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					                                                                                   Cougar Mountain Reports



            Reports                            When to run report                         What dates to use                   Who should receive report           What information does it give
BR Reconciliation Report
         (Formerly AFR 2)
                                                                                                                                                                  Treasurer should review and sign this
For checking and savings account           Monthly - after account has been        Date of previous bank statement to         Extension Council Treasurer. File      report in comparison with bank
    balance to bank statement                         reconciled                    date of current bank statement             with bank statement for auditor.                 statement.

        Balance Sheet
(Formerly Account Balance Report)
                                                                                                                                                                  It provides the status of all monies held
For all assets, liabilities and fund    Monthly - after all reconciliations have                                                                                  in the Operating Fund at the end of the
         account balances                          been completed                    Last day of the reporting month                 Extension Council                             month.

                                                                                     Use the day after the previous
       Voucher Report                                                               council meeting as the beginning
Listing of funds disbursed during      Before council meeting, after all checks   date and the day of the current                                                  The vouchers to be approved at the
             the month                    and vouchers have been printed        council meeting as the ending date                   Extension Council                  current council meeting


   Bank Register Report
Listing of funds disbursed during       Monthly - after all reconciliations have                                                                                  It provides the detail of expenditures by
             the month                             been completed                    Last day of the reporting month                  County Director                       vendor, month to day.

    Council Revenue &
     Expense Report
    (Formerly Budget Report)
Listing of revenue and expense by       Monthly - after all reconciliations have     First to last day of the reporting                                             Provides a summary revenue and
        summary line items                         been completed                                   month                            Extension Council             expense report with budget to actual.

   Director's Revenue &
    Expense Statement
         (Formerly AFR 4)
Listing of revenue and expense by       Monthly - after all reconciliations have     First to last day of the reporting          Extension County Directors          Provides a detailed revenue and
      detailed sub-categories                      been completed                                   month                             & Area Directors             expense report with budget to actual.


    Transaction Report                                                                                                                County Director                Project or Grant Revenue to date

 Listing of all transacation for a                                                                                                                                Project or Grant Expenses to date and
specific account, project or grant                  When requested                  First day of project to day of report             Program Leader                          Net Profit (Loss)
      Published Report
         (Formerly AFR 1)
                                                                                                                                                                   Provides a summary of year to date
Listing of year to date Receipts by        Monthly - after account has been        First day of current fiscal year to last                                         receipts by type and year to date
  Type and Expenses by Vendor                         reconciled                          day of reporting month                 Extension County Directors               expenses by vendor




C:\Docstoc\Working\pdf\71ceb474-74f4-409a-81c4-8e34e0cb2560.xls Summary                                                                                                                             09/18/07

				
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