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great prairie aea board meeting agenda - april_ 2008

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					                                 Board Meeting Agenda

                           Great Prairie Area Education Agency
                                      April 8, 2008


             6:00          Social/Dinner – Conference Room
                           Fairfield Arts & Convention Center
                           200 North Main, Fairfield, Iowa

             7:00          Board Meeting – Conference Room
                           Fairfield Arts & Convention Center
                           200 North Main, Fairfield, Iowa



                                       CONTENTS
                           Board Meeting Agenda
                           Previous Minutes
                           Treasurer’s Report & Invoices Payable
                           Great Prairie AEA Annual Progress Report
                           Board Employee Approvals
                           Employee Resignations
                           2008-2009 Agency Calendar
                           Legislative Platform – AEAs of Iowa
                           Refinancing Burlington Office
                           Agency Audit Bids



                                  A-G-E-N-D-A
I.     MEETING CALLED TO ORDER BY BOARD PRESIDENT HAROLD MICK.

II.    BOARD APPROVAL OF AGENDA.

III.   BOARD APPROVAL OF PREVIOUS MINUTES.

IV.    BOARD APPROVAL OF TREASURER’S REPORT AND INVOICES PAYABLE.

V.     BOARD EDUCATION REPORT ON THE AGENCY’S ANNUAL PROGRESS REPORT.

       ADMINISTRATOR'S COMMENTS:

       This is a continuation of our monthly Education Reports from Great Prairie AEA
       staff members
       on various Programs and Services of the Agency. This month, Dr. Jeanette
       McGreevy, Assessment Services Coordinator, will provide Board members with an
       overview of our Great Prairie AEA Annual Progress Report. A copy of the Annual
       Progress Report is included in your Board packets.
                                                -2-

VI.     BOARD ACTION ON NEW EMPLOYEE CONTRACT(S).

        A.     Larry Larrington, Van Driver/Media Clerk, $11.05 per hour for 472 hours – prorated
               contract for 59 days of service – March 17 – June 6, 2008.
        B.     Donna Winegarden (2008-2009 hire), Speech-Language Pathologist, MA+30, Step 20,
               $50,755, 192-day contract.
        C.     Brianna Marsden, Programmer, BS in Computer Science, $40,000 annual salary prorated
               to 65 days of service for the remainder of this contract year.

        ADMINISTRATOR’S COMMENTS:

        I recommend approval of the new employee contract(s) as presented.

VII.    BOARD ACTION ON EMPLOYEE RESIGNATION(S).

        A.     Richard Heiniger, School Psychologist

        ADMINISTRATOR'S COMMENTS:

        I recommend acceptance of the employee resignation(s) as submitted.

VIII.   BOARD ACTION ON THE GREAT PRAIRIE AEA 2008-2009 AGENCY CALENDAR.

        ADMINISTRATOR’S COMMENTS:

        Enclosed within your Board packets you will find a copy of the Great Prairie AEA
        2008-2009 Agency Calendar that has been approved by Cabinet members. A final
        decision on when we will consider our Opening Day to be has not yet been made. I
        recommend approval of the enclosed Calendar as presented and ask that the Board
        authorize Administration to set the Opening Day for not earlier than Wednesday,
        August 20, 2008.

IX.     BOARD REVIEW OF LEGISLATIVE PLATFORM OF THE AREA EDUCATION AGENCIES OF
        IOWA.

        ADMINISTRATOR’S COMMENTS:

        Enclosed within your Board packets you will find a copy of the 2007-2008
        Legislative Platform of Area Education Agencies of Iowa for your review. We will
        discuss the current year’s Platform and you will be asked, at our May Board meeting,
        to determine five priorities that should be included in the 2008-2009 Legislative
        Platform.

X.      BOARD ACTION ON REFINANCING BURLINGTON OFFICE

        ADMINISTRATOR’S COMMENTS:

        We have researched the possibility of refinancing our lease purchase of the
        Burlington office and have found that the agency will save $78,770 by refinancing the
        lease purchase with US Bank who finances the lease purchase of the Ottumwa office.
         To refinance the lease purchase agreement, the Board needs to pass three
        resolutions – one, approving the financial advisory agreement with Piper Jaffray;
        two, directing the sale of $1,585,000 certificates of participation; and three,
        approving an amendment to the Lease Purchase Agreement with Wells Fargo. A one
        page summary of the $78,770 savings and a copy of the financial advisory agreement
        are included in your board book.
                                              -3-


       The official resolutions necessary for the refinancing have been prepared by Ed
       Bittle of Ahlers & Cooney and will be brought to the Board meeting by Matt Gillaspie
       of Piper Jaffray. Matt Gillaspie will explain the refinancing and answer any
       questions you may have.

       Recommendation

       I recommend the Board approve the financial advisory agreement with Piper Jaffray
       and approve the resolutions necessary to refinance the lease purchase of the
       Burlington office.

XI.    BOARD APPROVAL OF THE AUDIT BID FOR FISCAL YEARS 2008, 2009 AND 2010.

       ADMINISTRATOR’S COMMENTS:

       We received audit bids from two accounting firms for the three fiscal years ending
       June 30 of 2008, 2009 and 2010. Two other accounting firms were sent a bid
       packet, but did not submit a bid including the firm that had been completing Great
       River AEA 16’s audits. A compilation of the bids is included in your board book.

       Anderson, Larkin & Co. P.C. of Ottumwa was the lowest bidder with a bid of
       maximum fee and out-of-pocket expenses of $9,500 for each of the three years.
       Except for the three years 1990-1992, Anderson, Larkin has been doing the Southern
       Prairie AEA 15 audit since 1979.

       RECOMMENDATION

       I recommend approval of the audit bid from Anderson, Larkin & Co. P.C. for the
       three fiscal years ending June 30 of 2008, 2009 and 2010.

XII.   REPORTS TO THE BOARD.

                    Instructional Services Report/Dona Goettsche
                     - No Report

                    Special Education Report/Mary Ellen Becker
                     - No Report

                    Finance Report/Dennis Gourley
                     - Long-Range Planning – Centerville Satellite Office

                    Human Resources Report/Greg Manske
                     - No Report

                    Communications Report/Nancy Brown
                     - No Report

                    Chief Administrator Report/Joe Crozier
                     - Legislative Update
                     - Board of Directors’ Conference Recap
                     - Russell School Update
                     - Appointment of Administrative Salary Committee
                     - AESA 2008 National Convention – Phoenix, Arizona
                            December 3 – 6, 2008
                                            -4-


XIII.   BOARD WILL GO INTO CLOSED SESSION FOR NEGOTIATIONS STRATEGIES.

XIV.    ADJOURNMENT.



        Dates to Remember: April 29, 2008               Public Hearing - Russell
                           May 13, 2008           Regular Board Meeting

				
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