bank by tangshuming

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									Contents
Committee Development ..................................................................................................................... 3
   Committee Structure ........................................................................................................................ 3
   Handover Documents ....................................................................................................................... 3
       President ....................................................................................................................................... 3
       Secretary....................................................................................................................................... 4
       Treasurer ...................................................................................................................................... 5
Performance of Club ............................................................................................................................ 6
Track Record ........................................................................................................................................ 6
Publicity ............................................................................................................................................... 7
   C&S web site link ............................................................................................................................ 7
   Website ............................................................................................................................................. 7
   Posters .............................................................................................................................................. 7
   Text/Email Groups ........................................................................................................................... 7
   An Focal ........................................................................................................................................... 7
   Other................................................................................................................................................. 7
Level of Competition ........................................................................................................................... 8
   County .............................................................................................................................................. 8
   Provincial ......................................................................................................................................... 8
   National ............................................................................................................................................ 8
   International ..................................................................................................................................... 8
       Bunratty Chess Festival ............................................................................................................... 8
       Edinburgh Student Event ............................................................................................................. 8
Level of Participation ........................................................................................................................... 9
   Beginner ........................................................................................................................................... 9
   Intermediate ..................................................................................................................................... 9
   Advanced ......................................................................................................................................... 9
Event Frequency ................................................................................................................................ 10
   Weekly............................................................................................................................................ 10
Bank Statement .................................................................................................................................. 10
Bank Mandate .................................................................................................................................... 10
Budget Justification............................................................................................................................ 11
   Income:........................................................................................................................................... 11
   Expenditure: ................................................................................................................................... 12
3 Year Plan ......................................................................................................................................... 14
   Year Zero:....................................................................................................................................... 15
   Year One: ....................................................................................................................................... 17
                                                                                                                                                         1
   Year Two: ....................................................................................................................................... 19
   Year Three: ..................................................................................................................................... 21
   How it stands at the moment: ......................................................................................................... 24
Appendix and Reciepts ...................................................................................................................... 26




                                                                                                                                                     2
Committee Development

Committee Structure

In previous years, the chess club has had a very active president, secretary and treasurer, however
this year the chess club were going to see the loss of two of these active committee members. The
club decided to become more active in recruiting and encouraging members to participate in the
committee. This year on the back of an increased membership, the chess club now has a strong
committee structure, including a new female officer position and head coach. Roles such as
president, secretary, treasurer, webmaster and vice-president were also filled. 4 of these positions
were filled by first years and another 2 by second years.

Handover Documents

President

To the incoming President,
Posters need to be put up around college every 2 weeks as they are cleared every 2 weeks on a
Friday. Posters must be stamped at the ULSU reception before they go up on the designated walls.
www.icu.ie is the Irish Chess Union website, this is an essential website to find out about
tournaments and get into contact about competitions and training in the area and how members can
become more active within the chess scene.
No one, under any circumstances can take out any chess equipment without their ID card number
taken down and they are upfront paid members of the club.
Every second week on a Tuesday from 18:00 in the computer science building at least one member
of the club must attend clubs and socs council meetings, these are essential for the club to get a
budget, and these meetings need to be attended for the full 45 minutes especially for the health and
safety meeting.

One representative from the club (either from the previous or incoming committee or member) is
required to attend the clubs recruitment day and stay at the stand. Spend €20 on sweets, such as
small penny sweets or lollipops as this will attract people over. The club has a demonstration board
which would be handy to display, also show the chess DVDs on a laptop so people know that they
can have training even if they are unable to attend the chess meetings. The main thing is to get
people to sign up to the chess club. A raffle might be a good idea, so everyone who signs up will get
a row and every friend they sign up will get them more tickets, maybe a ticket for the fresher’s ball
or something as this could get more people to sign up. Also have an email list for people to get
emails about the chess club news and events and invite those people who are unsure about joining
to attend the first meeting before paying to be a member.

Show up to chess every week, if you can, and ensure the secretary and the treasurer are doing their
jobs




                                                                                                       3
Secretary

To the incoming Secretary,

To get a room for the chess club, you require to log onto
http://www.clubs.ul.ie/Roombooking/default.asp and book the room you require. Room 3 is
recommended as this is our regular meeting area and we also have the chess sets stored here.
Another alternative is Red-Raisins (B-Block canteen). This doesn't require any booking at all.

The password for the room bookings is:
 Username: chess
 Password: benedict

The website requires this password and username to log on and edit the site, if this does not work
please email the computer society (Skynet).
 Username: chess
 Password: Jahfa7th

Chess puzzles can be submitted to the paper, this is a great way to increase awareness and meet the
criteria for being in the paper for the budget thus getting us more budget points. This should be
done immediately and the puzzles made straight away with multiple weeks sent to the paper at the
one time as it can be easily forgotten.

Every second week on a Tuesday from 18:00 in the computer science building, at least one member
of the club must attend clubs and socs council meetings, these are essential for the club to get a
budget, and these meetings need to be attended for the full 45 minutes especially for the health and
safety meeting.

One representative from the club (either from the previous or incoming committee or member) is
required to attend the clubs recruitment day and stay at the stand. Spend €20 on sweets, such as
small penny sweets or lollipops as this will attract people over. The club has a demonstration board
which would be handy to display, also show the chess DVDs on a laptop so people know that they
can have training even if they are unable to attend the chess meetings. The main thing is to get
people to sign up to the chess club. A raffle might be a good idea, so everyone who signs up will get
a row and every friend they sign up will get them more tickets, maybe a ticket for the fresher’s ball
or something as this could get more people to sign up. Also have an email list for people to get
emails about the chess club news and events and invite those people who are unsure about joining
to attend the first meeting before paying to be a member.

The AGM needs to be called to decide positions. Members need sufficient time to be able attend.
Contact members roughly 2 weeks before the proposed AGM date.




                                                                                                      4
Treasurer

To the incoming treasurer,

The password for the budget site is:
 Username: chess
 Password: benedict

Every second week on a Tuesday from 18:00 in the computer science building at least one member
of the club must attend clubs and socs council meetings, these are essential for the club to get a
budget, and these meetings need to be attended for the full 45 minutes especially for the health and
safety meeting.

Any expenditure must be copied and sent to the finance officer by email as we need a copy of
receipts to apply for funding. This is ANY expenditure. Buying a print card to make copy of
receipts counts as expenditure and you can get your money back. If it wasn't planned for in the
budget, you can apply to get your money back from the special app fund. The Special App fund has
a special form that needs to be filled out. You can locate it in the Clubs and Socs Room in the SU.
It's easy enough to fill out, but if you’re having trouble finding the form or filling it consult Paul
Lee or someone in the Clubs and Socs Room.

A membership list needs to be sent to Paul Lee after each recruitment drive. The membership
booklets need to be handed in at the end of each semester. Every time the list is updated, add it to
the old membership list and sent it to Paul Lee. Otherwise wait until the end of the semester to send
everything. However, this is demanding and you may forget. I recommend updating the list as soon
as new members join. Filling out the membership booklets is easy and simple. The Membership
booklet is needed for insurance purposes. It’s recommended that you get as much info as you can.
However sometimes people will not want to give you all their details. Take their name, email, and
signature. The more information you get the more likely they are interested in being active members
of the club.



Show up to chess every week and you also need to ensure the president and the secretary are doing
their jobs




                                                                                                       5
Performance of Club
No creditors outstanding, no grievances with the club. The chess club has no monies owed and has
no outstanding issues with committee members or other clubs. The chess club has actually seen an
increase in activities with other clubs and societies this year, for instance a Disney/Pixar quiz run
with the anime and mange society and due to the poker fundraiser, a new poker society was formed.
The club also holds a beginners night on Monday night in ego10 with the games societies’ board
game night, allowing chess club members to play in other board games and games society’s
members to try chess. The club has also had at least one member attending clubs and soc council for
the last three years.



Track Record
Previous years the chess club seemed like a closed group of advanced chess players with a declining
membership. This year the image of the chess club was completely transformed, with the club now
aiming for a more open image and attracting casual players.

Activities such as a fundraising quiz with the anime society, a poker fundraiser and a board game
night with the games society has increased the profile of the club and shown the change in the
club’s image. Activities such as paintballing in first semester and further trips to chess tournaments
have helped keep members active in the chess club. This has helped increase the chess clubs
membership from roughly 25 last year to 102 members this year, along with an increased and a
better committee structure.

A survey was sent out in order to get members feedback on what they like/didn’t like during the
year and what improvements they would like to see. This has helped the committee understand what
things people want to see the club do and what things needed improving.

Not only increasing chess around campus, the club has also tried to increase chess around the
country, organizing matches against other colleges for the first time. This was mainly due to the
increase in membership this year. The games against other colleges had increased activity that the
chess intervarsities now had interest in being run. The chess club decided to hold the intervarsities;
however, this event had to be cancelled due to the other colleges pulling out at the last second. The
club is still trying to organize this event for next year. The club also has sparked interest in the Irish
Chess Union for the creation of a universities position on their committee.




                                                                                                         6
Publicity

C&S web site link

https://www.skynet.ie/clubsandsocs/frontend.php?p=clubssocs&no=52

It has been maintained with information on how to contact the committee, our website link and
training details.


Website
http://www.skynet.ie/~chess/c_club.htm

This has been updated, during the year, not as frequently as we had hoped but is going to undergo a
massive improvement during the summer months thanks to our newly appointed webmaster. Word
of mouth and text/email groups were the most commonly used form of medium to communicate our
plans.

Posters

The club has put up posters during the year, for regular meetings and for fundraisers (such as the
poker fundraiser and the Disney/Pixar quiz). An example of which can be seen in the hard copy.

Text/Email Groups

With a Gmail account members are email with reminders, updates and other information. This has
allowed members who are abroad on coop to still be active within the club. Texts were also sent out
as reminders to everyone who signed up using their mobile number.

An Focal

With a submission every week of a chess puzzle, allowing the club to advertise and also allowed
games played inside the club to be displayed on the paper (if interesting position happened).
Articles were also submitted during the course of the year, an example of which is the Wijk Van Zee
report, which is attached in the hard copy.

Other

The Irish Chess Union posted on their website about the intervarsities. Chessz.com posted on their
website about the sponsorship of the giant chess set to the club. Boards.ie had postings about the
chess club and it’s new found image. An example can be seen in the hard copy of the budget.




                                                                                                     7
Level of Competition

County

The participation in the ChessZ limerick rapidplay helped members practice blitz chess, a game
commonly played on our meetings on Monday and Thursday. This tournament is a limerick based
tournament offering multiple levels, beginner, intermediate and advanced. As this is held in the
Kilmurry Lodge the close proximity to the University makes it an ideal for members who wish to
participate in a county competition. We had to beginners attend this event, Chelsea Collins and

Provincial

Playing other colleges, such as NUIG

National

Intervarsities did not go ahead this year, however they are hoped to go ahead next year.

International

Bunratty Chess Festival

This tournament has been a selling point for the club for many years. It has attracted numerous
famous players over previous years such as world number 15 (last year number 8) Peter Svidler on
more than one occasion. It attracts big names from England, Scotland, Wales and even some from
the US. It is one of the most important dates in the chess calendar for any Irish chess player as it is
the best tournament in Ireland. We had 4 members, Jamie Flynn, Kevin O’Flaherty, Carlos Janer
and Vincent O’Donnell.



Edinburgh Student Event

This tournament is open to any university student around the world and is run by the Scottish Chess
Federation and as such had numerous players from many different countries however mainly from
Scotland. This event is run in March and is a great way to encourage people to train during the year
and gives them a goal to achieve. This event was for people who have shown improvement during
the year as the standard is high and is for very good intermediate to advanced players. This was
organized quickly due to the sale of cheap flights by ryanair and as such only 4 players were able to
attend: Kevin O’Flaherty, James Power, Christopher Murphy and Niall Enright. Many more people
were interested and have expressed interest in attending this event next year.




                                                                                                          8
Level of Participation
The step books purchased this year are broken into different sections 1, 2 for beginners, 3, 4 for
intermediate and 5 and 6 for advanced. Puzzles were submitted to An Focal with varying levels
between beginner and intermediate levels. The club offer training to beginners and intermediate
players, chess tournaments allow you to play players of a similar rating level, of which only our
advanced members have. This means that some beginner players, would be qualified to participate
in intermediate tournaments, however as they do not have a rating they must enter the beginner
section. Our in-club tournament allowed the club to determine intermediate players, the Irish Chess
Union however still requires a certain rating band to participate in these events and the participation
of these individuals in events were therefore limited. The in-club tournament had an open section
which encompassed all levels of players; allowing us to see what standard people were at and to
practice tournament play.

Beginner

With the large number of members learning to play, a beginner’s day was set up on Monday
evenings. Tournaments such as the ChessZ limerick rapidplay has a beginner, intermediate and
advanced sections, with 2 players availing of the beginner tournament. The Bunratty minor section
is also aimed at beginners and we had 1 member participating in this section. Cork Congress we had
2 people: Oisin Tong and Paul Dorgan participating in the minor section there too.

Intermediate

Vincent O’Donnell entered the Major section in Bunratty, a section for intermediate players.
Thursdays was a training day for all levels and had a tournament for all levels.


Advanced

We have 2 qualified coaches who train both beginners and intermediate players.

Participation in the Edinburgh Student Event, Bunratty Challenger section and Cork Congress
Masters section show the advanced level of players.




                                                                                                      9
Event Frequency

Weekly

The club met twice a week with a beginner’s night on Mondays, run alongside the games society
board game night. Thursday the club had a training night for all levels from 6 to 7 in room 3 in the
Student Union. Thursday from 7 to 8 the club also ran a tournament in which players could practice
recording moves, using a clock and tournament play. We did not meet on weeks the college was off,
and during week 13 of both semesters. In total 24 weekly chess meetings occurred with 24 beginner
nights also.



Bank Statement
This is in the appendix



Bank Mandate
This is in the appendix




                                                                                                  10
Budget Justification
Income:
 Ref No.   Amount                                        Remark
                    This was not put through the bank account this was print cards and stationary
  I1136     25.95   bought and given to the club. The receipts are provided for reference number
                                                           E215
                    This was money raised that was given to the university in order to special app
  I423     351.25    the other 351.25 for the chess equipment at the start of the year. More detail
                                       can be obtained at reference number E1456
                      The chess set was sponsored to be used during the academic year in order
                      to promote chess around campus. As such this income also corresponds to
  I1239     500
                         E1444 which was spent during the year as per the requirement of the
                                                      sponsorship.
                      This is the budget the chess club received at the start of the year minus the
  I1038    894.63
                                                 clubs and socs tickets.
  I1133     62.4                           Membership Fees on bank statement
                       Paintballing - This was deposits for paintballing, this did not go through our
                      bank account, however using E147 it can be seen that only €400 was taken
  I835      330
                    out of our bank account to pay for this trip, leaving a €330 shortfall, which was
                                                      the deposits.
                     The paintballing meal afterwards was not subsidized; however E1062 shows
  I831     125.04
                                               the money members spent.
  I1240     400                                    On bank statement
   I837     19.24            This is the food eaten during the game between Queens and UL.
   I870      70                                     On bank statement
  I1036     3780                                    On bank statement
  I1037      80                                     On bank statement
  I1242     340                           On bank statement, included with I579
   I511      15            This was the step book on E470 paid for and donated by a member.
  I1148      50                            On bank statement, included with I424
                         This is not on the bank statement; however, only €100 was used from the
  I860       35        bank account while the tournament cost €135. Leaving €35 being paid for by
                                                         members
  I577      120                                      On bank statement
                        This did not pass through our account, cork congress cost a total of 293.64
  I1137     32.5
                                    with 261.14 coming from the club, leaving 32.5 spare
  I1149     91.60                            This was received along with I1236
  I1041    200.71          This is the amount of money we received special apping Edinburgh.
                        This did not pass through our account, however was used in Edinburgh to
  I1042      50
                                                 pay for accommodation
  I1138      70                                     Galway Deposits
  I1231     0.07                               Interest, on bank statement.
                       Transport while in Edinburgh that members paid for, this did not appear in the
                            bank statement, however adding E544, E545, E546 and E547 and
  I1234     79.04
                       subtracting the €50 poker fundraiser and the €200.71 for the special app and
                                       €120 as the deposit there is 79.04 remaining.
  I1237    100.53                      Member Donation, received along with I1149
  I1249     92.59                                        Unknown




                                                                                                        11
Expenditure:
  Ref
         Amount Projected                                 Remark
  No.
                              During the year we play blitz games in the club, we would like to
                             purchase online accounts in order to facilitate other members who
                            wish to play longer games, which could last 3 hours+. This is longer
                             than the time we have in Room 3 on Thursday nights and as such
                               we cannot accommodate this lengthily time in the SU, however
 E428       0       499
                             tournaments such as Bunratty or Cork play these types of games.
                               These accounts also allow lectures and coaching by top grand
                             masters, which would benefit all players and included in the yearly
                            membership. 499 is for ten accounts, that is 1 for every 10 members
                                                           currently.
                             See I1239, this is a Giant Chess Set used to promote the club, We
                             may be able to get this sponsored again next year, however, if we
 E1444     500      500
                            can't we would like to see this at least the recruitment drive as it was
                                         a big factor in drawing people to our stand.
                            This corresponds to E1456, we budget for replacing old or damaged
                              equipment and increasing the catalogue of books/DVDs we own,
 E1459      0       101     however this year our membership increased by roughly 4 times, so
                            we had to special app for more equipment. Since E1456 is once-off,
                                 we had to make a new entry into the budget for equipment
 E1776      0      151.20                           Chessbase Magazine
                              See receipt attached, we would like to continue this next year, as it
 E147      730      730        was a great way for people in the club to bond and to get to know
                                                              each other.
                                 See receipt attached, this will increase as we wish to do more
 E1604    25.95     50       promotion around college with more posters and maybe print off the
                                     word training documents into a book form for members
                              See receipt attached, we would like to continue this next year, as it
 E1062    125.04    125        was a great way for people in the club to bond and to get to know
                                                              each other.
                                This is the Special Apping of chess equipment, at the start of the
                               year it was taken immediately from our budget; however this was
                             meant to be taken from the special app fund. As such it was special
 E1456    702.5      0
                              apped later in the year, same time as when Edinburgh was special
                              apped. As this was special apped, Reference number E1459 is our
                                             budget for more equipment for next year
                                 Due to the increase in beginners this semester and the close
 E1774     80       240       proximity of the Limerick Open, we wish to head to this tournament
                                      next year. It is usually held in the Kilmurry lodge hotel.
                                No receipt provided, however it can be seen on the tournament
                               website and the results table (included) show one of our members
 E1441     45       135        participating in the event. Unfortunately he had to withdraw due to
                            illness and could only play the first round and could not get a receipt.
                                 We expect a further increase in numbers for this tournament.
                             No receipt attached, we would like to play NUI next year as they are
 E218      150      150      a strong team and a great way for member to play and improve their
                                                                games.
 E1093    119.24   119.24   See receipt attached, we would like to play Queens again next year.
                                This was an arts and sports fund grant which is a once off
 E1436   1850.04     0
                             expenditure and as such projected to be 0, see receipts attached
                                This was an arts and sports fund grant which is a once off
 E1446    1576       0
                             expenditure and as such projected to be 0, see receipts attached
                                This was an arts and sports fund grant which is a once off
 E1445    790.9      0
                             expenditure and as such projected to be 0, see receipts attached

                                                                                                  12
                                 This was an arts and sports fund grant which is a once off
E1448   34.99      0
                            expenditure and as such projected to be 0, see receipts attached
                            See receipts attached, 4 members went this year, we expect this
E469     135      200           number to increase as it is Irelands most prestigious yearly
                                            tournament open to people of all skill
                             Step book that was essential for training, we would like to spend
E470     15       15
                                             another €15 on more puzzle books.
                          This was our AGM, we spend it to encourage members to attend and
E1152   141.5    141.5
                                      so we could meet quorum. See receipt attached
                              This is a high class tournament in cork held yearly, see receipt
E540     180      180
                             attached, we expect roughly the same numbers to go next year.
                           See receipt attached, we expect a higher turnout for this as it is on
                            monthly in the Kilmurry lodge hotel and we did this as a trial basis
E1096    30       300     this year. This suits our members as it is a blitz format, which is what
                               is played in the club. It also has different levels for beginner,
                              intermediate and advanced so it would suit any kind of player.
E541    103.64    100      See receipt attached, should be roughly the same cost as this year
E542     10       20         Parking discs, needed as a car was driven down to park in cork
                             See receipt attached, this was booked quickly due to the sale of
E543     97.4    243.50   cheap tickets by ryanair. We expect with more time to plan, numbers
                                                        will increase.
                             See receipt attached, this was booked quickly due to the sale of
E544     23      57.50    cheap tickets by ryanair. We expect with more time to plan, numbers
                                                        will increase.
                             See receipt attached, this was booked quickly due to the sale of
E545     116      290     cheap tickets by ryanair. We expect with more time to plan, numbers
                                                        will increase.
                             See receipt attached, this was booked quickly due to the sale of
E546    118.85   297.13   cheap tickets by ryanair. We expect with more time to plan, numbers
                                                        will increase.
                             See receipt attached, this was booked quickly due to the sale of
E547     94.5    236.25   cheap tickets by ryanair. We expect with more time to plan, numbers
                                                        will increase.
                             See receipt attached, this was done on a trial basis in javas this
                           year, this was well worth it as it increased the profile of the club and
E1153    121      363
                           helped to increase membership. We hope to do this at least once a
                          semester with maybe one more night at some other point in the year.




                                                                                                13
3 Year Plan
General: The overall goal of the 3 years is to increase the clubs capital, increase membership,
getting a steady stream of members and keeping members

Website: Make the website a place for members to go to find information and to get lessons from.

Members: The club should be aiming to get membership up from previous levels of 30~ people to
around the 120 mark

Events: The club should increase events from a few tournaments to be doing something at least
every week.

Talks/Coaching: People the club bring down for coaching and talks should increase to 3-4 a
semester.

Committee positions: The club should reduce the burden on a few members and try to get others to
do the workload. After the 3 years hopefully the club can get core positions of: President, Secretary,
Treasurer, Web master and Safety Officer, Head Coach. These side positions can't be taken by any
core members: Beginner Coach, Advanced Coach, Event Organiser, Publicity Officer,
Accommodation Organiser, Vice-President.

In total that is 5 core positions, and 6 side positions.

Clubs and Socs Recruitment Drive: The club must have a great display and have some members
walking around advertising the club. The club should have a giant chess set for people to play and
have quick lessons for people who are interested.

Clubs and Socs Attendance Record: This record is near perfect at 95% and should be kept this way.
The clubs hustings record is poor and the club should aim to always be at it and be at the clubs and
socs ball.

C&S Ball tickets: The club should purchase 2 for each committee position taken up.

Budget: The budget should be transparent and easy to understand.

Budget Points: the club should be aiming for 90+ budget points

Fundraising: The club shouldn't solely ask its members to make the difference. The club should be
aiming to have the money already sorted for any trips.

Reputation of the Club: The clubs reputation should be one of a social nature. The club should be
known as a fun and active club.

Handover Documents: These should be clear to anyone taking on a position in the chess club.

An Focal Article: Our submission rate should be 75% and chess puzzles should be submitted each
edition.

Ability of members: Members abilities must be advanced. Newer members established in the
Minors, and members from last year, establishing themselves in the Majors. The clubs more
advanced members must be advancing to Challengers/Master levels.
                                                                                                    14
Level Of Competition: Minor for beginners, Majors for intermediate, Challengers for advanced and
Masters for masters. The club should be attending international and national competitions quite
regularly within Ireland. The club should be having 3 international trips a year. The club should
think about taking on a foreign college in a yearly match.

Club Capital: The clubs capital should be increased to a giant chess set, a digital camera, 40 boards
and pieces, 30 working clocks, 30 notation booklets, 30 online chess accounts and an expansive
library of chess works containing books, digital lecturers and software all to help members.

Year Zero:

2008/2009 academic year

General:

Overall the club has been poorly run and organised.

Website:

Old website is very poor. Looks outdated, and the information is never updated, and thus was
providing people with the wrong information regarding the club.

Members:

Apart from a few core members, the club has never progressed to a point on getting newer members
in the club. Nor has the club ever incentivised people to take up committee positions.

Events:

Apart from Galway, Kilkenny, Bunratty and the Limerick Open. The club doesn't try to do much
else. Most of the time members take all the cost as the club wasn't very active in securing funding
and the clubs budget was usually quite a shambles.

Talks/Coaching:

Virtually non-existent.

Committee positions:

Apart from a few people throughout the clubs history, the committee hasn't gotten anyone else to
take the reins of the club from these people, neither has the club tried to train people in these
positions. The committee positions have never been given to Paul on time and thus the contact
information has never been updated on the clubs and socs board.

Clubs and Socs Recruitment Drive:

The clubs stand has consistently been poor, with very little to show potential members what we do
and who we are and how membership would benefit them.

Clubs and Socs Attendance Record:

                                                                                                      15
This has been 95% for the past 3 years. This is probably the best record the chess club has, in terms
of organisation. The club never showed up last year to the hustings vote and as a result lost 5 crucial
budget points.

C&S Ball tickets:

The club was never represented as this event in the past 3 years. This event is supposed to reward
club members for their work in their clubs and societies.

Budget:

Submitted budgets have usually been poor and usually non-transparent.

Budget Points:

Getting points for the budget usually hit around the 60-70 mark which is poor in comparison to
other clubs.

Fundraising:

Non-existent. The club relied on members to fund most of the clubs activities.

Reputation of the Club:

Handover Documents:

These were quickly made and not very comprehensive in relaying information to new members or
to any new committee.

An Focal Article:

An focal articles were submitted the odd time, but they were very small and contained a lack of
information.

Ability of members:

The standard of members stayed the same, though members competed at Beginner, Intermediate
and Advanced level

Level Of Competition:

No internal competition for members. The level of competition did range from beginner to
advanced, though the tournaments we went to as a club was very small.

Club Capital:

The club has current capital of a demonstration board, and several clocks and boards and pieces.




                                                                                                     16
Year One:

2009/2010 academic year

General:

This year will be used to getting Paul Lee to know what the chess club is about and who we are. We
will try and improve the clubs reputation, and try making the chess club appear more social and try
and get new members and have one new member not on the committee before to take up a role. The
website will be regularly updated and the event frequency should be virtually every week.

Website:

The website should be updated and get a revamped look and feel. The forum should be used and
content added. Members should be encouraged to post in this. Basic lessons should be uploaded.

Members:

Membership to increase from 26. Hopefully reaching 55 as a target. Core membership to increase
from previous year of 4 members to 8-10.

Events:

Going to more events each semester. Try and go to Dublin, Cork, Galway, and Belfast every
semester. If there are no competitions on there, then play a college/club there. Have at least one
coaching/talk every semester

Talks/Coaching:

Hold one every semester. Try and get Alex “Babs” Baburin down for coaching or a talk. A talk
would be socially better, as Alex's coaching would be to improve more experienced members. Try
and hold one and invite Trinity down or go up there, etc.

Committee positions:

By the end of the 2010 year expand committee positions from President, Secretary, Treasurer, to
core positions of: President, Secretary, Treasurer, Web Master and Safety Officer. These side
positions can be taken by a core members: Head Coach, Publicity Officer, Event Organiser, and
Accommodation Organiser.
The President's shadow is the Head Coach.
The Treasurer's shadow is the Accommodation Organiser.
The Secretary's shadow is the Event Organiser.
The Web Master and Safety Officer's shadow is the Publicity Officer.

Web Master and Secretary should combine efforts for publicizing the club.
President and the Head Coach should consult with each other about organizing coaching sessions
and refining lessons they've made. The two are responsible for working with the
Treasurer/Secretary/Event Organiser in bringing any coaches down to the club.
The Event Organiser must work with the majority of the club's committee in deciding an
appropriate schedule for the club.
The Accommodation Officer must find out prices for potential places and consult with the Treasurer.
After this the Treasurer must go and book the accommodation.
                                                                                               17
Clubs and Socs Recruitment Drive:

At the clubs and socs recruitment drive the chess stand will be more noticeable.
Purchasing/Borrowing a giant chess set to get chess noticed.

Clubs and Socs Attendance Record:

Attend all the meetings and Hustings vote and the clubs and societies ball.

C&S Ball tickets:

Getting 6 tickets for each member on the current committee and their potential dates.

Budget:

Submitting a clear and error-free budget. The budget will contain EVERYTHING the club does.

Budget Points:

The club should be aiming to get 75-80 points or higher this year.

Fundraising:

The club will attempt fundraising by getting sponsorship, having talks/coaching and charging non-
members, applying for the sports and arts fund, bag-packing, holding quizzes throughout each
semester and saving money by charging members some of the cost of some trips.

Reputation of the Club:

Getting the reputation spread as an organized and fun club to be in. Also getting the clubs name
spread around the college so people know the club exists, and that students and staff can join.

Handover Documents:

These will be more complete than last years and will have a contact list for new committee people.
It will describe the new functions of the new committee positions.

An Focal Article:

The club is aiming to have a chess puzzle in each an focal, and to submit an article at least 55% of
the time the newspaper is published.

Ability of members:

Getting new members in and training them to compete competently at Minor level and trying to
build up current members. Aiming for 1-3 members to win prizes at tournaments. Aiming for the
club to come second in the intervarsities.

Level Of Competition:


                                                                                                   18
Minor for beginners, Majors for intermediate, Challengers for advanced and Masters for masters.
The club should be attending international and national competitions quite regularly within Ireland.

Club Capital:

Purchasing 8 more boards and pieces and purchasing 10 clocks. The club will also purchase 2 more
demonstration boards. The club will purchase chess books, online chess accounts, chess software
and chess bags to carry boards and pieces to tournaments. The club will also purchase notation
booklets for members going to tournaments. The club will hold talks with clubs and societies
officer, Paul Lee, about the possibility of purchasing a giant chess set.

Year Two:

2010/2011 academic year

General:

The club should be establishing a reputation as a club people must join, especially those who have
any interest in chess and a reputation as a properly run club.

Website:

A content management system should be uploaded so articles can be added quite easily. Members
can login to the website and the forum should be integrated into the website. Errors in the site
should be kept to a minimum. All the articles and calendar should be kept up to date and be accurate.
Basic lessons from last year should be refined and more content should be added.

Members:

Membership in the books should be increased to around 80-100 people, having 12 core members.

Events:

The events should continue to occur every weekend, and have training 2 nights a week. One for
beginners/tournaments and the other for beginners/advanced. The club should encourage some other
non-chess events that members should attend. For example a concert held locally the club can
encourage members to go and maybe even subsidise some cost. Paintballing versus Gsoc should
continue.

Talks/Coaching:

Talks and/or coaching should occur twice a semester, charging non-members to attend.

Committee positions:

By the end of the 2011 year expand committee positions from President, Secretary, Treasurer, Web
master and Safety Officer to core positions of: President, Secretary, Treasurer, Web master and
Safety Officer. These side positions can be taken by a core members: Head Coach, Beginner Coach,
Advanced Coach, Event Organiser, Publicity Officer, Accommodation Organiser.

The President's shadow is the Head Coach.

                                                                                                  19
The Treasurer's shadow is the Accommodation Organiser.
The Secretary's shadow is the Event Organiser.
The Webmaster and Safety Officer's shadow is the publicity officer.

Webmaster and Secretary should combine efforts for publicizing the club.
President and the Head Coach should consult with each other about organizing coaching sessions
and refining lessons they've made. The two are responsible for working with the
Treasurer/Secretary/Event Organiser in bringing any coaches down to the club.
The Event Organiser must work with the majority of the club's committee in deciding an
appropriate schedule for the club.
The Accommodation Officer must find out prices for potential places and consult with the Treasurer.
After this the Treasurer must go and book the accommodation.

Clubs and Socs Recruitment Drive:

The clubs stand should be quite attractive and a clear showing of activities of the last year. Have
cards made up with a timetable on it for anyone who’s interested. Get the giant chess set back.
Make the stand look nice, with pictures and billboards explaining what the club does.

Clubs and Socs Attendance Record:

The clubs record shouldn't be tarnished. Keep up the 95+% attendance record. Hustings and clubs
and socs ball is a must.

C&S Ball tickets:

There are 8 committee positions; therefore 16 tickets should be purchased. However, if a core
member takes a side position then the core member gets the two extra tickets.

Budget:

The budget will be clear and minutes of every meeting taken. The budget will be all inclusive and
be very transparent in terms of the clubs finances.

Budget Points:

By the end of the year, the club should be getting 85-90 points.

Fundraising:

The club will attempt fundraising by getting sponsorship, having talks/coaching and charging non-
members, applying for the sports and arts fund, bag-packing, holding quizzes throughout each
semester and saving money by charging members a fraction of the cost of some trips.

Reputation of the Club:

The clubs reputation should be one a fun and social one. The club should be known for the amount
of activities it does and the club should be working with a lot of other clubs/societies.

Handover Documents:


                                                                                                      20
This must be a near complete document on all the relevant positions in the club. New positions
documents should be written.

An Focal Article:

The club should be aiming for a 75% submission rating, with chess puzzles being submitted in each
edition.

Ability of members:

Member’s abilities must be advanced. Newer members established in the Minors, and members
from last year, establishing themselves in the Majors. The clubs more advanced members must be
advancing to Challengers/Master levels.

Level Of Competition:

Minor for beginners, Majors for intermediate, Challengers for advanced and Masters for masters.
The club should be attending international and national competitions quite regularly within Ireland.
The club should be having 2 international trips a year. The club should think about taking on a
foreign college in a match.

Club Capital:

Purchasing 5 more boards and pieces and purchasing 2 more analogue clocks and 4 more digital
clocks. The club will purchase chess books, online chess accounts, chess software and chess bags to
carry boards and pieces to tournaments. The club will also purchase notation booklets for members
going to tournaments. The club will also purchase a digital camera that will be kept in Paul Lee's
office and members must give id when they are taking it out and state the time and date they took it
and will bring it back.

Year Three:

2011/2012 academic year

General:

The club should be establishing itself as a club people must join, especially those who have any
interest or previous chess experience.

Website:

Create a chess program where UL players can play other UL players online. Have a rating for each
member. Have a membership list where players can say stuff about them and any links they have to
themselves. Errors in the site should be kept to a minimum. All the articles and calendar should be
kept up to date and be accurate. Lessons from last year should be refined and more content should
be added. Think about adding digital lessons.

Members:

Membership on books to increase to 120+ members. Core members should be around the 20 mark.


                                                                                                   21
Events:

The events should continue to occur every weekend, and have training 2 nights a week. One for
beginners/tournaments and the other for beginners/advanced. The club should encourage some other
non-chess events that members should attend. For example a concert held locally the club can
encourage members to go and maybe even subsidise some cost. Paintballing versus Gsoc should
continue.

Talks/Coaching:

Talks and/or coaching should occur three times a semester, charging non-members to attend.

Committee positions:

By the end of the 2012 year expand committee positions from President, Secretary, Treasurer, Web
master and Safety Officer to core positions of: President, Secretary, Treasurer, Web master and
Safety Officer, Head Coach. These side positions can't be taken by any core members: Beginner
Coach, Advanced Coach, Event Organiser, Publicity Officer, Accommodation Organiser, Vice-
President.

The President's shadow is the Vice-President.
The Treasurer's shadow is the Accommodation Organiser.
The Secretary's shadow is the Event Organiser.
The Webmaster and Safety Officer's shadow is the Publicity Officer.
The Head Coach's shadow is the Advanced Coach.

Webmaster and Secretary should combine efforts for publicizing the club.
Head Coach and the Advanced and Beginner Coach should consult with each other about
organizing coaching sessions and refining lessons they've made. The two are responsible for
working with the Treasurer/Secretary/Event Organiser in bringing any coaches down to the club.
The Event Organiser must work with the majority of the club's committee in deciding an
appropriate schedule for the club.
The Accommodation Officer must find out prices for potential places and consult with the Treasurer.
After this the Treasurer must go and book the accommodation.
The President and Vice-President will work to making sure the club is being run successfully and
that someone is attending the Clubs and Socs meetings.

Clubs and Socs Recruitment Drive:

The clubs stand should be quite attractive and a clear showing of activities of the last year. Have
cards made up with a timetable on it for anyone who’s interested. Get the giant chess set back.
Make the stand look nice, with pictures and billboards explaining what the club does. Have
members going around in their hoodies explaining what the club does and trying to get new
members. Treat members who help to a pint afterwards.

Clubs and Socs Attendance Record:

This should continue being 95%+

C&S Ball tickets:


                                                                                                      22
As the current committee from 2010/2011 academic year contained 10 committee positions, the
club should purchase 20 tickets for the 2011/2012 academic year. If a core committee member takes
a side committee position the extra tickets go to the core committee member.

Budget:

As in year two, the club's budget should be transparent and easy to understand.

Budget Points:

The club should be aiming to get around 90-100 budget points.

Fundraising:

The club will attempt fundraising by getting sponsorship, having talks/coaching and charging non-
members, applying for the sports and arts fund, bag-packing and by holding quizzes throughout
each semester. Members should have to foot virtually none of the bill for any trip.

Reputation of the Club:

The clubs reputation should be one a fun and social one. The club should be known for the amount
of activities it does and the club should be working with a lot of other clubs/societies. The club
should be establishing itself as one of the clubs to join in UL.

Handover Documents:

This must be a fully comprehensive guide that even the most untrained person can understand and
take up a position.

An Focal Article:

The club should be aiming for a 75% submission rating, with chess puzzles being submitted in each
edition.

Ability of members:

Member’s abilities must be advanced. Newer members established in the Minors, and members
from last year, establishing themselves in the Majors. The clubs more advanced members must be
advancing to Challengers/Master levels.

Level Of Competition:

Minor for beginners, Majors for intermediate, Challengers for advanced and Masters for masters.
The club should be attending international and national competitions quite regularly within Ireland.
The club should be having 3 international trips a year. The club should think about taking on a
foreign college in a yearly match.

Club Capital:

Purchasing 5 more boards and pieces and purchasing 6 clocks. The club will purchase chess books,
online chess accounts, chess software and chess bags to carry boards and pieces to tournaments.
The club will also purchase notation booklets for members going to tournaments.
                                                                                                23
How it stands at the moment:

General:

Overall the club was run poorly but it has improved. More people are needed involved in the
running of the club however this is still on target in our 3 year plan.

Website:

A new website was created this year, with little too few updates. This is hoped to change next year
with a dedicated webmaster elected at our AGM.

Members:

Having nearly met our 3 year goal of 120 members, our aim now is to retain and hopefully increase
this number for the next three years.

Events:

We have increased the number of tournaments and activity. We have 606.43 in our account which
has been designated to use for foreign trips next year, preferable Wijk Van Zee.

Talks/Coaching:

No talks or external coaching took place this year; however we are looking at online coaching/talks.

Committee positions:

The committee has increased to 8 members. This is a bigger improvement and the new members are
being trained into their positions for next year.

Clubs and Socs Recruitment Drive:

The stand was improved this year in the 1st semester recruitment drive, but was lacking in the
second semester.

Clubs and Socs Attendance Record:

This has been 95% for the past 3 years. This is probably the best record the chess club has, in terms
of organisation. The club participated and voted in the hustings this year along with submitting a
nomination. The nomination this year was poor as it was the clubs first year of doing so. We hope
to apply again next year and secure a nomination.

C&S Ball tickets:

The club actually attended this event this year which is a major turnaround for the club. All the
clubs tickets were used and members had a good time. We hope to attend next year’s event a take
up a full table.

Budget:


                                                                                                    24
This year’s budget is submitted and is hopefully in correct order. The budget was a bit messy this
year however it was a big improvement from last year. Many of the clubs income transactions never
passed through the club and as such there is a total of 92.59 which the club received as income but
cannot explain.

Budget Points:

This year the club is aiming for the 90 budget point mark and hopes to achieve this.

Fundraising:

The club’s fundraising improved this year with a quiz and poker night being held. Bag packing is
also planned for next year.

Reputation of the Club:

Handover Documents:

These have been made, however still need improving and we hope to improve these documents
during the course of next year.

An Focal Article:

A high an focal article submission rate is required in order to increase the clubs profile around
campus. The puzzles are a good idea however, this year the names and information about the
puzzles were left out, this must be corrected for next year.

Ability of members:

The standard of members stayed the same with a significant increase in beginners, though members
competed at Beginner, Intermediate and Advanced level

Level Of Competition:

The club had a small and disorganized tournament this year; this will hopefully be corrected next
year.




                                                                                                    25
Appendix and Receipts




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