North Dakota Chapter Report - 2010

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North Dakota Chapter Report - 2010 Powered By Docstoc
					                                          MRM Region
                                   2010 Leadership Conference
                                    Bismarck/Mandan Chapter




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ARMA 2010 Chapter Report
Instructions:
1)    Insert applicable information on each slide as requested.
      Delete the slides for any month that your Chapter did not
      hold a meeting.
NOTE: THERE IS A SLIDE FOR RECORDING YOUR ALL DAY/SPRING SEMINAR INFORMATION
      WHICH SHOULD BE USED IN LIEU OF THAT MONTLHY SLIDE.

2)    Keep it at a HIGH LEVEL SUMMARY.
3)    For your chapter presentation, select the THREE slides
      you want to share with the group : a challenge, a success
      and a Board choice.
4)    You will only have 20 minutes to present/answer
      questions.
5)    Please limit pictures within the PPT – sizes can cause
      difficulties of PPT transport through email.



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ARMA 2010 Chapter Report                                                       2
Chapter Membership
     2009-2010 Chapter President: Tracy Smith
     # of Members – Beginning of Year: 18
     Current # of Members: 19
     Chapter Size Category: Small
     Membership Goal for 2009-2010: 20
     Recruiting and Contacting – methods: Invited members from the
      099 list, past seminar participants, past meeting invitees,
      chamber list members, etc. to the seminar and our 25th
      Anniversary Celebration. Sent seminar brochure – no additional
      contacting. Mentioned applications and ARMA membership
      benefits at the seminar.
     Chapter volunteers – recruiting, involvement (activities): none
      (BOD)
     What months and day of the month do you hold educational
      meetings: Second Tuesday of every month (noon)
     Methods of communicating with members: Starting using Outlook
      Calendar invites for monthly meetings – works well!
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ARMA 2010 Chapter Report                                         3
Board of Directors
    # of Members: 6
    Types of Positions:
       Elected Officials: President, Vice President, Secretary,
        Treasurer, Board of Director/Outgoing President, and Board
        Member at Large)
       Appointed Officials: N/A
    Meetings (how often and method i.e. in person, conference calls):
     Once/month – First Thursday of each month – in person
    What was Good about your BOD: Have a diverse background
     (Vendors, Government, and Utilities), willing to do what takes to
     keep chapter going.
    What Challenges did your BOD face: Getting new volunteers for
     the BOD, and new members.
    Board Transition of Members – at end of year: 2 year terms (will
     transition in July 2011).
    Recruiting/Succession planning methods: same BOD for years.
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ARMA 2010 Chapter Report                                          4
September 2009

    Meeting Date: 9/13/2009
    Time of Day: 12:00-5:00pm
    Attendance #’s: Member = 6 Non-Member = 2
    Topic: 2nd Annual Golf Tournament and Picnic
    Location: Mandan Legion Park-Shelter #1/Municipal Golf
     Course (next to park)




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ARMA 2010 Chapter Report                                      5
October 2009
    Meeting Date: 10/13/2009
    Time of Day: 12:00-1:00pm
    Attendance #’s: Member = 10 Non-Member = 2
    Topic: MER Conference Webinar - Managing Wikis, Blogs,
     and Instant Messaging.
    Speaker: Alan Andolsen, CMC, CRM – President Naremco
     Services, Inc
    Location: ITD - Conference Room A




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ARMA 2010 Chapter Report                                      6
November 2009
    Meeting Date: 11/6/2009
    Time of Day: 6:00-10:00pm
    Attendance #’s: Member = 6 Non-Member =4
    Topic: 25th Anniversary Celebration
    Speaker: Mrs. Giggles/Lynette Momerak
    Location: Bistro Restaurant
    Comments:




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ARMA 2010 Chapter Report                        7
December 2009
    Meeting Date: 12/8/2009
    Time of Day: 12:00-1:00pm
    Attendance #’s: Member = 5 Non-Member = 2
    Topic: ARMA Webinar - GARP Overview (Brief)
    Speaker: ARMA/Tracy set up
    Location: Capital Bldg – Peace Garden Conference Room




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ARMA 2010 Chapter Report                                     8
January 2010
    Meeting Date: 1/12/2010
    Time of Day: 12:00-1:00pm
    Attendance #’s: Member = 10 Non-Member = 2
    Topic: Identity Theft – Protecting Yourself Against and
     Recovering From
    Speaker: Bernie Harsche, Counselor – The Village
     Consumer Credit Counseling
    Location: MDU Building, 400 N 4th Street, Bismarck, ND




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ARMA 2010 Chapter Report                                       9
February 2010
    Meeting Date: 2/9/2010
    Time of Day: 12:00-1:00pm
    Attendance #’s: Member = 10 Non- Member = 2
    Topic: Tour - Germans from Russia Heritage Society
    Speaker: Rachel Schmidt, Office Manager
    Location: GRHS Bldg., 1125 West Turnpike Avenue,
     Bismarck, ND




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ARMA 2010 Chapter Report                                  10
March 2010
    Meeting Date: 3/9/2010
    Time of Day: 12:00-1:00pm
    Attendance #’s: Member = 7 Non-Member = 1
    Topic: Topic: ARMA Webinar - Transparent Records
     Management
    Speaker: ARMA/Tracy set up
    Location: DOT Bldg. – Conference Room




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ARMA 2010 Chapter Report                                11
April 2010
    Meeting Date: 4/8/2010
    Time of Day: All day seminar (8am-4:30pm)
    Attendance #’s: Member = 11 Non-Member = 15
    Topic (am): GARP- by Nick DeLaurentis, ARMA International
     – President Elect
    Topic (pm): Cloud Computing - by Chris Flynn, UND Records
     Manager
 •   Location: Kelly Inn/Minervas




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ARMA 2010 Chapter Report                                         12
May 2010
    Meeting Date: 5/13/2009
    Time of Day: 12:00-1:00pm
    Attendance #’s: Member = 7 Non-Member = 1
    Topic: Demonstration of BPS District – Promethean
     ActivBoard Technology
    Speaker: Jenny Wills, Technology Coach, BPS
    Location: Hughes Education Center – 806 N Washington
     Street, Bismarck, ND




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ARMA 2010 Chapter Report                                    13
 June 2010

     Meeting Date: 6\24\2010
     Time of Day: 6:30 pm – 8 pm
     Attendance #’s: ?
     Topic: Family Style Cookout
     Location: Sertoma Park Shelter #5




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ARMA 2010 Chapter Report                  Page 14
All Day and/or Spring Seminar

    Meeting Date: April 8, 2010
    Time of Day: 8 am to 4:30 pm
    Attendance #’s: 11 members and 15 non-members
    Topic: G.A.R.P. & Cloud Computing
    Speaker: Nick DeLaurentis, and Chris Flynn
      Attendee Fee Structure: Member $100, Non-Members
       $125, and Student/Group (3+) Rate $75 per person
        • Vendor Involvement/Support – 4 vendors
          • Fee Structure $50/sponsorship, $200/booth




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ARMA 2010 Chapter Report                                  15
Special Projects

    Community Involvement – charities, services etc.:
     Community Shredding Day with Records Keepers
    Other professional organization projects/relationships: none
    Scholarship programs/promotions: none
    Mentoring activities: none
    Vendor Relationships: Lunch with Peter Kurilecz, IBM and
     other vendor members




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ARMA 2010 Chapter Report                                            16
Special Projects – Board of Directors


    List and explain special projects that the Board or
     Committees tackled this year: N/A




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ARMA 2010 Chapter Report                                   17
Good, Challenging & Different
    What went really good this year (1 to 3 examples):
      We were able to bring in Nick DeLaurentis to teach us about the GARP
       principles, and Chris Flynn to discuss Cloud Computing.
      We changed the meeting day (from Thursday to Tuesday, based on
       survey results) and used MS Outlook to invite members. This seemed to
       increase meeting attendance.
      Used survey results to help with program development
      Have a couple of members that come over 200+ miles for our annual golf
       event.
    What really challenged the Board and/or Chapter this year (1
     to 3 examples):
      Educational Program development to entice members
      Newsletter! (only had 1 all year – August, typically every other month)
    Thinking back what would the BOD or could the BOD have
     done different or would try next time? (1 to 3 examples):
      Earlier planning for programs and seminar

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ARMA 2010 Chapter Report                                                         18
Conclusion

      Please share one or two expectations or ideas you have for
       the coming Chapter year.
      Update our 2 year Strategic Plan
      See how the RM Competencies can be used to enhance
       educational programming.




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ARMA 2010 Chapter Report                                            19

				
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