24 November 2011
SENT BY ELECTRONIC MAIL
To Invited Suppliers,
505577 REQUEST FOR QUOTE
PREFERRED SUPPLIER OF SHORT TERM HIRE EQUIPMENT
Hydro Tasmania is inviting quotations for the above.
The purpose of this Request for Quote is to invite your Quotation for evaluation and selection as the
most suitable supplier to be Hydro Tasmania’s preferred supplier of plant and equipment on a short
term hire basis for a two year period.
Hydro Tasmania annual spend is approximately $120,000 and this may vary in occurrence to
schedule of works programme.
The goods and services to be supplied by the Supplier are as per the details listed in the attached
Schedule of Rates. Hydro Tasmania is seeking quotes for hire at day rates, weekly rates, monthly
rates and standby rates, when the equipment is in Hydro Tasmania’s possession but not being
The terms and conditions that will be applicable to any purchase order that results from this enquiry
will be Hydro Tasmania’s Umbrella Supply of Goods contract terms and conditions, a copy of which is
attached to this Request for Quote.
Completed Quotes, together with any supporting documentation, must be submitted to Hydro
Tasmania electronically via email by no later than 3.00pm on Tuesday, 13 December 2011. No
payment shall be made for the quotation submission.
All Quotations submitted must constitute an irrevocable offer capable of acceptance by Hydro
Tasmania (without qualification) and must remain valid for a period of ninety (90) days from the date
Quotes will be evaluated on the basis of that Quote representing best value for money to Hydro
Tasmania. Hydro Tasmania will evaluate Quotes on the basis of the information requested in this
All correspondence with Hydro Tasmania regarding this process, including questions and
clarifications, must occur via Hydro Tasmania’s representative in writing via email.
Upon consideration of the matters set out in this Request for Quote, you are requested to advise
Hydro Tasmania’s representative by email as to whether or not you intend to submit a Quote to
supply the goods and services.
Hydro Tasmania is under no obligation to accept any quotation received as part of this process,
Hydro Tasmania may consider offers from other parties to supply the goods and services and Hydro
Request for Tender No. [XXXX] [80:20 Doc Ref] Page 1 of 6
Tasmania makes no representation that it will enter into a purchase order with a Supplier for any
goods or services.
Hydro Tasmania looks forward to receiving your quotation.
Phone: 03 6230 5833
TO: HYDRO TASMANIA
PROJECT: PREFERRED SUPPLIER OF SHORT TERM HIRE EQUIPMENT
REF: REQUEST FOR QUOTE No. 505577
We, the undersigned, having carefully examined all documentation comprising this Request
for Quote and made due enquiry of the extent of the services required, hereby offer to supply
the Goods in accordance and with all documentation comprising the Request for Quote and
the matters set out in the attached Schedule of Rates completed and submitted with this
FULL NAME(S) OF
SIGNED FOR THE
A Supplier may submit a list of alternative equipment available for hire by Hydro Tasmania or provide
clarification in relation to the pricing details provided for the equipment requested.
In regards to the proposed Contract, Suppliers must set out all proposed departures from and
qualifications to, the Contract. Suppliers must note that any submission seeking substantive
departures from the Contract may be viewed less favourably in the evaluation process. To assist
Hydro Tasmania in evaluating the Quote, each Supplier is also required to set out the effect (if any) of
the Supplier’s departures on the pricing submitted.
Day Rate Rate Rate Standby Rate
Assumptions and exclusions to pricing (if any)
Request for Quote BUSOPS-136589 Page 4 of 6
Clause Departure Effect on pricing (if any)
The Supplier confirms that it holds and shall continue to hold for the duration of the Contract,
insurance policies as set out in the table below, and has attached to its Quote certificates of currency
for that insurance:
INSURANCE TYPE EXTENT OF COVER
Property insurance The value of the Goods, whilst in transit
and in the possession of Hydro Tasmania
Public liability $20,000,000 per occurrence
Product liability $20,000,000 per occurrence
Workers Compensation Not less than the minimum amount
required by law
*Suppliers must ensure that current copies of certificates of currency of
insurance are attached to its Quote