtained, is there sufficient cost/pricing data or information to establish the
                                                                                                             No      0
X           2 reasonableness of the price? (FAR 15.403 and DFARS 215.403 Obtaining cost or
              pricing data)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1046. If the award was placed to other than the lowest price offeror, is the best value
                                                                                                             No      0
X           3 decision properly documented? (FAR 15.303 and ASSM Ch. 8)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1047. If there was a protest against award, was it handled in accordance with FAR 33?        No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               Evaluation of Sealed Bid
                                                                                                            Yes      0
              1048. Was a reasonable time for prospective bidders allowed in the invitation for bid
              (IFB) in accordance with FAR 14.202-1? (at least 30 days when synopsis was required            No      0
X           2
              by FAR 5.2)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1049. Does the contracting office maintain a record of each IFB and each
                                                                                                             No      0
X           3 abstract/record of bids as mandated in FAR 14.204?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           2



4/21/2012                                                                                                                 Services (Non FSS)
              1050. If amendments were issued to the IFB, were they issued in accordance with FAR
                                                                                                           No      0
X           2 14.208?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1051. Are cancellations of IFBs handled in accordance with FAR 14.209 and recorded
                                                                                                           No      0
X           2 in accordance with FAR 14.403(d)?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                          Evaluation Negotiation (FAR 15)
                                                                                                          Yes      0
              1052. Were the evaluation factors (and significant sub-factors) limited to the key areas
              to be considered in the source selection decision? (FAR 15.304, DFARS 215.304,               No      0
X           3
              AFARS 5115.304, and ASSM Ch. 5 (figure 5-2 Steps Involved in Formulating Evaluation
              Factors and Subfactors)). (This refers to the establishment of factors, not how they         NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1053. If oral presentations were held, was the guidance outlined in FAR 15.102 and
                                                                                                           No      0
X           3 ASSM appendix C followed and was the process properly documented?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1054. If discussions were held, were offerors in the competitive range given an
                                                                                                           No      0
X           3 opportunity to submit a final proposal revision? (FAR 15.307(b))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1055. If discussions are not expected, is it clearly stated that the award may be made
              without discussions? (FAR 15.209(a), negotiated contract >= $12.5M requiring                 No      0
X           3
              cost/pricing data)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1056. If make or buy programs are required, were the FAR requirement met? (FAR
                                                                                                           No      0
X           3 15.407-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1057. If this was an unsolicited proposal, was it handled properly? (FAR 15.6, AFARS
                                                                                                           No      0
X           3 5115.606)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1058. If requested, were unsuccessful offerors debriefed and is the file properly
                                                                                                           No      0
X           3 documented? (FAR 15.505 and 15.506).
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                               Cost Reimbursement
                                                                                                          Yes      0
              1059. If the Contract type is Cost Reimbursement, was a Cost Realism Analysis
                                                                                                           No      0
X           2 performed to determine the most probable cost to the Government? (FAR 15.404-1(d))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1060. If applicable, is the contractor notifying the Government (formally, in writing)
              when it is expected that costs will exceed 75% of the estimated contract amount during       No      0
X           3
              the next 60 days? (FAR 32.705-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1061. Does it appear that award fees are being awarded commensurate with contractor
              performance over a range from satisfactory to excellent performance? (FAR 16.401(e)          No      0
X           3
              )
                                                                                                           NA       0
                                                                                                         % No #DIV/0!



4/21/2012                                                                                                               Services (Non FSS)
                                                                                                               Yes      0
              1062. If the award was made under "Best Value" were the trade-offs documented in
                                                                                                                No      0
X           3 accordance with FAR 15.406?
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1063. Was there any waiver of the requirement to obtain cost or pricing data obtained?
                                                                                                                No      0
X X         2 (FAR 15.403-1; DFARS 215.403-1) If yes, mark the next question "N/A"
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1064. Does the file contain a properly executed certificate of current cost or pricing data
              (CPD) for contract actions requiring CPD (negotiated contracts >= $700K if no                     No      0
X           3
              exceptions/waivers)? (FAR 15.406-2, 15.403-4)
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                  Contract Award
                1101. Is the Federal Procurement Data System - Next Generation (FPDS-NG) Contract
                                                                                                               Yes      0
                Action Report (CAR) in the file?
X X         2                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1102. If a CAR is in the file, are there any apparent mistakes? (Note: If the CAR is not
                                                                                                               Yes      0
                in the file mark this question N/A)
X           3                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1103. If the contract was awarded to a large business in the amount of $650,000
                ($1,500,000 if construction), does the solicitation / contract / subcontract include clause    Yes      0
                52.219-9 (Small Business Subcontracting Plan)? (FAR 19.708(b))
X X         3
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1104. If applicable, was a Contracting Officer's Representative (COR) appointed in
              writing by the contracting officer before awarding any service contract or service contract
              action? In accordance with SAAL-PP memo "Contract Administration and Surveillance
              of Service Contracts" dated 21 October 2010, COR is required if one or more of the                No      0
X X         2
              following apply: total dollar value of contract (including options) is greater that $150,000;
              action is complex or critical service; poor prior contract past performance; contracting
              officer determines COR is needed. (DFARS 201.602-2 and AFARS 5101.602-2(i)(A))
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

              1105. If a COR is required and the contracting officer retains performance surveillance
              duties, did the contracting officer document the contract file? (SAAL-PP memo,
X                                                                                                              Yes      0
              "Contract Administration and Surveillance of Service Contracts" dated 21 October 2010,
            2 and DFARS PGI 201.602-2)
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1106. Prior to appointment, did the contracting officer verify the COR has completed all
              mandatory training requirements and document the file as defines in Under Secretary of
              Defense (Acquisition, Technology, and Logistics) memorandum, dated 29 March 2010,
              subject: DoD Standards for Certification of Contracting Officer's Representative (COR)            No      0
X X         2
              for Service Acquisitions, attachment A? (SAAL-PP memo "Contract Administration and
              Surveillance of Service Contracts" dated 21 October 2010). AFARS 5101.602.2(1)(A),
              PGI 201.602-2(2)(ii), Revised April 30, 2010
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1107. If appropriate, have the Requirements for Certified Cost or Pricing Data (including
                appropriateness of waivers) been met (FAR 15.403) and is the documentation required            Yes      0
                by FAR 15.406 included in the file?
X           4
                                                                                                                No      0




4/21/2012                                                                                                                    Services (Non FSS)
X           4
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1108. Was determination made that contractor's CCR information is active and current?        No      0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

              1109. Does the activity have a process in place for ensuring compliance with the
              requirements of Defense Procurement and Acquisition Policy (DPAP) Memorandum,
                                                                                                            Yes      0
              Subject: Contract Destination Acceptance Procedures, dated September 9, 2010
            2 (memorandum also relates to questions 1110 through 1115)?
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1110. Did the activity follow their process developed for compliance with the referenced
                                                                                                            Yes      0
                DPAP Memorandum?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1111. Is there evidence of verification of Department of Defense Activity Address
                                                                                                            Yes      0
                Codes?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1112. Is there evidence of a registered acceptor available in Wide Area Workflow?           Yes       0
X                                                                                                            No       0
            2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1113. If there is no evidence of a registered acceptor available in Wide Area Workflow,
                                                                                                            Yes      0
                did the activity use source acceptance or "acceptance at other"?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1114. Did the activity follow Defense Federal Acquisition Regulation Supplement,
                Procedures Guidance and Information (PGI) Part 204.201 - Contract Distribution              Yes      0
                Procedures?
            2
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1115. Is the destination a government acceptance point? (Contractor DODAACs are
                                                                                                            Yes      0
                those beginning with the letters C, E, L, Q, U, HG, SD, or ZO)
                                                                                                             No       0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

                                               FAR Part 16 Task Order
                                                                                                            Yes      0
              1116. Was the IDIQ awarded as a multiple award action (MAC)? (FAR 16.500(a);
                                                                                                             No      0
X           3 16.503(d)(1); 16.504(a)(4)(iv); and FAR 16.506(f))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1117. If not a multiple award, did KO document reason (>$100M requires HCA
                                                                                                             No      0
X           2 approval) (FAR 16.504(c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1118. If competitive IDIQ task order, was fair opportunity provided to all qualified
                                                                                                             No      0
X           3 vendors? (DFARS 216.505-70 and FAR 16.505) (actions greater than $3,000)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1119. If fair opportunity was not provided, was the proper justification provided IAW
                                                                                                             No      0
X           3 FAR 16.505 and DFARS 216.505-70(b)(1)(2)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 Services (Non FSS)
                                               1200 Contract Administration
                1201. Is documentation of contractor performance being provided to the Contracting
                Officer by the receiving official / COR as required by AFARS 5153.9001.2(d) and             Yes      0
                documents in the file?
X           4
                                                                                                             No      0

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1202. For all service actions awarded after 30 July 2010, did the contract file contain
              evidence that the contracting officer held periodic status/progress meeting with the COR
              and contractor (at least quarterly) to discuss problems, progress of contract and             Yes      0
              contractor performance? (Army Regulation 70-13 "Management and Oversight of
            3
              Service Acquisitions". Chapter 4-4b(1))
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!


              1203. Has the contracting officer reviewed the COR official file, and documented the
              contract file accordingly? (As per Army Regulation 70-13 "Management and Oversight of
                                                                                                            Yes      0
              Service Acquisitions", Chapter 4-4b(3), dated 30 July 2010, the COR is a part of the
            3 official contract files and must be available for review by the contracting officer.
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1204. If appropriate, are property administration records being maintained properly in
                                                                                                            Yes      0
                the contract file? (FAR 45)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1205. Did the contracting officer issue a determination stating that exercising the option
              was in the best interest of the Government and did it consider all appropriate factors in      No      0
X           2
              accordance with FAR 17.207(c) and DFARS 217.207?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1206. Are undefinitized contract actions (including Task Orders) being definitized within
              180 days or other prescribed timeframe? (FAR 16.603-2; AFARS 5116.603-2; DFARS                 No      0
X           3
              217.7400)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

              1207. Is there evidence that a Performance Assessment Report has been entered in
              the Contractor Performance Assessment Reporting System (CPARS) or other standard
                                                                                                             No      0
X           2 performance reporting system? (http://www.cpars.csd.disa.mil/; see AFARS 5142.1502-
              90 for the applicable thresholds)

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1208. Is the submitted subcontract plan approved by the contracting officer and filed in
                                                                                                             No      0
X           3 the contract file in accordance with FAR 19.704?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1209. Are modifications issued under the proper authority? (FAR 43.102)                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1210. Is the change within the scope of the contract? (FAR 43.201)                           No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           3



4/21/2012                                                                                                                 Services (Non FSS)
              1211. Are modifications executed correctly as a unilateral or a bilateral action? (FAR
                                                                                                             No      0
X           3 43.103)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1212. Is there adequate documentation to support the modification change(s)? (FAR
                                                                                                             No      0
X           3 43.102)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1213 For a supplemental agreement, the effective date shall be the date agreed upon
                                                                                                             No      0
X           3 by the contracting parties? (FAR 43.101 (2))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1214. Is there a clear separation of the procedures for processing Defense Base Act
              (DBA) claims and War Hazard Claims Act (WHCA) claims in the contract? (FAR 52.228-             No      0
X           3
              3)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                       Contract Close Out (add a N/A if active)
                                                                                                            Yes      0
              1215. Are contract administration offices initiating administrative closeout of the
                                                                                                             No      0
X X         2 contract after receiving evidence of its physical completion? (FAR 4.804-1)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1216. Was the contract closed out within the time standards delineated at FAR 4.804-
              1? Reference paragraphs (a)(1)-(4) for applicability below: SAP - considered closed
              when the contracting officer receives evidence of receipt of property and final payment,
              unless otherwise specified by agency regulations. FFP, other than SAP, should be
              closed within 6 months after the date on which the contracting officer receives evidence       No      0
X           2
              of physical completion requiring settlement of indirect cost rates should be closed within
              36 months of the month in which the contracting officer receives evidence of physical
              completion; all other contracts should be closed within 20 months of the month in which
              the contracting officer receives evidence of physical completion.
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1217. Is final delivery and acceptance documented in the file (DD250 - or other forms of
                                                                                                             No      0
X           2 acceptance)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1218. Is the acceptance signed by the proper authority?                                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1219 Is the disposition of classified material completed? (FAR 4.804-5 (a)(1))
                                                                                                             No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1220 Was a funds review completed and excess funds deobligated? (FAR 4.804-5
                                                                                                             No      0
X           2 (a)(15))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1221. Is a modification issued to decommit any residual funds? (FAR 4.804-5)                 No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1222. Is the DD1594/1597 signed and in the file? (DFARS PGI 204.804)                         No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 Services (Non FSS)
                                                                                                           Yes       0
              1223. Is the contractor's closing statement/release of claims/disputes in the file? (FAR
                                                                                                            No       0
X           2 4.804-5)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                               1300. Justifications and Approvals (J&A Questions)
                                                                                                           Yes       0
              1301. If competition is limited in any way, is there a signed Determination (if estimated
              cost is under the Simplified Acquisition Threshold) or a signed J&A (if above the
                                                                                                            No       0
X           4 Simplified Acquisition Threshold) in the file? (FAR 13.106-1(b), FAR 13.5, FAR 6.302,
              FAR 8.405-6)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1302. For justifications under FAR 6.303-1, was the J&A posted within 14 days after
                                                                                                           Yes       0
                award ? (FAR 6.305 (a)
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1303. For justifications under FAR 6.303-2, was the J&A posted within 30 days after
                                                                                                           Yes       0
                award? (FAR 6.305 (b))
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
        1304. Does the Determination (if applicable) / Justification and Approval (J&A)
        document explain or justify limiting competition to fully substantiate the action? (FAR             No       0
X X X 4
        6.302, FAR 8.405-6, FAR 13.5, FAR 16.505(b)(5))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1305. Does the J&A (or Determination, if applicable) adequately describe why the
                                                                                                            No       0
                agency needs the particular product / service? (FAR 16.505(b)(5))
X     X 3
                                                                                                           NA        0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1306. Does the J&A follow the recommended format? (DFARS PGI 206.202)                       No       0
X           2
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
          1307. Was the J&A certified and approved at the appropriate levels? (FAR 6.304)
          (Thresholds: KO up to $650,000, competition advocate for >$650,000 to $12.5M, Head                No       0
X     X 2
          of Procuring Activity (or Designee) for >$12.5M to $85.5M, ASA(ALT) for above $85.5M)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1308. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                factually demonstrate that there is an unusual and compelling requirement and that an
                                                                                                            No       0
                award must be made within an unusually short time frame? (Not lack of planning or
                expiring funds) (FAR 6.302-2(a)(2))
X     X 3

                                                                                                           NA        0


                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1309. When using Exception 6.302-2 (Unusual and Compelling Urgency), if the period
                of performance is more than one year, does the J&A address why a contract of shorter        No       0
                duration would not be awarded and a competitive procurement begun?
X X X 3

                                                                                                           NA        0

                                                                                                          % No #DIV/0!



4/21/2012                                                                                                                Services (Non FSS)
                                                                                                             Yes       0
                1310. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                adequately describe the nature and extent of the injury if a contract award is delayed?       No       0
                (not merely using adjectives such as “significant”)
X     X 3
                                                                                                             NA        0

                                                                                                            % No #DIV/0!

                                             1900. Services Questions
                                                                                                             Yes       0
              1901. Is the work statement prepared as a Performance-Based Work Statement with
              measurable performance standards (i.e., in terms of quality, timeliness, quantity, etc.)
              and the method of assessing contractor performance against performance standards;               No       0
X           2
              and performance incentives where appropriate? (FAR 37.601 (b))


                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1902. Inherently Governmental work is prohibited IAW FAR 37.102 (c); FAR 7.503.
                                                                                                              No       0
X           3 Does the work described in the PWS exclude inherently Governmental tasks?
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1903. If specific statutory authority is cited for a personal service contract, has a legal
                                                                                                              No       0
X           3 review been obtained? (FAR 37.104(e))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1904. If a personal services contract is for experts or consultants, was the Office of
                                                                                                              No       0
X           3 Personnel Management consulted regarding the Classification Act? (FAR 37.104 (f))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!
                If this is an Information Technology contract action, answer the following
                questions.
                                                                                                             Yes       0
              1905. For the purchase of commercial software products, upgrades, or maintenance,
                                                                                                              No       0
X           2 was the DoD Enterprise Software Initiative (ESI) complied with? (DFARS 208.7402)
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1906. Does the file contain an Acquisition Plan and Information Technology acquisition
              strategy for orders placed under a task- or delivery-order contract awarded by another          No       0
X           2
              agency? (FAR 39.101(b)(2))
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1907. If a minimum proposed Contractor Personnel experience or education
              requirement is used, is the file documented with a Contracting Officer determination?           No       0
X           2
              (FAR 39.104)
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1908. Does the contract file contain documentation that addresses the management of
                                                                                                              No       0
X           2 risk? (FAR 39.102)
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0
              1909. Was a CHESS contract vehicle used for the procurement of commercial IT
                                                                                                              No       0
X           3 procurements? (AFARS 5139)
                                                                                                              NA       0
                                                                                                            % No #DIV/0!

                                                                                                             Yes       0

X           3


4/21/2012                                                                                                                  Services (Non FSS)
              1910. If the commercial IT hardware and/or software was not acquired using a CHESS
                                                                                                     No      0
X           3 contract vehicle, does the file contain a waiver? (AFARS 5139)
                                                                                                     NA       0
                                                                                                   % No #DIV/0!




4/21/2012                                                                                                         Services (Non FSS)
4/21/2012   Services (Non FSS)
4/21/2012   Services (Non FSS)
4/21/2012   Services (Non FSS)
4/21/2012   Services (Non FSS)
4/21/2012   Services (Non FSS)
4/21/2012   Services (Non FSS)
4/21/2012   Services (Non FSS)
4/21/2012   Services (Non FSS)
4/21/2012   Services (Non FSS)
                                                                                                 FY 2012 Contract Execution Toolkit
                                                                                                                                                                     Reviewer Name (Last, First):
                     Competition Advocate                                                      Scroll over to the first un-                                                    Contract Number:
                                            Severity of Deficiency                            used column and insert the                                                         Contract Value:
                                                                                              header data in that column                                                 KO's Name (Last, First):
                                                                                                  opposite each title.                                                         Requiring Activity:
                                                                                                                                                                               Contractor Name:
                                                                                                                                                                              Contract Category:
           SAAL-PP




                                                                                                                                                                     REVIEWER NOTES:
Supplies




                                                                                                                               Total Contracts Reviewed               0
                                                                                                                                                   Total Roll-Up (Supplies Contracts)

                                                                                                     1000. Core Questions
                                                                                                              Funding
                                                                     1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                    Yes         0
                                                                     amount, proper appropriation, at the proper time)? (FAR 32.702)
 X                                             4                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                     1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                     a fixed price contract or the estimated cost and any fee of a cost-reimbursement                               Yes         0
                                                                     contract? (FAR 32.703-1(a))
 X                                             4
                                                                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                                                                                                                                    Yes         0
                                                 1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                 order under a contract for severable services for a period that begins in one fiscal year
                                                 and ends in the next fiscal year did the contracting officer assure that the period of the                                          No         0
 X                                             4
                                                 contract awarded, option exercised, or order did not exceed 1 year? (DFARS 232.703-3
                                                 (b))
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                     1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                    Yes         0
                                                                     allotted and any corresponding increment of fee? (FAR 32.703-1(b))
 X                                             4                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                     1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                     4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                Yes         0
 X                                             3
                                                                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                     1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                    Yes         0
                                                                     properly documented? (FAR10.001 & 2; FAR 12.101(a))
 X                                             3                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                                                          Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                    Yes         0
                                                                     1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                               No         0
 X                                             2
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                 1008. For other than commercial items, were the Source Selection Plan evaluation
                                                 factors, significant sub-factors, and their relative importance consistent with Sections
                                                                                                                                                                                    Yes         0
                                                 L/M (or equivalent sections)? (Army Source Selection Manual AFARS Appendix AA
 X                                             4 Chapters 4)
                                                                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!

                                                 1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                                 12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                                                                    Yes         0
                                                 and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
 X                                             4 choose N/A.
                                                                                                                                                                                     No       0
                                                                                                                                                                                     NA       0
                                                                                                                                                                                   % No #DIV/0!



4/21/2012                                                                                                                                                                                            Supplies (Non FSS)
                1010. Were cost and price evaluated and the quality of the product or service assessed
            4                                                                                                   Yes      0
                in the source selection decision? (FAR 15.304 (C) (1) and (2))
 x                                                                                                               No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                Yes      0
                procedures followed? (DFARS 211.273, PGI 211.273-3)

X           1                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0

                1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)     No      0
X           2
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           3                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           2                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                Yes      0
                of the acquisition? (See local policy)

X           4                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
                1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)             No      0
X           1
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1017. Is the documentation in the contract file sufficient to constitute a complete history
                of the transaction, to include cross references to pertinent documents that are filed           Yes      0
                elsewhere? (FAR 4.801, FAR 4.803)
X           3
                                                                                                                 No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1018. Is the North American Industry Classification System (NAICS) code selected for
              the procurement (if greater than the micro purchase threshold) appropriate? (FAR                   No      0
X X         3
              19.303, DFARS 219.303, http://www.census.gov/naics)
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
              actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                 No      0
X           2 obtained? (excludes actions under the simplified acquisition threshold already set aside
              for small business)? (DFARS 219.201(d)(10)(A)))
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!




4/21/2012                                                                                                                     Supplies (Non FSS)
              1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
              contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                          Yes      0
              by the contracting officer prior to the base period or any option period? (FAR 16.601
X           3 (d)(1)(i))
                                                                                                           No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1021. Follow on to question 1020, if the base period plus any option periods exceeds
X               three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to      Yes      0
                the execution of the base period? (FAR 16.601(d)(1)(ii)
            4
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1022. Is there an Acquisition Plan that was approved in accordance with local
                procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                          Yes      0
                Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                required for final buyout or one-time buy)
X X X 3
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1023. If a non-DoD contract is being used, does the contract file include the non-DoD
              contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                                                                                           No      0
X X         2 September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,
              signed by the requiring activity and indicate the procurement is within scope? (includes
              FSS) (100K>) (AR 70-13 1-5.g.)                                                               NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                           No      0
X X         3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1025. If the proposed action exceeds $25,000 was the opportunity posted in
                                                                                                           No      0
X           3 FEDBIZOPPS? (FAR 5.101 (a) (1))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1026. For proposed contract actions expected to exceed $15,000, but not expected to
          exceed $25,000, was the opportunity displayed in a public place, or by any appropriate
                                                                                                           No      0
X     X 3 electronic means via an unclassified notice of the solicitation or a copy of the
          solicitation? (FAR 5.101 (a) (2))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1027. If an exception to synopsis at FAR 5.202 applies, is there an adequate
                                                                                                          Yes      0
                Contracting Officer determination in the file?
X           3                                                                                              No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1028. Are contract deliverables clearly defined and traceable to Performance Work
                                                                                                           No      0
X     X 3 Statement (PWS)/Statement of Work (SOW), or other requirements provisions?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1029. Does the solicitation include the requirement for contractors to complete the
                                                                                                           No      0
X X         1 Army's Contractor Manpower Reporting? (AFARS 5137.9601)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0



X X         1

4/21/2012                                                                                                               Supplies (Non FSS)
              1030. If appropriate, does the solicitation include the requirement for the Synchronized
              Pre-deployment and Operational Tracker (SPOT) or other allowed method of
              accounting for contractor personnel? (FAR 25.301-4 & 52.225-19, DFARS 225.301-4,              No      0
X X         1
              225.7402-5(a) & 252.225-7040, DFARS Deviation 2011-O0004 - SPOT N/A if <$100K
              OR < 30 days; $25K or < 30 days before Apr 2011)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1031. Is the contract type appropriate? (FAR Part 16, FAR 12.207 - FFP required for
                                                                                                            No      0
X X         3 commercial unless exception applies)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1032. Did the Commander approve this acquisition in accordance with Army Policy for
              Civilian Hiring and Initiation/Continuation of Contracts for Service Personnel? (SecArmy      No      0
X X         1
              memo of 23 Feb 06 "Army Policy for Civilian Hiring/Continuation of Contracts for Service
              Personnel" & AR 70-13 2-2d.)                                                                  NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1033. If applicable, was there a Quality Assurance Surveillance Plan (QASP)
              documented in the contract file? [Surveillance Plans are mandatory whenever a COR is
              appointed, unless specifically exempted in writing by the contracting officer.] (FAR
                                                                                                            No      0
X X         3 46.401, FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight
              and Surveillance of Contracts', dated 21 October 2010) (Mandatory for service
              contracts greater than $2,500) (If the contract is exempt from surveillance, mark "N/A")
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1034. If the contract is exempt from surveillance plan preparation and execution, is the
              Contracting Officer's justification/determination documented in the file? (FAR 46.401,
              FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight and                      Yes      0
              Surveillance of Contracts', dated 21 October 2010) (Mandatory for service contracts
X           3
              greater than $2,500)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1035. Is the method of contracting appropriate for this acquisition? (i.e. commercial
                items, Simplified Acquisition Procedures, sealed bid, negotiated) (FAR 12, 13, 14, and     Yes      0
                15)
X X         2
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1036. If there is OCONUS performance, did the solicitation and contract contain
                evidence of Defense Base Act (DBA) Insurance as in FAR 52.228-3, Workers                   Yes      0
                Compensation Insurance (Defense Base Act)?
X           3
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1037. Does the solicitation and contract contain the clause 52.222-50, Combating
              Trafficking in Persons, or the clause with Alternate I modification for contracts with
              performance outside the U.S. in accordance with FAR Subpart 22.17 Combating                  Yes      0
X             Trafficking in Persons. (Trafficking Victims Protection Act of 2000, 22 USC 78 (2009), as
            3 amended.)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                               Proposal/Bid Evaluation
                                                                                                           Yes      0
              1038. Was the selection of the SSA appropriate for the size/complexity of the
              acquisition? (FAR 15.303, AFARS 5115.303, and Army Source Selection Manual dated              No      0
X           3
              26 Feb 2009 AFARS Appendix AA)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1039. Did files contain a signed Source Selection Non-Disclosure Agreement for
              members of the Source Selection Organization (SSO)? (Army Source Selection Manual             No      0
X           3
              Section)




4/21/2012                                                                                                                Supplies (Non FSS)
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1040. Is there evidence of appointment if SSA is other than the Contracting Officer?
              (AFARS Part 5115.303(a) provides specific guidance on the appointment of the SSA for
              major defense acquisition programs, major automated information system acquisition             No      0
X           2
              programs, and designated Army acquisition programs. The SSA will be in the
              contracting chain unless the HCA or PARC approves otherwise.)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1041. If a competitive range was established, was the decision properly documented
              and appear reasonable (consistent with the evaluation criteria)? (FAR 15.306(c),               No      0
X           3
              AFARS 5115.306 (c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1042. Did the Source Selection Decision document substantiate the Selection Decision
                to include a meaningful description of the trade-offs in accordance with the Source         Yes      0
                Selection Plan? (FAR 15.308, AFARS 5115.308, ASSM Ch. 3)
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1043. If applicable, does the file contain the Contracting Officer's determination, made
                prior to contract award, that the proposed/agreed contract price is fair and reasonable.    Yes      0
                (FAR 13.106-3 and 15.406-3(a)(11))
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1044. Was the Independent Government Cost Estimate (IGCE) independently derived
            4 (to be "independent" the IGCE is prepared by a Government offical independent of the          Yes      0
              contractors proposal)?
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1045. For negotiated contracts over $700,000 unless an exception applies or a waiver
              has been obtained, is there sufficient cost/pricing data or information to establish the
                                                                                                             No      0
X           2 reasonableness of the price? (FAR 15.403 and DFARS 215.403 Obtaining cost or
              pricing data)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1046. If the award was placed to other than the lowest price offeror, is the best value
                                                                                                             No      0
X           3 decision properly documented? (FAR 15.303 and ASSM Ch. 8)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1047. If there was a protest against award, was it handled in accordance with FAR 33?        No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               Evaluation of Sealed Bid
                                                                                                            Yes      0
              1048. Was a reasonable time for prospective bidders allowed in the invitation for bid
              (IFB) in accordance with FAR 14.202-1? (at least 30 days when synopsis was required            No      0
X           2
              by FAR 5.2)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1049. Does the contracting office maintain a record of each IFB and each
                                                                                                             No      0
X           3 abstract/record of bids as mandated in FAR 14.204?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           2



4/21/2012                                                                                                                 Supplies (Non FSS)
              1050. If amendments were issued to the IFB, were they issued in accordance with FAR
                                                                                                           No      0
X           2 14.208?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1051. Are cancellations of IFBs handled in accordance with FAR 14.209 and recorded
                                                                                                           No      0
X           2 in accordance with FAR 14.403(d)?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                          Evaluation Negotiation (FAR 15)
                                                                                                          Yes      0
              1052. Were the evaluation factors (and significant sub-factors) limited to the key areas
              to be considered in the source selection decision? (FAR 15.304, DFARS 215.304,               No      0
X           3
              AFARS 5115.304, and ASSM Ch. 5 (figure 5-2 Steps Involved in Formulating Evaluation
              Factors and Subfactors)). (This refers to the establishment of factors, not how they         NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1053. If oral presentations were held, was the guidance outlined in FAR 15.102 and
                                                                                                           No      0
X           3 ASSM appendix C followed and was the process properly documented?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1054. If discussions were held, were offerors in the competitive range given an
                                                                                                           No      0
X           3 opportunity to submit a final proposal revision? (FAR 15.307(b))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1055. If discussions are not expected, is it clearly stated that the award may be made
              without discussions? (FAR 15.209(a), negotiated contract >= $12.5M requiring                 No      0
X           3
              cost/pricing data)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1056. If make or buy programs are required, were the FAR requirement met? (FAR
                                                                                                           No      0
X           3 15.407-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1057. If this was an unsolicited proposal, was it handled properly? (FAR 15.6, AFARS
                                                                                                           No      0
X           3 5115.606)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1058. If requested, were unsuccessful offerors debriefed and is the file properly
                                                                                                           No      0
X           3 documented? (FAR 15.505 and 15.506).
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                               Cost Reimbursement
                                                                                                          Yes      0
              1059. If the Contract type is Cost Reimbursement, was a Cost Realism Analysis
                                                                                                           No      0
X           2 performed to determine the most probable cost to the Government? (FAR 15.404-1(d))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1060. If applicable, is the contractor notifying the Government (formally, in writing)
              when it is expected that costs will exceed 75% of the estimated contract amount during       No      0
X           3
              the next 60 days? (FAR 32.705-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1061. Does it appear that award fees are being awarded commensurate with contractor
              performance over a range from satisfactory to excellent performance? (FAR 16.401(e)          No      0
X           3
              )
                                                                                                           NA       0
                                                                                                         % No #DIV/0!



4/21/2012                                                                                                               Supplies (Non FSS)
                                                                                                               Yes      0
              1062. If the award was made under "Best Value" were the trade-offs documented in
                                                                                                                No      0
X           3 accordance with FAR 15.406?
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1063. Was there any waiver of the requirement to obtain cost or pricing data obtained?
                                                                                                                No      0
X X         2 (FAR 15.403-1; DFARS 215.403-1) If yes, mark the next question "N/A"
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1064. Does the file contain a properly executed certificate of current cost or pricing data
              (CPD) for contract actions requiring CPD (negotiated contracts >= $700K if no                     No      0
X           3
              exceptions/waivers)? (FAR 15.406-2, 15.403-4)
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                  Contract Award
                1101. Is the Federal Procurement Data System - Next Generation (FPDS-NG) Contract
                                                                                                               Yes      0
                Action Report (CAR) in the file?
X X         2                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1102. If a CAR is in the file, are there any apparent mistakes? (Note: If the CAR is not
                                                                                                               Yes      0
                in the file mark this question N/A)
X           3                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1103. If the contract was awarded to a large business in the amount of $650,000
                ($1,500,000 if construction), does the solicitation / contract / subcontract include clause    Yes      0
                52.219-9 (Small Business Subcontracting Plan)? (FAR 19.708(b))
X X         3
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1104. If applicable, was a Contracting Officer's Representative (COR) appointed in
              writing by the contracting officer before awarding any service contract or service contract
              action? In accordance with SAAL-PP memo "Contract Administration and Surveillance
              of Service Contracts" dated 21 October 2010, COR is required if one or more of the                No      0
X X         2
              following apply: total dollar value of contract (including options) is greater that $150,000;
              action is complex or critical service; poor prior contract past performance; contracting
              officer determines COR is needed. (DFARS 201.602-2 and AFARS 5101.602-2(i)(A))
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

              1105. If a COR is required and the contracting officer retains performance surveillance
              duties, did the contracting officer document the contract file? (SAAL-PP memo,
X                                                                                                              Yes      0
              "Contract Administration and Surveillance of Service Contracts" dated 21 October 2010,
            2 and DFARS PGI 201.602-2)
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1106. Prior to appointment, did the contracting officer verify the COR has completed all
              mandatory training requirements and document the file as defines in Under Secretary of
              Defense (Acquisition, Technology, and Logistics) memorandum, dated 29 March 2010,
              subject: DoD Standards for Certification of Contracting Officer's Representative (COR)            No      0
X X         2
              for Service Acquisitions, attachment A? (SAAL-PP memo "Contract Administration and
              Surveillance of Service Contracts" dated 21 October 2010). AFARS 5101.602.2(1)(A),
              PGI 201.602-2(2)(ii), Revised April 30, 2010
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1107. If appropriate, have the Requirements for Certified Cost or Pricing Data (including
                appropriateness of waivers) been met (FAR 15.403) and is the documentation required            Yes      0
                by FAR 15.406 included in the file?
X           4
                                                                                                                No      0




4/21/2012                                                                                                                    Supplies (Non FSS)
X           4
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1108. Was determination made that contractor's CCR information is active and current?        No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1109. Does the activity have a process in place for ensuring compliance with the
              requirements of Defense Procurement and Acquisition Policy (DPAP) Memorandum,
                                                                                                            Yes      0
              Subject: Contract Destination Acceptance Procedures, dated September 9, 2010
X           2 (memorandum also relates to questions 1110 through 1115)?
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1110. Did the activity follow their process developed for compliance with the referenced
                                                                                                            Yes      0
                DPAP Memorandum?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1111. Is there evidence of verification of Department of Defense Activity Address
                                                                                                            Yes      0
                Codes?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1112. Is there evidence of a registered acceptor available in Wide Area Workflow?           Yes       0
                                                                                                             No       0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1113. If there is no evidence of a registered acceptor available in Wide Area Workflow,
                                                                                                            Yes      0
                did the activity use source acceptance or "acceptance at other"?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1114. Did the activity follow Defense Federal Acquisition Regulation Supplement,
                Procedures Guidance and Information (PGI) Part 204.201 - Contract Distribution              Yes      0
                Procedures?
X           2
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1115. Is the destination a government acceptance point? (Contractor DODAACs are
                                                                                                            Yes      0
                those beginning with the letters C, E, L, Q, U, HG, SD, or ZO)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               FAR Part 16 Task Order
                                                                                                            Yes      0
              1116. Was the IDIQ awarded as a multiple award action (MAC)? (FAR 16.500(a);
                                                                                                             No      0
X           3 16.503(d)(1); 16.504(a)(4)(iv); and FAR 16.506(f))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1117. If not a multiple award, did KO document reason (>$100M requires HCA
                                                                                                             No      0
X           2 approval) (FAR 16.504(c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1118. If competitive IDIQ task order, was fair opportunity provided to all qualified
                                                                                                             No      0
X           3 vendors? (DFARS 216.505-70 and FAR 16.505) (actions greater than $3,000)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1119. If fair opportunity was not provided, was the proper justification provided IAW
                                                                                                             No      0
X           3 FAR 16.505 and DFARS 216.505-70(b)(1)(2)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 Supplies (Non FSS)
                                               1200 Contract Administration
                1201. Is documentation of contractor performance being provided to the Contracting
                Officer by the receiving official / COR as required by AFARS 5153.9001.2(d) and             Yes      0
                documents in the file?
X           4
                                                                                                             No      0

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1202. For all service actions awarded after 30 July 2010, did the contract file contain
              evidence that the contracting officer held periodic status/progress meeting with the COR
              and contractor (at least quarterly) to discuss problems, progress of contract and             Yes      0
              contractor performance? (Army Regulation 70-13 "Management and Oversight of
X           3
              Service Acquisitions". Chapter 4-4b(1))
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!


              1203. Has the contracting officer reviewed the COR official file, and documented the
              contract file accordingly? (As per Army Regulation 70-13 "Management and Oversight of
                                                                                                            Yes      0
              Service Acquisitions", Chapter 4-4b(3), dated 30 July 2010, the COR is a part of the
X           3 official contract files and must be available for review by the contracting officer.
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1204. If appropriate, are property administration records being maintained properly in
                                                                                                            Yes      0
                the contract file? (FAR 45)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1205. Did the contracting officer issue a determination stating that exercising the option
              was in the best interest of the Government and did it consider all appropriate factors in      No      0
X           2
              accordance with FAR 17.207(c) and DFARS 217.207?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1206. Are undefinitized contract actions (including Task Orders) being definitized within
              180 days or other prescribed timeframe? (FAR 16.603-2; AFARS 5116.603-2; DFARS                 No      0
X           3
              217.7400)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

              1207. Is there evidence that a Performance Assessment Report has been entered in
              the Contractor Performance Assessment Reporting System (CPARS) or other standard
                                                                                                             No      0
X           2 performance reporting system? (http://www.cpars.csd.disa.mil/; see AFARS 5142.1502-
              90 for the applicable thresholds)

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1208. Is the submitted subcontract plan approved by the contracting officer and filed in
                                                                                                             No      0
X           3 the contract file in accordance with FAR 19.704?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1209. Are modifications issued under the proper authority? (FAR 43.102)                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1210. Is the change within the scope of the contract? (FAR 43.201)                           No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           3



4/21/2012                                                                                                                 Supplies (Non FSS)
              1211. Are modifications executed correctly as a unilateral or a bilateral action? (FAR
                                                                                                             No      0
X           3 43.103)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1212. Is there adequate documentation to support the modification change(s)? (FAR
                                                                                                             No      0
X           3 43.102)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1213 For a supplemental agreement, the effective date shall be the date agreed upon
                                                                                                             No      0
X           3 by the contracting parties? (FAR 43.101 (2))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1214. Is there a clear separation of the procedures for processing Defense Base Act
              (DBA) claims and War Hazard Claims Act (WHCA) claims in the contract? (FAR 52.228-             No      0
X           3
              3)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                       Contract Close Out (add a N/A if active)
                                                                                                            Yes      0
              1215. Are contract administration offices initiating administrative closeout of the
                                                                                                             No      0
X X         2 contract after receiving evidence of its physical completion? (FAR 4.804-1)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1216. Was the contract closed out within the time standards delineated at FAR 4.804-
              1? Reference paragraphs (a)(1)-(4) for applicability below: SAP - considered closed
              when the contracting officer receives evidence of receipt of property and final payment,
              unless otherwise specified by agency regulations. FFP, other than SAP, should be
              closed within 6 months after the date on which the contracting officer receives evidence       No      0
X           2
              of physical completion requiring settlement of indirect cost rates should be closed within
              36 months of the month in which the contracting officer receives evidence of physical
              completion; all other contracts should be closed within 20 months of the month in which
              the contracting officer receives evidence of physical completion.
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1217. Is final delivery and acceptance documented in the file (DD250 - or other forms of
                                                                                                             No      0
X           2 acceptance)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1218. Is the acceptance signed by the proper authority?                                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1219 Is the disposition of classified material completed? (FAR 4.804-5 (a)(1))
                                                                                                             No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1220 Was a funds review completed and excess funds deobligated? (FAR 4.804-5
                                                                                                             No      0
X           2 (a)(15))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1221. Is a modification issued to decommit any residual funds? (FAR 4.804-5)                 No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1222. Is the DD1594/1597 signed and in the file? (DFARS PGI 204.804)                         No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 Supplies (Non FSS)
                                                                                                           Yes       0
              1223. Is the contractor's closing statement/release of claims/disputes in the file? (FAR
                                                                                                            No       0
X           2 4.804-5)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                               1300. Justifications and Approvals (J&A Questions)
                                                                                                           Yes       0
              1301. If competition is limited in any way, is there a signed Determination (if estimated
              cost is under the Simplified Acquisition Threshold) or a signed J&A (if above the
                                                                                                            No       0
X           4 Simplified Acquisition Threshold) in the file? (FAR 13.106-1(b), FAR 13.5, FAR 6.302,
              FAR 8.405-6)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1302. For justifications under FAR 6.303-1, was the J&A posted within 14 days after
                                                                                                           Yes       0
                award ? (FAR 6.305 (a)
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1303. For justifications under FAR 6.303-2, was the J&A posted within 30 days after
                                                                                                           Yes       0
                award? (FAR 6.305 (b))
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
        1304. Does the Determination (if applicable) / Justification and Approval (J&A)
        document explain or justify limiting competition to fully substantiate the action? (FAR             No       0
X X X 4
        6.302, FAR 8.405-6, FAR 13.5, FAR 16.505(b)(5))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1305. Does the J&A (or Determination, if applicable) adequately describe why the
                                                                                                            No       0
                agency needs the particular product / service? (FAR 16.505(b)(5))
X     X 3
                                                                                                           NA        0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1306. Does the J&A follow the recommended format? (DFARS PGI 206.202)                       No       0
X           2
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
          1307. Was the J&A certified and approved at the appropriate levels? (FAR 6.304)
          (Thresholds: KO up to $650,000, competition advocate for >$650,000 to $12.5M, Head                No       0
X     X 2
          of Procuring Activity (or Designee) for >$12.5M to $85.5M, ASA(ALT) for above $85.5M)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1308. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                factually demonstrate that there is an unusual and compelling requirement and that an
                                                                                                            No       0
                award must be made within an unusually short time frame? (Not lack of planning or
                expiring funds) (FAR 6.302-2(a)(2))
X     X 3

                                                                                                           NA        0


                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1309. When using Exception 6.302-2 (Unusual and Compelling Urgency), if the period
                of performance is more than one year, does the J&A address why a contract of shorter        No       0
                duration would not be awarded and a competitive procurement begun?
X X X 3

                                                                                                           NA        0

                                                                                                          % No #DIV/0!



4/21/2012                                                                                                                Supplies (Non FSS)
                                                                                                           Yes       0
                1310. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                adequately describe the nature and extent of the injury if a contract award is delayed?     No       0
                (not merely using adjectives such as “significant”)
X     X 3
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                            2000. Supplies Questions
                                                                                                           Yes       0
              2001. If the offer was from a foreign source, did the contracting officer comply with FAR
                                                                                                            No       0
X           2 25.5 (Evaluating Foreign Offers - Supply Contracts)?
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0

                2002. Does the contract exceed $15,000 or when modified to exceed $15,000 include           No       0
X           2
                FAR clause 52.222.20 (Walsh-Healey Public Contracts Act; FAR 22.605(a)).
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                2003. If the item acquired is for a non-domestic end product and is not exempt per FAR
                25.103 or DFARS 225.103 , does the file contain a Determination and Findings (D&F)          No       0
X           2
                approved at the proper level? (FAR 25.103; DFARS 225.103; AFARS 5125.000)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!
                If this is an Information Technology contract action, answer the following
                questions.
                                                                                                           Yes       0
              2004. For the purchase of commercial software products, upgrades, or maintenance,
                                                                                                            No       0
X           2 was the DoD Enterprise Software Initiative (ESI) complied with? (DFARS 208.7402)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              2005. Does the file contain an Acquisition Plan and Information Technology acquisition
              strategy for orders placed under a task- or delivery-order contract awarded by another        No       0
X           2
              agency? (FAR 39.101(b)(2))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              2006. If a minimum proposed Contractor Personnel experience or education
              requirement is used, is the file documented with a Contracting Officer determination?         No       0
X           2
              (FAR 39.104)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              2007. Does the contract file contain documentation that addresses the management of
                                                                                                            No       0
X           2 risk? (FAR 39.102)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              2008. Was a CHESS contract vehicle used for the procurement of commercial IT
                                                                                                            No       0
X           3 procurements? (AFARS 5139)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
              2009. If the commercial IT hardware and/or software was not acquired using a CHESS
                                                                                                            No       0
X           3 contract vehicle, does the file contain a waiver? (AFARS 5139)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!




4/21/2012                                                                                                                Supplies (Non FSS)
                                                                                                                FY 2012 Contract Execution Toolkit
                                                                                                                                                                                    Reviewer Name (Last, First):
                                                                                                              Scroll over to the first un-                                                    Contract Number:
Federal Supply Schedule


                                    Competition Advocate
                                                           Severity of Deficiency                            used column and insert the                                                         Contract Value:
                                                                                                             header data in that column                                                 KO's Name (Last, First):
                                                                                                                 opposite each title.                                                         Requiring Activity:
                                                                                                                                                                                              Contractor Name:
                                                                                                                                                                                             Contract Category:
                          SAAL-PP




                                                                                                                                                                                    REVIEWER NOTES:
                                                                                                                                              Total Contracts Reviewed               0
                                                                                                                                                  Total Roll-Up (Federal Supply Schedule Contracts)

                                                                                                                    1000. Core Questions
                                                                                                                             Funding
                                                                                    1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                                   Yes         0
                                                                                    amount, proper appropriation, at the proper time)? (FAR 32.702)
    X                                                         4                                                                                                                                     No       0
                                                                                                                                                                                                    NA       0
                                                                                                                                                                                                  % No #DIV/0!

                                                                                    1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                                    a fixed price contract or the estimated cost and any fee of a cost-reimbursement                               Yes         0
                                                                                    contract? (FAR 32.703-1(a))
    X                                                         4
                                                                                                                                                                                                    No       0
                                                                                                                                                                                                    NA       0
                                                                                                                                                                                                  % No #DIV/0!

                                                                                                                                                                                                   Yes         0
                                                                1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                                order under a contract for severable services for a period that begins in one fiscal year
                                                                and ends in the next fiscal year did the contracting officer assure that the period of the                                          No         0
    X                                                         4
                                                                contract awarded, option exercised, or order did not exceed 1 year? (DFARS 232.703-3
                                                                (b))
                                                                                                                                                                                                    NA       0
                                                                                                                                                                                                  % No #DIV/0!

                                                                                    1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                                   Yes         0
                                                                                    allotted and any corresponding increment of fee? (FAR 32.703-1(b))
    X                                                         4                                                                                                                                     No       0
                                                                                                                                                                                                    NA       0
                                                                                                                                                                                                  % No #DIV/0!

                                                                                    1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                                    4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                Yes         0
    X                                                         3
                                                                                                                                                                                                    No       0
                                                                                                                                                                                                    NA       0
                                                                                                                                                                                                  % No #DIV/0!

                                                                                    1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                                   Yes         0
                                                                                    properly documented? (FAR10.001 & 2; FAR 12.101(a))
    X                                                         3                                                                                                                                     No       0
                                                                                                                                                                                                    NA       0
                                                                                                                                                                                                  % No #DIV/0!

                                                                                                         Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                                   Yes         0
                                                                                    1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                               No         0
    X                                                         2
                                                                                                                                                                                                    NA       0
                                                                                                                                                                                                  % No #DIV/0!

                                                                1008. For other than commercial items, were the Source Selection Plan evaluation
                                                                factors, significant sub-factors, and their relative importance consistent with Sections
                                                                                                                                                                                                   Yes         0
                                                                L/M (or equivalent sections)? (Army Source Selection Manual AFARS Appendix AA
    X                                                         4 Chapters 4)
                                                                                                                                                                                                    No       0
                                                                                                                                                                                                    NA       0
                                                                                                                                                                                                  % No #DIV/0!

                                                                1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                                                12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                                                                                   Yes         0
                                                                and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
    X                                                         4 choose N/A.
                                                                                                                                                                                                    No       0
                                                                                                                                                                                                    NA       0
                                                                                                                                                                                                  % No #DIV/0!



4/21/2012                                                                                                                                                                                                           FSS
                1010. Were cost and price evaluated and the quality of the product or service assessed
            4                                                                                                   Yes      0
                in the source selection decision? (FAR 15.304 (C) (1) and (2))
 x                                                                                                               No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                Yes      0
                procedures followed? (DFARS 211.273, PGI 211.273-3)

X           1                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0

                1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)     No      0
X           2
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           3                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           2                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                Yes      0
                of the acquisition? (See local policy)

X           4                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
                1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)             No      0
X           1
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1017. Is the documentation in the contract file sufficient to constitute a complete history
                of the transaction, to include cross references to pertinent documents that are filed           Yes      0
                elsewhere? (FAR 4.801, FAR 4.803)
X           3
                                                                                                                 No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1018. Is the North American Industry Classification System (NAICS) code selected for
              the procurement (if greater than the micro purchase threshold) appropriate? (FAR                   No      0
X X         3
              19.303, DFARS 219.303, http://www.census.gov/naics)
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
              actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                 No      0
X           2 obtained? (excludes actions under the simplified acquisition threshold already set aside
              for small business)? (DFARS 219.201(d)(10)(A)))
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!




4/21/2012                                                                                                                     FSS
              1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
              contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                          Yes      0
              by the contracting officer prior to the base period or any option period? (FAR 16.601
X           3 (d)(1)(i))
                                                                                                           No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1021. Follow on to question 1020, if the base period plus any option periods exceeds
X               three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to      Yes      0
                the execution of the base period? (FAR 16.601(d)(1)(ii)
            4
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1022. Is there an Acquisition Plan that was approved in accordance with local
                procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                          Yes      0
                Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                required for final buyout or one-time buy)
X X X 3
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1023. If a non-DoD contract is being used, does the contract file include the non-DoD
              contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                                                                                           No      0
X X         2 September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,
              signed by the requiring activity and indicate the procurement is within scope? (includes
              FSS) (100K>) (AR 70-13 1-5.g.)                                                               NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                           No      0
X X         3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1025. If the proposed action exceeds $25,000 was the opportunity posted in
                                                                                                           No      0
X           3 FEDBIZOPPS? (FAR 5.101 (a) (1))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1026. For proposed contract actions expected to exceed $15,000, but not expected to
          exceed $25,000, was the opportunity displayed in a public place, or by any appropriate
                                                                                                           No      0
X     X 3 electronic means via an unclassified notice of the solicitation or a copy of the
          solicitation? (FAR 5.101 (a) (2))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1027. If an exception to synopsis at FAR 5.202 applies, is there an adequate
                                                                                                          Yes      0
                Contracting Officer determination in the file?
X           3                                                                                              No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
          1028. Are contract deliverables clearly defined and traceable to Performance Work
                                                                                                           No      0
X     X 3 Statement (PWS)/Statement of Work (SOW), or other requirements provisions?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1029. Does the solicitation include the requirement for contractors to complete the
                                                                                                           No      0
X X         1 Army's Contractor Manpower Reporting? (AFARS 5137.9601)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0



X X         1

4/21/2012                                                                                                               FSS
              1030. If appropriate, does the solicitation include the requirement for the Synchronized
              Pre-deployment and Operational Tracker (SPOT) or other allowed method of
              accounting for contractor personnel? (FAR 25.301-4 & 52.225-19, DFARS 225.301-4,              No      0
X X         1
              225.7402-5(a) & 252.225-7040, DFARS Deviation 2011-O0004 - SPOT N/A if <$100K
              OR < 30 days; $25K or < 30 days before Apr 2011)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1031. Is the contract type appropriate? (FAR Part 16, FAR 12.207 - FFP required for
                                                                                                            No      0
X X         3 commercial unless exception applies)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1032. Did the Commander approve this acquisition in accordance with Army Policy for
              Civilian Hiring and Initiation/Continuation of Contracts for Service Personnel? (SecArmy      No      0
X X         1
              memo of 23 Feb 06 "Army Policy for Civilian Hiring/Continuation of Contracts for Service
              Personnel" & AR 70-13 2-2d.)                                                                  NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1033. If applicable, was there a Quality Assurance Surveillance Plan (QASP)
              documented in the contract file? [Surveillance Plans are mandatory whenever a COR is
              appointed, unless specifically exempted in writing by the contracting officer.] (FAR
                                                                                                            No      0
X X         3 46.401, FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight
              and Surveillance of Contracts', dated 21 October 2010) (Mandatory for service
              contracts greater than $2,500) (If the contract is exempt from surveillance, mark "N/A")
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1034. If the contract is exempt from surveillance plan preparation and execution, is the
              Contracting Officer's justification/determination documented in the file? (FAR 46.401,
              FAR 46.404, DFARS 246.401, SAAL-PP memorandum 'Post Award Oversight and                      Yes      0
              Surveillance of Contracts', dated 21 October 2010) (Mandatory for service contracts
X           3
              greater than $2,500)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1035. Is the method of contracting appropriate for this acquisition? (i.e. commercial
                items, Simplified Acquisition Procedures, sealed bid, negotiated) (FAR 12, 13, 14, and     Yes      0
                15)
X X         2
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1036. If there is OCONUS performance, did the solicitation and contract contain
                evidence of Defense Base Act (DBA) Insurance as in FAR 52.228-3, Workers                   Yes      0
                Compensation Insurance (Defense Base Act)?
X           3
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

              1037. Does the solicitation and contract contain the clause 52.222-50, Combating
              Trafficking in Persons, or the clause with Alternate I modification for contracts with
              performance outside the U.S. in accordance with FAR Subpart 22.17 Combating                  Yes      0
X             Trafficking in Persons. (Trafficking Victims Protection Act of 2000, 22 USC 78 (2009), as
            3 amended.)
                                                                                                            No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                               Proposal/Bid Evaluation
                                                                                                           Yes      0
              1038. Was the selection of the SSA appropriate for the size/complexity of the
              acquisition? (FAR 15.303, AFARS 5115.303, and Army Source Selection Manual dated              No      0
X           3
              26 Feb 2009 AFARS Appendix AA)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes      0
              1039. Did files contain a signed Source Selection Non-Disclosure Agreement for
              members of the Source Selection Organization (SSO)? (Army Source Selection Manual             No      0
X           3
              Section)




4/21/2012                                                                                                                FSS
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1040. Is there evidence of appointment if SSA is other than the Contracting Officer?
              (AFARS Part 5115.303(a) provides specific guidance on the appointment of the SSA for
              major defense acquisition programs, major automated information system acquisition             No      0
X           2
              programs, and designated Army acquisition programs. The SSA will be in the
              contracting chain unless the HCA or PARC approves otherwise.)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1041. If a competitive range was established, was the decision properly documented
              and appear reasonable (consistent with the evaluation criteria)? (FAR 15.306(c),               No      0
X           3
              AFARS 5115.306 (c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1042. Did the Source Selection Decision document substantiate the Selection Decision
                to include a meaningful description of the trade-offs in accordance with the Source         Yes      0
                Selection Plan? (FAR 15.308, AFARS 5115.308, ASSM Ch. 3)
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1043. If applicable, does the file contain the Contracting Officer's determination, made
                prior to contract award, that the proposed/agreed contract price is fair and reasonable.    Yes      0
                (FAR 13.106-3 and 15.406-3(a)(11))
X           4
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1044. Was the Independent Government Cost Estimate (IGCE) independently derived
X           4 (to be "independent" the IGCE is prepared by a Government offical independent of the          Yes      0
              contractors proposal)?
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1045. For negotiated contracts over $700,000 unless an exception applies or a waiver
              has been obtained, is there sufficient cost/pricing data or information to establish the
                                                                                                             No      0
X           2 reasonableness of the price? (FAR 15.403 and DFARS 215.403 Obtaining cost or
              pricing data)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1046. If the award was placed to other than the lowest price offeror, is the best value
                                                                                                             No      0
X           3 decision properly documented? (FAR 15.303 and ASSM Ch. 8)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1047. If there was a protest against award, was it handled in accordance with FAR 33?        No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               Evaluation of Sealed Bid
                                                                                                            Yes      0
              1048. Was a reasonable time for prospective bidders allowed in the invitation for bid
              (IFB) in accordance with FAR 14.202-1? (at least 30 days when synopsis was required            No      0
X           2
              by FAR 5.2)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1049. Does the contracting office maintain a record of each IFB and each
                                                                                                             No      0
X           3 abstract/record of bids as mandated in FAR 14.204?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           2



4/21/2012                                                                                                                 FSS
              1050. If amendments were issued to the IFB, were they issued in accordance with FAR
                                                                                                           No      0
X           2 14.208?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1051. Are cancellations of IFBs handled in accordance with FAR 14.209 and recorded
                                                                                                           No      0
X           2 in accordance with FAR 14.403(d)?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                          Evaluation Negotiation (FAR 15)
                                                                                                          Yes      0
              1052. Were the evaluation factors (and significant sub-factors) limited to the key areas
              to be considered in the source selection decision? (FAR 15.304, DFARS 215.304,               No      0
X           3
              AFARS 5115.304, and ASSM Ch. 5 (figure 5-2 Steps Involved in Formulating Evaluation
              Factors and Subfactors)). (This refers to the establishment of factors, not how they         NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1053. If oral presentations were held, was the guidance outlined in FAR 15.102 and
                                                                                                           No      0
X           3 ASSM appendix C followed and was the process properly documented?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1054. If discussions were held, were offerors in the competitive range given an
                                                                                                           No      0
X           3 opportunity to submit a final proposal revision? (FAR 15.307(b))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1055. If discussions are not expected, is it clearly stated that the award may be made
              without discussions? (FAR 15.209(a), negotiated contract >= $12.5M requiring                 No      0
X           3
              cost/pricing data)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1056. If make or buy programs are required, were the FAR requirement met? (FAR
                                                                                                           No      0
X           3 15.407-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1057. If this was an unsolicited proposal, was it handled properly? (FAR 15.6, AFARS
                                                                                                           No      0
X           3 5115.606)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1058. If requested, were unsuccessful offerors debriefed and is the file properly
                                                                                                           No      0
X           3 documented? (FAR 15.505 and 15.506).
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                               Cost Reimbursement
                                                                                                          Yes      0
              1059. If the Contract type is Cost Reimbursement, was a Cost Realism Analysis
                                                                                                           No      0
X           2 performed to determine the most probable cost to the Government? (FAR 15.404-1(d))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1060. If applicable, is the contractor notifying the Government (formally, in writing)
              when it is expected that costs will exceed 75% of the estimated contract amount during       No      0
X           3
              the next 60 days? (FAR 32.705-2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1061. Does it appear that award fees are being awarded commensurate with contractor
              performance over a range from satisfactory to excellent performance? (FAR 16.401(e)          No      0
X           3
              )
                                                                                                           NA       0
                                                                                                         % No #DIV/0!



4/21/2012                                                                                                               FSS
                                                                                                               Yes      0
              1062. If the award was made under "Best Value" were the trade-offs documented in
                                                                                                                No      0
X           3 accordance with FAR 15.406?
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1063. Was there any waiver of the requirement to obtain cost or pricing data obtained?
                                                                                                                No      0
X X         2 (FAR 15.403-1; DFARS 215.403-1) If yes, mark the next question "N/A"
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1064. Does the file contain a properly executed certificate of current cost or pricing data
              (CPD) for contract actions requiring CPD (negotiated contracts >= $700K if no                     No      0
X           3
              exceptions/waivers)? (FAR 15.406-2, 15.403-4)
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                  Contract Award
                1101. Is the Federal Procurement Data System - Next Generation (FPDS-NG) Contract
                                                                                                               Yes      0
                Action Report (CAR) in the file?
X X         2                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1102. If a CAR is in the file, are there any apparent mistakes? (Note: If the CAR is not
                                                                                                               Yes      0
                in the file mark this question N/A)
X           3                                                                                                   No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1103. If the contract was awarded to a large business in the amount of $650,000
                ($1,500,000 if construction), does the solicitation / contract / subcontract include clause    Yes      0
                52.219-9 (Small Business Subcontracting Plan)? (FAR 19.708(b))
X X         3
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1104. If applicable, was a Contracting Officer's Representative (COR) appointed in
              writing by the contracting officer before awarding any service contract or service contract
              action? In accordance with SAAL-PP memo "Contract Administration and Surveillance
              of Service Contracts" dated 21 October 2010, COR is required if one or more of the                No      0
X X         2
              following apply: total dollar value of contract (including options) is greater that $150,000;
              action is complex or critical service; poor prior contract past performance; contracting
              officer determines COR is needed. (DFARS 201.602-2 and AFARS 5101.602-2(i)(A))
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

              1105. If a COR is required and the contracting officer retains performance surveillance
              duties, did the contracting officer document the contract file? (SAAL-PP memo,
X                                                                                                              Yes      0
              "Contract Administration and Surveillance of Service Contracts" dated 21 October 2010,
            2 and DFARS PGI 201.602-2)
                                                                                                                No       0
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                                                                                                               Yes      0
              1106. Prior to appointment, did the contracting officer verify the COR has completed all
              mandatory training requirements and document the file as defines in Under Secretary of
              Defense (Acquisition, Technology, and Logistics) memorandum, dated 29 March 2010,
              subject: DoD Standards for Certification of Contracting Officer's Representative (COR)            No      0
X X         2
              for Service Acquisitions, attachment A? (SAAL-PP memo "Contract Administration and
              Surveillance of Service Contracts" dated 21 October 2010). AFARS 5101.602.2(1)(A),
              PGI 201.602-2(2)(ii), Revised April 30, 2010
                                                                                                                NA       0
                                                                                                              % No #DIV/0!

                1107. If appropriate, have the Requirements for Certified Cost or Pricing Data (including
                appropriateness of waivers) been met (FAR 15.403) and is the documentation required            Yes      0
                by FAR 15.406 included in the file?
X           4
                                                                                                                No      0




4/21/2012                                                                                                                    FSS
X           4
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1108. Was determination made that contractor's CCR information is active and current?        No      0
            2
X                                                                                                            NA       0
                                                                                                           % No #DIV/0!

              1109. Does the activity have a process in place for ensuring compliance with the
              requirements of Defense Procurement and Acquisition Policy (DPAP) Memorandum,
                                                                                                            Yes      0
              Subject: Contract Destination Acceptance Procedures, dated September 9, 2010
            2 (memorandum also relates to questions 1110 through 1115)?
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1110. Did the activity follow their process developed for compliance with the referenced
                                                                                                            Yes      0
                DPAP Memorandum?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1111. Is there evidence of verification of Department of Defense Activity Address
                                                                                                            Yes      0
                Codes?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1112. Is there evidence of a registered acceptor available in Wide Area Workflow?           Yes       0
                                                                                                             No       0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1113. If there is no evidence of a registered acceptor available in Wide Area Workflow,
                                                                                                            Yes      0
                did the activity use source acceptance or "acceptance at other"?
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1114. Did the activity follow Defense Federal Acquisition Regulation Supplement,
                Procedures Guidance and Information (PGI) Part 204.201 - Contract Distribution              Yes      0
                Procedures?
X           2
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1115. Is the destination a government acceptance point? (Contractor DODAACs are
                                                                                                            Yes      0
                those beginning with the letters C, E, L, Q, U, HG, SD, or ZO)
X                                                                                                            No       0
            2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                               FAR Part 16 Task Order
                                                                                                            Yes      0
              1116. Was the IDIQ awarded as a multiple award action (MAC)? (FAR 16.500(a);
                                                                                                             No      0
X           3 16.503(d)(1); 16.504(a)(4)(iv); and FAR 16.506(f))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1117. If not a multiple award, did KO document reason (>$100M requires HCA
                                                                                                             No      0
X           2 approval) (FAR 16.504(c))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1118. If competitive IDIQ task order, was fair opportunity provided to all qualified
                                                                                                             No      0
X           3 vendors? (DFARS 216.505-70 and FAR 16.505) (actions greater than $3,000)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1119. If fair opportunity was not provided, was the proper justification provided IAW
                                                                                                             No      0
X           3 FAR 16.505 and DFARS 216.505-70(b)(1)(2)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 FSS
                                               1200 Contract Administration
                1201. Is documentation of contractor performance being provided to the Contracting
                Officer by the receiving official / COR as required by AFARS 5153.9001.2(d) and             Yes      0
                documents in the file?
X           4
                                                                                                             No      0

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

              1202. For all service actions awarded after 30 July 2010, did the contract file contain
              evidence that the contracting officer held periodic status/progress meeting with the COR
              and contractor (at least quarterly) to discuss problems, progress of contract and             Yes      0
              contractor performance? (Army Regulation 70-13 "Management and Oversight of
            3
              Service Acquisitions". Chapter 4-4b(1))
X                                                                                                            No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!


              1203. Has the contracting officer reviewed the COR official file, and documented the
              contract file accordingly? (As per Army Regulation 70-13 "Management and Oversight of
                                                                                                            Yes      0
              Service Acquisitions", Chapter 4-4b(3), dated 30 July 2010, the COR is a part of the
X           3 official contract files and must be available for review by the contracting officer.
                                                                                                             No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                1204. If appropriate, are property administration records being maintained properly in
                                                                                                            Yes      0
                the contract file? (FAR 45)
X           2                                                                                                No       0
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1205. Did the contracting officer issue a determination stating that exercising the option
              was in the best interest of the Government and did it consider all appropriate factors in      No      0
X           2
              accordance with FAR 17.207(c) and DFARS 217.207?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1206. Are undefinitized contract actions (including Task Orders) being definitized within
              180 days or other prescribed timeframe? (FAR 16.603-2; AFARS 5116.603-2; DFARS                 No      0
X           3
              217.7400)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

              1207. Is there evidence that a Performance Assessment Report has been entered in
              the Contractor Performance Assessment Reporting System (CPARS) or other standard
                                                                                                             No      0
X           2 performance reporting system? (http://www.cpars.csd.disa.mil/; see AFARS 5142.1502-
              90 for the applicable thresholds)

                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1208. Is the submitted subcontract plan approved by the contracting officer and filed in
                                                                                                             No      0
X           3 the contract file in accordance with FAR 19.704?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1209. Are modifications issued under the proper authority? (FAR 43.102)                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1210. Is the change within the scope of the contract? (FAR 43.201)                           No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0

X           3



4/21/2012                                                                                                                 FSS
              1211. Are modifications executed correctly as a unilateral or a bilateral action? (FAR
                                                                                                             No      0
X           3 43.103)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1212. Is there adequate documentation to support the modification change(s)? (FAR
                                                                                                             No      0
X           3 43.102)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1213 For a supplemental agreement, the effective date shall be the date agreed upon
                                                                                                             No      0
X           3 by the contracting parties? (FAR 43.101 (2))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1214. Is there a clear separation of the procedures for processing Defense Base Act
              (DBA) claims and War Hazard Claims Act (WHCA) claims in the contract? (FAR 52.228-             No      0
X           3
              3)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                       Contract Close Out (add a N/A if active)
                                                                                                            Yes      0
              1215. Are contract administration offices initiating administrative closeout of the
                                                                                                             No      0
X X         2 contract after receiving evidence of its physical completion? (FAR 4.804-1)
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1216. Was the contract closed out within the time standards delineated at FAR 4.804-
              1? Reference paragraphs (a)(1)-(4) for applicability below: SAP - considered closed
              when the contracting officer receives evidence of receipt of property and final payment,
              unless otherwise specified by agency regulations. FFP, other than SAP, should be
              closed within 6 months after the date on which the contracting officer receives evidence       No      0
X           2
              of physical completion requiring settlement of indirect cost rates should be closed within
              36 months of the month in which the contracting officer receives evidence of physical
              completion; all other contracts should be closed within 20 months of the month in which
              the contracting officer receives evidence of physical completion.
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1217. Is final delivery and acceptance documented in the file (DD250 - or other forms of
                                                                                                             No      0
X           2 acceptance)?
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1218. Is the acceptance signed by the proper authority?                                      No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
                1219 Is the disposition of classified material completed? (FAR 4.804-5 (a)(1))
                                                                                                             No      0
X           2
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes      0
              1220 Was a funds review completed and excess funds deobligated? (FAR 4.804-5
                                                                                                             No      0
X           2 (a)(15))
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1221. Is a modification issued to decommit any residual funds? (FAR 4.804-5)                 No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!

                                                                                                            Yes       0
                1222. Is the DD1594/1597 signed and in the file? (DFARS PGI 204.804)                         No       0
X           3
                                                                                                             NA       0
                                                                                                           % No #DIV/0!




4/21/2012                                                                                                                 FSS
                                                                                                           Yes       0
              1223. Is the contractor's closing statement/release of claims/disputes in the file? (FAR
                                                                                                            No       0
X           2 4.804-5)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                               1300. Justifications and Approvals (J&A Questions)
                                                                                                           Yes       0
              1301. If competition is limited in any way, is there a signed Determination (if estimated
              cost is under the Simplified Acquisition Threshold) or a signed J&A (if above the
                                                                                                            No       0
X           4 Simplified Acquisition Threshold) in the file? (FAR 13.106-1(b), FAR 13.5, FAR 6.302,
              FAR 8.405-6)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1302. For justifications under FAR 6.303-1, was the J&A posted within 14 days after
                                                                                                           Yes       0
                award ? (FAR 6.305 (a)
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                1303. For justifications under FAR 6.303-2, was the J&A posted within 30 days after
                                                                                                           Yes       0
                award? (FAR 6.305 (b))
X           3                                                                                               No       0
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
        1304. Does the Determination (if applicable) / Justification and Approval (J&A)
        document explain or justify limiting competition to fully substantiate the action? (FAR             No       0
X X X 4
        6.302, FAR 8.405-6, FAR 13.5, FAR 16.505(b)(5))
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1305. Does the J&A (or Determination, if applicable) adequately describe why the
                                                                                                            No       0
                agency needs the particular product / service? (FAR 16.505(b)(5))
X     X 3
                                                                                                           NA        0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1306. Does the J&A follow the recommended format? (DFARS PGI 206.202)                       No       0
X           2
                                                                                                           NA        0

                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
          1307. Was the J&A certified and approved at the appropriate levels? (FAR 6.304)
          (Thresholds: KO up to $650,000, competition advocate for >$650,000 to $12.5M, Head                No       0
X     X 2
          of Procuring Activity (or Designee) for >$12.5M to $85.5M, ASA(ALT) for above $85.5M)
                                                                                                            NA       0
                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1308. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
                factually demonstrate that there is an unusual and compelling requirement and that an
                                                                                                            No       0
                award must be made within an unusually short time frame? (Not lack of planning or
                expiring funds) (FAR 6.302-2(a)(2))
X     X 3

                                                                                                           NA        0


                                                                                                          % No #DIV/0!

                                                                                                           Yes       0
                1309. When using Exception 6.302-2 (Unusual and Compelling Urgency), if the period
                of performance is more than one year, does the J&A address why a contract of shorter        No       0
                duration would not be awarded and a competitive procurement begun?
X X X 3

                                                                                                           NA        0

                                                                                                          % No #DIV/0!



4/21/2012                                                                                                                FSS
                                                                                                          Yes       0
              1310. When using Exception 6.302-2 (Unusual and Compelling Urgency), does the J&A
              adequately describe the nature and extent of the injury if a contract award is delayed?      No       0
              (not merely using adjectives such as “significant”)
X     X 3
                                                                                                          NA        0

                                                                                                         % No #DIV/0!

                             2200. Federal Supply Schedule (FSS) Questions
                                                                                                          Yes       0
              2201. Prior to acquiring the supplies or services (greater than SAT) from a General
              Service Administration (GSA) FSS, did the agency conduct market research to find
                                                                                                           No       0
X           2 suitable DoD contract vehicles to place the orders against? (AFARS 5117.7802; DA
              MEMO DATED 7/12/05
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes       0
              2202. For acquisitions between the micro-purchase and simplified acquisition threshold,
                                                                                                           No       0
X           3 is the best value determination properly documented? (FAR 8.405-1 (c))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes       0
              2203. For acquisitions greater than SAT, did the agency comply with the certification
                                                                                                           No       0
X           2 requirements outlined in DFARS 208.404 IAW DFARS 217.7800?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes       0
              2204. IAW DFARS 208.405-70, were task order/delivery orders valued over $150,000
                                                                                                           No       0
X           3 competed or waived IAW FAR 8.405-6?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes       0
              2205. If competition was not obtained, was a justification completed that adequately
              addresses waiving the competition in accordance with one of the three exceptions listed      No       0
X           4
              in FAR 8.405-6, FAR 16.505(b)(2)(i-iii) and DFARS 208.405-70(b)(2))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes       0
              2206. Did the Contracting Officer seek discounts for FSS orders exceeding the
                                                                                                           No       0
X           3 maximum order threshold?
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes       0
              2207. Was SF 1449, Solicitation/Contract/Order for Commercial Items used to place
              orders for commercial items exceeding the simplified acquisition threshold? (PGI             No       0
X           2
              208.406-1)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes       0
              2208. For orders above SAP, did the RFQ include a description of the supplies to be
              delivered or the services to be performed and the basis upon which the selection will be     No       0
X           2
              made? (FAR 8.405-1 (d)(2)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!
              If this is an Information Technology contract action, answer the following
              questions.
                                                                                                          Yes       0
              2209. For the purchase of commercial software products, upgrades, or maintenance,
                                                                                                           No       0
X           2 was the DoD Enterprise Software Initiative (ESI) complied with? (DFARS 208.7402)
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes       0
              2210. Does the file contain an Acquisition Plan and Information Technology acquisition
              strategy for orders placed under a task- or delivery-order contract awarded by another       No       0
X           2
              agency? (FAR 39.101(b)(2))




4/21/2012                                                                                                               FSS
X           2
                                                                                                        NA       0
                                                                                                      % No #DIV/0!

                                                                                                       Yes      0
              2211. If a minimum proposed Contractor Personnel experience or education
              requirement is used, is the file documented with a Contracting Officer determination?     No      0
X           2
              (FAR 39.104)
                                                                                                        NA       0
                                                                                                      % No #DIV/0!

                                                                                                       Yes      0
              2212. Does the contract file contain documentation that addresses the management of
                                                                                                        No      0
X           2 risk? (FAR 39.102)
                                                                                                        NA       0
                                                                                                      % No #DIV/0!

                                                                                                       Yes      0
              2213. Was a CHESS contract vehicle used for the procurement of commercial IT
                                                                                                        No      0
X           3 procurements? (AFARS 5139)
                                                                                                        NA       0
                                                                                                      % No #DIV/0!

                                                                                                       Yes      0
              2214. If the commercial IT hardware and/or software was not acquired using a CHESS
                                                                                                        No      0
X           3 contract vehicle, does the file contain a waiver? (AFARS 5139)
                                                                                                        NA       0
                                                                                                      % No #DIV/0!




4/21/2012                                                                                                            FSS
                                                                                                               FY 2012 Contract Execution Toolkit
                                                                                                                                                                                   Reviewer Name (Last, First):
                                   Competition Advocate                                                      Scroll over to the first un-                                                    Contract Number:
                                                          Severity of Deficiency                            used column and insert the                                                         Contract Value:
Foreign Military Sales




                                                                                                            header data in that column                                                 KO's Name (Last, First):
                                                                                                                opposite each title.                                                         Requiring Activity:
                                                                                                                                                                                             Contractor Name:
                                                                                                                                                                                            Contract Category:
                         SAAL-PP




                                                                                                                                                                                   REVIEWER NOTES:
                                                                                                                                             Total Contracts Reviewed                0
                                                                                                                                                    Total Roll-Up (Foreign Military Sales Contracts)

                                                                                                                   1000. Core Questions
                                                                                                                            Funding
                                                                                   1001. Does the contract file contain evidence of availability of funds (certified, proper
                                                                                                                                                                                                  Yes         0
                                                                                   amount, proper appropriation, at the proper time)? (FAR 32.702)
X                                                            4                                                                                                                                     No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                   1002. If the contract is fully funded, are funds obligated to cover the price/target price of
                                                                                   a fixed price contract or the estimated cost and any fee of a cost-reimbursement                               Yes         0
                                                                                   contract? (FAR 32.703-1(a))
X                                                            4
                                                                                                                                                                                                   No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                                                                                                                                  Yes         0
                                                               1003 If the contracting officer entered into a contract, exercise an option, or placed an
                                                               order under a contract for severable services for a period that begins in one fiscal year
                                                               and ends in the next fiscal year did the contracting officer assure that the period of the                                          No         0
X                                                            4
                                                               contract awarded, option exercised, or order did not exceed 1 year? (DFARS 232.703-3
                                                               (b))
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                   1004. If the contract is incrementally funded, are funds obligated to cover the amount
                                                                                                                                                                                                  Yes         0
                                                                                   allotted and any corresponding increment of fee? (FAR 32.703-1(b))
X                                                            4                                                                                                                                     No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                   1005. Is there an IGCE in the file (for construction, applicable if over the SAP)? (FAR
                                                                                   4.803(a)(7), FAR 36.203(a) for construction, AR 70-13, par. 3-3.c for services)                                Yes         0
X                                                            3
                                                                                                                                                                                                   No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                   1006. Was market research conducted to include identifying potential sources and is it
                                                                                                                                                                                                  Yes         0
                                                                                   properly documented? (FAR10.001 & 2; FAR 12.101(a))
X                                                            3                                                                                                                                     No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                                                                        Preparation of the Solicitation (e.g. RFP, IFB)
                                                                                                                                                                                                  Yes         0
                                                                                   1007. Was the solicitation written in the proper format? (FAR 14.201, FAR 15.204)                               No         0
X                                                            2
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                               1008. For other than commercial items, were the Source Selection Plan evaluation
                                                               factors, significant sub-factors, and their relative importance consistent with Sections
                                                                                                                                                                                                  Yes         0
                                                               L/M (or equivalent sections)? (Army Source Selection Manual AFARS Appendix AA
X                                                            4 Chapters 4)
                                                                                                                                                                                                   No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!

                                                               1009. Were the evaluation factors established in the solicitation? (Commercial: FAR
                                                               12.301(b) & (c); SAP: 13.106(a)(2); Negotiated contracts: FAR 15.204-5(c), 15.304(d)
                                                                                                                                                                                                  Yes         0
                                                               and AFARS 5115.304) For commercial, if evaluation factors not appropriate/necessary,
X                                                            4 choose N/A.
                                                                                                                                                                                                   No       0
                                                                                                                                                                                                   NA       0
                                                                                                                                                                                                 % No #DIV/0!



4/21/2012                                                                                                                                                                                                          FMS
                1010. Were cost and price evaluated and the quality of the product or service assessed
                                                                                                                Yes      0
                in the source selection decision? (FAR 15.304 (C) (1) and (2))
X           4                                                                                                    No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1011. If there are any Military Specifications, Standards or data items, were appropriate
                                                                                                                Yes      0
                procedures followed? (DFARS 211.273, PGI 211.273-3)

X           1                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0

                1012. For Invitation for Bid, is an abstract or record of all bids in the file? (FAR 14.204)     No      0
X           2
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1013. Were legal reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           3                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1014. Were peer reviews obtained as appropriate to the value and complexity of the
                                                                                                                Yes      0
                acquisition? (See local policy)

X           2                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1015. Were HCA or PARC reviews obtained as appropriate to the value and complexity
                                                                                                                Yes      0
                of the acquisition? (See local policy)

X           4                                                                                                    No      0

                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
                1016. Are contract files and folders uniformly organized and identified? (FAR 4.802)             No      0
X           1
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                1017. Is the documentation in the contract file sufficient to constitute a complete history
                of the transaction, to include cross references to pertinent documents that are filed           Yes      0
                elsewhere? (FAR 4.801, FAR 4.803)
X           3
                                                                                                                 No       0
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1018. Is the North American Industry Classification System (NAICS) code selected for
              the procurement (if greater than the micro purchase threshold) appropriate? (FAR                   No      0
X   X       3
              19.303, DFARS 219.303, http://www.census.gov/naics)
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!

                                                                                                                Yes      0
              1019. Was a DD Form 2579 "Small Business Coordination Record" prepared for all
              actions (including Federal Supply Schedules) over $10K and applicable signatures
                                                                                                                 No      0
X           2 obtained? (excludes actions under the simplified acquisition threshold already set aside
              for small business)? (DFARS 219.201(d)(10)(A)))
                                                                                                                 NA       0
                                                                                                               % No #DIV/0!




4/21/2012                                                                                                                     FMS
              1020. If this acquisition involves a Time and Materials (T&M) or Labor Hour (LH)
              contract, was a Determination and Findings (D&F) prepared justifying its use and signed
                                                                                                          Yes      0
              by the contracting officer prior to the base period or any option period? (FAR 16.601
X           3 (d)(1)(i))
                                                                                                           No       0
                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1021. Follow on to question 1020, if the base period plus any option periods exceeds
                three years, was the D&F approved by the Head of Contracting Activity (HCA) prior to      Yes      0
                the execution of the base period? (FAR 16.601(d)(1)(ii)
X           4
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                1022. Is there an Acquisition Plan that was approved in accordance with local
                procedures? (For acquisitions programs >= $10M for development/>=$50M for
                                                                                                          Yes      0
                Production/Services. See FAR Part 7, DFARS 207.103 and AFARS 5107.103) (Not
                required for final buyout or one-time buy)
X   X X 3
                                                                                                           No      0

                                                                                                           NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1023. If a non-DoD contract is being used, does the contract file include the non-DoD
              contracts certification required by SAAL-PP memorandum, dated July 12, 2005 and
                                                                                                           No      0
X   X       2 September 2010, subject: Proper Use of Non-Department of Defense (DoD) Contracts,
              signed by the requiring activity and indicate the procurement is within scope? (includes
              FSS) (100K>) (AR 70-13 1-5.g.)                                                               NA       0
                                                                                                         % No #DIV/0!

                                                                                                          Yes      0
              1024. Was the service acquisition reviewed and approved at the appropriate Level.
                                                                                                           No      0
X   X       3 (AFARS 5137.590-4 (See Table 1.))
                                                                                                           NA       0
                                                                                                         % No #DIV/0!