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English Learner Programs Update by lt56JX


									     English Learner Programs Update
                                                                                              November 2011

                      2011 Accountability Leadership Institute for English Learner and Immigrant

                      The 12th Accountability Leadership Institute for English Learner and Immigrant Students
                      will be held December 5–6, 2011 at the Sheraton San Diego Hotel. The institute focus is
                      Collaboration and Partnerships for English Learner Success.

          Inside This Update            The 2011 institute is bringing together some of the nation’s most highly
2011 Accountability Leadership          recognized researchers, education reform leaders, and administrative
Institute for English Learner and   1   and instructional leaders. Federal and state policy makers, and field
Immigrant Students                      experts will also provide updates and important information on policies,
                                        programs, and legislation
Title III Program & Fiscal Update   2
                                        Keynote speakers include Dr. Rosalinda Barrera of the U.S.
Two-Way Bilingual Immersion
                                    4   Department of Education, Dr. Willard Daggett of the International
                                        Center for Education and Dr. Russell Rumberger of the University of
Year 2 and Year 4 Accountability        California Office of the President. Our featured speaker is
Requirements and Technical              Dr. Margarita Calderón of Johns Hopkins University School of
English Learner and Curriculum
Support Division Contact            7  Workshop topics will include: Long-term English learners (ELs); RTI
Numbers                                and ELs; federal and state legislative updates; common core
                                       standards; assessments; successful district teams; researched-based
                                       practices and effective implementation; after school programs for ELs;
When:        March 15–16, 2012
Where:       Citizen Hotel
                                       court schools and ELs; Title III Accountability; and, more.
             Sacramento, CA            A special presentation by the San Diego Unified School District
                                       highlighting successful EL and immigrant programs with local school
multicultural musical talent will take place Monday evening.

The registration process begins online and is completed when payment is mailed in. A special hotel rate of
$110 per night is being offered. Registration information is available at

This institute is part of the California Department of Education’s (CDEs) effort to provide technical
assistance to local educational agencies (LEAs) in implementing the Elementary and Secondary Education
Act (ESEA), Title III. The information will assist LEAs in implementing effective programs and accountability
systems to improve the achievement of EL and immigrant students.

Participants will include superintendents, administrators, evaluators, program directors, and instructional
leaders involved in the implementation of state and federal programs for EL and immigrant students. If you
have questions please contact Nancy Zarenda, Institute Chair, by email at

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Title III Program and Fiscal Update

2011–12 Awards

Sub-grantee awards for the 2011–12 fiscal year (FY) Limited English Proficient (LEP) and Immigrant
Education Student Sub-grant Programs have been determined. The per-pupil amounts for the LEP and
Immigrant Student Sub-grant Programs are $111.15 and $100 respectively. LEAs received notification of
award amounts via e-mail in late September and early October.

LEAs receiving Immigrant Education Student Sub-grant funding received notification via e-mail of private
schools within their geographic jurisdiction requesting to receive services for their immigrant students during
FY 2011–12. A memorandum of understanding should have been completed by October 31, 2011, for any
participating private schools.

LEAs who failed their maintenance of effort (MOE) requirement were notified via e-mail in late September
and early October. Sub-grantee amounts have been reduced accordingly. The MOE requirement is
established in Section 9521 of the ESEA, and is further defined in regulation under Title 34 of the Code of
Federal Regulations, Part 299, Subpart D, Section 299.5. The regulation provides that an LEA may receive
its full allocation of ESEA funds for covered programs for a particular fiscal year only if the State
Educational Agency (SEA) finds that the LEA’s expenditures for public education paid from state and local
funds for the preceding fiscal year, in the aggregate or on a per-pupil basis, are not less than 90 percent of
the expenditures for the second preceding fiscal year. If an LEA fails the requirement, the SEA will reduce
the LEAs allocations in the exact proportion by which the expenditures are below the 90 percent level, using
the ratio that is most favorable to the LEA.

The CDE annually verifies MOE compliance by using the Standardized Account Code Structure
expenditure and other fiscal data submitted by LEAs to the CDE pursuant to California Education Code,
Section 42100. To verify compliance applicable to 2011–12 allocations, the CDE compared MOE
expenditures for 2009–10 with those for 2008–09 in the aggregate, and on a per-pupil basis. For additional
information, please refer to the U.S. Department of Education fiscal guidance at (Outside Source). For questions regarding the MOE
requirement in general, please contact Thi Huynh by phone at 916-322-4555 or by email at

Funding amounts, including MOE reductions, are available at the Request for Applications-Title III LEP and
Immigrant Education Student Sub-grant Program Web pages at and respectively.

Directories of Title III direct funded and consortia LEAs and their respective private school information is
available on the CDE Title III Notice of Apportionments 2011–12 Web page at

End of Year Expenditure Reports

End of year expenditure reports for FYs 2009–10 and 2010–11 were due on October 28, 2011. If your LEA
has not submitted, please contact the Language Policy and Leadership Office (LPLO) immediately by
phone at 916-319-0845. All obligations must be liquidated no later than 90 days after the funding period
ends. For FY 2009–10 sub-grants, all obligations must be liquidated by December 30, 2011.

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Cash Management Data Collection System

The last reporting period was October 10–31, 2011. The next reporting period is January 10–31, 2012. For
more information on the Cash Management Data Collection system, including instructions, reporting dates,
and frequently asked questions, please visit the CDE Federal Cash Management Web page at For program questions, please contact Karen Almquist, Education Fiscal
Services Assistant, School Fiscal Services Division, by phone at 916-327-4406 or by e-mail at

Title III Apportionments

Payment information can be located on the CDE’s No Child Left Behind (NCLB) Title III, Immigrant and LEP
Programs Web page at The last opportunity to report cash
balances in order to obtain FY 2009–10 funds was October 10–31, 2011. Remaining FY 2009–10 funds are set
to revert permanently. The fourth payment for FY 2010–11 was released in September 2011. Warrants were
mailed and should have been received by county treasurers. The fifth payment is scheduled to be posted in
early December based on October reporting. The first payment for FY 2011–12 will be released in
November 2011 for those LEAs who have a cash balance that warrants a release.

Expenditure Reporting (Consolidated Application II)

The Consolidated Application Part II is due on January 31, 2012. LEAs will report obligations for
FYs 2010–11 and 2011–12.

Immigrant Student Reporting

LEAs will certify student information files are accurate via the California Longitudinal Pupil Achievement
Data Systems (CALPADS) during the spring certification window. For questions pertaining to CALPADS
certification of student information, please contact the CALPADS Service Desk by phone at 916-325-9210
or by e-mail at

Private schools will submit immigrant student data via the Student National Origin Report (SNOR) in
March 2012. Note: Private school immigrant student data submitted in March should reflect the highest
count taken either on October 5, 2011, or March 1, 2012. For questions pertaining to private school SNOR
submission, contact Erin Koepke, Education Programs Consultant, LPLO, by phone at 916-323-5467 or by
email at

Definition of Immigrant Students

According to the ESEA, Section 3301(6), immigrant children and youth are individuals who:

(A) Are aged three through 21;

(B) Were not born in any State; and

(C) Have not been attending one or more schools in any one or more States for more than three full
    academic years.

According to ESEA, Section 3301(14), “State” is defined as the 50 states, the District of Columbia, and the
Commonwealth of Puerto Rico.

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For fiscal questions regarding the LEP Student Sub-grant program, please contact Patty Stevens,
Associate Governmental Program Analyst, LPLO, by phone at 916-323-5838 or by e-mail at For program questions, please contact Michele Anberg-Espinosa, Bilingual/Migrant
Education Programs Consultant, LPLO, by phone at 916-323-4872 or by e-mail at

For fiscal questions regarding the Immigrant Education Student Sub-grant program, please contact
Jim Shields, Associate Governmental Program Analyst, LPLO, by phone at 916-319-0267 or by e-mail at For program questions, please contact Erin Koepke, Education Programs Consultant,
LPLO, by phone at 916-323-5467 or by e-mail at

Two-Way Bilingual Immersion: Directory

The results are posted at the Two-Way Immersion Web page located at

For questions regarding Two-Way Bilingual Immersion, please contact Michele Anberg-Espinosa,
Bilingual/Migrant Education Programs Consultant, LPLO, by phone at 916-323-4872 or by e-mail at

Year 2 and Year 4 Accountability Requirements and Technical Assistance

Title III of the ESEA provides supplemental funding to LEAs and consortia to implement programs designed
to help ELs and immigrant students attain English proficiency and meet the state’s academic and content

Title III also requires states to hold LEAs and Consortia accountable for meeting Annual Measurable
Achievement Objectives (AMAOs) as a condition of funding. LEAs are accountable for meeting the
following three AMAO targets:

      AMAO 1: Annual progress in learning English

      AMAO 2: Progress in attaining English-language proficiency

      AMAO 3: Meeting Adequate Yearly Progress (AYP) requirements for the EL subgroup at the LEA or
       Consortia level.

The CDE prepares annual Title III Accountability Reports for each direct-funded LEA or consortium
receiving Title III funds. The results for all consortium members are aggregated up to the consortium level.

Consequences of Not Meeting Annual Measureable Achievement Objectives

If a Title III LEA or consortia does not meet any one or more of the three AMAOs in any year, it must: inform
the parents of all ELs in the LEA or the consortia as a whole, that the AMAOs have not been met. This
notification should be provided within 30 days of the public release of the Title III Accountability reports. A
sample parent notification letter is available in English, Spanish, and other languages on the CDE Title III
Accountability Requirements 2011 Web page at

If a Title III-funded LEA or consortium does not meet one or more of the three AMAOs for two (2009–10,
and 2010–11) or four consecutive years (2007–08, 2008–09, 2009–10, and 2010–11), it must also develop

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a Title III Plan that begins with a comprehensive needs assessment, establishes goals and specifies a set
of research based strategies, activities and tasks to address needs identified through the needs

For LEAs in the second year of not meeting AMAOs, this plan should effectively support the LEA to meet
the AMAO targets in the future. LEAs in the fourth year of not meeting AMAOs will ensure that this plan
describes a full revision of their curriculum, program, and method of instruction for ELs in order to
better ensure the LEA achieves AMAO targets.

LEAs or consortia that were identified as not meeting any one or more of the three AMAOs were notified by
the CDE of further action that needs to be taken on a letter dated September 23, 2011.

Title III Accountability

Information on Title III Accountability is posted on the CDE Title III Accountability Web page at

Appeals Process

Submitting an appeal does not relieve LEAs or consortia leads of the obligation to notify parents within 30
calendar days of the public release of the Title III Accountability Reports or to take other actions.

If a Title III LEA or consortium believes that there has been a calculation error in the computation of AMAOs
1 and 2, they should contact the CDE Evaluation, Research, and Analysis Office of the Analysis,
Measurement, and Accountability Reporting Division regarding an appeal. Appeals of the AYP information
used in AMAO 3 must be filed using the AYP appeals process. Information on AYP appeals may be found
on the CDE AYP Web page at

Title III Accountability Requirements 2011 Web Page

Information on Title III accountability requirements is posted on the CDE Title III Accountability
Requirements 2011 Web page at

LEAS in Title I Program Improvement and Title III Year 2 and Year 4 Improvement

Program Improvement LEAs in Title I that are also in Title III Year 2 and Year 4 improvement status are
subject to combined accountability requirements

Aligned Title I and Title III planning and reporting requirements are fully described at the Title I Program
Improvement LEA Requirements Web page at

Title III Technical Assistance for Year 2 and Year 4

Information on Title III accountability requirements and technical assistance is posted on the CDE Title III
Accountability Requirements 2011 Web page at

The CDE has also archived the technical assistance presentations conducted during 2009–10 on the
California Comprehensive Center (CA CC) at WestEd Web page at (Outside Source).
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Please view the appropriate presentation(s) to ensure that your LEA fully implements the requirements
under its Title I, II, and/or III improvement status.

Technical Assistance and the County Office of Education Regional Leads

The CDE funds designated technical assistance providers within each of the 11 County Superintendents
regions. These Title III Regional County Office of Education Leads assist identified LEAs with the
development, implementation and monitoring of the Title III Year 2 and Year 4 plans to ensure that LEAs
meet their Title III AMAO targets in the future. (See enclosed list of Title III Regional Leads by region and
their contact information.)

The CDE and the CA CC at WestEd work closely with the Title III Regional Leads to plan and implement
services, offer technical assistance webinars designed to support LEAs in developing and implementing
effective plans and facilitate delivery of annual training forums for LEAs in Southern and Northern

COE Regional Leads will be assisting 125 Title III Year 2 LEAs and 109 Title III Year 4 LEAs that were
identified as in need of improvement based on the results of the 2010–11 Title III Accountability Reports
released on September 23, 2011.

For questions regarding Title III Year 2 and Year 4 Accountability Requirements, contact Lilia G. Sánchez,
Education Programs Consultant, by phone at 916-319-0265 or by e-mail at

Organizational Realignment and Institutional Development

The CDE recently began a realignment process to accomplish its mission of providing a world-class
education for every student in California. Key steps in the process to create a more streamlined and
integrated system of education supports for our ELs included the creation of an English Learner Support
Division (ELSD) and an EL Integrated Action Team. The ELSD will include the Language Policy and
Leadership Office and the Migrant Education Office and will be under the leadership of Deputy
Superintendent Lupita Cortez Alcalá in the Instruction and Learning Support Branch. The creation of the EL
Integrated Action Team is an effort to further collaboration of work across CDE branches to improve internal
processes within the CDE in order to better support LEAs in meeting the needs of ELs.

To carry out this realignment and institutional development effort within its existing budget, the CDE
redirected the staff and resources of some offices, including the English Learner Accountability unit, which
was responsible for EL compliance monitor reviews. The LPLO is now responsible for performing EL
compliance monitoring reviews and has been joined by new staff from the ELAU that are continuing to
conduct compliance reviews. Thus, LPLO is pleased to introduce five new staff members. New Education
Programs Consultants include, Deborah Busch, Mark Klinesteker, Sonia Petrozello, and Chimeng Yang.
Each have many years of experience working directly with ELs in schools and compliance monitoring on
behalf of the CDE. We are also pleased to introduce Will Lee, Associate Governmental Program Analyst.
Will has many years of experience working in EL program offices within the CDE.

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                                      English Learner Contact Information
                   OFFICE/TOPIC                               CONTACT           PHONE             FAX

                                                                              916-319-0938   916-319-0960
English Learner Support Division (ELSD)
Director: TBD
Language Policy and Leadership Office (LPLO):                                 916-319-0845   916-319-0138
Administrator: Carlos Rivera
   EL and Immigrant Student Accountability Institute   Nancy Zarenda          916-319-0263
   R-30 Language Census–Program Issues                 Carlos Rivera          916-319-0247
   Title III Year 2 Accountability                     Lilia Sánchez          916-319-0265
   Title III Year 4 Accountability                     Lilia Sánchez          916-319-0265
   Title III Limited English Proficient (LEP)          Michele Anberg-        916-323-4872
    &                                                  Espinosa
   Immigrant                                           Erin Koepke            916-323-5467
   Student National Origin Report (SNOR)               Erin Koepke            916-323-5467
   Private Schools with Title III Funding              Nancy Zarenda          916-319-0263
                                                       Michele Anberg-
   Two-Way Immersion Programs                                                 916-323-4872
   Bilingual Coordinators Network (BCN)                Dianna Gutiérrez       916-319-0410
                                                       Debbie Busch           916-319-0320
   Categorical Program Monitoring English Learner      Mark Klinesteker       916-319-0420
   Reviews and Requirements                            Sonia Petrozello       916-319-0950
                                                       Chimeng Yang           916-319-0678
Migrant Education Office (MEO)                                                916-319-0851   916-319-0139
Administrator: Brian Centeno
    Migrant Identification and Recruitment             Marcos Sánchez         916-319-0391
    Migrant State Parent Advisory Council (SPAC)       Maricela Ramirez       916-327-0392
    Migrant Education School Readiness (MESR)
                                                       Gloria Guzman-Walker   916-323-4711
    Migrant Student Information Network                Frank Uribe            916-327-4408
    Mini-Corps                                         Liz Golchert           916-319-0394
    Portable Assisted Study Sequence (PASS)            Frank Uribe            916-327-4408
    UCLA Summer Institute                              Marcos Sánchez         916-319-0391
    State Service Delivery Plan                        Gloria Guzman-Walker   916-323-4711
    Federal Program Monitoring (FPM)                   Marcos Sánchez         916-319-0391
    Professional Development                           Gloria Guzman-Walker   916-323-4711
    WestEd, Tromik, MSIX, CSPR data                    Frank Uribe            916-327-4408
    Health Component                                   Maricela Ramirez       916-327-0392
    Migrant State Parent Conference                    Maricela Ramirez       916-327-0392

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Assessment Development and Administration Division
Director: TBD
    English Language Proficiency Assessments Unit      Lily Roberts           916-319-0569
    Standardized Testing and Reporting (STAR)
                                                       John Boivin            916-319-0575
    California High School Exit Exam (CAHSEE)          Diane Hernandez        916-319-0373

Analysis, Measurement and Accountability Reporting Division
Director: Rachel Perry
Annual Measurable Achievement Objectives (AMAOs)
                                                       Stephanie Woo        916-323-3071

Economic Impact Aid (EIA)                              Ross Valentine         916-327-4405
Community-Based English Tutoring (CBET)                Janice Huarte          916-322-9128
Bilingual Teacher Training Program (BTTP)              Janice Huarte          916-322-9128
Educational Demographics Office                        Dorothy Aicega         916-327-0208
Uniform Complaint Procedures (UCP)
(Categorical Program Complaints Management Office)
Special Education Division                             Margaret Benavides     916-327-3700
Office for Civil Rights (OCR) – U.S. Department. of Education                 415-486-5555   415-437-7783
Commission on Teacher Credentialing (CTC)

                                        English Learner Support Division

                                       California Department of Education

                             1430 N Street, Suite 4309, Sacramento, CA 95814-5901

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