Thank you for accepting our invitation to speak to our Brigade of Midshipmen. Now that we
have a date for your talk, we need to get more information to process the honorarium payment
and to make travel arrangements.
REQUIRED FOR ALL SPEAKERS
Title of Lecture
Approval/Denial of videorecording lecture (do you want a copy of the DVD?)
Photo (if you have a certain photo you want me to use other than what I can find on the
Bio and CV/Resume
Defense Travel System Invitational Worksheet
o Bank information (Checking/Savings Account) is needed unless financial institution is
located outside the United States
o Credit card information is needed to arrange lodging (incl. 3 digit security code on
Lodging Request Form
o Payment is processed on credit card provided and reimbursed on your travel claim.
o Location depends on time of travel. Navy Gateway Inn and Suites ($71 pn) if
arriving before 4pm or State House Inn (per diem rate)Alternate location (additional
If arriving by car, will need color/make/model and tag state/number to arrange vehicle pass
If flying, will need to know your preferred airport and time frames for arrival/departure.
Business Class is not allowed for government travel.
FOR FOREIGN NATIONALS ONLY
Copy of passport
Copy of visa once obtained.
USNA Foreign National Information Form (return to me unsigned…some information will be
unavailable until you arrive or receive your visa)
IRS Form 8233 - Exemption From Withholding on Compensation for Independent (and
Certain Dependent) Personal Services of a Nonresident Alien Individual
o Submit form if claiming tax treaty.
o A SSN or ITIN number is required.
o Link to Tax Treaty countries and details
United States Income Tax Treaties (http://www.irs.gov/businesses/international/article/0,,id=96739,00.html)
Copy of the I-94 or I-94W (Arrival and Departure Record)
o Individuals from countries that are part of the Visa Waiver Program (Andorra, Austria,
Australia, Belgium, Brunei, Denmark, Finland, France, Germany, Iceland, Ireland, Italy,
Japan, Liechtenstein, Luxembourg, Monaco, the Netherlands, New Zealand, Norway,
Portugal, San Marino, Singapore, Slovenia, Spain, Sweden, Switzerland, and the United
Kingdom) should be able to initiate their I-94W from this website:
Please contact me if you have any questions, and please return forms as soon as you can.
Thank you, Christie
United States Naval Academy
Attn: Christie Mills, CMEIS, Mail Stop 13g
106 Maryland Avenue, Annapolis, MD 21402
email@example.com (410) 293-2993 (410) 293-2994 fx