Instructions for creating a Google Docs account 1. Open an internet engine and go to www.google.com. 2. Click on “Sign In” (top right corner) 3. Click on “Create an account now” (bottom right) * If user already has a gmail or Google account, he/she should be able to set up Google Docs without setting up a new account. Fill out Create An Account: 1. Type in a working email address that you can still access *You do not have to have a Google or gmail account 2. Select a password (that you will remember!) that is at least 8 characters long -Re enter that same password 3. Type in your birthday. 4. Type in the word verification. 5. Click on “I accept. Create my account” bar. (bottom center) *After creating account, user will automatically be signed in. 1. Click on the “Settings” tab (top right corner) 2. Click on “Google Account Settings (2nd choice on the drop-down box) *This will bring up your profile. It will show that the email address has not yet been verified. The person will want to verify that email address ASAP. Until it has been verified, use of Google Docs is limited. 3. Click on “More” (bottom left corner) 5. Click on Docs (right-hand column, 3rd choice under “Communicate, Show, & Share) Heading. This will add Google Docs to the profile. To access Google Docs once account is established: 1. Sign in using email address and password 2. Click “Settings” tab (top right corner) 3. Click “Google Account Settings” to get to the “Docs” option. Using Google Docs to create Documents: 1. Click on Create New (left tab under Google Docs logo) 2. Choose what you want to create: Document, Presentation, Spreadsheet, Form, Drawing, or Folder. * A new window will open with a blank document. Google Docs: Document -This is similar to a word document. One of the benefits is that students/teachers have their documents saved to this online account and can access them on any computer with working internet. Another advantage is that documents can be typed, saved, and then shared with peers for editing or shared with teachers for grading. If a student does not have a printer at home, he/she can still type the entire document at home but print elsewhere. Begin typing To Share: 1. Click the down arrow next to “Share” tab (right top, under Sign Out) 2. Click “Sharing Settings” (top choice under drop-down menu) 3. Type in the email address of the person you are sharing the document with. * for classes, a teacher may want to set up an email account solely devoted to classwork. 4. Choose whether or not the recipient can edit the document, or only view it. 5. Click “Share” Using Google Docs to create Presentations: 1. Click on Create New (left tab under Google Docs logo) 2. Choose what you want to create: Document, Presentation, Spreadsheet, Form, Drawing, or Folder. Google Docs: Presentation -To create a new slide click on the + (left margin under file next to “Slide 1 of 1”) -Choose which format you want for your new slide -To change the background of a slide click “Format.” Click “Presentation Settings” Select “Change Theme” or “Change Background” -To add a picture: -open a new window and search for pictures (a google image search works well) -Have the picture open in a smaller window while still having your slide open. -Click on the picture and drag it to the slide. -Click “No” on the secured content box -Rearrange your picture as necessary. *Very large pictures can cause problems! To add a video: -Type in the video you are searching for -In Google Docs click on “Insert,” and then “Video” -Type in the name of the video in the search box. -Click the video you desire and click “Select Video” at the bottom To Share a Presentation: 1. Click the down arrow next to “Share” tab (right top, under Sign Out) 2. Click “Sharing Settings” (top choice under drop-down menu) 3. Type in the email address of the person you are sharing the document with. * for classes, a teacher may want to set up an email account solely devoted to class work. 4. Choose whether or not the recipient can edit the document, or only view it. 5. Click “Share” *Publishing a presentation will give the presentation its own web address Tips/Hints for using Google Docs: * Create Folders to Organize Things *Hide documents so they won’t keep showing up in the “All Items Folder” *Set up an account that students can use if students do not have their own email address. More than one person can be working within the same account at the same time—though depending on the connection, it may go slowly. *Click “No” when asked about only delivering secure content. * when printing in Docs, use the Google Docs File/Print program, not the top toolbar option. * Be sure all email addresses are typed in correctly—case sensitive. *Verify accounts by checking the email account ASAP. * Search and find videos on youtube.com first. Then add the video on your Google Docs Presentation. *Deleting shared files can be difficult to do. Creating a folder to put student work into and then deleting the entire folder seems to be the easiest way. * Copy/Paste of text does not work * Google Docs automatically saves work regularly. * A new window opens each time a document/presentation is opened. Another window will open when a Presentation is viewed as a slide show.