Instructions for Exporting QuickBooks data
Where did my worksheet go?
When you export data to a new workbook, your new worksheet containing exported data goes to Sheet 1. When
the new worksheet is placed in front of the last active sheet where it will be named "SheetX" using the next availa
How do I make sure this tips sheet isn't exported with the QuickBooks report in the final workbook?
Before exporting, on the Export Report Basic tab, deselect the option to include the instruction worksheet.
How can I customize and update my worksheet?
You can set up Excel links between 2 or more worksheets. (See Microsoft Excel Help for details about linking in Ex
feature to setup links between a QuickBooks summary report and your customized sheet.
>> Choose one sheet as your source worksheet into which you'll export QuickBooks data. Then create a
customize your data and link the data between that sheet and the source worksheet.
>> Export your source data to an existing worksheet and overwrite the current data so that the new da
>> Create Excel links between a QuickBooks data worksheet and another worksheet in the workbook.
Troubleshooting: Why don't my links work correctly after exporting data?
Be aware that any difference in the structure of the current report from the report that you used when setting up
in the links between worksheets. If you are seeing wrong data in your customized worksheet, then you may have:
>> Moved or deleted elements, or changed the structure of the report in some way? For example:
You might have moved or deleted items from item list which gets used in a report like Inve
You might have moved or deleted accounts from accounts list which gets used in a report l
>> You are using a report related to accounts and have account(s) with no activity associated and did n
TIP: Choose display All rows (available for most of the reports), Select Modify report->Disp
>> Deleted exported data sheet which serves as data source.
orted data goes to Sheet 1. When you export to an existing workbook,
med "SheetX" using the next available number in the series.
the instruction worksheet.
Help for details about linking in Excel.) You can use this
rt QuickBooks data. Then create another worksheet where you can
he current data so that the new data is used by any Excel links and formulas.
ther worksheet in the workbook.
ort that you used when setting up links, can cause mismatch
d worksheet, then you may have:
t in some way? For example:
hich gets used in a report like Inventory Valuation report.
ts list which gets used in a report like Profit and Loss standard report.
th no activity associated and did not choose to display "All rows".
ports), Select Modify report->Display->Advanced->Display Rows->All rows
Pisgah Astronomical Research Institute
As of October 31, 2011
Oct 31, 11
Accounts Receivable 41,758.66
Total Current Assets 264,177.99
1100 · Antenna Upgrades 536,468.15
1110 · Building Improvements 715,053.59
1120 · Buildings and Structures 1,294,318.87
1130 · Furniture and Office Equipment 2,987,086.21
1140 · Land 226,182.12
1150 · Radio Telescopes 918,707.06
1160 · Site Equipment 178,347.87
1170 · Site Improvements 48,714.39
1180 · Test Equipment 125,287.05
1190 · Optical Telescope and Upgrade 185,233.14
1195 · Unused Equipment Under Const. 1,394,260.00
Less: Deprection Expense -2,754,154.28
Total Fixed Assets 5,855,504.17
1050 · Other Receivables 5,371.57
1060 · Assets for Resale 6,750.00
1070 · Prepaid Insurance 27,027.13
1075 · Prepaid Utilities 54,551.13
1320 · Collections-Plates 360,825.00
1330 · Museum-NASA Artifacts 22,737.12
Total Other Assets 477,261.95
TOTAL ASSETS 6,596,944.11
LIABILITIES & EQUITY
Credit Cards 7,400.91
Other Current Liabilities
2015 · Deferred Revenue -2,175.00
2020 · Payroll Liabilities 7,103.66
2031 · Accrued Salaries 20,062.03
2032 · Accrued Vacation 20,687.99
Total Other Current Liabilities 45,678.68
Total Liabilities 53,079.59
3000 · Retained Earnings 5,738,955.86
Net Income 804,908.66
Total Equity 6,543,864.52
TOTAL LIABILITIES & EQUITY 6,596,944.11