Instructions for filling up formats

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					             A.P. STATE HOUSING CORPORATION LTD.
                  HIMAYATH NAGAR, HYDERABAD

           Instructions for filling up the review Formats

1. All these formats have to be filled only after a personal inspection of
   EVERY house of Phase I by the AE/MIC concerned. For this purpose,
   AE/MIC shall systematically tour all the villages of Phase I programme.
   (For the Prajapatham programme, they should depute the Work
   Inspectors). The programme for visiting the villages shall be intimated
   to the Dy EE concerned. Senior Officers will review the position with all
   the Dy EEs.

2. Instructions regarding filling Format I: (Comparison of Physical
   Progress with Online reports and Weekly Progress report of the
   districts.)
        The list of the beneficiaries shall be downloaded from the website
           for verification. For getting this list, do the following:
            Go to the website http://196.12.55.7/phase1
            Go to Search beneficiary
            Enter the name of the district, mandal and village and call for
                the list of beneficiaries.
            You will get a list of all the beneficiaries along with the stage
                of construction and the payments made.
            Print this page(s).
        Go to every house as per the list. Check the stage physically. And
           the latest position of the house.           If there are any houses
           constructed which are not found in the list of beneficiaries, their
           names shall be noted manually at the end of the sheet.
        If there are any houses which have crossed the stage given in the
           ONLINE report, they shall be updated after due certification by
           the MHO concerned by logging into the website. PROs and CROs
           to be generated for all such cases.
        After completing physical inspection of all the houses, MIC should
           fill the Format – I by posting the village-wise abstract of the
           ONLINE data (duly updated) and compare with the figures
           reported by the district in the Month of April 2008.
        For this purpose, the word ‘completed’ would include all houses
           ‘RC or above’.
        If there is any discrepancy, the reasons for this shall be recorded.
    The Dy. EEs should prepare consolidated statement of the division
       and the reasons for the variations are to be classified category wise.
    Corrective measures to be initiated to reduce the variation to be
       discussed in detail and to be recorded.
    A time-frame to be fixed to take the suggested corrective measures
       to rectify the variation.
3. Instructions regarding filling up Format II: (Comparison of
   expenditure under INDIRAMMA Phase – I)
       The expenditure particulars shall be taken as per the On-line data
         generated as in the Format I above. The village-wise abstract
         shall be filled up by the MIC in the respective columns.
       The expenditure as per the books of accounts i.e. SCHEMES IN
         PROGRRESS / BENEFICIARY PAYMENT REGISTER shall be taken
         out and posted against each village.
       If there is any variation, reasons for variation to be explained in
         brief by the MICs .
       The Dy EEs should prepare consolidated statement of the division
         and the reasons for the variations are to be classified category
         wise.
       Corrective measures to be initiated to reduce the variation to be
         discussed in detail and to be recorded.
       A time-frame to be fixed to take the suggested corrective
         measures to rectify the variation.

4. Instructions regarding filling up Format III: (Beneficiaries yet to be
   confirmed under INDIRAMMA Phase- I & II)
          Village-wise details of ‘not confirmed’ cases are to be given in
            the Format.
          MIC shall estimate the time needed for completing
            confirmation of the cases (if they are all regular)
          As and when the problems and issues are settled, the MICs
            can request to accord permission to enable them to confirm
            through On-line.

5. Instructions regarding filling up Format IV: (SHGs CREDIT PLAN –
   To arrange bridge loans for INDIRAMMA)
   For Phase –I
          The same beneficiary-wise data generated as per Point 2
            above, shall be used for this purpose.
          This print out shall be given to the Outsourced WIs and ask
            them to verify from each beneficiary:
                o Whether they are members of the SHG, if so, the name
                   of the SHG, the bank branch and A/C of the SHG.
          They shall check if they have got the SHG loan; if so, how
            much. If not, the reasons.
          From this data, village-wise abstracts are to be prepared
            containing:
                o Name of the village, number of beneficiaries, number of
                   beneficiaries who are members of SHG, number who got
                   SHG loan and number not got the loans.
                o Bank branch-wise number of beneficiaries who are
                   members of SHGs.
   For Phase II
               The lists are to be printed from the Phase II MIC login.
                  The further process remains the same.

   6. Instructions regarding filling up Format V (Release of Institutional
      charges to the VOs)
                0.5 % on the cash payment disbursed through VOs and Rs
                  2/- per cement bag to be paid to the VOs for the cement
                  bags arranged through VCGs on the basis of information
                  furnished by the MIC in the Format –V.
                DM (H) shall consolidate this information for the district and
                  send to the Head Office before 7th of every month.
                Head Office will transfer the funds to the Zilla Samakhyas
                  on the basis of information furnished in the Format – V on
                  Monthly basis.
                The Zilla Samakhyas should transfer the amount to VOs
                  within two days from the date of receipt of funds from HO.

      The Senior Officers shall conduct the reviews with MICs, Dy. EEs and
DMs at division level and to explain the method of filling up these formats and
resolve difficulties if any. All the Senior Officers shall plan to complete the
meetings in the Districts allotted to them by the 30th April and submit the
feedback reports immediately.



                                                     MANAGING DIRECTOR

				
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posted:4/7/2012
language:English
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