721_CEO-Board Decision Matrix by niusheng11

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									                                                    Fort Knox Federal Credit Union
                                                                                                                        As adopted April 16, 2009
                                                    BOARD/PRESIDENT DECISION MATRIX
                      DECISION                                      PRESIDENT/CEO                             BOARD of DIRECTORS

A                Strategic Issues
1 Establishing/changing Governance Policies           Gives input as desired by BOD                     Full Authority of BOD     II - H (1)(a)(6)


 2 Setting Global Ends                                Gives input as desired by BOD                     Full Authority of BOD      II - H (1)(a)(1)


 3 Setting Strategies to obtain Ends                  Gives input as desired by BOD                     Full Authority of BOD      II - H (1)(a)(1)


 4 Establishing/changing BOD Purpose                  Gives input as desired by BOD                     Full Authority of BOD        II - H (1)


 5 Changing CU By-Laws                                Gives input as desired by BOD                     Full Authority of BOD       FCU Act1758


 6 Approving Mergers/Acquisitions                     Gives input as desired by BOD                     Full Authority of BOD    II - H (1)(a)


 7 Setting/changing Executive Limitations             Gives input as desired by BOD                     Full Authority of BOD       III - (b)(2)


   Implementing Policies Required by
 8 Regulations or BOD Policies                        Full Responsibility of CEO                        Monitors if Reasonable            III - B(3)


 9 Establishing Operational Goals                     Full Responsibility of CEO                        Monitors if Reasonable            III - B(3)


10 Establishing/Implementing Policies for Staff       Full Responsibility of CEO                        Monitors if Reasonable            III - B(3)



B               Budgeting Process

 1 Approving & Administering of Annual                Develops budget assumptions and budget
   Operating Budget                                   within executive limitations IV - B(1)(a) - (d)   Full authority of BOD    II - H (1)(a)(3)

                                                      Develops assumptions within policies.
2* Approving and Monitoring the Business Plan         Reports results to BOD.                           Full authority of BOD    II - H (1)(a)(3)




      Fort Knox Federal Credit Union Confidential                               4/7/2012                                                               Page 1
                   DECISION                                    PRESIDENT/CEO                               BOARD of DIRECTORS
3 Monitoring of Budget/Financial Results            Reports monthly financial results                Monitors for Reasonableness


                                                    Reports status and reasons for any major         Monitors for Reasonableness and
4 Reviewing Budget Variances                        deviations                                       adjusts as necessary/desired.

                                                                                                     Full Authority of BOD - CEO will
                                                                                                     include in budget major potential
                                                                                                     Capital Expenditures but ask that
                                                                                                     only certain ones be approved for
                                                                                                     immediate purchase. Others will be
4 Purchasing Budgeted Capital Expenditures          Makes recommendation to BOD                      brought back for approval.

    Determining outside training/conference                                                          Approves working within Conference
5
    needs for BOD & Supervisory Committee           CEO provides information to the BOD              Budget

C                  Investments
1 Establishing Investment Policies                  Gives input as desired by BOD                    Full Authority of BOD       NCUA 703.3


                                                                                                     Monitor if reasonable and meets
2 Authorizing/Executing Specific Investments        Full Responsibility of CEO          III B (3)    strategies

                                                    Full Responsibility of CEO                       Monitor if reasonable and
3 Borrowing up to $70 million                       (Report over $10 million)           IV-B(1)(j)   within Limitations

D        Savings/Transaction Products
  Establishing/changing Savings and                                                                  Monitor if reasonable and meets
1
  Transaction Products Terms, Conditions.           Full Responsibility of CEO                       strategies                  I

    Setting Rates, Pricing, and Fees on Savings                                                      Monitor if reasonable and meets
2
    and Transaction Products.                       Full Responsibility of CEO                       strategies                  I

3 Paying Accrued Interest on Savings                Gives input as desired by BOD                    Full Authority of BOD       NCUA 707.2

E                    Loans
  Establishing/changing Loan Product Terms,                                                          Monitor if reasonable and meets
1
  Conditions, and Underwriting criteria.            Full Responsibility of CEO          III B (3)    strategies




      Fort Knox Federal Credit Union Confidential                           4/7/2012                                                          Page 2
                       DECISION                                  PRESIDENT/CEO                              BOARD of DIRECTORS
                       Loans Cont.
     Setting Rates, Pricing, Terms and Conditions                                                     Monitor if reasonable and
 2
     on Loan Products and Fees                       Full Responsibility of CEO         III B (3)     competitive

   Establishing loan policy and appointing loan
 3 officers for secured consumer loans up to                                                          Monitor if reasonable and meets
   $200,000                                          Full Responsibility of CEO BOD Sept 18,2008      strategies                  I

   Establishing loan policy and appointing loan
 4 officers for unsecured consumer loans up to                                                        Monitor if reasonable and meets
   $25,000                                           Full Responsibility of CEO BOD Sept 18,2008      strategies                  I

   Establishing loan policy and appointing loan
 5 officers for consumer real estate loans up to                                                      Monitor if reasonable and meets
   $750,000                                          Full Responsibility of CEO BOD Sept 18,2008      strategies                  I

     Approving/denying loans in excess of the
 6
     amounts approved by the BOD                     Gives input as desired by BOD                    Full Authority of BOD

     Establishing Loan Extension and Refinancing                                                      Monitor if reasonable and meets
 7
     Criteria and approving same                     Full Responsibility of CEO BOD Sept 18,2008      strategies                  I

 8 Releasing Collateral                              Full Responsibility of CEO BOD Sept 18,2008      Monitor if reasonable

 9 Denying Loan Requests                             Full Responsibility of CEO BOD Sept 18,2008      Monitor if reasonable

   Disposing of Repossessed Collateral                                                                Monitor if reasonable and
10 (Repos)(OREO) etc.                                Full Responsibility of CEO BOD Sept 18,2008      within loan loss

     Establishing/reviewing Loan Participation
11
     Policy                       (NCUA 702.22)      Gives input as desired by BOD                    Full Authority of BOD       II - H(1)(a)(9)

     Purchasing Participation Loans the make-up
12
     of which meet credit union policy.              Full Responsibility of CEO                       Monitor if reasonable

   Establishing/reviewing Member Business
13 Loan Policy                 (NCUA 723.5)          Gives input as desired by BOD                    Full Authority of BOD       II - H(1)(a)(9)

     Purchasing Member Business Loans the
14
     make-up of which meet credit union policy.      Full Responsibility of CEO                       Monitor if reasonable


15 Selling Loans as needed to achieve Liquidity
   or Asset Liability Management Objectives          Full Responsibility of CEO           III B (3)   Monitor if reasonable

       Fort Knox Federal Credit Union Confidential                           4/7/2012                                                               Page 3
                       DECISION                                  PRESIDENT/CEO                                 BOARD of DIRECTORS

 F                    Operations

 1    Establishing, Implementing, Monitoring and
      Controlling Policies not reserved to the BOD   Full Responsibility of CEO             III B (3)    Monitor if reasonable

     Acquiring, encumbering, or disposing of Real
 2
     Estate (other than loan defaults)               President/ CEO will recommend                       Full Authority of BOD   IV - H(a)(11)

     Authorizing New Branches including Costs
 3
     and General Layout                              President/ CEO will recommend                       Full Authority of BOD   IV - H(a)(11)

     Selecting Branch Finishes including Finishes,
 4
     Furniture, and Fixtures                         Full Responsibility of CEO             III B (3)    Monitor if reasonable

     Authorizing Contracts and Expenditures in
 5
     excess of $20,000                               Gives input as desired by BOD                       Full Authority of BOD

 6    Developing and Approving Policies for Staff    Full Responsibility of CEO             III B (3)    Monitor if reasonable

     Purchasing equipment, supplies, and other up
 7
     to $20,000                                      Full Responsibility of CEO           IV - B(1)(e)   Inform the BOD of all over $10,000


 8
     Renovating Existing buildings up to $20,000     Full Responsibility of CEO           IV - B(1)(k)   Inform the BOD of all over $10,000

   Determining & approving general
 9 expenditures for the day to day operation of
   the credit union                                  Full Responsibility of CEO           IV - B(1)(e)   Inform the BOD of all over $10,000

10 Selecting and overseeing CU vendors               Full Responsibility of CEO                          Monitor if Reasonable

     Signing new contracts up to a value of                                                              Inform the BOD of all over $10,000
11
     $20,000                                         Full Responsibility of CEO         IV - B(1)(k)     IV - B(k)

   Signing contracts for routine maintenance
   actions, contracts, or repairs to existing                                                            Monitor if reasonable and
12 facilities and equipment                          Full Responsibility of CEO                          within budget

   Determining Office Days and Hours of
13 Operation (including Holiday closures)            Full Responsibility of CEO                          Monitor if Reasonable



       Fort Knox Federal Credit Union Confidential                           4/7/2012                                                            Page 4
                        DECISION                                   PRESIDENT/CEO                                    BOARD of DIRECTORS

                   Operations (cont)

   Determining office closure due to emergency
14 (inclement weather, etc)                            Full Responsibility of CEO                             Monitor if Reasonable

15 Approving Identity Theft Program                    President/ CEO will recommend                          Full Authority of BOD     NCUA 717

16 Maintaining Identify Theft Program                  Full Responsibility of CEO                             Monitor if Reasonable

                        DECISION                                   PRESIDENT/CEO                                    BOARD of DIRECTORS

G                  Human Resources

     Identifying Future BOD members and other
 1
     Volunteer positions                               Assist only as requested                               Full Authority of BOD

 2 Hiring, Disciplining and Firing the CEO             None                                                   Full Authority of BOD   II - H(1)(a)(7)

 3 Setting CEO Salary                                  None                                                   Full Authority of BOD   II - H(1)(a)(7)


 4 Determining CEO bonus                               None                                                   Full Authority of BOD   II - H(1)(a)(7)


   Establishing Organizational Structure
 5 or making Major Organizational Change
   (VP and above)                                      President/ CEO will recommend                          Full Authority of BOD

     Determining Evaluation Criteria and
 6
     evaluating the CEO                                Gives input as desired by BOD                          Full Authority of BOD     II - J


 7
     Setting Salary/ bonus of contracted personnel     Full Responsibility of CEO      III - B (2)            Monitor if Reasonable

     Making Organizational Structure Change
 8
     (below VP level)                                  Full Responsibility of CEO       IIl- B (2)            Monitor if Reasonable

 9 Establishing positions and adjust                   President/ CEO will recommend
   salary ranges                                       as part of budget or as needed IV - C (d)              Full Authority of BOD

     Establishing/adjusting pay grade for positions.
10
     Changing position names.                          Full Responsibility of CEO                IV - C (f)   Monitor if Reasonable




        Fort Knox Federal Credit Union Confidential                               4/7/2012                                                              Page 5
                    DECISION                                      PRESIDENT/CEO                                 BOARD of DIRECTORS
               Human Resources (cont)

 11 Setting average salary increases for Staff        Full Responsibility of CEO           IV - C 1 (f)   Monitor if Reasonable
    average bonuses for Staff.

      Setting Individual Salaries and                                                                     BOD ensures expenses are
 12
      determining individual Incentives/bonuses       Full Responsibility of CEO           IV - C 1(f)    within budget

 13 Increasing employee benefits                      President/ CEO will recommend       IV - C (g)      Full Authority of BOD

 14 Altering employee benefit (without increasing)    Full Responsibility of CEO         IV - C (f)(g)    Monitor if Reasonable

 15 Hiring, Firing and Disciplining of All Staff      Full Responsibility of CEO          III - C                         None

      Conducting prompt and effective
 16
      Performance Evaluations of the CEO                                 None                             Full Authority of BOD             III-D

      Conducting prompt and effective
 17
      Performance Evaluations of all Staff            Full Responsibility of CEO          IV - C                          None

                                                                                                          Monitor if reasonable and
 18 Changing the number of staff positions            Full Responsibility of CEO          III - B (2)     within budget

 19 Developing and Enforcing a Dress Code             Full Responsibility of CEO          III - B (2)     Monitor if Reasonable

 20 Approving President/CEO Travel and Leave          CEO provides information to the Chairman            Chairman Approves           II - I a 14

 21 Approving Staff Travel and Leave                  Full Responsibility of CEO          III - B (3)     Monitor if reasonable

 22 Approving Training Conferences for Staff          Full Responsibility of CEO          III - B (2)     Monitor if reasonable

23* Special Saving Account Matching                   Full Responsibility of CEO          III - B (2)     Monitor if reasonable

 H                   Marketing
    Making Major Changes to Corporate Image
  1
    (Logo, Slogan, Motto, etc)                        Gives input as desired by BOD                       Full Authority of BOD         IV -C (1)




        Fort Knox Federal Credit Union Confidential                           4/7/2012                                                              Page 6
                        DECISION                                      PRESIDENT/CEO                             BOARD of DIRECTORS

     Individually Promoting Credit Union Products
 2
     and Enhancing Image                              Responsibility of All                              Responsibility of All

 3 Entering Into a New Market Area                    Gives input as desired by BOD                      Full Authority of BOD

   Determining Marketing Promotions, Ads,
 4 Direct Mail and other correspondence to            Full Responsibility of CEO           III - B (3)   Monitor if reasonable and
   promote the Credit Union and its products          BOD August 21,2008                                 within budget

 5 Determining Donations up to $20,000                Full Responsibility of CEO                         Inform the BOD of all over $10,000

 6 Determining Event Sponsorship                      Full Responsibility of CEO           III - B (3)   Monitor if reasonable
                                                      Full Responsibility of CEO           III - B (3)   Monitor if reasonable and
 7 Making Annual Meeting Arrangements                 BOD August 21,2008                                 within budget

     Responding to the Media (Newspaper, TV,
 8
     radio, etc)                                      Full Responsibility of CEO                         Monitor if reasonable

     Maintaining and Enhancing Community
 9
     Relations and CU Reputation through Staff        Full Responsibility of CEO                         Monitor if reasonable

     Performing Emergency Communications in
10
     the Absence of the CEO or Delegate               See Succession Plan                                See Succession Plan

 I                    Other
   Establishing and Maintaining Security
 1
   Programs             (NCUA Part 748.1)             Full Responsibility of CEO   III - B (3)           Monitor if Reasonable   II - H(1)(a)(9)

     Complying with the Bank Secrecy Act
 2
     (NCUA 748.2)                                     Gives input as desired by BOD                      Full Authority of BOD       II - H(1)(a)(9)


 3 Complying with Information Security Program
     (NCUA Part 748, App.A)                           Gives input as desired by BOD                      Full Authority of BOD       II - H(1)(a)(9)

     Complying with Records Preservation
 4
     Regulation                      (NCUA 749)       Gives input as desired by BOD                      Full Authority of BOD       II - H(1)(a)(9)

                                                      End of Matrix




        Fort Knox Federal Credit Union Confidential                           4/7/2012                                                                 Page 7

								
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