glossary Glossary by xuyuzhu



Sources of Funds

GPR/Fee – General Purpose Revenue, usually just referred to as ‘GPR’ if you are reading news articles
etc. This is the combination of State tax dollars and student fees. The traditional split between GPR and
fees is 65% state support and 35% fees. However, with the decline in state support and more reliance
on tuition, the split has eroded to roughly 44% state support and 55% student fees as of 2010-11.

Program Revenue – Includes Auxiliary functions, student fees, distance education fees, special course
fees, principal/interest, stores, camps and conferences, auto license fee revenue (scholarship).

Federal Funds – All moneys received from the federal government for instruction, extension, special
projects, and emergency employment opportunities and programs, work study, student loans, grants,
and indirect costs related to grants and contracts.

Gifts and Grants – Non-federal gifts and contracts.

Segregated Funds – Trust fund income, endowments, and specific statutorily set programs (solid waste
research, telecomm services, or forestry grants).

A complete list of appropriations for the UW System can be found here:

Types of Funds

Annual – Funds which are not encumbered or expended lapse back to the state at year end. (102, 402)

Biennial – Funds which are not encumbered or expended lapse back to the state at the end of the

Continuing – Balances remaining at the end of the fiscal year carry forward to the next fiscal year. (128,
131, 136)

Sum Sufficient – Expenditures are allowed up to the amount necessary to accomplish the fund’s
purpose. (110-Debt Service)

Major Classifications

Salaries/Wages – Monies paid to an employee, persons under contract, civil service or students. Salaries
can be on a 9-month or 12-month basis. Lump Sum payments, overloads and stipends are also included
in salaries/wages.

Fringe Benefits – Benefits provided to a staff member, those included in budget and expenditures are
only those with an employer paid component. Fringe benefit rates are calculated using the employer’s
share of Health Insurance, FICA, Medicare, Unemployment Compensation, Workers’ Compensation,
Income Continuation Insurance, and life insurance. Rates are calculated for each classification of

        GPR Fringes- Fringes on GPR funds are ‘pooled’ at the system level and are provided to each
        campus in a lump sum and utilized throughout the year. GPR fringes are not calculated at the
        campus level. UW System Budget Office provides a fringe benefit rate that is used when hiring
        new staff or providing salary increases.

        Fringes on Other Funds – When budgeting, departments are asked to budget based on either
        actual experience or the rate provided by the Campus or UW System. These units pay for the
        actual cost of fringes. For budget development purposes, the Budget Office will be developing a
        UW-Whitewater specific fringe rate for use in 2012-13.

        Extramural Fringe rates – The extramural rates we are required to use are also the result of
        being part of a ‘pool’. We will be de-pooling and developing a campus extramural rate for 2012-
        13. These rates should only be used when completing a grant or contract. The rates can be
        found here: . The UWSA site can
        also be used for other grant related resources.

Supplies and Expense – Also known as Service and Supply. Encompasses all items not included in other
        major classes.

Capital Expense – Purchases over $5,000.

Sales Credits – Anticipated chargeback for sales or services.

Special Purpose – Debt service and payments for municipal services.

Aid to Individual – Scholarships, Loans, or Grants Provided to Students.

Programs (expenditure classifications)

Student Services (0) – Activities that contribute to the emotional, physical, intellectual wellbeing of the
                Examples: Admissions, Registrar, Counseling, Financial Aid Admin, Tutoring.

Institutional Support (1)– Activities concerned with management and planning for the entire campus.
                 Examples: Fiscal Operations, Human Resources, Safety and Security, Alumni Relations.

Instruction (2) – General Academic Instruction.
                 Examples: Most Undergraduate and Graduate Instruction, Remedial Education,
                 Undergraduate Research, Travel Studies.

Research (4)– Activities specifically organized to produce research outcomes.
               Examples: Fiscal and Economic Research Center, Grant Fellows, Pre Award costs.
Public Service (5)– Activities established to provide services of benefit to constituencies outside of the
                 Examples: Camps and Conferences, Small Business Development, Lecture Series.

Academic Support (6) – Provide support for the institution’s primary missions (instruction, research, and
      public service.
              Examples: Library, Academic Advising, Academic Administration, Academic computing.

Physical Plant (7)– Activities relating to maintenance, repair, renovation and administration of campus
                 Examples: Housekeeping, Utilities, Power Plant, Crafts, Risk Management, Grounds,
                 Maintenance, Campus Planning.

Auxiliary Enterprises (8)– Self supporting programs used to provide goods and services for students and
                Examples: Housing, Bookstore, Food Service, Parking.

Financial Aid (9)– Aid provided to students in the form of scholarships, fellowships, and loans.
                 Examples: Direct Loans, Pell Grants, Perkins Loans, License Plate Scholarship, King-
                 Chavez scholarships.

Other Helpful Terms

Carryover – End of year process where the UW System and campuses calculate the balance allowed to
               be carried forward for use in the upcoming year.
               Includes: unutilized fund 102 budget authority, reimbursement for veterans remissions,
               charges for the first two months of health insurance, adjustments to the tuition revenue
               target, and charges for fringe benefits in excess of budget.

Common Systems – Administrative and Academic systems used by all institutions. All institutions share
             in the costs for these systems (D2L, Human Resource System, Student Information
             System, Shared Financial System).

Cost to Continue- Funds provided in the biennial budget process used to continue to meet existing
               needs (salaries, utilities).

DIN – Decision Item Narrative. Document requesting funds or programs during the biennial budget

DOA – Department of Administration.

DSF – Department of State Facilities, oversees building projects.

JCOER (Joker) – Joint Committee for Employment Relations is an 8 member standing committee of the
                Wisconsin Legislature. Primary responsibility is to review and enact compensation plans,
                collective bargaining agreements, and state travel regulations.
JFC – Joint Committee on Finance; is a statutory, 16-member standing committee of the Wisconsin
               Legislature. The Committee's primary responsibility is to serve as the principal legislative
               committee charged with the review of all state appropriations and revenues.

LAB – Legislative Audit Bureau is a non-partisan legislative service agency created to assist the
                 Legislature in maintaining effective oversight of state operations.

LFB- Legislative Fiscal Bureau is a nonpartisan service agency of the Wisconsin Legislature. The Bureau
                 provides fiscal and program information and analyses to the Wisconsin Legislature, its
                 committees, and individual legislators

NACUBO/CACUBO – National/Central Association of College and University Business Officers. Publishes
           the financial accounting and reporting guidelines used by the UW System

Org Code – A 10-digit code used to identify a department and their funding ‘xxx-x-xxxxxx’.
               3-digit fund
               single digit program
               6-digit UDDS code that identifies division, department, sub-department

Redbook – The official University of Wisconsin Budget. Published annually; in print, online and on CD.

UWSA – University of Wisconsin System Administration

WISDM – Wisconsin Data Mart for Peoplesoft Financials. Portal used to view financial data.

To top