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AMAE Financial Reports 1-19-2012

VIEWS: 3 PAGES: 20

									                           AMAE Treasurer’s Summary

                                   December 31, 2011



January 19, 2012 Treasurer's Report Summary

Spendable Account:
Beginning Balance 07/01/2011                             $    3,215.28
Income*                                                  $   58,934.54
Expenditures                                             $   23,551.58
Balance in Spendable 12/31/2011                                            $   38,598.24

Quasi-Endowed Account:
Beginning Balance 07/01/2011                             $   54,409.97
Income                                                   $    (2,998.54)
Expenses                                                     $3,463.47
Balance in Quasi-Endowed 12/31/2011                                        $   47,947.96

Grand Total in Spendable and Quasi-Endowed                                 $   86,546.20




The donations for the second quarter (Oct-Dec) were on an upswing ($48,155) as
compared to last year ($4,389). Thanks to the membership for their continued support.
So far in January 2012 we have received $7,000 in gifts.

*Includes donations directed for instructional labs             $2,500
      AMAE 2011/2012 BUDGET
       (07/01/2011 - 06/30/2012)
                                                                                               as of
 APPROVED BUDGET BALANCE SHEET                                                             12/31/2011


                                                                           2011 - 2012
                                            2010 - 2011     2011 - 2012
                                                                            Projected      YTD Current
Account Balances:                              Final         Approved
                                                                             Balance       Balance Sheet
                                              Actual          Budget
                                                                              Sheet

Spendable Account Beginning Balance              $2,098         $3,215          $3,215            $3,215
Quasi Endowment Account Beginning Balance   $    58,486        $54,410         $54,410           $54,410
 Total AMAE Balances                            $60,584        $57,625         $57,625           $57,625


Expenses:
Budgeted Expenses                               ($76,944)     ($73,319)        ($73,319) $     (23,551.58)
 Total AMAE Expenses                            ($76,944)     ($73,319)        ($73,319) $     (23,551.58)


Income:
Membership donations (est 70 K)*            $    61,249        $70,455         $61,000     $   53,677.73
Investment Gain/Loss Spend                  $        (78)           $0              $0     $       56.51
Investment Gain/Loss Quasi Endowment        $    11,494         $5,000          $5,000     $    (2,998.54)
Annual Distribution - Quasi Endowment       $     (3,319)       ($2,851)        ($2,851)         ($2,893)
Annual Distribution - Spendable             $      3,319        $2,851          $2,851            $2,893
Transfer from Quasi to Clear Deficit        $    (12,250)           $0              $0                 $0
Transfer to Spending to Clear Deficit       $    12,250             $0              $0                 $0
Induction Dinner                            $      1,320        $1,000          $1,000            $2,420
 Total AMAE Income                          $    73,985        $76,455     $    67,000     $      53,156


Spendable Account Ending Balance                 $3,215         $4,202          ($5,253) $     38,598.24
Quasi Endowment Account Ending Balance          $54,410        $56,559         $56,559     $   47,947.96
YE Balance                                      $57,625        $60,761         $51,306     $   86,546.20


*Includes donations directed for
instructional labs                              $2,500
                                 AMAE 2011/ 2012 BUDGET
                                                                                          12/31/2011

                                      Final Actual 2011 - 2012   YTD Actual   Actual to   % of total
                                       2010/2011    Approved     2011/2012     Budget      '11/'12
                                       Expenses      Budget      Expenses     Variance     budget
Planned Expenses
General Expenses
  Induction Costs October             $10,453.85       $8,000    $ 5,138.76      $2,861
  AMAE Misc. Operating Costs            $1,283.63      $1,000    $   759.77        $240
     Total General Expenses           $11,737.48       $9,000    $ 5,898.53      $3,101        65.5%


Awards
  AMAE Graduate Seminar Series          $3,000.00      $3,000    $      -        $3,000         0.0%
  Dept Chairman Discretionary Funds     $2,000.00      $2,000    $      -        $2,000         0.0%
  Departmental Excellence Awards        $3,114.75          $0    $      -            $0
  Department Publication Support        $2,000.00      $5,000    $      -        $5,000         0.0%
Departmental Support Awards           $10,114.75      $10,000    $      -       $10,000         0.0%


  Formula SAE Car                       $8,000.00      $6,000    $      -        $6,000         0.0%
  Human Powered Vehicle                 $4,000.00      $4,000    $      -        $4,000         0.0%
  SAE Aero Project (Eversman)           $3,000.00      $3,000    $      -        $3,000         0.0%
  Solar Car Project                     $3,000.00      $4,000    $      -        $4,000         0.0%
  Advanced Aero Lift (Finaish)          $3,500.00      $3,500    $      -        $3,500         0.0%
  Robotics Competition                  $3,000.00      $2,000    $      -        $2,000         0.0%
  Solar House (Competition)             $1,500.00          $0
  Steel Bridge (Civil matched)**        $1,000.00          $0
  Miners in Space - Thrusters
  MRSAT                                 $2,500.00      $3,000    $      -        $3,000         0.0%
  Miner Baja                            $4,500.00      $1,000    $      -        $1,000         0.0%
  Engineers Without Borders             $1,500.00          $0
  SEDLC Endowment                       $4,000.00          $0
  Miners in Space - Welders
  Chemical Car*
  Concrete Canoe (Civil matched)**       $500.00           $0
  World Speed Challenge
 EcoCar                                 $2,000.00          $0
 Sigma Gamma Tau
     Total Awards Expenses            $42,000.00      $26,500    $      -                       0.0%


Scholarship Cmte
  Scholarships FS2011 & SP2012          $9,500.00     $11,000    $ 4,500.00      $6,500        40.9%
  Graduate Teaching Award                              $1,000    $ 1,000.00          $0       100.0%
     Total Scholarship Expenses         $9,500.00     $12,000    $ 5,500.00      $6,500        45.8%


Senior Design Cmte
     Total Senior Design Expenses
Facilities / Renovation Cmte                   $2,957.96   $15,319   $ 11,222.30    $4,097    73.3%
      Total Facilities / Renovation Cmte***    $2,957.96   $15,319   $ 11,222.30    $4,097    73.3%


Research Promotion Cmte
   Bi-Annual Review Publication
      Total Research Promotion Cmte


Membership Cmte
Nominating Cmte
Strategic Planning / ABET Cmte
Communications Cmte                             $633.60      $500    $   930.75      ($431)   186.2%
Graduate Seminar Cmte
      Total Other Cmtes                         $633.60      $500          $931      ($431)   186.2%


Not Used This Year - Newsletter
Not Used This Year - Scholarship
TOTAL BUDGET                                  $76,943.79   $73,319   $ 23,551.58   $72,103    32.1%
                                                                                  Academy of Mechanical and Aerospace Engineers

                                                                                        E-Mail: kolkerl@mst.edu
                                                                  Mechanical & Aerospace Engineering Department
                                                                                                 194 Toomey Hall
                                                                                            400 West 13th Street
                                                                                           Rolla, MO 65409-0050
                                                                                       Telephone: 573-341-4662
                                                                                              Fax: 573-341-4607
                                 ACADEMY OF MECHANICAL & AEROSPACE ENGINEERS
                                         TREASURER’S REPORT – 2011/2012
                                           July 1, 2011 – December 31, 2011
BOARD OF DIRECTORS                                                  SPENDABLE ACCOUNT

Randall Wood (85 ME)             Beginning Balance 07/01/2011                                                           Pg 1    $3,215.28
President of AMAE
Leggett & Platt, Inc.            INCOME:
                                           Gift Donations to AMAE*                               Pg 7      $53,677.73
Chris Thomason (85 ME)                     Reimbursement for Induction Dinner                               $2,420.00
First Vice President of AMAE               Annual Distribution                                              $2,893.32
General Motors Co.                         Transfer to Spendable
                                           Investment Income                                                  -$56.51
Lisa Sombart (84 ME)                                               Total Income                                         Pg 8   $58,934.54
Second Vice President of AMAE              *Includes donations directed for instructional labs    $2,500
William Tao & Assoc, Inc.
                                 EXPENDITURES:
Greg Kellerman (82 ME)                   Induction Costs                                         Pg 2       $5,138.76
Secretary/Treasurer of AMAE              Misc Operating Costs                                    Pg 2         $759.77
Anheuser-Busch Companies, Inc            Discretionary Funds                                                    $0.00
                                         Excellence Awards                                                      $0.00
Patrick Davidson (70 ME)                 Facilities Committee                                              $11,222.30
Patrick Davidson and                     Scholarships                                                       $5,500.00
Associates, LLC                          Communication Committee                                              $930.75
                                                               Total Expenditures                                       Pg 6   $23,551.58
Russell Flye (71 ME)
WRPS, LLC                        SPENDABLE ACCOUNT BALANCE - 12/31/2011                                                 Pg 8   $38,598.24

John Mills (85 ME)
Anheuser-Busch Companies, Inc.
                                                                    QUASI-ENDOWMENT ACCOUNT
Jon Schneider (87 ME)
The Boeing Company               Beginning Balance 07/01/2011                                                           Pg 1   $54,409.97

Steve Thies (72 ME)              INCOME:
SSP Industrial Group                       Investment Procedures Gain/Loss, Interest             Pg 6      -$2,998.54
                                                                    Total Income                                               -$2,998.54
Bob Mueller (68 ME)
AMAE Laison to the SDELC         EXPENDITURES:
General Dynamics (Retired)               Quasi Endowment Annual Distribution to Spendable        Pg 6       $2,893.32
                                         Quasi Endowment Transfer to Spendable                   Pg 6         $570.15
                                                                Total Expenditures                                      Pg 6    $3,463.47
Ex-Officio
                                 QUASI-ENDOWMENT ACCOUNT BALANCE - 12/31/2011                                           Pg 8   $47,947.96
Steve Moss (76 ME)
Past President of AMAE
Nooter/Eriksen Environmental
Technologies, LC                 GRAND TOTAL (Spendable & Quasi-Endowment Accounts)                                     Pg 8   $86,546.20

                                                                    Greg Kellerman
Jim Drallmeier                                               Treasurer of AMAE
Chair                                                        Steve Bugg
Missouri S&T, MAE Dept .                                     Assistant Treasurer of AMAE
                           Pg # indicates location in Budget vs. actual income/expenditure report period
AMAE 2011/2012 BUDGET VS. ACTUAL INCOME/EXPENDITURE REPORT (7/01/11 -12/31/11)

                        DESCRIPTION                                    BUDGET      INCOME

QUASI ENDOWMENT BEG. BALANCE 07/01/2011                            $ 54,409.97

SPENDABLE ACCOUNT BEG. BALANCE 07/01/2011                          $    3,215.28



GENERAL EXPENSES
  AMAE Graduate Seminar Series                                     $    3,000.00




  Induction Costs - September/October 2011                         $    8,000.00
    08/11 -- Printing
    08/11 -- Supplies - labels, tent cards, bincers, name badges
    09/11 -- Supplies - Paper, ribbons, binders,
    09/11 -- Wine for Welcome Baskets
    09/11 -- Printing
    10/11 -- Ovetime Cathy
    10/11 -- Plaques
    10/11 -- Polo Shirts
    10/11 -- BBQ Lunch
    10/11 -- Supplies
    10/11 -- Cathy Motel
    10/11 -- Printing
    10/11 -- Plaque
    11/11 -- Overtime Cathy
    11/11 -- Lunch with Secretaries
    11/11 -- Decorations
    11/11 -- Havener Rental of Stage
    11/11 -- Chartwells
    11/11 -- Lunch with Faculty and Staff
    11/11 -- Nut Cups for Induction Dinner
    11/11 -- Spouse Event
    11/11 -- Supplies
    12/11 -- Flowers
AMAE Misc. Operating Costs             $   1,000.00
 07/11 -- July Postage
 08/11 -- July Postage
 08/11 -- Conference Calls
 09/11 -- Conference Calls
 11/11 -- November Postage
 11/11 -- Printing Gift Giving Cards
 11/11 -- December postage
 11/11 -- October Conference Call
 12/11 -- Adjustment by Columbia




Dept. Chairman Discretionary Funds     $   2,000.00




Newsletter Publication Support         $   5,000.00




Program Support Funds
                      TOTAL GENERAL EXPENSES   $ 19,000.00

AWARDS COMMITTEE EXPENSES
  Department Excellence Awards Program         $         -




  Formula SAE Car                              $    6,000.00



  Human Powered Vehicle                        $    4,000.00



  SAE Aero Project (Eversman)                  $    3,000.00



  Solar Car Project                            $    4,000.00



  Advanced Aero Lift (Finaish)                 $    3,500.00



  Robotics Competition                         $    2,000.00



  Solar House                                  $         -



  Steel Bridge (Civil matched)                 $         -



  Miners In Space (Welding)



  MRSAT                                            $3,000.00



  Mini Baja                                    $    1,000.00



  Human Powered Speed Challenge (1 yr only)
  Engineers Without Borders                          $        -



  SEDLC Endowment                                    $        -



  Concrete Canoe                                     $        -



  Miners in Space (Thrusters)



  Chemical Car



  World Speed Challenge



  EcoCar                                             $        -

                             TOTAL AWARDS EXPENSES   $ 26,500.00

SCHOLARSHIP COMMITTEE
                                                     $ 12,000.00
   08/11 -- Scholarships
   10/11 -- Graduate Fellowship




                  TOTAL SCHOLARSHIP EXPENSES         $   6,000.00

SENIOR DESIGN COMMITTEE EXPENSES                     $        -




                TOTAL SENIOR DESIGN EXPENSES         $        -

FACILITIES/RENOVATION COMMITTEE                      $ 15,319.00
   11/11 -- Lab Assistance
   12/11 -- Lab Assistance
   TOTAL FACILITIES/RENOVATION EXPENSES              $ 15,319.00

RESEARCH PROMOTION COMMITTEE                         $        -



    TOTAL RESEARCH PROMOTION EXPENSES                $        -
MEMBERSHIP COMMITTEE EXPENSES                    $       -

   TOTAL MEMBERSHIP COMMITTEE EXPENSES           $       -

NOMINATING COMMITTEE                             $       -

    TOTAL NOMINATING COMMITTEE EXPENSES          $       -




STRATEGIC PLANNING / ABET COMMITTEE              $       -

 TOTAL STRATEGIC PLANNING/ABET EXPENSES          $       -

COMMUNICATIONS COMMITTEE                         $    500.00
   09/11-- Student Worker
   10/11-- Student Worker
   11/11-- Student Worker
   12/11-- Student Worker




    TOTAL COMMUNICATIONS COMMITTEE EXPENSES      $    500.00

GRADUATE SEMINAR COMMITTEE

       TOTAL SEMINAR COMMITTEE EXPENSES          $       -



                         SUBTOTAL - EXPENSES     $ 67,319.00



              Expenditures to 2011-2012 Budget

INCOME
Earnings - Quasi Endowment
     07/11-- Annual Distribution to Spendable
     07/11-- Endowment Management Fee
     08/11-- Investment Income/Loss                            $    (51.77)
     09/11-- Annual Distribution to Spendable
     09/11-- Investment Income/Loss                            $ (1,969.01)
     10/11-- Investment Income/Loss                            $ (2,909.49)
     11/11-- Investment Income/Loss                            $ 2,118.61
     12/11-- Investment Income/Loss                            $ (186.88)
                                                                   $ (2,998.54)

Earnings - Spendable Account
     07/11-- Annual Distribution to Spendable                      $ 2,850.97
     07/11-- Investment Income                                     $     5.32
     08/11-- Investment Income                                     $    10.51
     09/11-- Additional Annual Distribution to Spendable           $    42.35
     09/11-- Investment Income                                     $     9.45
     10/11-- Investment Income/Loss                                $     9.52
     11/11-- Investment Income/Loss                                $ (127.20)
     12/11-- Investment Income/Loss                                $    35.89




                                                                   $ 2,918.60



INDUCTION DINNER - REIMBURSEMENT
    10/11 -- Member payments for induction dinner                      $2,420.00




      SUBTOTAL - EARNINGS / REIMBURSEMENTS                 $   -

GIFTS TO ACADEMY - QUASI ENDOWMENT                         $   -
                                                                   $         -

          SUBTOTAL - GIFTS-QUASI ENDOWMENT                         $         -



GIFTS TO SPENDABLE ACCOUNT
     07/11 -- Gifts to AMAE Spendable Account                      $   257.30
     08/11 -- Gifts to AMAE Spendable Account                      $ 4,869.80
     09/11 -- Gifts to AMAE Spendable Account                      $   394.80
    10/11 -- Gifts to AMAE Spendable Account                        $ 19,323.23
    11/11 -- Gifts to AMAE Spendable Account                        $ 10,413.39
    12/11 -- Gifts to AMAE Spendable Account                        $ 18,419.21




      SUBTOTAL - GIFTS-SPENDABLE ACCOUNT                            $ 53,677.73

                              SUBTOTAL - GIFTS      $        -



                     TOTAL - ACTUAL INCOME          $        -
                        Total - Spendable Income



    TOTAL PROJECTED (BUDGET) AMAE YEARLY
                        BALANCE-06/30/2012          $ (67,319.00)
        TOTAL PROJECTED BALANCE - 06-30-12



SPENDABLE ENDING BALANCE -12/31/11

QUASI ENDOWMENT BALANCE - 12/31/11




           FY 2011-2012 ENDING BALANCE - 12/31/11
                     12/31/2011


EXPENDITURES TOTALS

                $   54,409.97

                $    3,215.28




                $         -



 $    323.10
     $281.03
      $199.74
 $    100.08
 $     22.75
      $59.88
 $    649.23
 $    266.42
 $    465.00
 $     63.90
 $     98.66
 $    354.08
 $    245.93
 $    750.57
 $     47.14
 $     75.62
 $    200.00
 $    236.46
 $    158.55
 $     60.11
 $    189.69
 $    105.82
 $    185.00
             $   5,138.76




             $        -



$     0.55
$   298.12
$    46.73
$    73.53
$   241.92
$    25.00
$    11.92
$    36.55
$    25.45




             $    759.77




                   $0.00




             $        -




             $        -
$   5,898.53




$        -




$        -



$        -



$        -



$        -



$        -



$        -



$        -



$        -



$        -



$        -



$        -



$        -
             $         -



             $         -




             $         -

             $         -



             $         -



             $         -



             $         -

             $         -




$ 4,500.00
$ 1,000.00   $    1,000.00



             $    4,500.00
             $    5,500.00




             $         -

$ 1,090.92
$ 9,350.44
$   780.94
             $   11,222.30




             $         -
                $       -




                $       -




                $       -



$     140.25
$     170.00
$     250.75
$     369.75




                $    930.75




                $       -



                $ 23,551.58


                $ 23,551.58




    $2,850.97
$      570.15

$      42.35
                  ($3,463.47)
                $ (2,998.54)
$3,463.47       $ (6,462.01)



                $    2,850.97



                $      42.35



                $    2,893.32




                $      (56.51)
    $0.00       $    2,836.81




                    $2,420.00



                $   (1,205.20)




$           -   $         -
$   -   $   53,677.73

        $   53,677.73



        $ 52,472.53
        $   58,934.54




        $   38,598.24

        $   47,947.96




        $   86,546.20

								
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