Telecommuting Agreement


This is an agreement between a company and an employee that wishes to telecommute. Telecommuting is defined as work and transportation alternatives that substitute home-to-work commuting with the option of working at home or at satellite work locations for all or part of the employee's assignment. This agreement specifies the duties and obligations of both the employee and the company. This agreement can be used by small businesses or other entities that want to allow their employees to telecommute from home or satellite work locations.

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									Remote Work Agreement
This is an agreement between a company and an employee that wants to work
remotely. Working remotely, also called “telecommuting,” is a popular ergonomic
solution that can be mutually beneficial if properly coordinated and maintained.
Customize important clauses, such as the duration of this agreement, the work hours,
pay and attendance provisions, employee leave and overtime provisions, and much
more. This agreement is ideal for small businesses that want to allow one or some of its
employees to work remotely.
                                  REMOTE WORK AGREEMENT

This Agreement, made effective the day of______ [Month] ____ [Date], 20__ [Year] by and between
______________________________ [Instruction: Insert the name of the employer] hereinafter
referred to as the “Employer”, having its principle place of business at ___________________________
[Instruction: Insert the address of the employer], and ___________________ [Instruction: Insert the
name of the employee] hereinafter referred to as the “Employee”, having his principle place of business
at ___________________________ [Instruction: Insert the address of the employee], establishes the
respective obligations of the parties under Employer’s Telecommuting program. Employee has
volunteered to work as a "Telecommuter" at a location other than the designated headquarters.

Terms and Conditions. The Remote Work Agreement is subject to the following terms and conditions:

1. Work Location.
    a. The terms "remote work location" or "remote workplace" shall mean Employee's home or any
        satellite office location approved by the Employer. The term "designated headquarter" shall mean
        Employer's usual and customary Employer work address. The remote work location is at
        _______________________________________________ [Instruction: Insert the address of
        the remote work location]. Days and hours when the employee will normally work at this
        remote work location are Monday through Friday, however the Employer can at any time revise
        this timing as per requirements and discretion.
    b. Employee will work at the designated headquarters __ times [Instruction: Insert the number of
        days employee will work in a week e.g., 5] per week, for a period of ____ to ◊ ____ hours
        [Instruction: Insert number of hours expected to be on work by employee] each day. The
        actual days, time, and amount of time spent by employee will depend on workload and tasks, staff
        meetings (formal and informal), and availability of any required equipment.
    c. Employee will work either at remote work location or at the designated headquarters for a
        minimum of __________ hours [Instruction: Insert minimum number of hours for a week]
        per week during the specified hours.
2. Compensation. Employer shall validate Employee's time and work accomplished at the remote
    workplace. Schedule changes may be made at the Employer's discretion. In every case, the
    operational needs of the Employer shall take precedence over telecommuting. Compensatory time
    must be approved in advance in accordance with the Employer’s policy. Work hours, overtime
    compensation, and vacation schedules shall conform to existing policies and procedures and the terms

© Copyright 2012 Docstoc Inc.                                                               2
    of this Agreement. Employee's salary, retirement, benefits, and state-sponsored insurance plans
    remain unchanged.
3. Pay and attendance. All pay, leave, and travel entitlement will be based on the employee's primary
    business location. Employee's time and attendance will be recorded as performing official duties at
    the primary business location.
4. Leave. Employee must obtain approval before taking leave in accordance with established office
    procedures. By signing this form, employee agrees to follow established procedures for requesting
    and obtaining approval of leave.
5. Overtime. The employee will continue to work in pay status while working at the remote work
    location. An employee who works overtime that has been ordered and approved in advance will be
    compensated in accordance with applicable law and rules. By signing this agreement, the employee
    agrees that failing to obtain proper approval for overtime work may result in removal from the
    telecommuting program or other appropriate action.
6. Safety & Equipment/Information Security.
        a. Employee agrees to maintain a work environment that is ergonomically sound, clean, safe,
             and free of obstructions and hazardous situations.
        b. Employee agrees to use Employer owned equipment, records, and materials for purposes of
             Employer business only, and to protect them against personal, unauthorized, or accidental
             access, use, modification, destruction, or disclosure.
        c. Employee agrees to allow electronic and/or physical access to the remote work location for
             purposes of assessing safety and security methods, as well as job performance.
        d. Employee shall be held responsible for official documents and shall be subject to disciplinary
             action for any loss of these documents that is attributable to Employee's actions.
        e. Employee shall comply with all applicable laws, agreements, policies, and instructions
             regarding conflicts of interest and confidentiality.
        f.   Employee shall participate in all before, during, and after telecommuting surveys, legislative
             inquires, reports, or analyses relating to telecommuting for the Employer.
        g. Employee shall comply with all Employer rules, policies, practices, instructions,
             telecommuting guidelines, and this Agreement. Employee understands that violation of such
             may result in cancellation of this Agreement and/or disciplinary action, up to and including
             termination of employment.
7. Termination of Agreement.

© Copyright 2012 Docstoc Inc.                                                                     3
        a. This Agreement shall remain in effect for ___________ (___) months [Instruction: Insert
            number of months] unless terminated by either party under the terms set forth in this
        b. This is a voluntary program. The Employer reserves the right to terminate the agreement at
            any time for any individual Employee or as a program (with ___________ (◊ ___)
            [Instruction: Insert number of days to give a notice of termination] working days' notice)
            if the Telecommuting Program is cancelled, or if the Employer’s needs are no longer being
        c. In cases of termination for cause, this Agreement may be terminated without prior notice,
            according to the policy and procedures set forth in the Counseling and Disciplinary Action
            section of the Human Resources Manual.
        d. The Employer will not be held responsible for costs, damages, or losses associated with the
            termination of this Agreement.
        e. Upon termination of this Agreement by either party, Employee shall return to the Employer
            all notes, data, reference materials, sketches, drawings, memoranda, reports, records,
            equipment, supplies, and all other Employer documents in Employee's possession or control.
8. Obligations.
    The Employee understands that all obligations, responsibilities, terms, and conditions of employment
    with the Employer remain unchanged, except those obligations and responsibilities specifically
    addressed in this agreement. Furthermore, the Employee agrees to remain accessible during
    designated work hours, and understands that Employer retains the right to modify this agreement on a
    temporary basis as a result of business necessity. The employee understands that she/he is responsible
    for tax consequences, if any, of this arrangement, and for conformance to any local zoning
Employee hereby affirms by Employee’s signature that he/she has read this Telecommuting Agreement,
and understands and agrees to all of its provisions.

  For: EMPLOYER                                        For: EMPLOYEE

  Signed:_________________________________ Signed:_______________________________

© Copyright 2012 Docstoc Inc.                                                                4
  Name:                         Name:

  Title:                        Title:

  Date:                         Date:

© Copyright 2012 Docstoc Inc.            5

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