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					Port Macquarie-Hastings Council                                                                                                                                 Delegations Instrument




                                                                      DELEGATIONS INSTRUMENT
                                                                     SUB-DELEGATIONS TO STAFF
                                                                 COMMUNITY & CULTURAL DEVELOPMENT
                                     In accordance with the resolution of Council on 22 October 2008 delegating specific authorities in accordance with
                                    Section 378 of the Local Government Act, 1993, authority is hereby delegated to those staff, as designated below to,
                                           exercise those powers, duties and functions in line with the authority and limitations of the Instrument.
                                                                                                                                                                      APPROVE/
                                                                                                                                                                       AMEND/
                  POSITION TITLE                                      CODE                      INCUMBENT                         SIGNATURE                DATE        DELETE
Community & Cultural Development Director                          CCDD                Atkinson, Lesley                                                     14-Sep Amend
Crime Prevention Officer                                           CPO                 Bannister, Christine
Administration Officer                                             AO                  Russell, Shona
Administration Officer                                             AO                  Turner, Lyn
Box Office Coordinator                                             BOC                 Carissa Graham
Community Development Officer                                      CDO                 Spannari, Maya
Community Development Officer/Aged & Disability                    CDOAD               Priest, Julie
Community Development Officer/ATSI                                 CDOA                Kelly O'Brien
Community Facilities Coordinator                                   CFC                 David Purnell
Customer Service Manager                                           CSM                 Milne, Pam
Customer Service Officer                                           CSO                 Bowerman, Liz
Customer Service Officer                                           CSO                 Buckley, Amanda
Customer Service Officer                                           CSO                 Bulmer, Sandra
Customer Service Officer                                           CSO                 Chegwidden, Krystel
Customer Service Officer                                           CSO                 Collins, Lyn
Customer Service Officer                                           CSO                 Cook, Leanne
Customer Service Officer                                           CSO                 Coyne, Ally
Customer Service Officer                                           CSO                 Fletcher, Heidi
Customer Service Officer                                           CSO                 Fletcher, Helen
Customer Service Officer                                           CSO                 Gates, Lyn
Customer Service Officer                                           CSO                 Vacant
Customer Service Officer                                           CSO                 Radcliffe, Janine
Customer Service Officer                                           CSO                 Roberts, Jenny
Customer Service Officer                                           CSO                 Sainsbury, Fiona
Customer Service Officer                                           CSO                 Sams, Wendy
Customer Service Officer                                           CSO                 Thomson, Kerry
Customer Service Officer                                           CSO                 Karly Turnbridge
Customer Service Officer                                           CSO                 Trudy Crabtree



Community and Cultural Development Division                                                                                                                                    1 of 24
Port Macquarie-Hastings Council                                                                                       Delegations Instrument




Customer Service Team Leader                             CSTL         Ryan, Brett
Executive Assistant                                      EA           Fraser, Beverley
Gallery Curator                                          GC           Sands, Niomi
Library Manager                                          LM           Magurie, Jim
Manager Community Development                            MCD          Fisher, Jaclyne                              14-Sep Amend
Manager Glasshouse                                       MG           Conneely, Joe
Marketing Coordinator                                    GMC          Brennan, Elizabeth
Museums Curator                                          MC           Gillroy, Liz
Office Manager                                           OM           Norrie, Veronica
Program Manager, Performing Arts                         PMPA         Gibson, Belinda
Public Programs & Audience Development                   PPAD         Frost, Skye
Regional Art Gallery Director                            RAGD         Lloyd, Sharni
Social Planner                                           SP           Beth Flynn
Technical Manager                                        TM           Millett, Mark
Venue Operations Manager                                 VOM          Vacant
Venue Sales Coordinator                                  VSC          Washington, Rebecca
Youth Development Officer                                YDO          Angela Hughes


                                     General Manager: _______________________________   Date: __________________




Community and Cultural Development Division                                                                                          2 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         AIRPORT
                                         To act in the position of Aerodrome Technical Inspector in relation to
                                         licensing criteria at the Port Macquarie Airport.
                                         APPLICATIONS-COUNCIL WORK
                                         To authorise the preparation, lodgement, signing and submission on
                                         Council’s behalf, building and development applications or other
                                         applications for all works undertaken by Council.                                             X             X                            X                            X             X             X
                                         APPLICATIONS-OWNER’S CONSENT
                                         To sign all applications involving Council property as owner to
                                         facilitate the lodgement of these applications.
                                         APPICATIONS-EXTERNAL BODIES
                                         (i) To sign applications for works and services to be undertaken by
                                         Government Departments, utilities and other external bodies on
                                         Council property or goods to be purchased which are necessary or
                                         ancillary to the Council’s operations;                                                        X
                                         (ii) To sign applications which are seeking grants or funding to assist
                                         Council in the delivery of services or the provision of facilities to the
                                         community.                                                                                    X
                                         ASSETS-DISPOSAL
                                         To approve the disposal of assets under the control of the delegate
                                         that are surplus to requirements.
                                         AUTHORISED OFFICERS
                                         To appoint and revoke the appointment of authorised officers for the
                                         purposes of the Local Government Act 1993 and Regulations, any
                                         other Acts or Regulations or any specified provisions of the Acts and
                                         Regulations.
                                         BUSH FIRE
                                         To issue and serve notices and permits as prescribed by the Bush
                                         Fire Act. 1949
                                         CERTIFICATION OF DEVELOPMENT
                                         (i) To assess and determine applications for Building Certificates,
                                         Compliance Certificates, Construction Certificates, Complying
                                         Development Certificates, Strata Certificates, Subdivision Certificates
                                         and Occupation Certificates, in accordance with the provisions of the
                                         Environmental Planning and Assessment Act,1979 and subject to
                                         accreditation level under the Building and Professionals Act 2005.

                                         (ii) To assess and determine applications for Building Certificates,
                                         Compliance Certificates, Construction Certificates, Complying
                                         Development Certificates, Strata Certificates, Subdivision Certificates
                                         and Occupation Certificates, in accordance with the provisions of the
                                         Environmental Planning and Assessment Act,1979 subject to
                                         accreditation level under the Building and Professionals Act 2005 and
                                         the following:
                                         (a) Class 1 and 10 buildings only,
                                         (b) Buildings constructed in accordance with Council approval(s),
                                         (c) No evidence of unauthorised building works to the building,
                                         (d) Complies with the relevant boundary setback requirements (as
                                         applicable),
                                         (e) Does not include performance based construction certificate.
                                         CODES AND POLICIES
                                         To authorise any action necessary to comply with any policy or code
                                         of the Council                                                                                X             X                            X                            X             X             X
                                         COMPLAINTS AGAINST ACCREDITED CERTIFIERS


Community and Cultural Development Division                                                                                                                                                                                                                                      3 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         To submit, on behalf of the Council, complaints against accredited
                                         Certifiers in accordance with Section 109V of the Environmental
                                         Planning and Assessment Act, 1979.
                                         CORRESPONDENCE
                                         To sign correspondence on behalf of the Council.                                              X             X             X              X             X              X             X             X
                                         The following correspondence to be signed by the General Manager
                                         only;
                                         Ministers of the Crown (excepting routine correspondence);
                                         Members of Parliament (excepting routine matters);

                                         Permanent Heads – Government Departments and Instrumentalities
                                         – where the subject matter is intended for the personal attention of
                                         the permanent head or other high level attention;
                                         The Ombudsman;
                                         Local Government Association where matters affect Councillors
                                         CONSULTANTS-APPOINTMENT

                                         To approve the appointment of consultants for special purposes
                                         where expert professional advice is required in the proper discharge
                                         of Council’s functions within the adopted estimates of Council.                               X             X                            X                            X             X             X
                                         COUNCIL/COMMITTEE MEETINGS-AUTHORITY TO VARY
                                         DATES & TIMES
                                         To vary the schedule of meeting dates and times for meetings of
                                         Committees and the Council, when it is not practicable or desirable to
                                         hold meetings on a designated day or night.                                                   X             X                            X                                                        X
                                         DOCUMENT-CERTIFICATION
                                         To certify documents as being originals or true copies and to verify
                                         current residency status of residents of Port Macquarie Hastings.                             X             X                            X                                                        X
                                         EEO MATTERS
                                         To implement the statutory responsibilities of the General Manager
                                         with respect to EEO matters (Local Government Act, 1993)
                                         EMERGENCY SERVICES

                                         (i) Authorise the use of Council's plant, staff, equipment and
                                         contractors in emergencies at the request of the State Emergency
                                         Services, the New South Wales Police or the Bushfire Co-ordinator.
                                         (ii) Authorise the sale of materials from Council stock under
                                         emergency circumstances, as considered appropriate.
                                         (iii) Lend materials from Council stock under emergency
                                         circumstances, as considered appropriate
                                         (iv) Authority under the Section 377 of the Local Government Act
                                         1993 to declare bush fire danger periods outside the statutory
                                         periods, when of the opinion that prevailing weather conditions
                                         warrant such a declaration being made and to withdraw such
                                         declarations when appropriate.
                                         FILMING ON COUNCIL RESERVES AND PROPERTY
                                         To approve, approve with conditions as may be appropriate in the
                                         circumstances and subject to the payment of charges and fees as
                                         determined by Council, or disapprove of applications to use public
                                         reserves, beaches, public roads or Council property for filming or
                                         photographic purposes.
                                         FINANCE-ABANDONMENT OF SMALL BALANCES



Community and Cultural Development Division                                                                                                                                                                                                                                      4 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         To approve the abandonment of small year end balances up to an
                                         amount of $2.00 in relation to outstanding rates and interest charges
                                         that are considered uneconomical to pursue subject to the provisions
                                         of the Local Government Act 1993.
                                         FINANCE – BANK GUARANTEES
                                         To approve the acceptance of bank guarantees in association with
                                         development, strata and subdivision applications or other Council
                                         requirements.
                                         FINANCE – CASHIER DISCREPANCIES
                                         To approve discrepancies of $50 or less in cashier banking with
                                         amounts greater than $50 to be reported to Council.
                                         FINANCE – CHEQUE SIGNING
                                         To sign cheques under the arrangements endorsed by the General
                                         Manager and WESTPAC Bank
                                         FINANCE – DISCHARGE OF MORTGAGES
                                         (i) To discharge mortgages held by Council on condition that the
                                         Director of Corporate & Business Services certifies that all conditions
                                         of the mortgage have been met.
                                         (ii) The authority exercised under this delegation be reported to
                                         Council.
                                         FINANCE – EXTENSIONS OF TIME TO PAY ACCOUNTS
                                         To approve applications for extensions of time to pay accounts where
                                         considered appropriate.
                                         FINANCE-FEES AND CHARGES
                                         To vary, waive or reduce various fees as detailed in Council’s
                                         Statement of Fees and Charges in those circumstances where the
                                         organization/person involved is a charitable organization, or where
                                         the fee charged is not achieving a usage/level of sales envisaged, or
                                         if the specified fee is unreasonable or inappropriate in exceptional
                                         circumstances.
                                         FINANCE-EXPENDITURE AUTHORISATION
                                         To authorise all expenditure and/or purchase orders within the
                                         adopted Council budget.                                                                                            Refer to spreadsheet titled "Expenditure Authorisation"
                                         FINANCE-INTEREST CHARGES
                                         To approve interest charges accrued pursuant to Council’s power
                                         under S567 of the Local Government Act 1993 being written off up to
                                         a limit of $200 in respect of outstanding rates in circumstances where
                                         the person is unable to pay the accrued interest for reasons beyond
                                         that person’s control or payment of the accrued interest would cause
                                         personal hardship.
                                         FINANCE-INVESTMENTS
                                         To invest, in such securities as authorised under the Local
                                         Government Act and in accordance with Council Investment Policy,
                                         and as deemed necessary, cash and other funds of the Council which
                                         may from time to time be surplus to Council’s immediate and future
                                         needs, subject to a report of all Council investments being submitted
                                         to the Council on a monthly basis.
                                         FINANCE-PENSIONERS-INTEREST CHARGES
                                         To approve interest charges on current years rates and annual
                                         charges levied pursuant to Council’s powers under S564 of the Local
                                         Government Act 1993 being written off where eligible pensioners
                                         enter into an arrangement for payment of rates and charges in full
                                         within the year in which they are levied.
                                         FINANCE – PETTY CASH


Community and Cultural Development Division                                                                                                                                                                                                                                      5 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM

                                         To authorise petty cash expenditures within the adopted budget for
                                         that delegates section as determined by the management structure                              X             X                            X                                                        X
                                         FINANCE - PURCHASE ORDER SIGNING
                                         (i) To sign orders on Council’s behalf within the constraints imposed
                                         by the adopted estimates of the Council.                                                      X             X             X              X             X              X             X             X
                                         (ii) To sign the Sales Tax Exemption Certificate in accordance with
                                         the provisions of Clause 18 of the Local Government (Financial
                                         Management) Regulation 1993.
                                         FINANCE - RATES AND OTHER DEBTS - RECOVERY
                                         (i) To authorise the institution of legal proceedings for the recovery of
                                         any outstanding rates and other debts due to Council, where the
                                         ratepayer or debtor is paying the debt by an approved instalment
                                         arrangement.
                                         (ii) To approve the disconnection of the water supply to a property for
                                         non-payment of Water charges and to order the reconnection to the
                                         water supply, in cases where financial hardship prevents the
                                         repayment, in full, of the outstanding amounts.
                                         FINANCE – REFUNDS
                                         To approve or refuse all applications for the refund of application
                                         fees, booking fees, bonds and deposits for the use of Council
                                         facilities.
                                         FINANCE – SECTION 603 CERTIFICATES
                                         To issue certificates under Section 603 of the Local Government Act
                                         1993
                                         FINANCE – SEWER CHARGES
                                         Authority to determine the appropriate percentage of water
                                         consumption to be used for sewer usage charges for Clubs where
                                         properties apply for a variation to the average percentage of 70%
                                         resolved by Council.
                                         FINANCE - TRAVEL EXPENSES

                                         To authorise reimbursement of the Administrator and Officers for
                                         travelling expenses incurred whilst undertaking official Council
                                         business or whilst attending a conference, training or similar activity.                      X             X                            X                                                        X
                                         FINANCE – WRITING OFF DEBTS
                                         To approve the abandonment of debts up to the amount of $2,500 in
                                         accordance with the provisions of Clause 213 of the Local
                                         Government (General) Regulation 2005.
                                         FOOD ACT 2003
                                         To exercise the powers of the Director-General of the N.S.W Food
                                         Authority as the “appropriate enforcement agency” in N.S.W. for the
                                         purpose of the Food Standards Code, Standard 3.2.2 clauses 15 &
                                         17 and Standard 3.2.3 clauses 10 & 14.
                                         FREE PARKING AREAS
                                         Enter into future Free Parking Agreements within the local
                                         government area, on behalf of Council.
                                         GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 -
                                         INTERNAL REVIEWS
                                         To determine applications for internal reviews made under the
                                         Government Information Public Access Act 2009
                                         GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 -
                                         REQUEST FOR INFORMATION



Community and Cultural Development Division                                                                                                                                                                                                                                      6 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         To approve or refuse informal applications made under the
                                         Government Information Public Access Act 2009 for access to
                                         Council documents.                                                                                          X                            X                                                        X
                                         GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 -
                                         REQUEST FOR INFORMATION
                                         To approve or refuse formal applications made under the
                                         Government Information Public Access Act 2009 for access to
                                         Council documents.
                                         GRANTS/SUBSIDIES
                                         (i) To formally accept grants as provided for in Council’s annual
                                         budget.                                                                                       X
                                         (ii) To make the annual application for subsidy to the State Library of
                                         New South Wales, in accordance with the provisions of the Library
                                         Act, 1939.                                                                                    X                                                                                                   X
                                         INSURANCE-INSURERS CLAIMS
                                         To authorise payment of claims against Council where the claim has
                                         been accepted by Council’s insurer.
                                         INSURANCE-QUOTATIONS

                                         To review Council’s insurance policies and to call and approve
                                         quotations on the recommendation of Council’s Insurance Broker.
                                         INSURANCE-SETTLEMENT OF CLAIMS
                                         To settle claims against Council where the claim is below Council’s
                                         excess subject to the concurrence of Council’s insurance assessors
                                         and/or brokers or where numerous precedents exist provided funds
                                         have been voted by Council.
                                         LEGAL ADVICE
                                         To obtain legal advice from Council’s Solicitors or Counsel.                                  X
                                         LEGAL DOCUMENTS – GENERAL
                                         To sign any contract, lease, licence, deed, or legal or other
                                         document, where the execution of such document is necessary to
                                         meet legal or Council formalities when such relate to the Council’s
                                         normal business activities.                                                                   X
                                         LEGAL PROCEEDINGS-INSTITUTION OF
                                         (i) To authorise the issue of Court attendance notices, application
                                         notices, subpoenas, the laying of any information or the making of
                                         any complaint for the recovery of any penalty or the making of any
                                         order for, or in respect of, any offence, nuisance or other matter or
                                         thing whatsoever under any Act or instrument which empowers such
                                         action to be taken by Council, or its employees and to issue such
                                         Court attendance notices, application notices, subpoenas or to lay
                                         any such information or make any such complaint.
                                         (ii) To order the institution of proceedings for the recovery of any
                                         penalty or the making of any order for, or in respect of, any offence,
                                         nuisance or other matter or thing whatsoever under any Act or
                                         instrument which empowers such action to be taken by Council.
                                         (iii) To represent Council in all respects in any proceedings arising out
                                         of (i) – (ii) above, in the Land and Environment Court, any local Court,
                                         before any Justice and before any Commissions of Inquiry under
                                         Section 119 of the Environmental Planning and Assessment Act,
                                         1979.                                                                                         X             X                            X                                                        X
                                         LEGAL PROCEEDINGS-INSTRUCTION




Community and Cultural Development Division                                                                                                                                                                                                                                      7 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         (i) To institute proceedings, issue court attendance notice, application
                                         notice, subpoenas, lay any information or make any complaint for the
                                         recovery of any penalty of the making of orders in respect of any
                                         offence, nuisance or other matter or thing whatsoever under any Act
                                         or Instrument which empowers such action to be taken by Council or
                                         its employees.
                                         (ii) To appear and act for Council in the conduct of any action, suit or
                                         other legal proceedings in all Courts.                                                        X             X                            X             X              X             X             X
                                         (iii) To instruct the Council’s Solicitors in the conduct of any action,
                                         suit or other legal proceedings in all courts on matters relating to the
                                         delegate’s area of responsibility.                                                            X
                                         (iv) To authorise legal and other representation of Council in appeals
                                         to any Court, Public Hearings, Commissions of Inquiry and for legal
                                         proceedings initiated by Council.                                                             X
                                         LIQUOR ACT & REGISTERED CLUBS ACT
                                         To exercise delegated authority on behalf of the Council in respect to
                                         matters arising from processes required by and outline in the Liquor
                                         Act and Registered Clubs Act.                                                                 X                                          X
                                         LOAD LIMITS
                                         To stop vehicles on public roads, check the tare weight of such
                                         vehicles and determine whether such vehicles comply with any load
                                         limit imposed upon the road.

                                         LOCAL APPROVALS – (ASSET & INFRASTRUCTURE SERVICES)

                                         To grant Local Approvals contained in Section 68 of the Local
                                         Government Act, 1993, necessary to provide the public and private
                                         works and services approved by Council in the adopted budget.
                                         LOCAL APPROVALS, CONSENTS AND CERTIFICATES-
                                         ASSESSMENT OF DETAILS
                                         To assess applications, details submitted to Council ancillary to an
                                         approval or certificate given by the Council, as determined by the
                                         Director of Development & Environment Services, subject to
                                         compliance with the term of the approval and Local Government
                                         legislation including structural engineering details, mechanical
                                         ventilation, fire safety and construction details and details submitted
                                         to comply with an approval.
                                         LOCAL APPROVALS - PLANNING AND ENVIRONMENT
                                         To undertake all of the functions contained in Chapter 7 of the Local
                                         Government Act, 1993 for the assessment and determination of
                                         applications for activities requiring the approval of Council, as
                                         contained in the Table to Section 68 of the Act.
                                         LOCAL APPROVALS – SECTION 82 OBJECTIONS
                                         To exercise the functions of the Council in relation to the assessment
                                         and determination of objections under Section 82 of the Local
                                         Government Act 1993, in accordance with the Instrument of
                                         Delegation issued by the Director General of the Department of Local
                                         Government.
                                         MEDIA RELATIONS
                                         To make media statements or releases on behalf of Council.                                    X             X                            X                                                        X
                                         MOTOR VEHICLES-PRIVATE LEASEBACK, NOVATED LEASE
                                         AND COMMUTER USE BY COUNCIL STAFF
                                         (i) To approve applications from employees to participate in the
                                         Council’s motor vehicle policy scheme and execute the appropriate
                                         standard written agreement.

Community and Cultural Development Division                                                                                                                                                                                                                                      8 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         (ii) To vary the number of vehicles owned by the Council and made
                                         available for lease back, novated lease or commuter use.
                                         NOTICES AND REGULATORY ORDERS
                                         (i) To issue prohibition orders pursuant to Section 60 of the Food Act
                                         2003, for premises and equipment.
                                         (ii) To issue or serve notices and/or orders under the Environmental
                                         Planning & Assessment Act, 1979, Local Government Act, 1993,
                                         Public Health Act, 1991, Food Act, 2003, Protection of the
                                         Environment Operations Act, 1997, Swimming Pools Act, 1992,
                                         Noxious Weeds Act, 1993, Dog Act, 1966 and Roads Act, 1993,
                                         Impounding Act, 1993, Companion Animals Act, 1998, Waste
                                         Avoidance & Resource Recovery Act 2001, Environmental Penalties
                                         and Offences Act, Trees (Disputes Between Neighbours) Act 2006 or
                                         any other Acts which Port Macquarie Hastings Council is required by
                                         law to administer.
                                         PLANNING CONTROL-DEVELOPMENT ASSESSMENT
                                         To determine development applications under Part 4 of the
                                         Environmental, Planning and Assessment Act having regard to the
                                         relevant environmental planning instruments, development control
                                         plans and Council policies, with the exception of:
                                         1. Applications where objection has been lodged and the objection
                                         cannot be managed by consent conditions.
                                         2. Applications on land owned or under the care and control of
                                         Council where objections are unresolved.
                                         3. Applications involving waiving of contributions in accordance with
                                         Council policy, of an amount greater than $1,000.
                                         To determine development applications under Part 4 of the
                                         Environmental, Planning and Assessment Act having regard to the
                                         relevant environmental planning instruments, development control
                                         plans and Council policies, with the exception of:
                                         1. Applications where objection has been lodged
                                         2. Applications exceeding $2 million in value
                                         3. Applications on land owned or under the care and control of
                                         Council.
                                         4. Extensions, intensification or alterations to existing non-conforming
                                         uses
                                         5. Applications involving a variation to development standards
                                         pursuant to SEPP 1.
                                         6. Applications which, in the opinion of the Assessing Officer or
                                         Planning Manager, are likely to cause public controversy.
                                         7. Applications for multi-dwelling housing (except dual occupancies
                                         where there are no objections).
                                         8. Applications involving the waiving of contributions.
                                         NORTHERN REGION JOINT PLANNING PANEL FUNCTIONS
                                         Under section 23(B) of the Environmental Planning and Assessment
                                         Act 1979 the Northern Region Joint Planning Panel delegates its
                                         functions referred to in Schedule 1 of this Instrument of Delegation,
                                         subject to the limitations set out in Schedule 2 of this Instrument of
                                         Delegation, to the councils as specified in Schedule 3 of this
                                         Instrument of Delegation. The functions are conferred from the date
                                         of execution of this delegation until 30 September 2011. (dated
                                         03/12/10)
                                         PLANNING CONTROL - DIRECTOR GENERAL OF PLANNING OF
                                         NSW – DELEGATIONS
Community and Cultural Development Division                                                                                                                                                                                                                                      9 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         To perform the functions of the NSW Director-General of Planning
                                         NSW and Director-General of Local Government which have been
                                         delegated to Council.
                                         PLANNING CONTROL-DOCUMENT COPIES
                                         To certify copies of documents under Section 150 of the
                                         Environmental Planning and Assessment Act.
                                         PLANNING CONTROL-EXTENSION OF CONSENT
                                         To determine applications for the extension of development consents
                                         under Section 95A of the Environmental Planning and Assessment
                                         Act.
                                         PLANNING CONTROL - LAND AND ENVIRONMENT COURT
                                         APPEALS SETTLEMENT

                                         To enter into mediation with appellants to the Land and Environment
                                         Court and to enter into settlement agreements on behalf of Council.
                                         PLANNING CONTROL - OUTDOOR DINING
                                         To determine applications for approval to operate outdoor dining
                                         under the Roads Act 1993 and the executive of any deed of
                                         guarantee, subject to the granting of a lease.
                                         PLANNING CONTROLS - PART V EP & A ACT ACTIVITIES
                                         (i) To exercise the functions of Council under Section 112 of the
                                         Environmental Planning and Assessment Act in determining whether
                                         an Environmental Impact Statement is required.
                                         (ii) To exercise the functions of Council under Part V of the
                                         Environmental Planning and Assessment Act in granting or refusing
                                         approval to a proposed activity where an Environmental Impact
                                         Statement is not required.
                                         PLANNING CONTROL - PLANNING CERTIFICATES
                                         To issue planning certificates under Section 149 of the Environmental
                                         Planning and Assessment Act.
                                         PLANNING CONTROL-RECEIPT OF AMENDED PLANS
                                         To agree to the amendment of a development application before
                                         determination in accordance with Clause 48A of the Environmental
                                         Planning and Assessment Regulation.
                                         PLANNING CONTROL - SECTION 82A REVIEW OF
                                         DETERMINATION
                                         To determine applications for the review of determinations of
                                         development applications under Section 82A of the Environmental
                                         Planning and Assessment Act.
                                         PLANNING CONTROL - SECTION 96 APPLICATIONS
                                         MODIFICATION OF CONSENTS
                                         To determine applications for modifications of development consents
                                         under Section 96 of the Environmental Planning & Assessment Act,
                                         1979, where the application is made under S.96(1) and/or S.96(1A)
                                         of the EP&A Act, 1979, as amended, and the original consent was
                                         granted by the Development Assessment Panel.



                                         To determine applications for modifications of development consents
                                         under Section 96 of the Environmental Planning & Assessment Act,
                                         1979, where the application is made under S.96(1) and/or S.96(1A)
                                         and S.96(2) of the EP&A Act, 1979, as amended, the original consent
                                         was granted under delegated authority.



Community and Cultural Development Division                                                                                                                                                                                                                                     10 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM

                                         To determine applications for modifications of development consents
                                         under Section 96 of the Environmental Planning & Assessment Act,
                                         1979, where the application is made under S.96(1) and/or S.96(1A) of
                                         the EP&A Act, 1979, as amended, the original consent was granted
                                         under delegated authority.
                                         PLANNING CONTROL – SEPP 1 OBJECTIONS & CLAUSE 4.6
                                         OBJECTION
                                         To exercise functions of the Council in relation to the assessment and
                                         determination of objections under SEPP 1 in accordance with
                                         Department of Planning Circular PS08-014 and PS08-003

                                         PLANNING CONTROL - STRATA SUBDIVISIONS
                                         To determine applications for strata subdivision under the Strata
                                         Schemes Management Act, 1996 and issuing certificates for such
                                         applications and performing other functions of Council under the
                                         Strata Schemes Act and Conveyancing Act.
                                         PLANNING CONTROL - SUBDIVISION CERTIFICATES
                                         To approve subdivision certificates under part 4a of the EP&A Act
                                         and endorse supporting documents and certify that development
                                         consent for a subdivision has been obtained or consent is not
                                         required.
                                         PLANNING CONTROL - SUBDIVISION MATTERS
                                         (i) Certify that bonded works have been completed to Council’s
                                         satisfaction (including maintenance period) and then release or
                                         reduce the relevant bond.
                                         (ii) Approve of engineering/infrastructure works and/or conditions
                                         associated with subdivisions and building development in accordance
                                         with Council’s specifications, standards and policies or refuse if they
                                         do not conform.
                                         (iii) Grant development consent and issue subdivision certificates to
                                         the consolidation of properties.
                                         (iv) Authorise release of linen plans of subdivision when all conditions
                                         of relevant approvals have been complied with.
                                         (v) Authorise release of linen plans of subdivision subject to the
                                         compliance with DCP 17 (Subdivision Code).
                                         (vi) To sign linen plans of subdivision upon certification by the
                                         Director of Development and Environment that all Council
                                         requirements have been complied with or that satisfactory bonding
                                         arrangements have been entered into.
                                         (vii) To vary, modify or release restriction to users and/or covenants
                                         created by S.88B Instruments in relation to subdivisions and to fix the
                                         common seal of Council.
                                         (viii) Approve applications under Part 4A of the EP&A Act generally,
                                         including construction certificate applications and subdivision
                                         certificate applications where development approval has already been
                                         given by Council or approved under delegated authority, provided that
                                         details with the applications are in accordance with all conditions of
                                         approval.

                                         PLANNING CONTROL - VOLUNTARY PLANNING AGREEMENTS
                                         To enter into a voluntary planning agreement where Council's
                                         Development Assessment Panel has approved the development to
                                         which the agreement relates.
                                         PLANT DISPOSAL

Community and Cultural Development Division                                                                                                                                                                                                                                     11 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         To dispose of surplus Council plant by auction in accordance with the
                                         Management Plan.
                                         PLANT - REPLACEMENT
                                         To replace, after consultation with and upon the recommendation of
                                         the respective Heads of Department, sedans, station sedans, utilities
                                         and vans in the Council’s motor vehicle fleet, subject to compliance
                                         with the Council’s policy from time to time regarding the replacement
                                         of motor vehicles.
                                         PRIVACY & PERSONAL INFORMATION PROTECTION ACT –
                                         APPLICATIONS
                                         To determine applications made under the Privacy and Personal
                                         Information Protection Act 1998
                                         PRIVACY & PERSONAL INFORMATION PROTECTION ACT –
                                         INTERNAL REVIEWS
                                         To determine applications for internal reviews made under the
                                         Privacy and Personal Information Protection Act 1998.
                                         PROPERTY - COMMERCIAL/RESIDENTIAL LEASES
                                         To authorise the leasing or licensing of Council’s commercial and
                                         residential properties.
                                         PROPERTY - LEASING
                                         To secure or renew tenancies for Council’s properties at market
                                         rates.
                                         PROPERTY - LIBRARY FACILITIES
                                         To approve or refuse the use of:
                                         the meeting room at Port Macquarie Library;                                                                                                                                                       X
                                         the meeting room at the Wauchope Library; and                                                                                                                                                     X
                                         the meeting room at the Laurieton Library.                                                                                                                                                        X
                                         PROPERTY - SALE OF LAND
                                         To sign any Contract of Sale of Land where such land is sold by
                                         auction, in pursuance of a resolution of Council to sell such land.
                                         PROPERTY - USAGE OF COUNCIL BUILDINGS
                                         To approve or refuse the use of Council buildings and to charge a
                                         fee, if applicable.
                                         PROTECTED DISCLOSURES ACT
                                         To accept disclosures in accordance with the provisions of the
                                         Protected Disclosures Act, 1994.
                                         PROTECTION OF THE ENVIRONMENT OPERATIONS ACT 2009
                                         Authority to act as an "Enforcement Officer" under Protection of the
                                         Environment Operations Act 2009 Section 226(1) and Clause 81(2) of
                                         the Protection of the Environment Operations (General) Regulation
                                         2009.
                                         PUBLIC PARKS, RESERVES, RECREATION AREAS AND FREE
                                         PARKING AREAS-CONTROL
                                         (i) To assist in securing the observance of provisions made by the
                                         Council for the care, control and management of all public parks,
                                         reserves, recreation areas and free parking areas within the Local
                                         Government Act area of Port Macquarie-Hastings Council.
                                         (ii) To take all necessary steps for the protection of flora and fauna,
                                         and regulate the use and enjoyment of such public parks, reserves,
                                         recreation areas and free parking areas and cause the removal
                                         therefore of trespassers and other persons causing annoyance and
                                         inconvenience.




Community and Cultural Development Division                                                                                                                                                                                                                                     12 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         (iii) To require any person reasonably suspected of having offended
                                         against the provisions of the Act to give his/her name and residential
                                         address.
                                         PUBLIC RESERVES AND PLAYING FIELDS
                                         (i) To approve, approve with conditions considered appropriate in the
                                         circumstances, or disapprove of applications for permission to hold
                                         parties and picnics on public reserves, and for the casual or seasonal
                                         hiring and use of public reserves and playing fields under the care,
                                         control and management of Council, subject to payment of the hiring
                                         charges as determined by Council.
                                         (ii) To approve, in the case of all casual hiring of ovals and playing
                                         fields, of refunds of hiring fees, where, due to circumstances beyond
                                         the control of the hirer, the playing of games is not possible, provided
                                         that refund shall not be made if play has been commenced and
                                         subsequently discontinued.
                                         PRIVATE PROPERTY-ENTRY AND INSPECTION

                                         To enter and examine at any reasonable hour, any premises within
                                         the Local Government Area of Port Macquarie Hastings Council for
                                         any purpose relating to the administration of the Local Government
                                         Act 1993, the Environmental Planning and Assessment Act, 1979, the
                                         Public Health Act, the Food Act, 1989, Protection of the Environment
                                         Operations Act 1997, Swimming Pools Act 1992, Companion Animals
                                         Act 1998, Strata Schemes Management Act 1996, Waste Avoidance
                                         & Resource Recovery Act 2001 and all other Acts which Port
                                         Macquarie Hastings Council is required by law to administer.
                                         PRIVATE WORKS

                                         (i) To authorise the use of Council staff , plant, equipment and
                                         contractors to carry out private works where the full estimated cost of
                                         the work is paid in advance. Also to carry out works for Government
                                         Departments and statutory bodies upon receipt of an official order
                                         (ii) To hire out Council’s plant at charges approved by the Council.
                                         RECORDS – COUNCILLOR ACCESS
                                         To approve or refuse access to Council’s records by Councillors.
                                         RECORDS - DISPOSAL
                                         To authorise the disposal of Council’s records subject to statutory
                                         limitations.
                                         ROADS ACT, 1993
                                         (i) To approve (subject to conditions) or refuse applications under
                                         S.138 Roads Act 1993, for work in, on or over the road reserve.
                                         (ii) To approve any civil works within the road reserve, provided the
                                         works comply with Council’s approved specifications, standards
                                         and/or relevant policies.
                                         ROADS, FOOTPATHS & PUBLIC PLACES
                                         (i) Determine where additional street lights are to be installed or
                                         existing lights upgraded within the limits of funds voted by
                                         Council.
                                         (ii) Approve parking of mobile display caravans in public streets
                                         and places where the caravans display information from
                                         Government Departments.

                                         (iii) Authorise the erection of logo type advertising signs at major
                                         intersections within the Area, subject to the following conditions:

Community and Cultural Development Division                                                                                                                                                                                                                                     13 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         (a) The applicant to be responsible for provision of signs for
                                         erection by Council and for provision of replacement signs as
                                         required.
                                         (b) The maximum size of the sign to be 600 mm square.
                                         (iv) Approve banners over public roads and reserves complying with
                                         Policy No R9.
                                         (v) Approve applications to install pipelines within Road Reserves.
                                         (vi) Approve the naming of new roads within subdivisions on
                                         historical, botanical, Aboriginal, prominent or famous people or a
                                         particular theme, provided such names are not the name of the
                                         subdivider or those of living persons.
                                         (vii) Be responsible for the implementation and control of
                                         numbering of buildings.
                                         (viii) Issue orders requiring persons to identify premises under
                                         Section 124 of the Local Government Act, 1993.
                                         SEAL
                                         To affix the seal of Council to a document in accordance with a prior
                                         resolution of the Council.
                                         SKATEBOARDS AND ROLLER SKATES
                                         To control the use of skateboards and roller skates on public roads,
                                         public places and reserves.
                                         STAFF – HUMAN RESOURCE POLICY
                                         To authorise, approve and determine matters in regard to staff, in
                                         accordance with adopted Human Resource Policy as adopted by
                                         Council.                                                                                      X
                                         STAFF – REDUNDANCY
                                         To enter into redundancy arrangements with staff through
                                         organisational restructuring and other changes agreed to by Council
                                         and in accordance with the Council policy.                                                    X
                                         STAFF-TRAINING PLAN
                                         To approve the staff training Plan in accordance with Council’s
                                         Budget allocation.                                                                            X
                                         STREET LIGHTING
                                         (i) To approve replacement of street lamps or variation in wattage or
                                         type of street lamps in accordance with proposals submitted by
                                         Country Energy.
                                         (ii) To approve applications being made for improved street lighting
                                         and the acceptance of charges in respect thereof fixed by Country
                                         Energy.
                                         STREET PROCESSIONS, ETC
                                         To approve, subject to Police requirements to approve, approve with
                                         conditions considered appropriate in the circumstances, or
                                         disapprove of applications for permission to hold street processions,
                                         triathlons, walkathons, marches, fun runs and the like on public
                                         roads.
                                         STREET STALLS, COLLECTIONS, ETC
                                         (i) To approve, control and regulate with or without conditions, or
                                         refuse, applications for door knock appeals and applications for the
                                         solicitation or collection in any public road or place of gifts of money
                                         or subscriptions for any purpose.

                                         (ii) To issue permits, with or without conditions and otherwise
                                         generally control street stalls and to approve or refuse applications
                                         made by, and allocate dates therefore to, charitable and non-profit
                                         organizations, churches and the like, for the conduct of street stalls.

Community and Cultural Development Division                                                                                                                                                                                                                                     14 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         TENDERS - OPENING
                                         To act as the appropriate person in accordance with the Local
                                         Government (Tendering) Regulation 1993 for the opening of tenders
                                         received in Council’s Tender Box.                                                             X             X                            X                                                        X
                                         TENDERS - CALLING OF
                                         To call Tenders on the Council’s behalf.                                                      X             X                            X                                                        X
                                         TENDERS – EXTENSION OF CLOSING TIME
                                         To extend the closing times for lodgement of tenders where
                                         warranted.                                                                                    X             X                            X                                                        X
                                         TENDERS – METHOD
                                         To determine the method of tendering as prescribed in Clause 166 of
                                         the Local Government (General) Regulation 2005.                                               X
                                         TREE PRESERVATION ORDER
                                         To approve, approve with conditions considered appropriate in the
                                         circumstances, or disapprove all applications made to Council for the
                                         ringbarking, cutting down, topping, lopping, pruning or removal of
                                         trees within the local government area which are subject to Council’s
                                         Tree Preservation Order.
                                         TREE – REMOVAL
                                         (i) Authorise the removal of trees on private property considered by
                                         him to be dying, dead or dangerous or which could have a
                                         detrimental effect on Council's utilities. Any legal action
                                         considered necessary to be referred to Council for approval to
                                         proceed.
                                         (ii) Authorise the removal of trees considered to be dead, dying or
                                         dangerous or which could have a detrimental effect on Council's
                                         utilities and on the site of the proposed subdivisions.
                                         TRAFFIC MATTERS
                                         To exercise or perform on behalf of the Council, such powers, duties
                                         and responsibilities as are delegated from time to time to the Council
                                         by the Roads and Traffic Authority (297/1989 – 19/9) pursuant to the
                                         powers conferred on that Authority by the Traffic Administration Act,
                                         1998
                                         VALUATION APPEALS
                                         To represent the Council, or to appoint a substitute representative to
                                         appear before the Land and Environment Court at any hearings of
                                         objections against valuations of properties in the local government
                                         area.
                                         WATER RESTRICTION
                                         (i) To implement water restrictions in the Port Macquarie-Hastings
                                         Local Government Area ie Level 1, 2, 3 or 4 restrictions, as
                                         appropriate.
                                         (ii) To grant licenses, subject to conditions, where applications are
                                         received in writing and the applicant can clearly demonstrate a
                                         financial loss or hardship if not granted some limited exemption to
                                         water restrictions that may be imposed.




Community and Cultural Development Division                                                                                                                                                                                                                                     15 of 24
Port Macquarie-Hastings Council                                                                                                                                                                                                                                   Delegations Instrument
                                         Delegation: Pursuant to the provisions of the Local Government Act 1993, and any expressed policy or direction of Counci, that Council in accordance with the provisions of Section 377 of the Local Government
                                         Act, 1993 and every other enabling statutory power, delegates to its General Manager authority to exercise and to perform on behalf of the Council, all necessary powers, authorities, duties and functions, including
                                         but not limited:

                                         DELEGATION
                                         COMMUNITY & CULTURAL DEVELOPMENT                                                           CCDD           MCD            EA            MG           PMPA           GMC           RAGD            LM
                                         WORKS - URGENT
                                         To approve work to a maximum cost of $10,000 which is considered
                                         urgent and in the public interest and for which there is no budget
                                         provision but where funds are available within the votes for the
                                         Delegates department.
                                         ACTS AND REGULATIONS
                                         To exercise all powers vested in Council by the following Acts and
                                         Regulations, including but not limited to:
                                         Companion Animals Act 1998
                                         Community Land Development Act 1989
                                         Conveyancing Act 1919
                                         Construction Safety Act Regulation 157C (operation of Amusement
                                         Devices)
                                         Crown Lands Act 1989
                                         Dividing Fences Act 1991
                                         Environmental Planning and Assessment Act 1979 as amended
                                         Food Act 2003 and Regulations                                                                               X                            X                                                        X
                                         Fire Brigades Act 1989
                                         Government Information Public Access Act 2009
                                         Health Records & Information Privacy Act 2002
                                         Heritage Act 1977
                                         Independent Commission Against Corruption Act 1988
                                         Interpretation Act 1987
                                         Impounding Act 1993 as amended
                                         Land Acquisition (Just Terms Compensation) Act 1991
                                         Library Act 1939
                                         Liquor Act 2007
                                         Local Government Act 1993 as amended plus Regulations                                         X             X
                                         Native Title Act 1994 as amended
                                         Noxious Weeds Act 1993 as amended
                                         Occupation Health and Safety Act 2000 plus regulations
                                         Ombudsman Act 1974
                                         Privacy & Personal Information Protection Act 1998
                                         Protection of Environment Operations Act 1997 as amended and
                                         regulations
                                         Public Health Act 1991 and Regulations made thereunder
                                         Registered Clubs Act 1976

                                         Roads Act 1993 as amended and Roads (General) Regulation 1994
                                         Road Transport (General) Act 1999
                                         Rural Fires Act 1997 as amended
                                         Rural Lands Protection Act 1998
                                         Strata Schemes (Freehold Development) Act 1973
                                         Strata Schemes (Leasehold Development) Act 1986
                                         Strata Schemes Management Act 1996
                                         State Emergency and Rescue Management Act 1989
                                         State Emergency Service Act 1989
                                         Swimming Pools Act 1992 as amended
                                         Trades Act 1991
                                         Transport Administration Act 1988
                                         Unclaimed Money Act 1995
                                         Unhealthy Building Land Act 1990
                                         Waste Avoidance & Resource Recovery Act 2001
                                         Water Management Act 2000


Community and Cultural Development Division                                                                                                                                                                                                                                     16 of 24
Port Macquarie-Hastings Council                                                                                                                                                                   Delegations Instrument




                                                                                   EXPENDITURE AUTHORISATION
                                                                                COMMUNITY & CULTURAL DEVELOPMENT
Delegation:
- To authorise all expenditure and/or purchase orders within the adopted Council budget.
- To obtain quotations and to authorise the purchase of goods, works and services excluding tools, plant and equipment, required for the functioning of Council's {Division} function and to incur expenditure for
such goods, works and services up to a cost as listed in the schedule provided that:
(a) due provision has been made in the approved estimates for the incurring of such expenditure or the incurring of such expenditure has been otherwise approved by the Director, and
(b) an official order is placed in accordance with Council's policies and procedures.


Notes:
1. Other Division staff to be authorised to obtain stores and authorise restricted orders to $250.
2. Temporary staff apppointments only to be issued authorisations (if necessary) by the Director.

                                                                                                                                                  P-Card/
                                                                                                                                                 Corporate
                                                                                                                                                   Card                P-Card                        APPROVE/
                                                                                               Authorised                      Small Tools        Monthly          Corporate Card                     AMEND/
                   Position                                     Staff Name                      Amount          Consultant     & Equipment         Limit         Transaction Limit                    DELETE
Administration Officer                          Russell, Shona                                                                                       $2,000                        $1,000
Administration Officer                          Turner, Lyn                                                                                          $2,000                        $1,000
Back of House Manager                           Millett, Mark                                       $5,000                                           $5,000 Unlimited up to monthly limit
Box Office Coordinator                          Graham, Carissa                                      $500
Community & Cultural Development Director       Atkinson Lesley                                                                                     approved by the up to monthly limit
                                                                                            $100,000or unlimited when in accordance with a contract $5,000 UnlimitedCouncil
Community Development Manager                   Fisher, Jaclyne                                    $50,000                                          $5,000                       $2,000
Community Development Officer                   Spannari, Maya                                       $500
Community Development Officer/Aged &
Disability                                      Priest, Julie                                          $500
Community Development Officer/ATSI              Kelly O'Brien                                          $500
Community Facilities Officer                    David Purnell                                          $500
Crime Prevention Officer                        Bannister, Christine                                   $500
Customer Service Officer                        Bowerman, Liz                                          $250
Customer Service Officer                        Buckley, Amanda                                        $250
Customer Service Officer                        Bulmer, Sandra                                         $250
Customer Service Officer                        Chegwidden, Krystel                                    $250
Customer Service Officer                        Collins, Lyn                                           $250
Customer Service Officer                        Cook, Leanne                                           $250
Customer Service Officer                        Coyne, Ally                                            $250
Customer Service Officer                        Fletcher, Heidi                                        $250
Customer Service Officer                        Fletcher, Helen                                        $250
Customer Service Officer                        Gates, Lyn                                             $250
Customer Service Officer                        Vacant                                                 $250
Customer Service Officer                        Radcliffe, Janine                                      $250
Customer Service Officer                        Roberts, Jenny                                         $250
Customer Service Officer                        Sainsbury, Fiona                                       $250
Customer Service Officer                        Sams, Wendy                                            $250
Customer Service Officer                        Thomson, Kerry                                         $250
Customer Service Officer                        Turnbridge, Karly                                      $250
Customer Service Officer                        Crabtree, Trudy                                        $250
Customer Service Team Leader                    Ryan, Brett                                           $5,000                                           $3,000




Community and Cultural Development Division                                                                                                                                                                     17 of 24
Port Macquarie-Hastings Council                                                                                                                                    Delegations Instrument




                                                                                                                      P-Card/
                                                                                                                     Corporate
                                                                                                                       Card                  P-Card                  APPROVE/
                                                                           Authorised                  Small Tools    Monthly            Corporate Card               AMEND/
                   Position                                   Staff Name    Amount        Consultant   & Equipment     Limit           Transaction Limit              DELETE
Executive Assistant                           Fraser, Bev                        $2,000                                 $10,000                          $2,000
Front of House Manager                        Milne, Pam                         $5,000                                  $5,000   Unlimited up to monthly limit
Gallery Curator                               Sands, Niomi                       $2,000                                  $2,000                             $500
Library Manager                               Maguire, Jim                      $50,000                                  $5,000                          $2,000
Manager Glasshouse                            Conneely, Joe                     $50,000                                  $2,000   Unlimited up to monthly limit
Marketing Coorindator                         Brennan, Elizabeth                 $5,000                                  $2,000   Unlimited up to monthly limit
Museums Curator                               Gillroy, Liz                         $500                                  $2,000   Unlimited up to monthly limit
Office Manager                                Norrie, Veronica                   $1,000                                  $2,000   Unlimited up to monthly limit
Program Manager, Performing Arts              Gibson, Belinda                    $2,000                                  $2,000   Unlimited up to monthly limit
Public Programs & Audience
Development                                   Frost, Skye                       $2,000                                   $2,000   Unlimited up to monthly limit
Regional Art Gallery Director                 Lloyd, Sharni                     $2,000                                   $2,000   Unlimited up to monthly limit
Social Planner                                Beth Flynn                         $500                                    $2,000   Unlimited up to monthly limit
Venue Operations Manager                      Vacant                           $15,000                                   $5,000   Unlimited up to monthly limit
Venue Sales Coordinator                       Washington, Rebecca               $2,000                                   $2,000   Unlimited up to monthly limit
Youth Development Officer                     Angela Hughes                      $500                                    $2,000   Unlimited up to monthly limit




Community and Cultural Development Division                                                                                                                                      18 of 24
    Port Macquarie-Hastings Council                                                                                                                                                                                     Delegations Instrument


SECTION 335 - CORRESPONDENCE
COMMUNITY & CULTURAL DEVELOPMENT

Note:
The authority to sign letters and documents should be subject to the contents of letters or documents being in conformity with the various statutes, Council
policies, and Manual of Standard Procedures, and that any matters of a potentially contentious nature be referred to the General Manager for signature.
DELEGATION                                                              CDOAD   CDOA   CCDD       MCD         EA       CDO        CFC        MC         SP     YDO   PPAD   MG       PMPA   GC       GMC   RAGD   VMO     LM            CSTL
The General Manager delegates the signing of correspondence
which refers to:
* letters to Members of Parliament (routine matters)                                     x
* letters offering employment                                                            x
* letters unsuccessful employment application                                            x
* initial letter of discipline                                                           x          x                                                                            x                                              x
* final letter of discipline                                                             x
* issue of references                                                                    x          x                                                                            x                                              x            X
* issue of testimonials                                                                  x          x                                                                            x                                              x
* leave applications for staff (sick leave, annual leave)                                x          x                                                                            x                                              x            X
* leave applications for long service leave                                              x                                                                                                                                                   X
* leave applications - leave without pay                                                 x
* approval of secondary employment
* higher duties for staff                                                                x

* letters dealing with workers compensation - initial/determination
* letters dealing with workers compensation - other
* appraisal letters, in approved format                                                  x          x                                                                            x     x               x     x      x           x
* letters dealing with grant applications                                 x      x       x                    x          x          x         x          x       x      x        x     x         x     x     x      x           x
* letters of appreciation                                                 x      x       x          x         x          x          x         x          x       x      x        x     x         x     x     x      x           x            X
* standard letters incorporated in the position description, relevant
to the position                                                           x      x       x          x         x          x          x         x          x       x      x        x     x         x     x     x      x           x            X
* letters for contracts for the sale and purchase of land where the
sale or purchase has been approved by Council
* development applications on behalf of Council as applicant an
d/or owner for works previously approved by Council to be
undertaken by Council or on Council's behalf
* legal contract where Council has approved the making of that
contract                                                                                 x          x                                                                            x     x               x     x      x           x
* letters for promotion of Council                                        x      x       x          x         x          x          x         x          x       x      x        x     x         x     x     x      x           x
* letters advertising Council                                                            x          x                                                                            x     x               x     x      x           x
* requests for sponsorship                                                               x
* agreements for the borrowing/lending of goods, services,
exhibitions to or by Council
* letters responding to insurance claims and processing thereof

* acknowledgement letters advising of matters referred to Council         x      x       x          x         x          x          x         x          x       x      x        x     x         x     x     x      x           x
* enquiries on programs and services                                      x      x       x          x         x          x          x         x          x       x      x        x     x         x     x     x      x           x
* the organisation of functions and events                                x      x       x          x         x          x          x         x          x       x      x        x     x         x     x     x      x           x
* carry out the functions of the Public Officer as follows:
- deal with requests from the public concerning Council's affairs
- assist people to gain access to public documents of Council
- receive submissions made to Council
- accept service of documents on behalf of Council
- represent Council in legal or other proceedings
- other functions as may be conferred or imposed on the Public
Officer by the General Manager or by or under the Local
Government Act 1993
* act as Council's Government Information Public Access Act 2009
Formal Application Request Officer
Community & Cultural Development Division Only
* confirmation of bookings for Glasshouse and letters of request to
sign and return contract                                                                 x                                                                                       x     x         ?     x     x      x
* letters to season ticketholders and other subscribers to the
Glasshouse                                                                               x                                                                                       x     x         ?     x     x      x
* promotional letters advising of forthcoming Glasshouse events                          x                                                                                       x     x         ?     x     x      x


    Community and Cultural Development Division                                                                                                                                                                                       19 of 24
Port Macquarie-Hastings Council                                                                                   Authority to Enter Card Holders




                    Name            Delegation                  Delegation 2   Delegation 3   Delegation 4   Delegation 5
                    Lesley Atkinson Local Government Act 1993
                    Jaclyne Fisher Local Government Act 1993




Community Cultural Development                                                                                                          20 of 24
AMENDMENT SCHEDULE
Delegated Authorities
Community & Cultural Development

Date         CRM          Add / Amend / Remove

2/13/2012    3970/2012    Add to Delegations sheet

                          Amend Staff List sheet




                          Add to Staff List sheet




1/9/2012     614/2012     Amend:




                          Add:
11/24/2011                Amend:




                          Add :
9/15/2011                 Add:
7/6/2011                  Amend:

6/15/2011
5/2/2011                    Delete:


                            Amend:
2/16/2011         Ord Ccl   Add:
14/02/11 -                  Amend:

12/21/2010                  Add:
11/25/2010                  Amend:
9/24/2010                   Add:
9/3/2010                    Amend:
6/22/2010                   Add
31/50/10                    Delete:




Add:




3/25/2010                   Remove
      3/25/2010             Add
                            Amend

10/7/2009
8/31/2009                   Add

7/7/2009
6/30/2009
6/24/2009                   Amend
3/17/2009
Details
Trudy Crabtree (Permanent Part Time Customer Service Officer)
with ability to authorise payment of invoices up to $250
Carissa Graham (Box Office Coordinator) with ability to authorise payment of invoices up to $500
YDO change from Beth Flynn to Angela Hughes
CSO Emmy Graham - change to vacant
CFC change from vacant to David Purnell
SP change from vacant to Beth Flynn
CDOA Community Development Officer/ATSI Kelly O'Brien
CSO (Customer Service Officer) Carly Turnbridge
CSO (Customer Service Officer) Trudy Crabtree
BOC (Box Office Coordinator) Carissa Graham
Changed Community Development Officer/ATSI from vacant to Angela Hughes
Changed Community Facilities Officer from vacant to David Purnell
Moved all Customer Service Officers $250 from Small Tools & Equipment to Authorised Amount Column
Changed Customer Service Officer Emmy Graham to Vacant
Changed Youth Development Officer to Angela Hughes
Changed Beth Flynn from Youth Development Officer to Social Planner
Given Youth Development Officer Angeal Hughes a Pcard - $2,000 limit (unlimited up to monthly limit)
Increase Pam Milne's P Card monthly limit to $5,000 (unlimited up to monthly limit)
Increase Mark Millet's Authorised amount to $5,000 and his P Card monthly limit to $5,000
(unlimited up to monthly limit)
Karly Turnbridge (Permanent Part Time Customer Service Officer)
with ability to authorise payment of invoices up to $250
Authority to Enter Card Holders Schedule
Reference to SEPP1 and Clause 4.6
Acronyms for staff titles have been updated to reflect correct title as per April 2011
Staff Structure Chart
Delegations for Program Manager, Performing Arts have been modified
(from previous Glasshouse Director Performing Arts)
All Customer Service Officers except for Casuals have been added to the
Expenditure Authorisation with a $250 authorisation for Small Tools & Equipment
Amendments as per R Olsen's email of 19/5 have been incorporated.
John Heath
Steve Lawrence
Dean Fisher
Belinda Gibson moving to GH Program Manager, Performing Arts
Northern Region Joint Planning Panel Functions.
Planning Control-Development Assessment
Certification of Development
Director
Director expenditure
GIPA delegations to Manager, Kerry Thomson, Janine Radcliffe
Role name change for J Priest
B Washington as Pcard user
Anne-Maree Cook and make the GH Marketing & Sponsorship Coord position vacant
Aged & Disability Development Officer - Ross Henderson and the position title
Agris Celinskis as GH Director (and also position title)
Community Development Projects Officer - Generalist
(this replaced Ross' old position) and put Julie Priest as the incumbent
($500 authorised amount), no P-Card
Glasshouse Manager - Joe Conneely $50,000 authorised amount,
$2,000 monthly P Card Limit with unlimited transaction amount up to $2,000

R Henderson, C Brady, A Celinskis
J Fisher
Code change from CCDM to CDM
Code change from GMM to GMC
Corresponde to members of parliament to Director
Anne-Maree Cook
Cecilia Brady
Restructure CSC to CCD from Executive Services
GM signoff
Ordinary Council Meeting
New format adopted Executive Group

				
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