Change Management Plan by Project-Documents

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Change Management Plan




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Version Number:       1.0
Date:                 insert date
Status:               Draft




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Preface

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Document Approval

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Document Review

The following people have been consulted in the compilation of this document:

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Contents

1         INTRODUCTION ................................................................................................... 6
    1.1   Purpose of this document ................................................................................................................. 6
    1.2   Intended Audience ............................................................................................................................ 6
    1.3   Approach ........................................................................................................................................... 6
    1.4   Document Scope .............................................................................................................................. 6
    1.5   Definitions ......................................................................................................................................... 7
    1.6   References ........................................................................................................................................ 7
2         INTRODUCTION ................................................................................................... 8
    2.1   Purpose of Change Management ..................................................................................................... 8
    2.2   Roles & Responsibilities ................................................................................................................... 8
3         CHANGE MANAGEMENT PROCESS ................................................................. 9
4         MANAGING CHANGES ..................................................................................... 12
    4.1   Scope Change Management .......................................................................................................... 12
    4.2   Schedule Change Management ..................................................................................................... 12
    4.3   Cost Change Management ............................................................................................................. 12
    4.4   Configuration Management............................................................................................................. 12
5         APPENDICES ..................................................................................................... 13
    5.1   Appendix A – Project Change Request Form ................................................................................. 13




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1 Introduction

1.1 Purpose of this document
The purpose of the Change Management Plan is to define how changes will be co-ordinated within the project /
organisation. This includes how changes will be identified, how they will be assessed and processed, and what the key
roles and responsibilities will be in managing change.
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1.2 Intended Audience
In this section describe whom this document has been written for. Often this consists of both a primary audience, and a
group of other stakeholders whom it may be of interest to but is not vital that they read in detail.
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1.3 Approach
In this section describe the steps taken in developing this document. Describe any investigations carried out, research
methodology used and consultation carried out to date.
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1.4 Document Scope

1.4.1 In Scope

This defines exactly what this document will cover and where the boundaries lie. List all items that are included in the
scope.
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1.4.2 Out of Scope

List identified items that will not be covered in this document.
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1.5 Definitions
In the table below define any terms which this document’s audience may not understand, including specific terms,
abbreviations and acronyms.
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      Term / Acronym                                                 Definition




1.6 References
This item lists any documents to which this document refers including any previous investigations carried out. Include all
previous documents prepared as part of this project.
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This document has used the following documents as points of reference:

[1]    Insert reference to other documents / sources of information

[2]    Insert reference to other documents / sources of information

[3]    Insert reference to other documents / sources of information

Etc…




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2 Introduction

2.1 Purpose of Change Management
The prime purpose of the change management process is to control the scope, costs and schedule of the project. This
is done by implementing a process to monitor and control all proposed changes to the project so that they can formally
be captured, evaluated, and if approved, incorporated into the Project plan. Without this formal level of monitoring and
control, an excessive number of requested changes to the Project plan may be adopted without appropriate impact
analysis on the project. Such situations often result in over-blown budgets and delays to project delivery schedules, or
projects losing sight of the original requirements.
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2.2 Roles & Responsibilities
All members of the Project team must be aware that only work associated with the approved project scope detailed in
the Project Scope Document is to be undertaken and recorded within the Project budget. Any deviations from this must
only be undertaken after approval by Change Management process (documented below).
Explain who is responsible for co-ordinating changes within the Project.
Who approves changes?
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3 Change Management Process
Insert a process map of how the chan
								
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