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Electrical technical spec MCC 1_w010110041

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					REQUEST FOR QUOTATION

                  SUPPLY CHAIN MANAGEMENT
SCM-459           Approved: 29 June 2010: Branch Manager                        Version: 5          Page 1 of 9


Due At:                     09h00                                             On:            13/10/2010

Quotation Box               201
Number:


                                  QUOTATION DOCUMENT
                             FOR PROVISION OF SERVICES/CONSTRUCTION WORKS
Quotation Number:           W010110041

                            Electrical replacement of the motor control centre, including the design, supply,
Description:                delivery, installation, testing, commissioning and upholding during the
                            operational acceptance period and the maintenance period.
                            ___________________________________________________________

                                    NOTES TO SERVICE PROVIDERS/CONTRACTORS

          1. The conditions of contract for the provision of services/construction

          2. Quotations submitted by vendors not registered and verified on the City’s vendor database may be
             disqualified. Although the registration on the Western Cape Supplier Database (WCSD) is not a
             compulsory requirement by the City of Cape Town it will be beneficial for suppliers to register on this
             database as well in order to claim preference points (HDI status)

          3. Contractors must be registered with the CIDB. (Construction Industry Development Board with a
             contractors grading designation of EB1, EP1 or higher) and must provide their registration number when
             submitting quotations.

          4. Site meeting:

              A compulsory site meeting will be held for all Services Providers / Contractors to inspect and to
              ascertain the amount and nature of work required prior to submitting their quotation where a project
              manager will be in attendance on the date and site as detailed below. Note: only quotations submitted
              by service providers/contractors who have attended the compulsory site meeting will be
              considered for acceptance. Council reserves the right to extend the quotation date or postpone
              the site meeting.
              Vendors arriving more that 15 minutes after the official site meeting time will not be allowed to
              participate in the meeting.

               Date of Site Meeting:     08 October 2010
               Time:                     10h00
               Venue:                    Table View East Pump Station located on Potsdam WWTW

          5. Contact details:
                   Project Manager:   Uthman Fakir                Contact Number:           021-5143676
                   Buyer:             Nigel Beukes                Contact Number:           021-4001888
             5.1 Supplier management: information and registration documentation for the City of Cape Town can
                 be obtained from:
                 http://www.capetown.gov.za/en/supplychainmanagement/pages/supplierregistrationn.aspx
             5.2 Telephone enquiries can be directed to: (021) 400 3216 / 9245 / 3618 / 3616 / 5563 / 4310
                 Western Cape Supplier Database (WCDB): Quadrem/TradeWorld: ph 680 4600. www.tradeworld.net;
       info@tradeworld.net
       Do not dismember this Quotation Document (do not take it apart or put documents between it’s
       pages)
6. Each quotation must be submitted in a separate, clearly marked sealed envelope, indicating the contents
   (description) and the quotation box number. It must be deposited in the relevant official numbered
   quotation box as specified by no later than the indicated closing date and time. No late quotations will be
   accepted. Quotations will be opened in public on the closing date as soon as possible after the closing
   time.

7. NB: Do not dismember this Quotation Document (do not take it apart or put documents between
   it’s pages) The Proposal & all other documents of the submission must be attached behind this
   Quotation Document.




                               CONTENTS OF QUOTATION DOCUMENT

    A.      Returnable documents (to be returned by the service provider in sealed envelope)
            1. Form of offer
            2. Price schedule
            3. Functionality Schedules (annexures A&B )
            4. Undertaking in respect of the Occupational Health & Safety Act, 1993 (annexure C)
            5. Health & safety agreement (annexure D)
            6. Declaration of interest (annexure E)
            7. Transparency and disclosure of potential conflicts of interests (annexure E)
            8. Annexure(s)F & G if applicable
            9. BIBC certificate of compliance to be provided where applicable
            10. Valid COIDA registration and/or proof of insurance with a COIDA licensed association

    B.      Non-returnable documents
            11. Conditions of contract for the provision of services/construction work
            12. Scope of work/specifications
            13. Health and safety specification
            14. Annexure(s)F & G if not applicable

    Failure to submit any of the original documentation as stipulated will render your submission non
    responsive.

    NOTE: The onus rests with the service providers to download the returnable documentation
          above, from the Cities website: www.capetown.gov.za




                    END OF NOTES TO SERVICE PROVIDERS / CONTRACTORS
                                              1. FORM OF OFFER

Reference:                                      W010110041

Project Description:
                                                . TVE - Attend to MCC Panel - P1

Brought forward Price
                                                R
Schedule:
Add 14% VAT:                                    R
Total Quote Price:                              R



 COMPANY NAME:


 CoCT VENDOR NUMBER:

 LEGAL ADDRESS:
 (Domicillium citandi et
 executandi)

                                               Landline                               Mobile                                    Fax
 CONTACT INFO:

 WESTERN CAPE SUPPLIER
 DATABAS EREG No:
 IS YOUR COMPANY VAT
                                                                       YES                                                      NO
 REGISTERED:

 COIDA REGISTRATION No:

 CIDB REGISTRATION No:
 CIDB CATEGORY

 BIBC CERTIFICATION No.
 Number of days from
 receipt of official purchase                                              Period to
 order to commencement of                                                  completion
 project
 Insurance Association
 Registration Number:
 Public Liability Number:


          Attach letter of good standing from Workman’s Compensation Commissioner regarding COIDA
          Attach BIBC Certificate
          Attach Public Liability/All Risk Insurance certificate

This done and signed at............................................................. on .....................................

For and on behalf of the services provider / contractor who by signature hereby duly authorized.

 Signature:
 Name (print):
 As witness:
 Name (print):
                             1.           SCOPE OF WORK
QUOTATION NUMBER: W010110041


                                               SPECIFICATION
   Scope of work: PUMP 1

      Contractor will submit a detailed electrical design for approval by the EAM electrical project manager
       before commencing with any installation work.
      Strip and remove existing components
      Fit and supply a 90 KW RVS DX Solcon soft starter on a new white epoxy inner plate.
      Supply and fit suitable rated M&G Moulded case circuit breaker (200A)with extended shaft and
       lockable handle and auxiliary contact
      Use 70mm flexible copper cable from main circuit breaker to supply side of soft starter.
      Reconnect new motor cable onto load side of starter and motor connection box
      Enviro SWA Glands to be used when making off cables and at panel gland plate
      Motor cable to labelled at motor connection box and cable gland plate at MCC
      All indication lamps to be 230Ac
      Control circuit to be 230VAc
      Fit new control circuit breaker for new control circuit
      All control components to be M&G,Hager or Electro Mechanica Range
      All control wiring to be in slotted trunking, be numbered and be bootlace ferruled at each end
      Control wiring to be in cable loom onto panel door
      Contractor to design and investigate existing operation of pump controls and incorporate into existing
       system, Auto ( ULTRASONIC CONTROL) and Manual
      Supply and fit new components onto new MCC panel door
      Pump No 1 ( black engraved on silver/white background)
      Green Start Pushbutton
      Red Stop Pushbutton
      Green Run Light
      Red Supply and Stop
      Amber Trip indication
      Blue Reset button
      96x96 Analogue Ammeter (50A – 200A)
      96x96 hour meter
      Selector switch: Hand/Off/Auto
      RED Emergency STOP ( mushroom twist to release)
      All pushbuttons to have labelled with plastic legend plates
      All pushbuttons to be 22mm and only use Telemecanique,Allen Bradley or Klockner Moeller
       accessories
      Cut out in panel door; covered with glass/Perspex for soft starter display
      MCC panel to be sprayed and matched to the existing colour, be fitted with new Perano hinges and be
       lockable
      Issue an Electrical test certificate and a Certificate of compliance on completion of all work
      All wiring to be done in accordance with council standards and specs ( silicon wiring for control circuit)




WORK ORDER NO.:             500681098                            CONTRACTOR INFORMATION
SAP DESCRIPTION OF          TVE - Attend to       MCC     COMPANY NAME:
PROJECT:                    Panel - P1                    VENDOR NUMBER:
PROJECT MANAGER:     U.FAKIR       CONTACT PERSON:
CONTACT NUMBER:      021-5143676   CONTACT NUMBER:




SPEC/SCOPE APPROVED BY (CLIENT):                SIGNATURE
                                       PROJECT SCOPE/PRICE SCHEDULE:

 ITEM                           DESCRIPTION                                     UNIT   QUANTITY   RATE    PRICE

        Design and manufacture and installation of new motor control centre.
  1
        Manufacture new MCC Panel door with components
  2
        Replacement of cabling to motor
  3
        Supply and fit Solcon softstarter
  4
        Supply and fit M&G moulded case circuit breaker with auxiliary
  5     contact


  6     Replace existing motor cable and Glands

        Submit complete Electrical drawings
  7
        Once the award has been made to the successful vendor a complete
        method statement will be developed by the contractor by liaising with
        the project manager and the client.
        This method statement will have the following contents as the
        minimum requirement in order to comply.
        Proposed activities, What work is to be undertaken, Where are the
  8     works to be undertaken, Start and end dates of the work for which
        the method statement is required, How are the works to be
        undertaken, The method statement would make provision for the
        following signatories; Contractor, Project Manager, Environmental
        Control Officer, Client.


TOTAL CARRIED FORWARD TO FORM OF OFFER

NOTE:          Failure to submit a fully priced schedule with a quotation will invalidate such quotation.

                   Where the quantity in the schedule shows item or block, a lump sum rate is required to
                    include for all work inferred by such description.
                   Ensure that all costs relevant to the fulfillment of the contract conditions are included here.
                   Vat-registered companies must price exclusive of VAT and show VAT payable separately on
                    the Form of Offer.




NOTE:          Where there is a discrepancy due to a calculation error on the Price Schedule, a
               recalculation will take place and the amended total carried forward to the form of offer.
              2. FUNCTIONALITY OF QUOTATION
                                      PREFERENTIAL PROCUREMENT

The City will apply their Preferential Procurement Policy which means that vendors could score preference points
for having historically disadvantaged individual equity ownership (HDI), as verified on the Western Cape Supplier
Database, as well as functionality.

     Evaluation of quotations:
     Scoring of points will be as follows:

                                                                                           MAXIMUM POINTS
Price                                                                                            80
HDI Status                                                                                       20
                                                                                            Determines
Functionality (previous experience, equipment, staff)
                                                                                       responsiveness of offer
TOTAL                                                                                           100

                                      WEIGHTING ON FUNCTIONALITY

AREA                                                 CRITERIA                          MAXIMUM POINTS
                                          1 - 5 years                                35
Previous Relevant Experience              6 – 10 years
                                          11 - 15 years
                                          16 – 20 years
                                          Proof of similar work performed for the
                                           City Of Cape Town in the last 3 years
                                          Proof of similar projects performed for
                                           EAM in the last 3 years
                                          Proof of similar projects performed for
                                           SAB, Chevron, PetroSA, News24,
                                           Other printing companies
                                          Mention of projects performed for EAM
                                           in the last 3 years and completed within
                                           specification and due date with no
                                           customer complaints
                                           Maximum number of points = 35
                                                                                      20
Equipment                                 Utility Vehicle with roof rack
                                          Mechanical Workshop equipped with
                                           power tools
                                          Equipment Stores and material stores
                                          Proof of address of workshop facilities
                                           to perform the work as per scope
                                          3 ton or greater truck with hydraulic
                                           crane
                                          Maximum number of points = 20
                                                                                      20
Staff                                     Technical Supervisor
                                          Electrician with a wireman’s license
                                          Trained panel wireman
                                          Mechanician
                                          CAD draftsman
                                          Instrumentation technician
                                          Identification document of the
                                           tradesman required for the scope and
                                           for those who would be working on the
                                           project.
                                          Proof of trade test results for the
                                           tradesman required for the scope of
                                                                work.
                                                               Drivers licence of drivers of all vehicles
                                                               Proof of latest drug tests performed on
                                                                staff allocated for this project.
                                                               Appointment letters for the following is
                                                                essential. Safety Co-Coordinator, safety
                                                                representatives.
                                                                Maximum number of points = 20
Health & Safety Plan                                                                                                            20
                                                               Risks identification
                                                               Risk analysis and evaluation
                                                               Plan of safe working procedures
                                                                (SWOP’s)
                                                               Monitoring plan
                                                               Method statement template
                                                               Records of inspection of ladders
                                                                register
                                                               Records of inspection of portable
                                                                electrical equipment register
                                                               Records of inspection of lifting tackle
                                                                such as shackles and slings register
                                                               Records of 3 monthly hand tool
                                                                inspection registers
                                                               Material Safety Data Sheets applicable
                                                                for this project
                                                               PPE Policy of the company
                                                               List of staff with ID numbers and drivers
                                                                licences and contact numbers
                                                                Maximum number of points = 20
Commencement of Project                                        1 weeks                                                         5
                                                               = 2 weeks
                                                               >3 weeks
                                                               Maximum number of points = 5


TOTAL........................................................................................................................        100



A FUNCTIONALITY SCORE OF LESS THAN 60 POINTS and or FAILURE TO COMPLETE ANY OF THE
FUNCTIONALITY SCHEDULES WILL RENDER THE QUOTATION NON-RESPONSIVE.
              3. PROJECT SPECIFICATION
3.1   Preliminaries:

      3.1.1   Existing premises/facilities :

      3.1.2   The extent of the work to be done must be determined prior to
              commencing of work by inspecting all premises with the facility
              manager/depot supervisor and an agreed work schedule with addresses
              must be drawn up before work can start.

3.2   General requirements:

      3.2.1   Provision of / available facilities:

      3.2.2   No toilet, water, electricity or storage facilities are available and the
              respondent is to make his own arrangements with regard thereto.

3.3   Duration:

      3.3.1   It is a requirement of this contract that the works shall be completed within
              a period of 16 weeks from the date of receipt of the order, inclusive of any
              time required to provide proof of the required insurance cover, but
              excluding the year end break and special non-working days falling outside
              thereof.

3.4   Completion and handing-over procedure:

      3.4.1   It is the responsibility of the contractor to do his own quality checks and
              snagging in order to ensure that the completed works comply with the
              specification in every respect. On completion of the works or agreed
              section of the works, the contractor shall notify the project
              engineer/manager who will in turn snag the work and issue a snag list.
              This list may need to be produced from several snagging inspections as
              may be necessary or convenient.

      3.4.2   Thereafter, and upon notification by the contractor of completion of the
              snagged items, the project engineer/manager shall re-inspect these items
              in order to de-snag them. Only upon the de-snagging of all items on the
              list or those snag items in an agreed section of the works, shall the works,
              or such section of the works as agreed upon, be deemed to be complete
              for handing over purposes. Until such a completed state is achieved, the
              works, or those sections of the works as defined, shall remain under the
              contractor’s responsibility and insured by him.

3.5   Penalties:

      3.5.1   If the quotation adjudication points awarded to the contractor are later
              found to be based on incorrect or false information, or the conditions
              pertaining to the award of points are not met, the contractor shall pay the
              employer an amount equal to one and a half multiplied by the product of
              the number of falsely claimed quotation adjudication points and the
              quotation amount exclusive of VAT, divided by 100.

      3.5.2   It is the responsibility of the contractor to do his own snagging to ensure
              that the installations comply with the specification. On completion, the
              project engineer will snag the work and then de-snag after allowing a
              reasonable period for the contractor to satisfactorily rectify any snags.
      3.5.3   Penalties for late delivery after the 16 week period will result in a
              deduction of 1% per day the project is late and is calculated from the total
              sum of the contract VAT Excl.


3.6   Pricing:

      3.6.1   This is a fixed price quotation. Any price increase of whatsoever nature,
              influencing the contractors cost of executing the works, will be bourne by
              the contractor who shall be deemed to have made allowance for this in his
              quotations price.

      3.6.2   For the valuation of interim payments, extras and omissions, the
              respondent’s rates as priced in the attached schedule shall apply. Rates
              are to allow for all sundries including preliminary and general
              requirements.

3.7   Storage of materials:

      3.7.1   The contractor will be permitted, to store materials on site only in the area
              demarcated and agreed by the project manager on handing over the site
              to the contractor. The contractor will be required at all times to keep the
              site in a neat and orderly fashion.

3.8   Delivery of materials:

      3.8.1   The contractor will be required to take all possible precautions to avoid
              damage to municipal property and to prevent obstructions on any normal
              access route within the property.

3.9   Security of the works:

      3.9.1   The contractor is responsible for his own security regarding materials
              stored on site, for his own and labourer’s security and for the work in
              general for the duration of the contract. Costs relating to any security and
              insurances the contractor may require are to be included in the net tender.

				
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