Long Beach Summer Night Lights 2012 Requests For Proposals

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Long Beach Summer Night Lights

                                       Centro C.H.A. Inc.
           MARCH 30, 2012
SNL Request for Proposals, page 1                           DEADLINE: Monday April 23, 2012 at 5:00 PM

The Long Beach Building Healthy Communities (BHC) Youth Workgroup and concerned community leaders
held numerous meeting to develop a strategy to address youth violence issues during the summer
months. Leaders adopted Summer Night Lights as a local strategy to ensure children & families are safe
from violence in their homes and neighborhoods (Outcome 5) and communities support healthy youth
development (Outcome 6) under The California Endowment Building Health Communities’ plan.,
Summer Night Lights supports a strength-based, asset-building approach to reduce youth involvement in
criminal activities and youth criminalization in communities plagued by chronically high school drop-out
rates, pervasive violence and substance abuse, inadequate preparation for the job market, limited
opportunities for physical activity and easy access to unhealthy foods. Research studies have shown youth
are more likely to commit violent crimes in summer months due to the longer days, as well as a lack of
boredom and restlessness from not being in school. Research also shows that youth usually commit
crimes between the hours of 6 p.m. to midnight.

The purpose of Summer Night Lights is to support healthy youth development and enhance safety in BHC
neighborhoods. This project is based on other successful models for youth summer programming in areas
that historically face high-crime, possess low educational attainment rates, and have high rates of juvenile

>>>For additional information on Summer Night Lights 2010, click link below to see 2010 Case Study

Summer Night Lights Vision is to improve the quality of life in the City Of Long Beach by providing
responsive, efficient, and high quality public services that promote self-sufficiency, well-being, and
prosperity of individuals, families, business and communities. This philosophy of team work and
collaboration is anchored in the shared values of:
                               Youth Focused               Commitment
                               Compassion Services         Integrity
                               Accountability              Respect for Diversity
                               Effectiveness               Professionalism

These shared values are encompassed in the Summer Night Lights Mission to enrich the lives through
effective and caring service and the Summer Night Lights eight goals: 1) Service Excellence; 2) Workforce
3) Organizational Effectiveness; 4) Fiscal Responsibility; 5) Children & Families Well-Being, 6) Community
7) Health & Mental Health; and 8) Public Safety. Improving the well-being of children requires
coordination, collaboration, and integration of services across city departments/agencies, and community,
and contracting partners.

This solicitation is a Request for Proposals (RFP) from qualified CONTRACTORS to provide violence
prevention services for the Long Beach Summer Night Lights Violence Prevention & Youth Development
Initiative. CONTRACTORS shall provide community based parent/ family support, community-based youth
support and community mobilization services to a targeted population of youth ages 16-24 and their

Summer Night Lights Advisory Committee plans to award (3) contracts for each of the three Summer
Night Lights park sites within the Building Healthy Communities target area in central and west side of
Long Beach. PROPOSERS must submit separate proposals for each of the Summer Night Lights
park sites for which services are being proposed.
Combined proposals will not be accepted
SNL Request for Proposals, page 2                          DEADLINE: Monday April 23, 2012 at 5:00 PM

Minimum Mandatory Requirements
Interested and qualified PROPOSERS that can demonstrate their ability to successfully provide the
required services outlined on (page 3) of this RFP are invited to submit proposal(s), provided they meet
the following requirements:

   a) PROPOSER must attend the Mandatory Proposers’ Conference scheduled for Monday April 9,
      2012, 1:30 p.m., PT
   b) PROPOSER must submit a proposal by 5:00 p.m., PT Monday April 23, 2012.
   c) PROPOSER must demonstrate they are a public or private non-profit community-based provider
      serving or having served communities in the Building Healthy Communities Target area, for which
      services are being proposed.
   d) PROPOSER must demonstrate a minimum of one (1) year of experience working with high risk,
      gang affiliated, probation, or reentry youth and adults.

   e) PROPOSER must respond positively to a willingness to work with at risk, gang involved, probation
      youth and adults.
   f) PROPOSER must comply with the RFP format and requirements set forth in the Proposal submission
      requirements (see page 4) in this RFP, when submitting its proposal.
   g) CONTRACTER must submit a final report, in writing, monitoring results for which service are being
      proposed to Centro C.H.A due no later than Monday October 1, 2012, 5:00pm PT

Centro CHA Rights & Responsibilities
CENTRO C.H.A. has the right to amend the RFP by written addendum. Centro C.H.A. is responsible only
for that which is expressly stated in the solicitation document and any authorized written addenda thereto.
Such addendum shall be made available to each person or organization which Centro C.H.A. records
indicate has received this RFP. Should such addendum require additional information not previously
requested, failure to address the requirements of such addendum may result in the proposal not being
considered, as determined in the sole discretion of CENTRO C.H.A.

Centro CHA reserves the right to conduct a background check investigation of CONTRACTOR’s prospective
employees prior to employment or assignment to contract duties and further reserves the right to conduct
a background investigation of CONTRACTOR employees at any time and to bar such employees from
working on this contract under appropriate circumstances.

Contract Term
The term of this contract is projected to commence July 2, 2012 through August 31, 2012 (9 weeks).
Contingent upon available funding, program period may be reduced by CENTRO CHA and upon mutual
agreement with The California Endowment to six (6) weeks.

Program will run Monday through Friday, 6:oo through 9:00 p.m. Contingent upon funding, the term of
daily operation may also be reduced to three (3) days a week by Centro C.H.A. and upon mutual
agreement with The California Endowment.

Contract Rates
The CONTRACTOR’S rates, contingent upon available funding, shall remain firm and fixed for the term of
the contract and established at a minimum of $5,000 per contract. Centro CHA shall allow
CONTRACTOR a maximum of 10% of the total contract amount for administrative costs for the entire
contract period.

Centro CHA shall provide CONTRACTOR fifty percent (50%) of funding upon inception of contract term and
will reimburse remaining balance at end of contract period and contingent to receiving CONTRACTOR final
report no later than Monday October 1, 2012, 5:00 p.m. PT.

Mandatory CONTRACTOR Training
Training is an essential aspect of the contracted services. The Summer Night Lights has been recognized
as a proven national model to reduce community violence and practices under this contract and require
specialized training through the Advancement Project Urban Peace Academy Training Program.
SNL Request for Proposals, page 3                              DEADLINE: Monday April 23, 2012 at 5:00 PM

CONTRACTOR shall be required to attend and participate in all training sessions provided by the
Advancement Project and other project related trainings. CONTRACTOR’S staff must be familiar with the
content of the program and service interventions and will be required to demonstrate their competence in
understanding project goals and objectives.

The training shall include, but not be limited to:

   1. Park Facility Orientation Training on Monday June, 18th, 2012 at 1 p.m. PT

   2. Must attend 2 days of trainings through the Advancement Project-Urban Peace Academy Training
      Program (to be scheduled between June 25th, 2012 and June 29th, 2012)

Scope of Work
The CONTRCTOR shall provide support and facilitate Summer Night Lights programs for at risk, gang
involved, on probation or parole, reentry youth. Working corporately and collaboratively with Centro CHA,
the CONTRACTOR shall provide community-based parent/ family support, community based youth support
and community mobilization services to a targeted population of youth ages 16-24 and their families in
the Building Healthy Communities targeted area.

The services are intended to prevent gang-involved youth from re-offending and engaging in gang
violence and gang activity that cause harm to others or property. Successful delivery of family support,
youth support and community mobilization services shall enhance parenting practices while strengthening
the family unit and promoting responsible youth behavior. This shall contribute to lowering recidivism of
the participant youth.

Proposals must describe in detail one goal and two objectives on how funding will be used to accomplish
the goal. Below are funding criteria examples in which CENTRO CHA will be contracting services under
Summer Night Lights.

   1. Community-Based family Support Services: Community-based Parent/family support services shall be
      delivered to a minimum of 10 unduplicated families and shall support the goals of strengthening the family,
      developing and fostering effective parenting practices, promoting responsible youth and parental behavior,
      while decreasing delinquent behavior. This intervention is designed to empower parents to become the
      primary change in their families.
   2. Community-Based Youth Supportive Services: Community-based youth support services are intended to
      support a minimum of 10 at risk, probation, or gang-involved, youth in avoiding and participating in gang
      violence and activities and behavior that reinforces gang involvement and orientation. This will be achieved
      through interventions designed to positively impact thinking patterns, cognitions, social skills, violence
      prevention, youth and family engagement, all within the context of cultural competency. The CONTRACTOR
      will focus on skill building activities that decrease risk factors and increase protective factors while
      encouraging a bond to school and other prosocial networks and activities

   3. Community Mobilization Services: Community Mobilization Services help empower community residents,
      and especially parents of gang-involved youth, to get involved in strengthening the community and in
      deterring gang activity and gang violence. In collaboration with CENTRO CHA, Long Beach Police Department,
      Community Outreach Workers/community providers, and other government agencies, this component will
      allow for the creation of mobile, flexible neighborhood park coalitions that support and enhance supervision
      around community activities through safe passage activities. Further this component will provide parent/youth
      the opportunity to make a positive contribution to their community through community service

Performance Measures
CONTRACTOR must provide performance measures to demonstrate how the service is making progress in
achieving the established goals and objectives of the program. The following are example of outcomes and
how they will be measured:

   1.   Outcome- Increased parent empowerment. Ninety percent (90%) of the youth who will have a
        relapse prevention plan and seventy percent (70%) of parents of minors who complete the
        program will have increase in skills acquisitions.
SNL Request for Proposals, page 4                              DEADLINE: Monday April 23, 2012 at 5:00 PM

           a. Measure- The outcome shall be measure through the use of pre-test/post-test.

   2.   Outcome- Skill building activities will decrease risk factors and increase protective factors of the
        youth while encouraging a bond to school and other prosocial networks and activities. Ninety
        percent (90%) of parents will have a structured family monitoring guide.
           a. Measure- The outcome shall be measure through the use of pre-test/post-test.

Cost Proposal & Budget
Proposal must include a complete cost breakdown for the use of the funding allocation to provide all
service components as described in the Scope of Work. This will include:

   1. Adequate explanations descriptions of costs within each category of service

        All proposals must have a narrative attached to the budget providing a thorough and clear
        explanation of all projected line item budget costs. The narrative must follow the same sequence as
        the line item budget, and include an explanation of the method of allocating costs for any joint or
        shared budget item. Include adequate explanations/descriptions of costs within each category of

End of Project Final Report
The CONTRACTOR shall prepare an end of project final report that indicates the level and type of services
rendered under Summer Night Lights. This report shall be forwarded to CENTRO CHA Project Coordinator
no later than Monday October 1, 2012, 5:00 p.m.

General Proposal Submission Guidelines
Proposal application must include the following selection criteria in order to be considered by a grant
review committee:
   1. Proposal MUST include a two (2) page proposal, no longer
   2. 12 pt. type. Single space, 1 inch margins, Times New Roman
   3. Includes the key components of a grant proposal (i.e. Organizational Description, Program/Project Description,
      Budget/narrative, etc.)
   4. The program is based on scope of work outlined on page 3.
   5. The proposal includes clear goals and objectives
   6. The amount requested does not exceed $5000
   7. Proposal must include proof of non-profit status and resume(s) of assigned project staff to project
   8. Proposal must include completed organization contact information sheet on page 5

In-Kind Services
Proposers seeking to provide in-kind services at the parks during Summer Night Lights are required to
submit a proposal providing thorough and clear explanation of proposed services to be delivered following
the general submission guidelines.

However, in-kind service providers are NOT required to submit a budget and are allowed to submit one
original copy the proposal.

PROPOSER must submit a proposal by 5:00 p.m., PT Monday April 23, 2012.

Proposal Submission
Proposals must be mailed or hand delivered an original (marked as original) and twelve (12) numbered
copies of the proposal and any related information to:
                               Francisco Martinez, Project Coordinator
                                            Centro CHA Inc.
                                   1900 Atlantic Avenue, 2nd Floor
                                        Long Beach, CA 90806

                             For further questions please (562) 570-4722
               All decisions made by the review committee and Centro CHA Inc. will be final.
                                      There will be no appeal process.
SNL Request for Proposals, page 5                           DEADLINE: Monday April 23, 2012 at 5:00 PM

                          2012 Long Beach Summer Night Lights (SNL)
                                     Request for Proposals
                            Organization Contact Information Sheet

Name of Lead Applicant Group/Organization:

Telephone: ____________________________________           Fax: _____________________________

Contact Name and Title:
Telephone (if different from above): _______________________________________________________________

Site Manager Name: _______________________________________________ (Attached résumé required)

1. We are applying to provide Services at the following Summer Night Light sites (check
one or more):
☐ Admiral Kidd Park
☐ Drake Park
☐ Martin Luther King, Jr. Park

2. We currently serve youth/families in the area in and/or next to:
☐ Admiral Kidd Park
☐ Drake Park
☐ Martin Luther King, Jr. Park

                                                              YES NO
Are you interested in providing In-Kind Services?
Line-Item Budget

Organization Name:
Contact Person:

Proposal Title: 2012 Summer Night Lights Budget

                                                Total Project Budget    Request to Centro C.H.A Inc
 Proposal Expenses                                      Total                      Total

                        Total Personnel     $                          $

                      Total Non-Personnel $                            $
               Other Costs

                        Total Other Costs   $                          $

                          GRAND TOTAL       $                          $

Approved By: Centro CHA Inc.                                           Date Approved:_______________

Description: To learn more about Long Beach Summer Night Lights take a look at their 2011 Report: